HomeMy WebLinkAboutMINUTES - 01011979 - CETA 8 _ I
C'ntra Costa- County Standard Form
D Q
CONTRACT &MENDMENT AGREEMENT
Number8 - 427 -
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1. Identification of Contract to be Amended.
.lumber: 28-427-4
Department: Manpower Programs
Subject: Establishnent and operation of a specialized CETy Unit for ex-offenders to
provide Title I CETA services for ex-offenders residing in Contra Costa County (exclud-
Effective Date of Contract: October 1, 1978 ing the City of
Richnond) I
Effective Date of Contract ==28-427-5: January 1, 1979
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Effective Date of Contract ==28-L.27-6: April 1, 1979 i
2. Parties. The County of Contra Costa, California (County) for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: East County Resource Center
Capacity: Nonprofit California Corporation i
Address: 159 East 4th St. , Pittsburg, California 94565
3. Amendment Date. The effective date of this Contract Amendment Agreement is
June 20, 1979
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4. Amendment Specifications. The Contract identified above is hereby amended as set
forth in the "Amendment Specifications" attached hereto which are incorporated herein
by reference. j
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5. Legal Authority. This Contract Amendment Agreement is entered into under and
subject to the following legal authorities:
6. Signatures. These signatures attest the parties' agreement hereto.
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COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR I
ByBy ✓//�� % i
Chairman, Board of Supervisors
(Designate official capacity in organi-
zation and affix corporation seal or
Attest: J. R. Olsson, County Clerk attach resolution of governing board)
O �o�/ State of California )
By County of Contra Costa ) ss.
Deputy
(� ACKNOWLEDGEMENT (CC 1190. 1)
The person signing above for Contractor,
Recommended by Department known to me in those individual and
business capacities , personally appeared
C before me today and acknowledged that
By \„t�,9� �v�,.� S�+^� he/they signed it and that the corporation
Designee or partnership named above executed this
�J \ instrument pursuant to its bylaws or a
resolution of its board of directors.
(Form Approved by County Counsel)
Dated:
Deputy County Clerk
(A-4622 REV 8/78) SCOTT E. DANIELSGN
frEPUTY COL) Y CLERK
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C.�ntra Costa CoIn!y, C4!;fo.nia
AMENDMENT SPECIFICATIONS CC��
• Number2 8 m 4 l? 7 a 7
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In consideration of County's Agreement to a reduction in the number of enrollees
placed by Contractor in OJT contract job positions under the contract identified
herein, Contractor agrees to a decrease of $ 10,000 in the total
amount payable to Contractor under the Contract Payment Limit, and furthermore,
Contractor agrees to increase the number of enrollee referrals to vocational training
institutions for vocational skill training under the contract identified herein.
County and Contractor agree, therefore, to further amend said Contract, effective
June 20, 1979, as specified below while all other parts of said contract remain unchanged
and in full force and effect:
1. Payment Limit Decrease. The-Payment Limit of this Contract is hereby
further amended by decreasing the total amount specified in Paragraph 4. (Payment
Limit) from $ 113,384 to a new total of $ 103,384
2. Revised Performance Standards. Paragraphs l.e. (3) and 1.e. (5)(c). , Part
1. (New Revised Service Specifications and Performance Standards) of the Service Plan
are hereby deleted and replaced with new substitute paragraphs, effective June 20, 1979,
to read as follows:
l.e."(3) Refer approximately 30 enrollees to County-approved CETA Title
II-B vocational training institutions for vocational skill training on an "individual
referral" basis, in accordance with each participant' s EDP, such that before the term-
ination date of this Contract:"
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l.e. (5)"(c) Place approximately 5 enrollees in OJT contract job positions
in accordance with each participant's EDP, such that:"
3. Revised Program Budget. Paragraph a. (Program Budget) of Part 4. (Budget I
of Estimated Program Expenditures) of the Service Plan- is hereby deleted and replaced i
by a new substitute provision, effective June 20, 1979, to read as follows:
"a. Program Budget. Contractor shallprovideservices under this Contract
in accordance with the following budget of estimated program expenditures:
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ContractTerm
Cost Categories (Federal Funds)
(1) Administration $ 16,760
(2) Enrollee Training (including S 7,600 73600
for OJT Contract Payments)
(3) Manpower Services (including $ -0- 79,024•
for Emergency Supportive Services
Payments
TOTAL (Contract Payment Limit) $ 103,384
Initials: A:�4),-
Cg6t,lactor County Dept.
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C.
ER
l59 E 4th Street Pittsburg, California 94565
(415) 432-4664 East-County .(415)-68'.-4025 Central County „(415) 234-3359 Nest County
z Patrice Jensen Director = _ - John Guerrero, Chas person i
f _
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IIs
. : -July 19 __1979 -
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Itis' hereby resolved by the Board of"DI`rectors=of EaST - -
V County Resource Center, _lnc. ,
I . The propo�ec "ETA Contracts for Discal year 1978-1979 _
- -_--between the C C C.= Department of '.aniower ProUra.,s and i
East County Resource Center, Inc. as-contractor should be
.` and the sa^e are hereby approved.
- '2 The Director of East Ccunty Resource Center, Patrice" -
Jensen is hereby authorized and directed _
�" � d to sig and I
'execute tMOY�:ontracts fora.^,d on behalf of `e East
County P.esource Center: = -
-Adopted by the Board 01 Directors
_of East County Peso: rce - - -
-, at_"its month l-y Board of DI l ectors: meet i na on_ the 25th day
3 of CctoSer 1978 - - - - -
-21
a ce- ffey, Vicom -Ch kerson
- /�ast Cd. tyP
"=_esourc� C r -- j
159 East 4th Street -
'Ittsburg, :Callf 94 6,5—' _ -
s : _
p -
_
- -'•-'yam _ _ S _ ! - 2.. - Y a
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_
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In the Board of Supervisors
of
Contra Costa County, State of California
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July 17 19 79
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In the Matter of
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Authorizing Execution of CETA Title II-B
Contract Amendments with the City of
Pittsburg and with East County Resource
Center, Inc.
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The Board 'having considered the recorsnendation of the Director, i
Department of *Manpower Programs, regarding the need to change (decrease) the I
payment limits for current CETA Title II-B Programs operated by the City of
Pittsburg and East County Resource Center, Inc. , in order to re=lect certain
approved adjustments to the respective CEETA Unit service plans; IT IS BY �
irE- BOARD ORDERED that the Board Chairman is AUTHORIZED to execute, on behalf
of the County, standard fora Title II-B Contract Amendments, effective June 20, 1979,
as follows:
PREVIOUS CONTRACT N'EW CONTRACT
PAY:Mr\T LIMIT PAY:ME*3T- LIMIT
CONTRACTOR: 10/1/78-9/30/79 10/1/78-9/30/79
City of Pittsburg 0"28-404-12) $331,203 $3131151 I
East County Resource Center, Inc. (7=28-427-7) 1133384 103,384
PASSED BY THE BOARD on July 17, 1979.
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1 hereby certify that the foregoing is a true and correct copy of an order entered on the
minutes of said Board of Supervisors on the date aforesaid.
Orig: Department of Manpower Programs Witness my hand and the Seal of the Board of
Supervisor
cc: County Administrator affixed this 1: :day of Jul--, 19=
County Administrator/
Human Services
7C my Auditor-Controller J. R. OLSSON, Clerk
:anpower Department/ �' Cj� Q
gy �. �i� ,/13P1r _ Deputy Clerk
Contracts h Grants Unit
_ i3A1.-nxe
..
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LG:cp -I
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i-24 3-79 1 j:1 _ _. i
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In the Board of Supervisors
of
Contra Costa County, State of California
Julv 17 19 79
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In the Matter of
Authorizing Execution of CETA Title II-B
Contract Amendments with the City of
Pittsburg and with East County Resource
Center, Inc.
The Board having considered the recommendation of the Director,
Department of Manpower Programs, regarding the need to change (decrease) the
payment limits for current CETA Title II-B Programs operated by the City of
Pittsburg and East County Resource Center, Inc. , in order to reflect certain
approved adjustments to the respective CETA Unit service plans; IT IS BY
THE BOARD ORDERED that the Boafd Chairman is AUTHORIZED to execute, on behalf
of the County, standard form Title II-B Contract Amendments, effective June 20, 1979,
as follows:
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PREVIOUS CONTRACT INEW CONTRACT i
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PAYMENT LPfIT PAY?fENT LIMIT
CONTRACTOR: 10/1/78-9/30/79 10/1/78-9/30/79
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City of Pittsburg ( =28-404-12) $331 $313,151 203 i
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_'�;sst County Resource Center, Inc. (==28-427-7) 113,384 1033384
PASSED BY THE BOARD on July 17, 1979.
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I hereby certify that the foregoing is a true and correct copy of an order entered on the
minutes of said Board of Supervisors on the date aforesaid.
Orig: Department of Manpower Programs Witness my hand and the Seal of the Board of
Supervisors
cc: County Administrator affixed this 17+hday of JU1V 1979
County Administrator/
Human Services
County Auditor-Controller By �� � � J. R. OLSSClerk
Manpower Department/ �� D/1 , DeputyClerk
Contracts d Crants Unit �.
u'a r�iZ'.' rer
LG:cp
H-24 3''9 15M
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Contra Costa County Standard Form
CONTRACT &MENDMENT AGREEMENT
Number "R _ 4 2 7 _ •►J
. I
1. Identification of Contract to be Amended.
Number: 28-427-4 i
Department: Manpower Programs
Subject: Establishment and operation of a specialized CETA Unit for ex-offenders to
provide Title I CETA services for ex-offenders residing in Contra Costa County (exclud�
Effective Date of Contract: October 1, 1978 ing the City of
Richmond)
Effective Date of Contract =28-427-5: January 1, 1979
Effective Date of Contract =28-427-6: April 1, 1979
2. Parties. The County of Contra Costa, California (County) for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: East County Resource Center
Capacity: Nonprofit California Corporation
Address: 159 East 4th St. , Pittsburg, California 94565
3. Amendment Date. The effective date of this Contract Amendment Agreement is
June 20, 1979
4. Amendment Specifications. The Contract identified above is hereby amended as set
forth in the "Amendment Specifications" attached hereto which are incorporated herein i
by reference.
5. Legal Authority. This Contract Amendment Agreement is entered into under and
subject to the following legal authorities:
6. Signatures. These signatures attest the parties' agreement hereto.
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
By By
Chairman, Board of Supervisors �r /
Y. 'em--r/.c -
(Designate official capacity in organi-
zation and affix corporation seal or
Attest: J. R. Olsson, County -Clerk attach resolution of governing board)
/ State of California )
By County of Contra Costa ) ss.
Deputy i
ACKNOWLEDGEMENT (CC 1190. 1)
The person signing above for Contractor,
Recommended by Department known to me in those individual and
business capacities , personally appeared
before me today and acknowledged that
By �( - he/they signed it and that the corporation i
j \ Designee or partnership named above executed this
V ` instrument pursuant to its bylaws or a
resolution of its board of directors.
(Form Approved by County Counsel) _-1
Q
7�
Dated:
cG��2%God
C-COTT E. DANIELSON
(A-4622 REV 8/78) DEPUTY COUNTY CLERK =_
Contra Ccata Ccun.!y. CaFforr-ia
0 0 i
v AMENDMENT SPECIFICATIONS
` 7� "7
Number28 � 42
In consideration of County's Agreement to a reduction in the number of enrollees
placed by Contractor in OJT contract job positions under the contract identified
herein, Contractor agrees to a decrease of $ 10,000 in the total i
amount payable to Contractor under the Contract Payment Limit, and furthermore,
Contractor agrees to increase the number of enrollee referrals to vocational training
institutions for vocational skill training under the contract identified herein.
