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HomeMy WebLinkAboutRESOLUTIONS - 05162006 - C.42 Contra f Costa O•. 4ast - _ TO: BOARD OF SUPERVISORS County �p5 r't G'bUK� CT FROM.: Family and Human Services Committee DATE: May 16 2006 2, SUBJECT: CCFUTURE FUNDS—ALLOCATION OF FUNDS AND APPROVAL OF CONTRACTS SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. APPROVE and AUTHORIZE FY 2006/07 CCFuture Fund allocations in the amount of $340,000 for specified projects (Development Phase) as recommended by the Family and Human Services Committee, and 2. APPROVE and AUTHORIZE the Deputy Director — Redevelopment to execute standard contracts with the grantees as recommended by the Family and Human Services Committee, and 3. APPROVE and AUTHORIZE the Deputy Director— Redevelopment to cancel contract #47913 with Kathy Armstrong and execute a new contract with her in the amount of $27,475 to provide consultant services related to assisting the CCFuture Fund grantees develop a Logic Model or Theory of Change and Evaluation Plan for the period January 1, 2006 through June 30, 2007. FISCAL IMPACT CCFuture Funds are generated from the transient occupancy tax from the Renaissance/Club Sport Hotel in the unincorporated Contra Costa Centre area. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _X_ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): Supervisor Mark De aulnier S ervisor Federal Glover ACTION OF BOARD ON APPROVED AS RECOMMENDED O ER 0 . VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Source: Robert Calkins, CDBG Program Manager (925) 335-7220 ����// ATTESTED X% Orig. Dept. Community Development - CDBG JOHN CULLEN, LERK OF cc: County Administrator THE BOARD OF SUPERVISORS Auditor-Controller AND COU ITY.,AD INISTRATOR BY , DEPUTY v BACKGROUND/REASONS FOR RECOMMENDATION Under the leadership of Supervisor DeSaulnier, the CCFuture Fund was created in 2003 when the Board of Supervisors earmarked the transient occupancy tax from the Renaissance/Club Sport Hotel in the unincorporated Contra Costa Centre area for early intervention and prevention programs that reduce high cost crisis/safety net services.. The mission of the CCFuture Fund is to: ...invest in programs and services that are results-based, family-oriented, collaborative, and available at critical points in the lives of children*and families, thereby improving family functioning and reducing the high costs of dependency. In January 2004, the Board approved criteria for selecting programs for CCFuture Fund grants and program evaluation requirements, and designated the County's Community Development Block Grant (CDBG) program, operated out of the Community Development Department (CDD), as the grant administrator. On August 15, 2005, CDD issued a Request for Proposals (RFP) for the CCFuture Fund (this first cycle of funding is targeted to programs that support children in families living in the Monument Corridor area of Concord) and applications from 18 agencies were received by the November 10 deadline. On December 20, 2005, the Board of Supervisors approved the recommendations from the Family and Human Services (FHS) Committee for the allocation of FY 2006/07 CCFuture Funds (Development Phase), and the allocation of FY 2007/08 and FY 2008/09 funds (Implementation Phase). On May 1, 2006, the Family and Human Services Committee met to consider the proposed contracts for the seven agencies awarded FY 2006/07 CCFuture Funds. Funding Plan: Grantees receiving funding during the Development Phase (FY 2006/07) will be awarded a grant of up to$50,000. During the year, each grantee will be required to complete a program Logic Model or Theory of Change as well as an evaluation plan. CDD will provide technical assistance to all grantees as needed to assist them in completing the requirements listed below: 1. Develop and submit for CDD approval a program Logic Model or Theory of Change that addresses the following questions: • Target population: Whom will the program serve? How many people will be served? • Treatment/Program Assumptions: What is the target population needs and wants? What are the assumptions about how best to meet the population's needs and wants? What sources of information will you rely on to arrive at these treatment assumptions? • Inputs: What program resources, services, and activities will be allocated to serving this population? What is the cost of a service unit? . • Outputs: What program activities, services, events, and types of services will the population receive to achieve improved outcomes? How many different services will be provided each client served? How often will clients receive these expected services? What is the average cost per serving a client? • Outcomes/results: What changes are expected to seen in the target population over what timeframe of receiving these program services and supports? What is the cost of serving a client who successfully achieved the expected outcome? • External Factors: What environmental or other factors could influence the success or reduce the possibilities for achieving the expected results with the target population served? 2. Develop and submit for CDD approval an evaluation plan that shows how a grantee will: • Document how well the proposed Theory of Change is implemented. • Track how many people received services, the mix of services each received, and the average number of services each client received by client type/profile. • Identify how many/what percent of the total number of people served achieved improved outcomes. During the second and third years of funding (Implementation Phase), each grantee will receive up to $100,000 in CCFuture funds subject to completing and submitting an acceptable Logic Model or Theory of Change and an evaluation plan, and the availability of funds. The grantees will implement the proposed programs and report on achievements quarterly throughout the year. At the end of each year, staff and the grantees will report to the FHS Committee and Board of Supervisors on performance. The recommended agencies will provide a set of core services that meet the needs and challenges facing many residents in the Monument Corridor and, with assistance provided during the implementation phase, be able to document cost avoidance in years two and three., Contract with Consultant: It is proposed that the County enter into a new contract with Kathy Armstrong to provide consultant services to CDD related to assisting the grantees develop a Logic Model/Theory of Change and Evaluation Plan during the Development Phase. Ms. Armstrong has been under contract to provide consultant services related to the CCFuture Fund program since its inception and most recently participated in the development of the Request for Proposals, and helped review and rank the applications received for the initial funding cycle. Recently, Ms. Armstrong's original contract (entered into on October 1, 2004) was extended to September, 2006. To ensure Ms. Armstrong is available throughout the entire Development Phase and that her service plan adequately addresses the current need for consultant services, staff recommends that Ms. Armstrong's existing contract be canceled and a new contract effective January 1, 2006 through June 30, 2007 be executed. COMMITTEE MEETING The FHS Committee met on May 1 , 2006 to consider staff recommendations. The Committee emphasized the importance of grantees soliciting input from current and potential clients of the proposed program/service during the Development Phase. Staff confirmed that input from clients about the design of the proposed program will be solicited and incorporated into the Logic Model/Theory of Change. 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