HomeMy WebLinkAboutRESOLUTIONS - 05162006 - C.42 Contra
f Costa
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TO: BOARD OF SUPERVISORS County
�p5 r't G'bUK� CT
FROM.: Family and Human Services Committee
DATE: May 16 2006 2,
SUBJECT: CCFUTURE FUNDS—ALLOCATION OF FUNDS AND APPROVAL OF CONTRACTS
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. APPROVE and AUTHORIZE FY 2006/07 CCFuture Fund allocations in the amount
of $340,000 for specified projects (Development Phase) as recommended by the
Family and Human Services Committee, and
2. APPROVE and AUTHORIZE the Deputy Director — Redevelopment to execute
standard contracts with the grantees as recommended by the Family and Human
Services Committee, and
3. APPROVE and AUTHORIZE the Deputy Director— Redevelopment to cancel contract
#47913 with Kathy Armstrong and execute a new contract with her in the amount of
$27,475 to provide consultant services related to assisting the CCFuture Fund grantees
develop a Logic Model or Theory of Change and Evaluation Plan for the period
January 1, 2006 through June 30, 2007.
FISCAL IMPACT
CCFuture Funds are generated from the transient occupancy tax from the Renaissance/Club
Sport Hotel in the unincorporated Contra Costa Centre area.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _X_ RECOMMENDATION OF BOARD
COMMITTEE APPROVE OTHER
SIGNATURE(S):
Supervisor Mark De aulnier S ervisor Federal Glover
ACTION OF BOARD ON APPROVED AS RECOMMENDED O ER
0 .
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Source: Robert Calkins, CDBG Program Manager
(925) 335-7220 ����//
ATTESTED X%
Orig. Dept. Community Development - CDBG JOHN CULLEN, LERK OF
cc: County Administrator THE BOARD OF SUPERVISORS
Auditor-Controller AND COU ITY.,AD INISTRATOR
BY , DEPUTY
v
BACKGROUND/REASONS FOR RECOMMENDATION
Under the leadership of Supervisor DeSaulnier, the CCFuture Fund was created in 2003 when
the Board of Supervisors earmarked the transient occupancy tax from the Renaissance/Club
Sport Hotel in the unincorporated Contra Costa Centre area for early intervention and
prevention programs that reduce high cost crisis/safety net services.. The mission of the
CCFuture Fund is to:
...invest in programs and services that are results-based,
family-oriented, collaborative, and available at critical points in
the lives of children*and families, thereby improving family
functioning and reducing the high costs of dependency.
In January 2004, the Board approved criteria for selecting programs for CCFuture Fund
grants and program evaluation requirements, and designated the County's Community
Development Block Grant (CDBG) program, operated out of the Community Development
Department (CDD), as the grant administrator.
On August 15, 2005, CDD issued a Request for Proposals (RFP) for the CCFuture Fund
(this first cycle of funding is targeted to programs that support children in families living in
the Monument Corridor area of Concord) and applications from 18 agencies were received
by the November 10 deadline.
On December 20, 2005, the Board of Supervisors approved the recommendations from the
Family and Human Services (FHS) Committee for the allocation of FY 2006/07 CCFuture
Funds (Development Phase), and the allocation of FY 2007/08 and FY 2008/09 funds
(Implementation Phase).
On May 1, 2006, the Family and Human Services Committee met to consider the proposed
contracts for the seven agencies awarded FY 2006/07 CCFuture Funds.
Funding Plan: Grantees receiving funding during the Development Phase (FY 2006/07)
will be awarded a grant of up to$50,000. During the year, each grantee will be required to
complete a program Logic Model or Theory of Change as well as an evaluation plan. CDD
will provide technical assistance to all grantees as needed to assist them in completing the
requirements listed below:
1. Develop and submit for CDD approval a program Logic Model or Theory of Change
that addresses the following questions:
• Target population: Whom will the program serve? How many people will be
served?
• Treatment/Program Assumptions: What is the target population needs and
wants? What are the assumptions about how best to meet the population's
needs and wants? What sources of information will you rely on to arrive at
these treatment assumptions?
• Inputs: What program resources, services, and activities will be allocated to
serving this population? What is the cost of a service unit? .
• Outputs: What program activities, services, events, and types of services will
the population receive to achieve improved outcomes? How many different
services will be provided each client served? How often will clients receive
these expected services? What is the average cost per serving a client?
• Outcomes/results: What changes are expected to seen in the target
population over what timeframe of receiving these program services and
supports? What is the cost of serving a client who successfully achieved the
expected outcome?
• External Factors: What environmental or other factors could influence the
success or reduce the possibilities for achieving the expected results with the
target population served?
2. Develop and submit for CDD approval an evaluation plan that shows how a grantee
will:
• Document how well the proposed Theory of Change is implemented.
• Track how many people received services, the mix of services each
received, and the average number of services each client received by client
type/profile.
• Identify how many/what percent of the total number of people served
achieved improved outcomes.
During the second and third years of funding (Implementation Phase), each grantee will
receive up to $100,000 in CCFuture funds subject to completing and submitting an
acceptable Logic Model or Theory of Change and an evaluation plan, and the availability of
funds. The grantees will implement the proposed programs and report on achievements
quarterly throughout the year. At the end of each year, staff and the grantees will report to
the FHS Committee and Board of Supervisors on performance.
The recommended agencies will provide a set of core services that meet the needs and
challenges facing many residents in the Monument Corridor and, with assistance provided
during the implementation phase, be able to document cost avoidance in years two and
three.,
Contract with Consultant: It is proposed that the County enter into a new contract with
Kathy Armstrong to provide consultant services to CDD related to assisting the grantees
develop a Logic Model/Theory of Change and Evaluation Plan during the Development
Phase. Ms. Armstrong has been under contract to provide consultant services related to
the CCFuture Fund program since its inception and most recently participated in the
development of the Request for Proposals, and helped review and rank the applications
received for the initial funding cycle. Recently, Ms. Armstrong's original contract (entered
into on October 1, 2004) was extended to September, 2006. To ensure Ms. Armstrong is
available throughout the entire Development Phase and that her service plan adequately
addresses the current need for consultant services, staff recommends that Ms.
Armstrong's existing contract be canceled and a new contract effective January 1, 2006
through June 30, 2007 be executed.
COMMITTEE MEETING
The FHS Committee met on May 1 , 2006 to consider staff recommendations.
The Committee emphasized the importance of grantees soliciting input from current and
potential clients of the proposed program/service during the Development Phase. Staff
confirmed that input from clients about the design of the proposed program will be solicited
and incorporated into the Logic Model/Theory of Change. The Committee approved the
FY 2006/07 CCFuture Fund contracts (Development Phase) for the agencies listed in
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