County and Contractor agree, therefore, to further amend said Contract, effective
June 20, 1979, as specified below while all other parts of said contract remain unchanged
and in full force and effect:
1. Payment Limit Decrease. The-Payment Limit of this Contract is hereby
further amended by decreasing the total amount specified in Paragraph 4. (Payment
Limit) from $ 113,384 to a new total of $ 103,384
2. Revised Performance Standards. Paragraphs l.e. (3) and 1.e. (5)(c). , Part
1. (New Revised Service Specifications and Performance Standards) of the Service Plan
are hereby deleted and replaced with new substitute paragraphs, effective June 20, 1979,
to read as follows:
l.e."(3) Refer approximately 30 enrollees to County-approved CETA Title
II-B vocational training institutions for vocational skill training on an "individual
referral" basis, in accordance with each participant' s EDP, such that before the term-
ination date of this Contract:"
i
l.e. (5)"(c) Place approximately 5 enrollees in OJT contract job positions
in accordance with each participant's EDP, such that:"
3. Revised Program Budget. Paragraph a. (Program Budget) of Part 4. (Budget
of Estimated Program Expenditures) of the Service Plan--is hereby deleted and replaced
by a new substitute provision, effective June 20, 1979, to read as follows:
"a. Program Budget. Contractor shall provide services under this Contract
in accordance with the following budget of estimated program expenditures:
-Contract Term
Cost Categories . (Federal Funds)
(1) Administration $ 16,760
(2) Enrollee Training (including $ 7,600 73600
for OJT Contract Payments)
(3) Manpower Services (including-$ -0- 79,024
for Emergency Supportive Services
Payments
TOTAL (Contract Payment Limit) $ 103,384
Initials:
C6t,Kractor County Dept.
Contxa Costa County Standard Form
0 Q
CONTRACT AMENDMENT AGREEMENT
Number 28 - 427 - 6
1. Identification of Contract to be Amended.
Number: 28-427-4 i
Department: Manpower Programs
Subject: Establishment and operation of a Specialized CETA unit for
ex-offenders to provide Title- I CETA service for ex-offenders
residing in Contra Costa Cour_ty (excluding the City of Richmond)
Effective Date of Contract: October 1, 1978
Effective Date of Contract Amendment Agreement #28-427-5 January 1, 1979
2. Parties. The Countv of Contra Costa, California (County) for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: East County Resource Center
Capacity: Nonprofit California Corporation
Address: 159 East 4th Street, Pittsburg, California 94565
3. A^mendmeat Date. The effective date of this Contract Amendment Agreement is
April 1, 1979
4. Amendment Specifications. The Contract identified above is hereby amended as set
forth in the "Amendment Specifications" attached hereto which are incorporated herein
by reference.
5. Legal Authority. This Contract Amendment Agreement is entered into under and
subject to the following legal authorities: Title IIB of the Comprehensive Employment i
and Training Act of 1978 (CETA); 29 JSCA Section 801ff; California Government Code
Section. 537033.
6. Signatures. These signatures attest the parties' agreement hereto.
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
By�." �� ,. _ (��Q r� By v aim Gc
Designee
(Designate official capacity in organi-
zation and affix corporation seal or
t: J. R. Olsson, County Clerk attach resolution of governing board)
State of California )
ss.
County of Contra Costa ) i
Deputy
AC:-NOA'LEDGEMENT (CC 1190.1)
The person signing above for Contractor,
Recommended by Department known to me in those individual and
business capacities, personally appeared
+ � �' before me today and acknowledged that
By .� � � he/they signed it and that the corporation.
v Designee or partnership named above executed this
instrument pursuant to its bylaws or a
resolution of its board of directors.
(Form Approved by County Counsel) 7 " / I
Dated: y
RECEIVED `
D �
=' ../Deputy County Clerk
(A-4622 REV 8/78) APR1979 SCOTT E. DANIELSON
J/ I DEPUTY COUNTY CLERK
�. R. OL N Contra Costa County, California
CIERK B9
C ARD P ISORS
TRA — -
n ouN
0 0
AMENDMENT SPECIFICATIONS
• Number 28 - 427 - 6
In consideration of Contractor's agreement to operate a Specialized CETA Unit for i
CETA Title II-B applicants and enrollees who are ex-offenders residing in or paroled
to Contra Costa County (excluding the City of Richmond) for an additional six (6)
months under the Contract identified herein, County agrees to increase the total
amount -payable to Contractor under the Contract Payment Limit by an additional
$ 47,345 County and Contractor agree, therefore, to further amend said
Contract, effective April 1, 1979, as specified below, while all other parts of
the Contract remain unchanged and in full force and effect:
1. Extension of Term. The term of this Contract is hereby further amended by
extending the termination date specified in Paragraph 3. (Term) from March 31, 1979 i
to September 30, 1979.
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2. Payment Limit Increase. The Payment Limit of this Contract is hereby
further amended by increasing the total amount specified in Paragraph 4. (Payment Limit)
from $ 66;.039 to a new total of $ 113,384
3. Change in CETA Program Title. All references to CETA Title I in the aforesaid
agreement are amended to read CETA Title II-B.
4. Compliance with new CETA Regulations. Insofar as this contract requires com-
pliance with provisions of the Code of Federal Regulations (CFR) , Contracts shall
comply with said regulations as they may from time to time be amended, renumbered,
or re-enacted.
5. Revised Service Plan. Part 1. (Revised Service Specifications and Performance
Standards) of the Service Plan is herebv deleted in its entirety and replaced by a
new substitute provision, effective April 1, 1979, to read as set forth in. the
"New Revised Service Specifications and Performance Standards" which are attached hereto
and incorporated herein by reference.
6. Revised Program Budget. Paragraph a. (Program Budget) of Part 4. (Budget
of Estimated Program Expenditures) of the Service Plan is hereby deleted and replaced
by a new substitute provision, effective April 1, 1979, to read as follows:
"a. Program Budget. Contractor shall provide services under this Contract
in accordance with the following budget of estimated program expenditures:
Contract Term
Cost Categories (Federal Funds)
(1) Administration S 169760
(2) Enrollee Training (including S 17,600 179600
for OJT Contract Pavments)
(3) Manpower Services (including $ -0- 799024
for Emergency Supportive Services Payments
TOTAL (Contract Payment Limit) S 1139384 „
Initials: L .4`9�
/C/ ✓� i
90kractor County Dept.
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NEW REVISED - AVICE SPECIFICATIONS AND PERFOONCE STANDARDS -
Number
28 - 427 - 6
1. New Revised Service Specifications and Performance Standards. EAST COUNTY
RESOURCE CENTER (Contractor) shall during the term of this Contract establish and
operate a Specialized CETA Unit for CETA Title II-B applicants and enrollees who are
ex-offenders residing in or paroled to Contra Costa County (excluding the City of
Richmond) . In doing so, Contractor shall secure office facilities located at 159 East
4th Street in Pittsburg, shall appropriately enroll at least 160 new CETA Title II-B
ex-offender participants, and shall produce at least 91 entries into unsubsidized jobs
during the term of this Contract. Contractor shall employ appropriate staff to provide
a program of eight (8) integrated CETA Unit services hereunder, as follows:
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a. Orientation and Application Service. In providing this CETA Unit service,
for all ex-offenders [as defined in 20 CFR Section 675.4' applying for manpower
services through County's CETA Title II-B Manpower Program, Contractor shall: i
(1) Provide pre-applicants (i.e. , ex-offenders who have not yet signed a
CETA Application Form) with basic information and orientation on an individual or group
basis regarding County's program, including, but not limited to:
(a) The purpose and general objectives of County's program;
(b) The economic and residency requirements (eligibility criteria)
for participation; i
(c) A summary of the services and training potentially available;
(d) A summary of the procedures for application for services and
consideration: for enrollment in. County's program;
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(e) The rights and responsibilities of applicants; and i
(f) The office hours of Contractor's CETA Unit program and the
procedures for making inquiries to CETA Unit staff.
(2) Record the name of each pre-applicant and the date of initial
contact.
(3) Provide such pre-applicants (who apply for services hereunder
within 6 months following release frost detention by a federal, state, or county
correctional institution) with assistance, as needed, to complete County's standard
CETA Application Form and witness the application; the completed Application Fore:
shall signify that Contractor has provided the orientation services listed above
and that the applicant believes aim or herself to be eligible for participation.
(4) Complete all orientation and application services by execution of
the Application Form within five (5) working days of the date of initial contact
with each are-applicant (except for pre-applicants who become incarcerated and are
unavailable for the full 5-day period) .
(5) Conduct outreach in the community and recruit new ex-offender
applicants who reside in or expect to be paroled to Contra Costa County (excluding
the City of Richmond) , so that at least 240 new ex-offender applicants will complete
Application Forms within, 6 months following release from detention by a federal,
state, or county correctional institution, during the term of this Contract.
Contractor shall recruit such applicants through federal, state, and county
correctional institutions, County's Probation Department and Public Defender's
Office, the California State Adult and Youth Authorities, and other public criminal
justice agencies, and other ex-offender serving organizations.
(6) Refer ex-offenders who apply for services hereunder more than
6 months following release from detention, or all persons who are not ex-offenders, i
to the appropriate County CETA Unit which serves their residential area, for manpower
services and possible enrollment in County's CETA Title II-B Manpower Program.
Initials: y g::�4e ��•
'CoSiufactor County Dept.
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NEW REV SERVICE- SPECIFICATIONS AND Pr'1ORMANCE STANDARDS
Number 28 - 427 - 6
b. Preassessment and Intake Service. In providing this CETA Unit service,
Contractor shall:
(1) Determine each ex-offender applicant's general appropriateness for
County's CETA Title II-B Manpower Program, through preassessment of the applicant; i.e. ,
through consideration of the applicant's general objectives in seeking services and
the applicant's physical, intellectual, emotional, and legal ability to continue parti-
cipation in Contractor' s CETA Unit program.
(2) Determine the CETA Title II-B eligibility of each such applicant, as
prescribed by County and CETA regulations (including, but not limited to, 20 CFR i
Section 677. 12) .
(3) Complete intake on all ex-offender applicants who apply for services
within 6 months following release from detention and are found to be eligible and
appropriate and formally enroll such persons in County's CETA Title II-B Manpower Program,
as prescribed by County and CETA regulations, such that: all persons are enrolled
within fifteen (15) working days following the date the Application Form is executed
(except for applicants who become incarcerated and are unavailable for the full 15-day
period) .
(4) Refer applicants who are found to be eligible but inappropriate
for County's CETA Manpower Program to other appropriate helping agencies, as needed
and available, such that: within the initial three-week period following application,
a referral will be made to at least one (1) such helping agency, for all inappropriate
applicants who do not withdraw From consideration during this initial three-week period;
and provide follow-up services for each such CETA-eligible (but inappropriate) applicant,
consisting of the following:
(a) At least one (1) direct contact with the applicant to be made
not more than one (1) month after the date of referral, to assess whether or not
the referral was effective in addressing the applicant's needs; and
(b) Further referral and follow-up services, as desired by the
applicant and needed to ensure that his or her needs are addressed, if the initial
referral was not effective.
(5) Conclude intake for and formally enroll at least 160 eligible and
appropriate ex-offender applicants. Contractor shall complete and witness a standard
CETA Intake Form for each such applicant; the completed Intake Form shall sianifv that
Contractor formally accepts the applicant for participation in County's CETA Title II-B
Manpower Program and for receipt of CETA manpower services. Upon completion of the
Intake Form, Contractor shall automatically refer enrollees for participation. in
Contractor's vocational Assessment and EDP Service set forth below.
(6) Establish and maintain records documenting each applicant's eligi-
bility and required verifications, retain the information on which this documentation
is based in an enrollee's record file, and retain the applications of persons who are
not enrolled for participation and record the reasons for their non-selection, in
accordance with CETA regulations (20 CFR Sections 677.12 and 676.15) and
in the form and manner prescribed by County's Manpower Program Director.
c. vocational Assessment and EDP Service. In providing this CETA Unit
service, Contractor shall:
(1) Interview all enrollees and make a vocational assessment of each
enrollee's work history, educational background, basic skills, and vocational
experience, interests, aptitudes, and skills.
(2) Prepare and maintain an Employability Development Plan. (EDP) for
all enrollees, in accordance with each participant's skills, aptitudes, experience,
and interests, specifying an appropriate sequence of services and/or training
activities which will result in permanent, unsubsidized, full-time en•.ployment for
the enrollee, such that: no later than ten (10) working days following the date
that the Intake Form is completed for each enrollee, an EDP will be completed for
the enrollee (except for enrollees who become incarcerated and are unavailable for
the full 10-day period) , and each EDP shall include the following:
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Initials:
Ckeractor tounty Dept. --
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NEW REVISED�RVICE SPECIFICATIONS AND PERFO� �NCE STANDARDS
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Number 2 Q`J M 4127 6
(a) An inventory of the enrollee's work experience, skills, and
barriers to employment;
(b) A statement of at least one (1) , and no more than three (3) ,
target occupational divisions (as defined by the U. S. Department of Labor) in i
which the enrollee will qualify for employment upon fulfillment of the EDP;
(c) A schedule of activities leadina to permanent, unsubsidized,
full=time employment in one (1) of the target occupational divisions;
(d) A summary of the responsibilities of Contractor's program
and of the enrollee in fulfilling the EDP;
(e) The name of the enrollee's primary vocational counselor and
documentation of the acknowledgement of the enrollee and his or her primary vocational
counselor regarding commitment to fulfill the EDP;
(f) The planned starting date for vocational skill training (if
appropriate) , the target skill level to be attained by the participant in such training,
and the estimated date for completion of training; if the participant fails to attain
this target skill leve by the estimated completion date, Contractor shall develop a
revised EDP for the participant within three (3) working days _`ollowing the estimated j
completion date; and
(g) The planned dates for starting and concluding participation in I
Contractor's Job Finding workshop service set forth below.
(3) Complete an EDP for at 'Least 160 enrollees during the term of this
Contract.
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(4) Refer all enrollees for participation in Contractor's Job Finding
Workshop (JFW) service set forth below; enrollees, who are not scheduled for partici-
pation in vocational skill training following completion (i.e. , signing) of their
EDP, shall be scheduled For immediate participation in JFW services; and enrollees
scheduled for vocational skill training shall be scheduled for participation in JFW
services either immediately before or immediately after such training, depending on
the available time and vocational needs of the enrollee, in accordance with each ll
participant's EDP. I
(5) Refer enrollees for other appropriate CETA services and training,
and to other available trai_nina and employment opportunities, in accordance with
each participant's EDP, including, but not limited to, on-the-lob trainina (OJT) ,
basic education, CETA supportive services, CETA allowances, legal services, and
job placement services.
d. Job Finding Workshop Service. In providing this CETA Unit service,
Contractor shall:
(1) Conduct job finding workshops (JFW) by providing instruction and i
guidance to help referred CETA enrollees acquire the necessary motivation, information,
and job-finding skills that will enable them to compete successfully in obtaining
employment, such that:
(a) All JFW participants will prepare and complete at least two (2)
employment resumes, or two (2) job applications, or one (1) of each;
(b) All participants will complete at least two (2) simulated job i
interviews;
(c) All participants individually and independently will contact,
schedule, and engage in at least one (1) interview with an employer. These inter-
views need not be for job openings which are consistent with the participant's
vocational goal(s) , but may be practice interviews for positions of general interest
to the participant, or may be for specific job information or general world-of-work
orientation as appropriate to the participant's needs and abilities;
Initials:
ChA'Iractor (County Dept.
==^w l
-3- act:
c.
NEW REVISED SERVVIICE SPECIFICATIONS AND PERFORMLE STANDARDS
Number 2 „ — 4 2 7 — 6
(d) At least 120 new enrollees will complete a Job Finding Workshop I
during the term of this Contract, unless such participants have obtained an unsub-
sidized job prior to completion of the workshop;
(e) Participants who receive vocational skill training will be
scheduled for receipt of JFW services either immediately upon the attainment of the
target skill level specified-in their EDP, or immediately after the estimated date
of completion of training specified in the EDP.
!
(f) All participants must complete Job Finding Workshop within i
ter. (10) working days of starting JFW services (except for participants who become
incarcerated and are unavailable for the full 10-day period) .
(g) Participants, who receive services elsewhere that are sub-
stantially equivalent to Contractor's JFW services as a part of a standard training
curriculum, may be counted by Contractor as having completed JFW services. !
(2) Provide participants with information regarding the educational
and training requirements for the occupations identified in each enrollee's EDP.
e. Training Referral and OJT Placement Service. In providing this
CETA Unit service, Contractor shall:
(1) Refer approximately 3 enrollees to basic education classroom
training, in accordance with each participant's EDP, such that before the termination
date of this Contract:
(a) At least 80=_ of all such basic education, participants will
successfully complete training (i.e. , reach the skill level specified in their EDP)
or will acquire an unsubsidized job, and
(b) At least 3 such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(2) Refer approximately -0- enrollees to clerical training in accordance
with each participant's EDP, such that before the termination date of this Contract:
(a) At least -0-3 of all such clerical training participants will
reach a minimum typing skill level of 40 net words per minute or will acquire an
unsubsidized job, and
(b) At least -0- such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(3) Refer approximately 26 enrollees to County-approved CETA Title II-B
vocational training institutions for vocational skill traning on an "individual
referral" basis, in accordance with each participant's EDP, such that before the
termination date of this Contract:
(a) At least 803 of all such vocational training participants will
successfully complete training (i.e. , reach the skill level specified in their EDP) i
or will acquire an unsubsidized job, and
(b) At least 27 such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor.
(4) Refer approximately 7 enrollees to vocational education training,
in accordance with each participant's EDP, such that before the termination date of
this Contract:
i
(a) At least 803 of all such vocational education participants
will successfully complete training (i.e. , reach the skill level specified in their
EDP) or will acquire an unsubsidized job, and
i
i
Initials: .46e
C6gWractor County Dept.
-4
i
NEW REVISED QVICE SPECIFICATIONS AND PERFO _ANCE STANDARDS
Number 28 — 427 -
426 — °"
I
I
(b) At least 7 such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor.
I
(5) Place enrollees in on-the-job training (OJT) positions, in accord-
ance with each participant's EDP and with pertinent CETA regulations )including 20CFR
Sections 677.13(a) (1) , 676.26(a) (1) , 676.40, 676.41 and 676.271 ; under this OJT place-
men-, service, Contractor shall:
(a) Establish and maintain contacts and an effective liaison with
employers in the local community and develop on-the-job training (OJT) job positions
with these employers to provide occupational skill training and employment for CETA
Title II-B enrollees.
(b) Negotiate, write, and enter into OJT contracts with employers to
establish job positions for enrollees; these OJT contracts shall be between Contractor
and the respective employer in the form prescribed by County; and County shall reim-
burse Contractor for all payments made by Contractor to employers under Contractor's
OJT contracts, subject to the Budget of Estimated Program Expenditures set forth
below.
(c) Place approximately 11 enrollees in OJT contract job positions
in accordance with each participant's EDP, such that:
I
(i) At least 80% of all enrollees placed in new OJT contract
job positions established hereunder will remain employed for the full established I
term of their respective OJT positions or will withdraw to enter permanent, unsub-
sidized, full-time employment;
(ii) All such OJT positions shall have a likelihood of continuing
as permanent, unsubsidized, full-time employment for the enrollee following termi-
nation of the OJT contract job position; and !
(iii) At least 708 of the enrollees placed in OJT job positions
will obtain permanent, unsubsidized, full-time employment in the same OJT occupational
skill classification within 30 calendar days of completing the OJT position.
(6) Provide periodic counseling for all training and OJT participants,
such that each participant receives at least one-half hour of individual face-to-face
counseling each month from the primary vocational counselor named in the EDP. i
(7) Manage the overall referral of enrollees hereunder so as to maxi-
mize participant benefits subject to:
(a) The target number of enrollees specified above to be
approximated for each type of training and OJT_;
(b) The unanticipated early or late withdrawal of participants
from training or OJT (either for unsubsidized jobs or other reasons) ; and
(c) The Budget of Estimated Program Expenditures set forth below.
f. Supportive Services, Allowance, and Wage Payment Certification Service.
In providing this CETA Unit service, Contractor shall:
- I
(1) Certify the need of each CETA participant for available CETA i
supportive services, and/or allowance payments, and compute the amounts for such
payments (as may be made by County, or, in the case of emergency supportive services,
as may be made by Contractor) , in the manner prescribed by County and in accordance
with the determinations of Contractor's vocational counselors reaardina fulfillment
of each enrollee's EDP. Subject to the Budget of Estimated Program Expenditures set
forth below, Contractor may make emergency supportive services payments directly to
eligible enrollees for whom Contractor has made such certification of need and
computation of the amount for payment, to enable them to obtain or retain employment i
or to participate in training and other manpower activities leading to likely entry
into unsubsidized employment.
i
Initials:y
q6; kractor dolinty Dept. I
i
-5-
i
I
i
NEW REVISED SERVICE SPECIFICATIONS AND PERFORCE STANDARDS
Number 28 — ,127 A 6
I
Subject to the Budget of Estimated Program Expenditures set forth below, County shall
reimburse Contractor for at least 508 of all CETA-allowable costs incurred through
each such emergency supportive services payment made by Contractor; upon verification i
by County of Contractor' s certification of need for the emergency supportive services
payment and computation of the amount of payment (i.e. , appropriateness under emergency
supportive services regulations prescribed by County) , and subject to the Budget of i
Estimated Program Expenditures, County will further reimburse Contractor for the !
remaining amount of each such payment.
(2) Document actual daily enrollee attendance in related training and
service activities for which CETA supportive services and/or allowance payments are
needed.
g. Job Development and Placement Service. In providing this CETA Unit
service, Contractor shall:
i
(1) Establish and maintain contacts and an effective liaison with
employers in the local community for the purpose of developing jobs for CETA
enrollees and develop employment opportunities with prospective employers for
individual CETA enrollees.
(2) Schedule all enrollees, upon completion of Job Finding Workshop
services, for immediate participation, in lob placement services hereunder.
(3) Counsel and refer each job placement participant to at least one
(1) specific iob interview for unsubsidized employment each month, consistent with
each participant's EDP.
I
(4) Refer at least 120 participants to at least one (1) opening for
a specific permanent, unsubsidized, full-time iob, in accordance with each partici-
pant's EDP.
(5) Continue providing job placement services for each participant
until their enrollment in County's CETA Title II 1B Manpower Program is terminated.
(6) follow up to verify continuing employment on all placements in
unsubsidized jobs (including self-placements) during the 30 to 45 calendar-day
period following the date on which the participant's enrollment in County's ;
Manpower Program is terminated.
(7) Develop unsubsidized jobs during the term of this Contract,
such that:
i
(a) At least 91 enrollees will enter permanent, unsubsidized,
full-time jobs (including self-placements) following intake and enrollment in
I
County's CETA Title II-B Manpower Program; and
(b) At least 64 (708) of these enrollees will remain continuously_
employed in their unsubsidized jobs through the date on which Contractor completes
the follow-up verification specified above.
h. Adult Work Experience Placement Service. Under this CETA Unit service,
the contractor shall:
(1) Develop individualized work experience positions.
(2) Prepare and enter into a written work experience agreement
i
in the form prescribed by the County with each participating public agency or
community organization.
(3) Ensure that prior to assignment to an adult work experience
(AWE) position, all CETA AWE participants have completed a full CETA Unit
assessment, have received classroom training deemed necessary, and have either
been unsuccessful in finding a public service employment (PSE) placement or
CETA Unit staff have decided that immediate PSE placement does not appear to
be feasible.
Initials: ,g( i
CoAkactor County Dept.
-6- I
NEW REVISED�RVICE SPECIFICATIONS AND PERFOI__ INCE STANDARDS I
Number 28 - 427 - 6
(4) Ensure that the AWE participant reviews and signs a work
experience agreement in the form prescribed by the County.
(5) Receive written permission from the Director, Department of
Manpower Programs or her designee prior to the placement of any AWE participants
in a work experience position with the CETA Unit.
(6) For AWE participants placed with the CETA Unit:
i
(a) To provide the AWE participant with orientation, regard-
ing organizational policies and specific job tasks;
I
(b) To provide the AWE participant with meaningful work
experience and career orientation; '.
(c) To abide by State of California labor laws;
(d) To establish working hours prior to the placement of the
AWE participant and to discuss any proposed changes in working hours or job respon-
sibilities with the participant;
(e) To maintain an accurate record of hours worked by each
AWE participant providing necessary verification for the AWE participant to receive
payment;
(f) To provide the AWE participant with formal and con-
tinuous supervision with regard to attendance, organization policies, and job
tasks assigned;
(g) To provide the AWP participant with a safe work environ-
ment and to hold the Countv harmless from any suit for damages if the CETA Unit
supervisor fails to exercise a reasonable level of worksite safety;
(h) To establish with the CETA Unit a rate of AWE parti-
cipant pay which is equal to the trainee rate for the work being performed;
(i) To provide the AWE participant and his/her counselor
within the first six (6) weeks a performance evaluation; i
(j) In the event that an AWE participant exhibits work
characteristics or work skills which are deemed to be unacceptable to the CETA
Unit AWE supervisor(s) , prior to the termination of the AWE placement, to discuss i
the problems encountered with the AWE participant.
(7) Place at least 4 A14E participants in appropriate, well-
supervised AWE positions in accordance with each participant's EDP.
For purposes of this contract, work experience is a short-term and/or part-time
work assignment with a public employer or a private nonprofit employment agency j
and is designed to enhance the employability of individuals who have either never
worked or- who recently have not been working in the competitive labor population
for an extended period of time; i.e. , new or recent entrants into the labor force
and re-entrants into the labor force. The work experience activity is designed
to increase the employability of such individuals by providing them with experience
on a job, an opportunity to develop specific occupational goals through exposure !
to various occupational opportunities. Outstationed participants are still to be
system under the control of the County will be utilized to Day work experience
wages and provide social security coverage, withholding as applicable, and
workers' compensation insurance coverage for AWE participants.
Initials: Y
Cdvkractor Canty Dept.
-7-
I i
I
In the Board 'of SupQry
O 7
Contra Costa County, State ofalio:c �c
March 20 1979
In the Matter of
Authorization for Contract Extensions +
with 17 CETA Title II-B and Title IV
(YET? and YCCIP) Contractors for CEETA
Program Operations through September 30
1979.
i
The Board an October 3, 1978 having authorized three-month contracts for the period
from October 1, 1978 through December 31, 1978, with certain contractors in the County's
F1" 1978-79 CEA Title I Manpower Program, Title III Youth =aplcymeht and Training Program
(YETP) , and Title III Youth Community Conservation and Improvement Pxojects (YCCT_P) Program;
c 'd
I
The Board on December 19, 1918 having approved CETA Title and Title III (TETP and
YCClP) Annual Plan Modifications for submission to the U.S. Departmea of Labor to incorporate .i
re:: federal funding, to �,ae related �rcgra� a: udget changes, ar.� to incorporate special
CETA reenactment legislatiOn nrovislo^_S =0r the 10,78-7: federal fiscal year; a_ic
The Board o_1 Dece"Wer 19, 19/8, havi:. authorized the Actin= Cou-ty Administrator
(or his designee) to execute Standard form Contract documents with 18�CETA Title I and Title ILII
and YCCIP) contractors, to extend laic contract programoperatior_s tiroLgh March 31, 1979;1
The Board on February 27, i979, havin3 approved t--Ie Coun-_ 's CET' `'aster Plan and
abbreviated Annual Plan Grant Dackages for Sub-=Ssion to the U.S. Depart-ent of Labor to -
�-a+_e'enz and operate t^e Count ' s Ci_A progra-s ir_ CO pl12 C2 L.'it=: _0:1 i=C Law
'-524 ,
-__ _aendment of 1978, effective April 1, 19797 t.-rough September 30, 1979; and
- I
The Board haviconsidered the recto _ndations of the Directcr, D-�artmenC of
iia:power BrOgra^S, rear=iP.g the ii2ed tQ eXte s CC trent ly 38th^ria ed, CETA __- (formerly Title
I) and Title Iv-y ETP and YCCIP (`or^er_ Title IT=) contract -,r=am oneraziOis for an
a Cltlona_ sLx-month period, from =pYil _, 19/9 n ough Se-tember "0. 11973 and to es ablish
ti:elye-month payment l'iM_tS for t d,2 P_eC1 ext end e� contract eriod ..ctober 1, _.918 through
�ze em- er 30, 1979; i
IT IS BI_ T..:. Bili 33 OtZ-.=-R. D that the D_rector, De-artment of �',2 nnower Pro-rams is '
:i:.l v=C1ZED t0 eXeC:=te, o^ behalf Of the County, a p:ropriate star.;2.rd for: cow tract documents
wit:: 1_7 CET_y contractors as set forth i the attached "CFI.. Iitle Il-= and Title IV (YETP
and YCCIP) Contract Specification Cart-," to extend said, contract :r=a operations through
September 30, 1979, sub4ect to the availability of CETA Carry-over funds.
PASSED BY ism BOLD on Marc- 20, 1979.
I
1 hereby certify that the foregoing is a true and correct copy of an order entered on the
minutes of said Board of Supervisors on the date cioresoid.
Or : Departs ens of ?= epos er Programs Witness my hand and the Seal of the Board of
.�tn: Co ntract & Grants L_nit Supervisors I
., I
cc: ,eounty Ad-iaistrator ati:xed this 2"T`ilay of " 79 -fq
County ?_uditor-Controller i
J. R. OLS50N, Clerk
By \ X`./3/i^�%� Deputy Clerk
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Cdntra Costa County Standard Form
0
' - I
CONTRACT AMENDMENT AGREEMENT
dumber 2 8 o ` 2 7 - 5
1. Identification of Contract to be Amended.
Number: 28-427-4
I
Department: County Manpower Office i
Subject: Establishment and Operation of a Specialized CETA Unit for Ex-Offenders
to provide Title I CETA services for ex-offenders residing in Contra
Costa Countv (excluding the City of Richmond) i
Effective Date of Contract: October 1, 1978
I
2. Parties. The County of Contra Costa, California (County) for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: EAST COUNTY RESOURCE CENTER I
Capacity: Nonprofit California corporation
Address: 159 East 4th Street, Pittsburg, California 94565
I
3. Amendment Date. The effective date of this Contract Amendment Agreement is
January 1, 1979
4. Amendment Specifications. The Contract identified above is hereby amended as set
forth in the "Amendment Specifications" attached hereto which are incorporated herein
by reference. i
5. Legal Authority. This Contract Amendment Agreement is entered into under and !
subject to the following legal authorities: Title I of the Comprehensive Employment
and Training Act of 1978 (CETA) ; 29 LSCA Section 801ff; California Government Code
Section 53703.
I
6. Signatures. These signatures attest the parties' agreement hereto.
COUNTY OF CONTRA COSTA. CALIFORNIA CONTRACTOR
By By
Designee
(Designate official capacity in organi-
zation and affix corporation seal or
st: J. R. Olsson, County C1gs attach resolution of governing board) I
I
State of California )
County of Contra Costa ) ss.
Deputy
ACKNOWLEDGEMENT (CC 1190.1)
The person signing above for Contractor,
Recommended by Department known to me in those individual and
business capacities, personally appeared I
!� F before me today and acknowledged that
She/t-ksy signed it and that the corporation
Designee or partnership named above executed this
instrument pursuant to its bylaws or a
resolution of its board of directors.
Form Approved: Contracts Administrator
Dated: �( '-u�f� ' 79A !
B} �i J� I
- QFFI�=AL SEAL"o
Public/"-F"�- r�� C
F.
= `-_; LOUISS VC' ERMIYER
(A-4622 REV 8/78) f. ; 43?A"� c:c --ruseatl�a
COhE RAWISIA(;OMTY
t9r Cann•.,,_a E:a�:s 1�Y 9.1981 I
�.l .
i
&MENDMENT SPECIFICATIONS
Number 28 - 427 - 5
i
In consideration of Contractor's agreement to operate a Specialized CETA Unit for
CETA Title I applicants and enrollees who are ex-offenders residing in or paroled to
Contra Costa County (excluding the City of Richmond) for an additional three (3)
months under the Contract identified herein. County agrees to increase the total
amount payable to Contractor under the Contract Payment Limit by an additional
$ 27,935 County and Contractor agree, therefore, to amend said Contract,
effective January 1. 1979, as specified below, while all other parts of the
Contract remain unchanged and in full force and effect:
1. Extension of Term. The term of this Contract is hereby amended by extending
the termination date specified in Paragraph 3. (Term) from December 31, 1978 to
March 31, 1979.
2. Payment Limit Increase. The Payment Limit of this Contract is hereby
amended by increasing the total amount specified in Paragraph 4. (Payment Limit) i
from S 38,104 to a new total of S 66,039
3. Compliance with New CETA Legislation. Contractor agrees to comply with the
provisions of the Comprehensive Employment and Training Act of 1978 (P.L. No. 95-524)
and with related instructions issued by the U. S. Department of Labor (including, but
not limited to, CETA Regional Bulletin X89-79 and ==102-78) and guidelines prescribed
by County.
4. Revised Service Plan. Part 1. (Service Specifications and Performance
Standards) of the Service Plan is hereby deleted in its entirety and replaced by a
new substitute provision, effective January 1, 1979, to read as set forth in the
"Revised Service Specifications and Performance Standards" which are attached hereto i
and incorporated herein by reference.
5. Revised Program Budget. Paragraph a. (Program Budget) of Part 4. (Budget
of Estimated Program Expenditures) of the Service Plan is hereby deleted and replaced
by a new substitute provision, effective January 1, 1979, to read as follows:
"a. Program Budget. Contractor shall provide services under this Contract
in accordance with the following budget of estimated program expenditures:
Contract Term
Cost Categories (Federal Funds)
(1) Administration S 8,060
(2) Enrollee Training (including S 17.600 17,600
for OJT Contract Payments)
(3) Manpower Services (including $ -0- 40,379
for Emergency Supportive Services Payments )
TOTAL (Contract Payment Limit) $ 66,039 "
InitialsL
Cfdfactor Count Dept.
� . 0 o
REVISED SERVICE SPECIFICATIONS AND PERFORMANCE STANDARDS �
Number 2 8 — 4 2 d
1. Revised Service Specifications and Performance Standards. EAST COUNTY RESOURCE
CENTER (Contractor) shall during the term of this Contract establish and operate a
dpecilized CETA Unit for CETA Title I applicants and enrollees who are ex-offenders
esiding in or paroled to Contra Costa County (excluding the City of Richmond). In
aoing so, Contractor shall secure office facilities located at 159 East 4th Street in
Pittsburg, shall appropriately enroll at least 101 new CETA Title I ex-offender parti-
cipants , and shall produce at least 40 entries into unsubsidized jobs during the term
of this Contract. Contractor shall employ appropriate staff to provide a program of
seven (7) integrated CETA Unit services hereunder, as follows:
a. Orientation and Application Service. In providing this CETA Unit service, i
for all ex-offenders [as defined in 29 CFR Subtitle A, Section 94.4 (ii)] applying for
manpower services through County's CETA Title I Manpower Program, Contractor shall:
(1) Provide pre-applicants (i.e. , ex-offenders who have not yet signed a
CETA Application Form) with basic information and orientation on an individual or group
basis regarding County's program, including, but not limited to:
(a) The purpose and general objectives of County's program;
(b) The economic and residency requirements (eligibility criteria)
for participation;
(c) A summary of the services and training potentially available;
(d) A summary of the procedures for application for services and
consideration for enrollment in County's program;
(e) The rights and responsibilities of applicants ; and
(f) The office hours of Contractor's CETA Unit program and the
procedures for making inquiries to CETA Unit staff.
(2) Record the name of each pre-applicant and the date of initial
contact.
(3) Provide such pre-applicants (who apply for services hereunder
within 6 months following release from detention by a federal, state, or county
correctional institution) with assistance, as needed, to complete County's standard
CETA Application Form and witness the application; the completed Application Form
shall signify that Contractor has provided the orientation services listed above
and that the applicant believes him or herself to be eligible for participation.
(4) Complete all orientation and application services by execution of
the Application Form within five (5) working days of the date of initial contact
with each pre-applicant (except for pre-applicants who become incarcerated and are
unavailable for the full 5-day period).
(5) Conduct outreach in the community and recruit new ex-offender
applicants who reside in or expect to be paroled to Contra Costa County (excluding
the City of Richmond) , so that at least 156 new ex-offender applicants will complete
Application Forms within 6 months following release from detention by a federal,
state, or county correctional institution, during the term of this Contract.
Contractor shall recruit such applicants through federal, state, and county
correctional institutions, County's Probation Department and Public Defender's
Office, the California State Adult and Youth Authorities, and other public criminal
justice agencies, and other ex-offender serving organizations.
(6) Refer ex-offenders who apply for services hereunder more than
6 months following release from detention, or all persons who are not ex-offenders,
to the appropriate County CETA Unit which serves their residential area, for manpower
services and possible enrollment in County's CETA Title I Manpower Program.
Initials: y 1.14
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REVISED SE ICE SPECIFICATIONS AND PERFORMANC STANDARDS
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Number 2 8 — 427 6q
— 1
b. Preassessment and Intake Service. In providing this CETA Unit service,
Contractor shall:
(1) Determine each ex-offender applicant's general appropriateness for
County's CETA Title I Manpower Program, through preassessment of the applicant; i.e. ,
through consideration of the applicant's general objectives in seeking services and
the applicant's physical, intellectual, emotional, and legal ability to continue parti-
cipation in Contractor's CETA Unit program.
(2) Determine the CETA Title I eligibility of each such applicant, as
prescribed by County and CETA regulations (including, but not limited to, 29 CFR
Subtitle A, Section 95.32).
(3) Complete intake on all ex-offender applicants who apply for services
within 6 months following release from detention and are found to be eligible and
appropriate and formally enroll such persons in County's CETA Title I Manpower Program, i
as prescribed by County and CETA regulations, such that: all persons are enrolled
within fifteen (15) working days following the date the Application Form is executed
(except for applicants who become incarcerated and are unavailable for the full 15-day
period).
(4) Refer applicants who are found to be eligible but inappropriate
for County's CETA Manpower Program to other appropriate helping agencies, as needed
and available, such that: within the initial three-week period following application,
a referral will be made to at least one (1) such helping agency, for all inappropriate
applicants who do not withdraw from consideration during this initial three-week period;
and provide follow-up services for each such CETA-eligible (but inappropriate) applicant,
consisting of the following:
(a) At least one (1) direct contact with the applicant to be made
not more than one (1) month after the date of referral, to assess whether or not
the referral was effective in addressing the applicant's needs; and
(b) Further referral and follow-up services, as desired by the
applicant and needed to ensure that his or her needs are addressed, if the initial i
referral was not effective.
(5) Conclude intake for and formally enroll at least 101 eligible and
appropriate ex-offender applicants. Contractor shall complete and witness a standard
CETA Intake Form for each such applicant; the completed Intake Form shall signify that
Contractor formally accepts the applicant for participation in County's CETA Title I
Manpower Program and for receipt of CETA manpower services. Upon completion of the
Intake Form, Contractor shall automatically refer enrollees for participation in
Contractor' s Vocational Assessment and EDP Service set forth below.
(6) Establish and maintain records documenting each applicant' s eligi-
bility and required verifications, retain the information on which this documentation
is based in an enrollee's record file, and retain the applications of persons who are i
not enrolled for participation and record the reasons for their non-selection, in
accordance with CETA regulations (29 CFR Subtitle A, Sections 95.32 and 98.18) and
in the form and manner prescribed by County's Manpower Program Director.
c. Vocational Assessment and EDP Service. In providing this CETA Unit
service, Contractor shall:
(1) Interview all enrollees and make a vocational assessment of each
enrollee's work history, educational background, basic skills, and vocational
experience, interests, aptitudes, and skills.
(2) Prepare and maintain an Employability Development Plan (EDP) for
all enrollees, in accordance with each participant's skills, aptitudes, experience,
and interests, specifying an appropriate sequence of services and/or training
activities which will result in permanent, unsubsidized, full-time employment for
the enrollee, such that: no later than ten (10) working days following the date
that the Intake Form is completed for each enrollee, an EDP will be completed for
the enrollee (except for enrollees who become incarcerated and are unavailable for
the full 10-day period) , and each EDP shall include the following:
Initials: X �/
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REVISED SEQICE SPECIFICATIONS AND PERFORMANCE STANDARDS I
Number, 8 — 427 - 5
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(a) An inventory of the enrollee's work experience, skills, and I
barriers to employment;
(b) A statement of at least one (1) , and no more than three (3) ,
target occupational divisions (as defined by the U. S. Department of Labor) in
which the enrollee will qualify for employment upon fulfillment of the EDP; I
I
(c) A schedule of activities leading to permanent, unsubsidized, i
full-time employment in one (1) of the target occupational divisions;
(d) A summary of the responsibilities of Contractor's program
and of the enrollee in fulfilling the EDP; i
(e) The name of the enrollee's primary vocational counselor and
documentation of the acknowledgement of the enrollee and his or her primary vocational
counselor regarding commitment to fulfill the EDP; I
(f) The planned starting date for vocational skill training (if
appropriate) , the target skill level to be attained by the participant in such training,
and the estimated date for completion of training; if the participant fails to attain
this target skill level by the estimated completion date, Contractor shall develop a
revised EDP for the participant within three (3) working days following the estimated
completion date; and
(g) The planned dates for starting and concluding participation in
Contractor's Job Finding Workshop service set forth below.
(3) Complete an EDP for at least 90 enrollees during the term of this
Contract.
(4) Refer all enrollees for participation in Contractor's Job Finding
Workshop (JFw') service set forth below; enrollees, who are not scheduled for partici-
pation in vocational skill training following completion (i.e. , signing) of their
EDP, shall be scheduled for immediate participation in JFW services; and enrollees
scheduled for vocational skill training shall be scheduled for participation in JFK.'
services either immediately before or immediately after such training, depending on
the available time and vocational needs of the enrollee, in accordance with each
participant's EDP.
(5) Refer enrollees for other appropriate CETA services and training,
and to other available training and employment opportunities, in accordance with
each participant's EDP, including, but not limited to, on-the-job training (OJT) ,
basic education, CETA supportive services . CETA allowances, legal services, and
job placement services.
i
d. Job Finding workshop Service. In providing this CETA Unit service,
Contractor shall:
(1) Conduct job finding workshops (JF:d) by providing instruction and
guidance to help referred CETA enrollees acquire the necessary motivation, information,
and job-finding skills that will enable them to compete successfully in obtaining
employment, such that: j
(a) All JFnT participants will prepare and complete at least two (2)
employment resumes, or two (2) job applications, or one (1) of each;
(b) All participants will complete at least two (2) simulated job
interviews;
(c) All participants individually and independently will contact,
schedule, and engage in at least one (1) interview with an employer. These inter-
views need not be for job openings which are consistent with the participant's
vocational goal(s) , but may be practice interviews for positions of general interest
to the participant, or may be for specific job information or general world-of-work
orientation as appropriate to the participant's needs and abilities;
Initials:
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REVISED SERVICE SPECIFICATIONS AND PERFORMA E STANDARDS I
Number 2 8 — 427
(d) At least 60 new enrollees will complete a Job Finding Workshop
during the term of this Contract, unless such participants have obtained an unsub-
sidized job prior to completion of the workshop;
(e) Participants who receive vocational skill training will be
scheduled for receipt of JFW services either immediately upon the attainment of the
target skill level specified in their EDP, or immediately after the estimated date
of completion of training specified in the EDP.
(f) All participants must complete Job Finding Workshop within
ten (10) working days of starting JFW services (except for participants who become
incarcerated and are unavailable for the full 10-day period).
(g) Participants , who receive services elsewhere that are sub-
stantially equivalent to Contractor' s JFW services as a part of a standard training
curriculum, may be counted by Contractor as having completed JFW services. i
(2) Provide participants with information regarding the educational
and training requirements for the occupations identified in each enrollee's EDP.
e. Training Referral and OJT Placement Service. In providing this
CETA Unit service, Contractor shall:
(1) Refer approximately 3 enrollees to basic education classroom
training, in accordance with each participant's EDP, such that before the termination
date of this Contract:
i
(a) At least 10% of all such basic education participants will
successfully complete training (i.e. , reach the skill level specified in their EDP) i
or will acquire an unsubsidized job, and I
(b) At least -0- such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(2) Refer approximately -0- enrollees to clerical training in accordance
with each participant's EDP, such that before the termination date of this Contract:
I
(a) At least -0-% of all such clerical training participants will
reach a minimum typing skill level of 40 net words per minute or will acquire an
unsubsidized job, and
(b) At least -0- such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(3) Refer approximately 14 enrollees to County-approved CETA Title I
vocational training institutions for vocational skill training on an "individual
referral" basis, in accordance with each participant's EDP, such that before the
termination date of this Contract:
(a) At least 10' of all such vocational training participants will
successfully complete training (i.e. , reach the skill level specified in their EDP)
or will acquire an unsubsidized job, and
(b) At least 8 such participants will successfully complete i
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor.
(4) Refer approximately 6 enrollees to vocational education training,
in accordance with each participant's EDP, such that before the termination date of
this Contract:
(a) At least -0-2% of all such vocational education participants
will successfully complete training (i.e. , reach the skill level specified in their
EDP) or will acquire an unsubsidized job, and
Initials:
CQ(nfactor County/Dept.
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REVISED SE ICE SPECIFICATIONS AND PERFOILMACE STANDARDS
, I
Number 2 8 e 427 '! 'S
(b) At least 1 such participant will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor.
(5) Place enrollees in on-the-job training (OJT) positions, in accord-
ance with each participant's EDP and with pertinent CETA regulations [including 29 CFR
Subtitle A, Sections 95.33(d)(2) , 95.35, 98.12(f)(1) and 98.241 ; under this OJT place-
ment service, Contractor shall:
(a) Establish and maintain contacts and an effective liaison with
employers in the local community and develop on-the-job training (OJT) job positions
with these employers to provide occupational skill training and employment for CETA
Title I enrollees.
(b) Negotiate, write, and enter into OJT contracts with employers to
establish job positions for enrollees; these OJT contracts shall be between Contractor
and the respective employer in the form prescribed by County; and County shall reim-
burse Contractor for all payments made by Contractor to employers under Contractor's
OJT contracts, subject to the Budget of Estimated Program Expenditures set forth
below.
(c) Place approximately 10 enrollees in OJT contract job positions
in accordance with each participant's EDP, such that:
(i) At least 809, of all enrollees placed in new OJT contract
job positions established hereunder will remain employed for the full established
term of their respective OJT positions or will withdraw to enter permanent, unsub-
sidized, full-time employment; i
(ii) All such OJT positions shall have a likelihood of continuing
as permanent, unsubsidized, full-time employment for the enrollee following termi-
nation of the OJT contract job position; and
(iii) At least 70% of the enrollees placed in OJT job positions
will obtain permanent, unsubsidized, full-time enployment in the same OJT occupational
skill classification within 30 calendar days of completing the OJT position.
(6) Provide periodic counseling for all training and OJT participants,
such that each participant receives at least one-half hour of individual face-to-face
counseling each month from the primary vocational counselor named in the EDP.
(7) Manage the overall referral of enrollees hereunder so as to maxi-
mize participant benefits subject to:
(a) The target number of enrollees specified above to be
approximated for each type of training and OJT; i
(b) The unanticipated early or late withdrawal of participants
from training or OJT (either for unsubsidized jobs or other reasons) ; and
(c) The Budget of Estimated Program Expenditures set forth below. i
f. Supportive Services, Allowance, and Wage Payment Certification Service.
In providing this CETA Unit service, Contractor shall:
(1) Certify the need of each CETA participant for available CETA
supportive services, and/or allowance payments , and compute the amounts for such
payments (as may be made by County, or, in the case of emergency supportive services,
as may be made by Contractor) , in the manner prescribed by County and in accordance
with the determinations of Contractor's vocational counselors regarding fulfillment
of each enrollee's EDP. Subject to the Budget of Estimated Program Expenditures set
forth below, Contractor may make emergency supportive services payments directly to
eligible enrollees for whom Contractor has made such certification of need and
computation of the amount for payment, to enable them to obtain or retain employment
or to participate in training and other manpower activities leading to likely entry
into unsubsidized employment.
Initials: ,y
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REVISED SERVICE SPECIFICATIONS AND PERFORMANCE STANDARDS , P/ �
Number 2 8 — `�� 2 S
Subject to the Budget of Estimated Program Expenditures set forth below, County shall
reimburse Contractor for at least 507 of all CETA-allowable costs incurred through
each such emergency supportive services payment made by Contractor; upon verification
by County of Contractor's certification of need for the emergency supportive services
payment and computation of the amount of payment (i.e. , appropriateness under emergency
supportive services regulations prescribed by County) , and subject to the Budget of
Estimated Program Expenditures, County will further reimburse Contractor for the
remaining amount of each such payment. i
(2) Document actual daily enrollee attendance in related training and I
service activities for which CETA supportive services and/or allowance payments are
needed.
i
g. Job Development and Placement Service. In providing this CETA Unit
service, Contractor shall:
(1) Establish and maintain contacts and an effective liaison with
employers in the local community for the purpose of developing jobs for CETA
enrollees and develop employment opportunities with prospective employers for
individual CETA enrollees.
(2) Schedule all enrollees, upon completion of Job Finding Workshop
services , for immediate participation in job placement services hereunder.
(3) Counsel and refer each job placement participant to at least one ;
(1) specific job interview for unsubsidized employment each month, consistent with
each participant's EDP. i
(4) Refer at least 60 participants to at least one (1) opening for
a specific permanent, unsubsidized, full-time job, in accordance with each partici-
pant's EDP.
(5) Continue providing job placement services for each participant
until their enrollment in County's CETA Title I Manpower Program is terminated.
(6) Follow up to verify continuing employment on all placements in
unsubsidized jobs (including self-placements) during the 30 to 45 calendar-day
period following the date on which the participant's enrollment in County's i
Manpower Program is terminated. ;
(7) Develop unsubsidized jobs during the term of this Contract,
such that:
(a) At least 40 enrollees will enter permanent, unsubsidized,
full-time jobs (including self-placements) following intake and enrollment in
County's CETA Title I *Manpower Program; and
(b) At least 28 (707) of these enrollees will remain continuously
employed in their unsubsidized jobs through the date on which Contractor completes
the follow-up verification specified above.
Initials: >C ,/
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TV
159 E. 4th s ree, Pittsburg,-California 94565 .I
(425) 43�4664 East Count- - (4 -) 687-4C25 Ccntra!County (415) 234-3359 W.�S Colin' i
.'
Patrice Jensen, Director John Guerrero Cha rperson i
f e
_ I - _ _ 1 - _ + -•
• � S
February7, 197oY
_ l
• -` �c I C�T �L _
It is hereby rrosoIved by the Bo�rcF of Directors of est County
Y Resource Center, Inc
The Proposed CEiA�Tltl� 1 ronrract ATendlnfr Agreelent _-,v; ' IN
s}
`28 a27 �, for rY 7R 79 `ron O�tob�r ;I ,r19Z8 through �'i
'arcs--j1 1979 bei++een -th� Cnhtra Posta County L�aart^�ent
I of fanoo-wer=procrams and-lne East County �esour =enter; � ,.
` 5 �•
Inc " as_contractor -shou' d be :and the saTa' 1s her�5�
, r
' _ K� �
2. = Thi Director of East -Counjy Rasource-'Cent2r Patric Jensen _ c
Is,- ere5 authG-ized an
d Ai Freced to-=sign-:and execute said ? s
h F
aar�ement for and on behalf of ahs East County P.esourc�jCent�r: ` . [
amassed 'and ado�t�d by the=�oard of D�ra�tors'of Fast County P�source
- Center at--ItS`-=°bard -Of-=nlreCyOr5---��e?tin� -On =rite=.27th day CST- �cto1JeP _
1978,_ by UlarlIIR'_7Us :_VOtP -Oi 5a1-d-_Soar
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4
hn Gue err
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ast County
_ assource Center - r
159 E. Ath
Dittsbur^ CA. x ,
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__Contra Costa CountyO (\/��/ Standard Form
R `J'
STANDARD CONTRACT
(Purchase of Services)
1. Contract Identification. Number 2 8 ® 4 2 7 — 4
Department: County Manpower Office
Subject: Establishment and operation of a Specialized CETa Unit for Ex-Offenders
to provide Title I CETN services for ex-offenders residing in Contra
Costa County (excluding the City of Rlcht:ond)
2. Parties. The County of Contra Costa, California (County) , for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: EAST COUNTY RESOURCE CENTER
Capacity: Xonprofit California corporation i
Address: 159 East =th Street, Pittsburg, California 94363
I
3. Term. The effective date of this Contract is nrrnhar 1 - 1978 and it
terminates December 31. 1978 unless sooner terminated as provided herein.
4. Payment Limit. County' s total payments to Contractor under this Contract shall
not exceed $ 38,104
5. County's Obligations. County shall make to the Contractor those payments described
in the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor' s Obligations. Contractor shall provide those services and carry out
that work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions
and Special Conditions (if any) attached hereto, which are incorporated herein by
reference.
8. Project. This Contract implements in whole or in part the following described
Project, the application and approval documents of which are incorporated herein by
reference: Contra Costa County Prime Sponsor Agreement =406-8004 and FY 78-79 CETA
Title I Annual Plan (U. S. Dept. of Labor Grant '°06-9004-10) , and any modifications
or revisions thereof.
i
9. Legal Authority. This Contract is entered into under and subject to the following
legal authorities: Title I of the Comprehensive Employment & Training Act of 1973
(CETA) , as amended; 29 USCA Section 801ff; 29 CFR Parts 94, 95, and 98; California
Government Code Section 53703.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
BY �A /��i�o /Af�i%til BY
Designee, Board of Supervisors
(Designate official capacity in organi-
st: J. R. Olsson, County zation and affix corporation seal or
attach resolution of governing board) i
R State of California )
Deputy County of Contra Costa ) ss.
ACKNOWLEDGEMENT (CC 1190. 1)
Recommended by Department The person signing above for Contractor, i
known to me in those individual and
business capacities, personally appeared
before- me today_ and acknowledged that
Designee he/they signed it and that the corporation
or partnership named above executed this
instrument pursuant to its bylaws or a
Form Approved ou .tr'_` unset resolution of its board of directors.
Dated: (o, 197e
By
Deputy
/Deputy 06ty Clerk
617 REV 9/78) ROBERT J. PROCTOR
DEPUTY COUNT f CLERK
Contra Costa County, California
/ - .ontra Cost- ,oust- � Standar_. For=
OP AMEN PRO` ISIC-N-S
(Cost Basis Contracts' �%
`llIIber ' g - 47 —2 4'C
I
I
1. Pa;ment Basis. County shall in no event pay to the Contractor a suW in i
eXc2SS 0- Lne total amount SDeCi_ied in tae Pa=enC iiW1C CI th_S Contract. Sub'ect !
CO the P3-.Cent Limit, it 1S the intent OL _ne Darties hereto that the total Davme^.0
to the Contractor _Tor all services Drovided for C011nty finder this Contract Shall be
Only Cor costs that are allowable costs (see ParagraDh 3. below) and are actually
incurred in the performance Of Contractor' s obligations under this Contract.
2. Payment mounts. Subject to later adjust enEs in total Da m- ents in
aCcordance with the below provisions for Cost Report and Settlement, uditS, and -
jeCC tv -R2 Payment il^..it Of t'-4S Contract. County will
Audit EXCept1JRS. and SliO -
pay Contractor:
[Check one alternative oni ] -
[ ] a. S monthly, or
[ ] b. Der unit, as defined in tae Service Plan, or
[1; c. An amount equal to Contractor' s allowable costs that are actually -
�:curred each month, out sub?ect to the "3udget ofEstimated Proitram
FxDenditures" included i_1 the Service ?fan. V
3. :illowaDle Costs. Contractor' s allowable costs are only t ose which are
determined in accordance wit :
:Check one alternative on_v
[i] a. General Services Administration Federal Management Circular £ *_C --- -
Attachment A (PrinciDles For Determining Costs AYpl_cab i2 TO Grants
and Contracts With State and Local Governments) and Attachment 3 -
lStai,dardS ='or S2lected =remS of .oSt/ and, su^1 .' to Said AtCac:
i
O O
I
SERVICE PLA'
Number
- 4
1. Service Specifications and Performance Standards. EAST COUNTY RESOURCE CENTER �
(Contractor) shall during the term of this Contract establish and operate a Specialized
CETA Unit for CETA Title I applicants and enrollees who are ex-offenders residing in
or paroled to Contra Costa County (excluding the City of Richmond). In doing so,
Contractor shall secure office facilities located at 159 East 4th Street in Pittsburg,
shall appropriately enroll at least 59 new CETA Title I ex-offender participants, and i
shall produce at least 13 entries into unsubsidized jobs during the term of this Con-
tract. Contractor shall employ appropriate staff to provide a program of seven (7)
integrated CETA Unit services hereunder, as follows:
a. Orientation and Application Service. In providing this CETA Unit service,
for all ex-offenders [as defined in 29 CFR Subtitle A, Section 94.4 (ii)j applying for
manpower services through County's CETA Title I Manpower Program, Contractor shall: i
(1) Provide pre-applicants (i.e. , ex-offenders who have not yet signed a
CETA Application Form) with basic information and orientation on an individual or group
basis regarding County' s program, including, but not limited to:
I
(a) The purpose and general objectives of County's program;
(b) The economic and residency requirements (eligibility criteria)
for participation;
(c) A summary of the services and training potentially available;
(d) A summary of the procedures for application for services and
consideration for enrollment in County's program;
(e) The rights and responsibilities of applicants; and
(f) The office hours of Contractor's CETA Unit program and the
procedures for making inquiries to CETA Unit staff.
(2) Record the name of each pre-applicant and the date of initial
contact.
(3) Provide such pre-applicants (who apply for services hereunder
within 6 months following release from detention by a federal, state, or county
correctional institution) with assistance, as needed, to complete County's standard
CETA Application Form and witness the application; the completed Application Form
shall signify that Contractor has provided the orientation services listed above
and that the applicant believes him or herself to be eligible for participation.
I
(4) Complete all orientation and application services by execution of '
the Application Form within five (5) working days of the date of initial contact
with each pre-applicant (except for pre-applicants who become incarcerated and are
unavailable for the full 5-day period).
(5) Conduct outreach in the community and recruit new ex-offender
applicants who reside in or expect to be paroled to Contra Costa County (excluding
the City of Richmond) , so that at least 98 new ex-offender applicants will complete i
Application Forms within 6 months following release from detention by a federal,
state, or county correctional institution, during the term of this Contract.
Contractor shall recruit such applicants through federal, state, and county
correctional institutions, County's Probation Department and Public Defender's
Office, the California State Adult and Youth Authorities, and other public criminal
justice agencies, and other ex-offender serving organizations.
i
(6) Refer ex-offenders who apply for services hereunder more than
6 months following release from detention, or all persons who are not ex-offenders,
to the appropriate County CETA Unit which serves their residential area, for manpower i
services and possible enrollment in County's CETA Title I Manpower Program. �
Initials: ,/,4*� x5l�f D
C�Wactor County Dept.
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Rumber 2 8 o 4 G�/� 61q
b. Preassessment and Intake Service. In providing this CETA Unit service,
Contractor shall:
(1) Determine each ex-offender applicant's general appropriateness for
County' s CETA Title I Manpower Program, through preassessment of the applicant; i.e. ,
through consideration of the applicant's general objectives in seeking services and
the applicant's physical, intellectual, emotional, and legal ability to continue parti-
cipation in Contractor's CETA Unit program.
(2) Determine the CETA Title I eligibility of each such applicant, as
prescribed by County and CETA regulations (including, but not limited to, 29 CFR
Subtitle A, Section 95.32) . i
(3) Complete intake on all ex-offender applicants who apply for services
within 6 months following release from detention and are found to be eligible and
appropriate and formally_ enroll such persons in County's CETA Title I :Manpower Program,
as prescribed by County and CETA regulations, such that: all persons are enrolled
within fifteen (15) working days following the date the Application Form is executed
(except for applicants who become incarcerated and are unavailable for the full 15-dav
period). i
I
(4) Refer applicants who are found to be eligible but inappropriate
for Countv's CETA Manpower Program to other appropriate helping agencies, as needed
and available, such that: within the initial three-week period following application,
a referral will be made to at least one (1) such helping agency, for all inappropriate
applicants who do not withdraw from consideration during this initial three-week period;
and provide follow-up services for each such CETA-eligible (but inappropriate) applicant,
consisting of the following:
(a) At least one (1) direct contact with the applicant to be made
not more than one (1) month after the date of referral, to assess whether or not
the referral was effective in addressing the applicant's needs; and
(b) Further referral and follow-up services, as desired by the
applicant and needed to ensure that his or her needs are addressed, if the initial
referral was not effective.
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(5) Conclude intake for and formally enroll at least 59 eligible and
appropriate ex-offender applicants. Contractor shall complete and witness a standard
CETA Intake Form for each such applicant; the completed Intake Form shall signify that
Contractor formally accepts the applicant for participation in County's CETA Title I
Manpower Program and for receipt of CETA manpower services. Upon completion of the
Intake Form, Contractor shall automatically_ refer enrollees for participation in
Contractor's Vocational Assessment and EDP Service set forth below.
(6) Establish and maintain records documenting each applicant's eligi-
bility and required verifications, retain the information on which this documentation
is based in an enrollee's record file, and retain the applications of persons who are
not enrolled for participation and record the reasons for their non-selection, in i
accordance with CETA regulations (29 CFR Subtitle A, Sections 95.32 and 98.18) and
in the form and manner prescribed by County' s Manpower Program Director.
C. Vocational Assessment and EDP Service. In providing this CETA Unit
service, Contractor shall:
(1) Interview all enrollees and make a vocational assessment of each
enrollee' s work history, educational background, basic skills, and vocational
experience, interests, aptitudes, and skills.
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(2) Prepare and maintain an Employability Development Plan (EDP) for
all enrollees, in accordance with each participant's skills, _ aptitudes, experience,
and interests, specifying an appropriate sequence of services and/or training
activities which will result in permanent, unsubsidized, full-time employment for
the enrollee, such that: no later than ten (10) working days following the date
that the Intake Form is completed for each enrollee, an EDP will be completed for
the enrollee (except for enrollees who become incarcerated and are unavailable for
the full 10-day period) , and each EDP shall include the following: /
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(a) An inventory of the enrollee's work experience, skills, and
barriers to employment;
(b) A statement of at least one (1), and no more than three (3),
target occupational divisions (as defined by the U. S. Department of Labor) in
which the enrollee will qualify for employment upon fulfillment of the EDP;
(c) A schedule of activities leading to permanent, unsubsidized,
full-time employment in one (1) of the target occupational divisions;
(d) A summary of the responsibilities of Contractor's program ;
and of the enrollee in fulfilling the EDP;
(e) The name of the enrollee's primary vocational counselor and
documentation of the acknowledgement of the enrollee and his or her primary vocational i
counselor regarding commitment to fulfill the EDP;
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(f) The planned starting date for vocational skill training (if
appropriate) , the target skill level to be attained by the participant in such training, I
and the estimated date for completion of training; if the participant fails to attain
this target skill level by the estimated completion date, Contractor shall develop a i
revised EDP for the participant within three (3) working days following the estimated
completion date; and
(g) The planned dates for starting and concluding participation in
Contractor's Job Finding Workshop service set forth below.
(3) Complete an EDP for at least 55 enrollees during the term of this
Contract.
(4) Refer all enrollees for participation in Contractor's Job Finding
Workshop (JF::) service set forth below; enrollees, who are not scheduled for partici-
pation in vocational skill training following completion (i.e. , signing) of their
EDP, shall be scheduled for immediate participation in JFW services; and enrollees
scheduled for vocational skill training shall be scheduled for participation in JFW
services either immediately before or immediately after such training, depending on
the available time and vocational needs of the enrollee, in accordance with each
participant's EDP.
(5) Refer enrollees for other appropriate CETA services and training,
and to other available training and employment opportunities, in accordance with
each participant's EDP, including, but not limited to, on-the-job training (OJT) ,
basic education, CETA supportive services, CETA allowances, legal services, and
job placement services.
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d. Job Finding Workshop Service. In providing this CETA Unit service, �
Contractor shall:
(1) Conduct job finding workshops (JFW) by providing instruction and
guidance to help referred CETA enrollees acquire the necessary motivation, information,
and job-finding skills that will enable them to compete successfully in obtaining
employment, such that: i
(a) All JFW participants will prepare and complete at least two (2)
employment resumes, or two (2) job applications, or one (1) of each; i
(b) All participants will complete at least two (2) simulated job I
interviews;
(c) All participants individually and independently_ will contact,
schedule, and engage in at least one (1) interview with an employer. These inter-
views need not be for job openings which are consistent with the participant's
vocational goal(s) , but may be practice interviews for positions of general interest
to the participant, or may be for specific job information or general world-of-work
orientation as appropriate to the participant's needs and abilities;
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(d) At least 31 new enrollees will complete a Job Finding workshop
during the term of this Contract, unless such participants have obtained an unsub-
sidized job prior to completion of the workshop; i
(e) Participants who receive vocational skill training will be I
scheduled for receipt of JFW services either immediately upon the attainment of the
target skill level specified in their EDP, or immediately after the estimated date
of completion of training specified in the EDP.
(f) All participants must complete Job Finding Workshop within
ten (10) working days of starting JFW services (except for participants who become
incarcerated and are unavailable for the full 10-day period).
(g) Participants, who receive services elsewhere that are sub- i
stantially equivalent to Contractor's JFW services as a part of a standard training
curriculum, may be counted by Contractor as having completed JFW services. i
(2) Provide participants with information regarding the educational i
and training requirements for the occupations identified in each enrollee's EDP.
e. Training Referral and OJT Placement Service. In providing this
CETA Unit service, Contractor shall: i
(1) Refer approximately 2 enrollees to basic education classroom
training, in accordance with each participant's EDP, such that before the termination
date of this Contract:
(a) At least -0 of all such basic education participants will
successfully complete training (i.e. , reach the skill level specified in their EDP)
or will acquire an unsubsidized job, and
(b) At least -0- such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(2) Refer approximately -0- enrollees to clerical training in accordance
with each participant's EDP, such that before the termination date of this Contract:
(a) At least -0 of all such clerical training participants will
reach a minimum typing skill level of 40 net words per minute or will acquire an
unsubsidized job, and i
(b) At least -0- such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be termi-
nated from enrollment by Contractor.
(3) Refer approximately 7 enrollees to County-approved CETA Title I
vocational training institutions for vocational skill training on an "individual
referral" basis, in accordance with each participant's EDP, such that before the
termination date of this Contract:
(a) At least -0 of all such vocational training participants will
successfully, complete training (i.e. , reach the skill level specified in their EDP)
or will acquire an unsubsidized job, and
(b) At least 2 such participants will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor. i
(4) Refer approximately 3 enrollees to vocational education training,
in accordance with each participant's EDP, such that before the termination date of
this Contract:
(a) At least -0 of all such vocational education participants
will successfully complete training (i.e. , reach the skill level specified in their
EDP) or will acquire an unsubsidized job, and
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(b) At least 1 such participant will successfully complete
training, withdraw from participation, acquire unsubsidized employment, or be
terminated from enrollment by Contractor.
(5) Place enrollees in on-the-job training (OJT) positions, in accord-
ance with each participant's EDP and with pertinent CETA regulations [including 29 CFR
Subtitle A. Sections 95.33(d)(2) , 95.35, 98.12(f)(1) and 98.241 ; under this OJT place-
ment service, Contractor shall:
(a) Establish and maintain contacts and an effective liaison with
employers in the local community and develop on-the-job training (OJT) job positions
with these employers to provide occupational skill training and employment for CETA
Title I enrollees. i
(b) Negotiate, write, and enter into OJT contracts with employers to
establish job positions for enrollees; these OJT contracts shall be between Contractor
and the respective employer in the form prescribed by County; and County shall reim-
burse Contractor for all payments made by Contractor to employers under Contractor's
OJT contracts, subject to the Budget of Estimated Program Expenditures set forth
below.
(c) Place approximately 4 enrollees in OJT contract job positions
in accordance with each participant's EDP, such that:
(i) At least 80:0 of all enrollees placed in new OJT contract
job positions established hereunder will remain employed for the full established
term of their respective OJT positions or will withdraw to enter permanent, unsub-
sidized, full-time employment;
(ii) All such OJT positions shall have a likelihood of continuing i
as permanent, unsubsidized, full-time employment for the enrollee following termi-
nation of the OJT contract job position; and i
(iii) At least 70 of the enrollees placed in OJT job positions
will obtain permanent, unsubsidized, full-time employment in the same OJT occupational
skill classification within 30 calendar days of completing the OJT position.
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(6) Provide periodic counseling for all training and OJT participants,
such that each participant receives at least one-half hour of individual face-to-face
counseling each month from the primary vocational counselor named in the EDP.
(7) Manage the overall referral of enrollees hereunder so as to maxi-
mize participant benefits subject to: I
(a) The target number of enrollees specified above to be
approximated for each type of training and OJT;
(b) The unanticipated early or late withdrawal of participants
from training or OJT (either for unsubsidized jobs or other reasons); and
(c) The Budget of Estimated Program Expenditures set forth below.
f. Supportive Services, Allowance, and Wage Payment Certification Service.
In providing this CETA Unit service, Contractor shall:
(1) Certify the need of each CETA participant for available CETA
supportive services, and/or allowance payments, and compute the amounts for such
payments (as may be made by County, or, in the case of emergency supportive services,
as may be made by Contractor) , in the manner prescribed by County and in accordance
with the determinations of Contractor's vocational counselors regarding fulfillment
of each enrollee's EDP. Subject to the Budget of Estimated Program Expenditures set
forth below, Contractor may make emergency supportive services payments directly to
eligible enrollees for whom Contractor has made such certification of need and
computation of the amount for payment, to enable them to obtain or retain employment
or to participate in training and other manpower activities leading to likely entry
into unsubsidized employment.
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Subject to the Budget of Estimated Program Expenditures set forth below, County shall
reimburse Contractor for at least 50 of all CETA-allowable costs incurred through
each such emergency supportive services payment made by Contractor; upon verification
by County of Contractor's certification of need for the emergency supportive services
payment and computation of the amount of payment (i.e. , appropriateness under emergency
supportive services regulations prescribed by County) , and subject to the Budget of i
Estimated Program Expenditures, County will further reimburse Contractor for the
remaining amount of each such payment.
(2) Document actual daily enrollee attendance in related training and
service activities for which CETA supportive services and/or allowance payments are
needed.
g. Job Development and Placement Service. In providing this CETA Unit
service, Contractor shall:
(1) Establish and maintain contacts and an effective liaison with
employers in the local community for the purpose of developing jobs for CETA
enrollees and develop employment opportunities with prospective employers for i
individual CETA enrollees.
(2) Schedule all enrollees, upon completion of Job Finding Workshop
services, for immediate participation in job placement services hereunder.
(3) Counsel and refer each job placement participant to at least one
(1) specific job interview for unsubsidized employment each month, consistent with
each participant's EDP.
(4) Refer at least 26 participants to at least one (1) opening for
a specific permanent, unsubsidized, full-time job, in accordance with each partici-
pant's EDP.
(5) Continue providing job placement services for each participant
until their enrollment in County's CETA Title I Manpower Program is terminated.
(6) Follow up to verify continuing employment on all placements in
unsubsidized jobs (including self-placements) during the 30 to 45 calendar-day
period following the date on which the participant's enrollment in Countv' s
Manpower Program is terminated.
(7) Develop unsubsidized jobs during the term of this Contract,
such that:
(a) At least 13 enrollees will enter permanent, unsubsidized,
full-time jobs (including self-placements) following intake and enrollment in
Countv's CETA Title I Manpower Program; and
(b) At least 9 (70 ) of these enrollees will remain continuously
employed in their unsubsidized jobs through the date on which Contractor completes
the follow-up verification specified above.
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2. Administration. In administering this program of CETA services, Contractor
shall:
a. Prepare, submit, and maintain on file with County's Manpower Office
at all times, in the form and manner prescribed by County, a CETA Title I Program
Operating Plan, which shall specify the total planned monthly enrollment levels
(i.e. , cumulative number of enrollee entrances to and exits from participation)
in each CETA service specified above, for each calendar month of the Contract term.
Contractor's Program Operating Plan shall be subject to the prior written approval
of County's Manpower Program Director and may be modified only upon prior written
approval of County's Manpower Program Director.
b. Maintain an effective liaison and working relationship with County's
Manpower Office staff and with County's established GETA manpower program operators.
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3. General Provisions. I
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a. Participant Benefits and Working Conditions. Contractor shall ensure
that enrollees are provided with appropriate allowances, wages, fringe benefits, and
working conditions pursuant to CETA regulations [29 CFR Subtitle A, Sections 95.33(d)
(4)(viii) and 98.24] , including the provision of appropriate wages, workers' compen—
sation insurance coverage, and other fringe benefits for enrollees in work experience I
positions. Work experience in the private—for—profit sector is prohibited. �
b. Participant Rights. Contractor shall advise all participants (i.e. ,
applicants and enrollees) of the existence of County's CETA complaint resolution
procedure and of their rights and responsibilities upon receiving Contractor's
services under this Contract. Contractor shall grant participants the opportunity
to present grievances and complaints as required by County and CETA regulations,
including informal hearings for resolving issues and complaints, prompt determinations,
written notice of grounds for any proposed adverse action, opportunity to respond, i
and further appeal (in accordance with 29 CFR Subtitle A, Section 98.26). Contractor
shall advise every participant prior to his entering upon employment (including work
experience positions) of the name of his employer and of his rights and benefits in i
connection with any CETA subsidized employment. i
c. Monitoring. Contractor's services and performance under this Contract
shall be monitored as follows:
(1) Contractor's staff will attend workshops provided by County's
Manpower Office staff on the use and preparation of required forms, reports, and
records.
(2) Contractor shall prepare and submit to County_ timely, accurate fiscal
and Management Information System (HIS) reports, which will be reviewed regularly by �
County's Manpower Office staff.
(3) Contractor's staff will meet at least once per quarter with County's
Manpower Office staff to discuss the progress of the Contractor toward accomplishing
established performance objectives and meeting applicable evaluation criteria, to
assist Contractor's staff in solving administrative problems, and to assist Contractor
in developing an effective program.
d. Overtime and Staff Vacation Restrictions. Contractor shall not allow
staff overtime under this Contract except as may be permitted under the Contractor's i
Detailed Expenditure Schedule specified below in the Budget of Estimated Program
Expenditures. And County shall only reimburse Contractor for the allowable costs
of staff vacation time that is actually taken off during the term of this Contract;
i.e. , staff vacation time that is accrued during the term of this Contract but is
not taken off during the Contract term shall not be an allowable or reimbursable
cost under this Contract.
e. Travel Restrictions. Contractor shall not incur costs under this Contract
for travel outside of Contra Costa Countv without first obtaining prior written authori—
zation from County's Manpower Program Director.
f. Allowable Contract Costs. In accordance with Paragraph 3. (Allowable
Costs) , page 1, of the Payment Provisions, Contractor shall also determine its
allowable costs under this Contract pursuant to CETA regulations (29 CFR Subtitle A)
Sections 98.12 and 98.13) , pertaining to:
(1) General purposes for CETA expenditures,
(2) Direct and indirect costs,
(3) Policies and procedures,
(4) Restrictions on use of funds,
(5) Expenditures for building repairs, maintenance, and capital
improvements,
(6) Allowable cost categories, I
(7) Classification of costs by category,
(8) Examples of properly chargeable costs,
(9) Administrative costs,
(10) Travel costs, and f
(11) Allocation of allowable costs among program activities.
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g. Ownership and Protection of CETA Equipment. The acquisition, utilization,
and disposition of all equipment and other property purchased with Contract funds
shall be determined in accordance with Federal Management Circular FMC 74-7
(Attachment N, Property Management Standards) and guidelines prescribed by County.
Contractor shall cooperate with County_ in tagging and appropriately identifying all
CETA equipment, including devices and machines used for training, instruction, i
evaluation, or other service delivery, and any other property or supplies procured
or otherwise acquired under this Contract. Contractor shall maintain all such pro-
perty in good working repair at all times and shall provide All Risk insurance as
may be required by County for such property with the County named as an insured under
the policy. Contractor shall maintain adequate safeguards to prevent loss, damage,
misuse, or theft of such property and shall investigate, fully document, and
immediately report to County any such loss, damage, misuse or theft. Upon termi-
nation of this Contract, Contractor shall account for and transfer all remaining
equipment and other property purchased or otherwise acquired under this Contract
to County in the time and manner prescribed by County, and County shall retain full
ownership of all such property in accordance with CETA regulations.
h. Restrictions on Equipment Purchases. All equipment purchases under
this Contract are subject to the Budget of Estimated Program Expenditures (and
Detailed Expenditure Schedule) set forth below. And subject to Paragraph 15. i
(Procurement Standards) of the Special Conditions and subject to the Budget of
Estimated Program Expenditures, Contractor may not purchase any item of equipment
which has a unit price of S1,000 or more, without first obtaining prior written
authorization from County' s Manpower Program Director (or her designee) and prior
written approval from the U. S. Department of Labor. Furthermore, Contractor may I
not purchase any item of equipment which has a unit price of 5200 or more, or a
useful life of 3 years or more, without first obtaining prior written authorization
from County's Manpower Program Director (or her designee).
4. Budget of Estimated Program Expenditures.
a. Program Budget. Contractor shall provide services under this Contract
in accordance with the following budget of estimated program expenditures:
Cost Categories Contract Term
(1) Administration S 3,574
(2) Enrollee Training (including S16,000 for 16,000
OJT Contract Payments)
(3) Manpower Services (including S -0- for 18,530
Emergency Supportive Services Payments)
TOTAL (Contract Payment Limit) $ 38,104
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b. Detailed Expenditure Schedule. The above budget shall be subject to a
Contractor's Detailed Expenditure Schedule, which shall subcategorize in specific
detail the above cost categories and line item budget amounts and shall be subject
to approval by County. Contractor shall maintain a current Detailed Expenditure
Schedule continuously on file with County's Manpower Office, in the form and manner
prescribed by County.
C. Changes in Expenditure Schedule. Subject to the Payment Limit of this
Contract, each line item budget amount specified above may be changed, but only
with prior written authorization from County's Manpower Program Director. To
accomplish this, Contractor shall submit to County a revised Detailed Expenditure
Schedule (prior to implementation), showing any proposed changes in the subcate-
gories and detailed line item budget amounts. Upon receiving written approval of
its revised Detailed Expenditure Schedule from County, Contractor may implement
the appropriate budget changes. i
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d. Limitation on Administration Costs. The budget amount specified in
line item 4.a. (1) above for Administration and Contractor's Detailed Expenditure
Schedule notwithstanding, Contractor may not incur costs under this Contract for
administration in excess of 20 of all costs that are actually incurred hereunder,
without prior written authorization from County's Manpower Program Director. If
such written authorization is not obtained by Contractor, Countv shall not reimburse
Contractor for administration costs that are actually incurred in excess of 20% of
all costs that are actually incurred, and such excess costs shall not be an allowable
cost under this Contract.
e. OJT Contract Payments. All funding specified in line item 4.a. (2) above
for OJT Contract Pavments shall be obligated by Contractor through OJT contracts during
the term of this Contract, to the extent that such OJT contracts are required to
establish OJT contract job positions for the fulfullment of Employability Development
Plans (EDPs) for CETA enrollees, as prescribed in Paragraph l.e. (5) above; this Con—
tract may be amended upon mutual agreement of County and Contractor to increase the
amount specified for OJT Contract Payments, and in such event Contractor shall estab—
lish additional OJT contracts and OJT contract job positions as prescribed above.
f. Emergency Supportive Services Payments. All funding specified in line i
item 4.a. (3) above for Emergency Supportive Services Payments shall be expended by
Contractor during the term of this Contract, to the extent that such payments are
appropriate and necessary to meet the needs of CETA enrollees for emergency
supportive services as prescribed in Paragraph l.f. above; this Contract may
be amended upon mutual agreement of County and Contractor to increase the amount
specified for Emergency Supportive Services Payments, and in such event Contractor i
shall make additional emergency supportive services payments as prescribed above.
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(CETA Title I Programs)
: umber 2 g m 4 7 o 4
1. Compliance with Federal Requirements. Contractor shall comply :with all
Federal regulations, guidelines, bulletins, and circulars applicable to Title I of
the Comprehensive Emplorment and Training Act of 1973, as amended, including Title 29 i
of the Code of Federal Regulations, Subtitle A, Parts 94, 95, and 98, as published in
the Federal Register, Vol. 42, No. 201, Tuesday, October 18, 1977; as :.Ia_; be revised
and amended; and which are incorporated herein by reference. j
2. Available Coaies. Copies of the County's Project documents, as specified in
Paragraph 8. (Project) of this Contract, and all pertinent Federal statutes, regula-
tions, guidelines, bulletins, and circulars applicable to this Contract, shall be
available at all times for inspection by the Contractor during regular business
hours at County's Manpower Office.
3. Retained Powers. All powers not explicitly vested in the Contractor remain j
in the County.
4. Status of Participants. CETA participants and Contractor's employees slail
in no way be considered employees or agents of County. Contractor is an independent
contractor, and County shall neither direct nor have control over Contractor, its
activities, or the methods and details by which Contractor fulfills its obligations
under this Contract. In providing services hereunder, Contractor shall work coopera-
tively with County's Manpower Program Director.
5. Pavment adjustments.
a. If anv funds are expended by the Contractor in violation of the terms of
this Contract (including all an statutes, regulations, guidelines , bulletins,
and circulars) , County may deduct the amount of such unauthorized or illegal expendi-
tures fro- payments otherwise payable to Contractor in order to recover any amount
expended for unauthorized purposes in the current or immediately preceding fiscal
year. No such action taken by County shall entitle the Contractor to reduce program
operations or salaries, wages, fringe benefits, or services for any program partici-
pant, including. Contractor's staff, or to expend less during the effective term of
this Contract than those amounts- specified in the Budget of Estimated Program Expend-
itures included in the Service Plan. Any such reduction in expenditures may be dee ed
sufficient cause for termination of this Contract. Within thirty (30) days of request
by County, Contractor shall reiriburse County for any payments made for expenditures
w ich are in violation of this Contract.
b. Contractor shall reimburse County fully and com-pletely for any repayment
of funds made by the County to the U. S. Department of Labor at the request of that
Department's Secretary after it has been determi-ed that such repayment is required
from the County due to the unauthorized or illegal expenditures by Contractor. The
Secretary's determination as to the necessity for any such repayment shall be con-
clusive as between County and Contractor.
6. Termination, Further Provisions. Ihis Contract may be terminated as specified
in Paragraph 5. (Termination), page 1, of the General Conditions, subject to the
following:
a. Countv's termination for failure of Contractor to perform (General
Conditions, Paragraph 5.b. ) may not be exercised until 30 days after Contractor has
been sent by County a written notice specifying the failure to perform and Contractor
has failed to correct such failure of performance within said 30 days after the
sending of said notice.
b. Countv `tav exercise its right of ter-enation specified in Paragraph 6.a.
of these Special Conditions as to any separable part performance under this Contract ,
allowing the remainder of the Contract to continue in force.
c. Notwithstanding Paragraphs 5.a. (Written Notice) and b.c. (Cessation
of Funding) of the General Conditions, this Contract may be terminated by Count; in
its sole discretion in the event that Federal funding for this Contract ceases, upon
seven-day advance written notice thereof to Contractor by the County's '.-:a^power
Program Director.
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7. Statistics, Reports, and Records. Contractor shall keep and maintain such
documents, records, and accounts as may be required by Count;: or the Federal statutes,
regulations, guidelines, bulletins, and circulars applicable hereto. Contractor j
shall compile, compute, and provide to County all such statistics, programs reports, {
and records as may be required by County.. Said documents, accounts, statistics, j
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reports , and records shall be maintained and provided in the fora and manner prescribed i
by County.
S. Child Labor. No person under 18 ;ears of age shall be employed in any
occupation which tie U. S. Secretary of Labor has found to be hazardous for persons
between. 16 and 18 years of age (pursuant to 29 CFR Part E) . Any eligible participants !I
under 16 years of aee will be employed only, in accordance with the li-itations imposed
by 29 CFR Part 570, Subpart C.
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9. Affirmative Action Plan. Contractor shall comply with all applicable require- 1
meats of Executive Order No. 11246, entitled "Equal Employment Opportunity,"' as amended
by Executive Order No. 11375, and as supplemented in Department of Labor Regulations
(41 CFR Part 60) . Contractor hereby certifies that it has an Aflirmative Action Plan,
if required by State or Federal law, which declares that it does not discriminate on
the basis of race, color, religion, creed, national origin, sex, and age and which
specifies goals and target dates to assure the im?lementation of that plan. Contractor
shall also comply with requirements established by County and the Departient of Labor,
including CETA Regional Bulletin °50-77, "Affirmative Action Requirements for FY 78."
10. Environmental Protection. If the Payment Limit of this Contract exceeds
5100,000, Contractor shall comply with all applicable standards, orders, or regulations
issued pursuant to to Clean Air act of 1970 (A2 U.S.C. 1857 et seq.) and _ e Federal
Water Pollution Control Act (33 U.S.C. 1251 et seq.) , as amended. Violations shall be
reported to the U. S. Department of Labor and the Regional Office of the E- iror_mental
Protection Agercv.
11. Program Management Recuire.:_ents. Ccntractor shall establish and maintain
internal program ranaeer-er_t procedures for the effective administration of its Contract
program, including provision to:
a. :Monitor day-to-day operations,
b. Periodicallv review the performance of the program in relation to program
goals and objectives, and
c. Measure and evaluate the effectiveness and impact of program results in
terms of participants, program activities, and the coiunity.
When Contractor finds that its program operations do not equal planned performance,
it shall develop and implement appropriate corrective action_ and seek to improve its
overall program management and effectiveness.
12. Financial Managen-ent Reeuirements. Contractor shall comply with Federal
Management Circular 't -1C 74-7, Attachment G, Paragraph 2. , pertaining to standards for
financial management systems in federally-funded activities. Pursuant thereto,
Contractor shall establish and maintain a financial r..anagement system providing:
a. accurate, current, and complete disclosure of financial infer-ation
pertaining to its Contract program in accordance with County or Federal reporting
requirements,
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b. Effective control over and accountability for all Contract funds,
property, and other assets, and j
C. The ability to evaluate the effectiveness of program activities.
Contractor shall adequately safeguard all Contract funds, property, and- other assets
and shall ensure that they are used solely for purposes authorized under this Contract.
Initials:
CgVactor County Dept.
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SPECIAT CON.JTIOSS
(CETA Title I Programs)
z ;o = 427 4
Numnber
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13. Property Management Requirements. Contractor shall comply with applicable
requirements established by Count; or the L. S. Department of Labor governing the j
procurement, ownership, use, and disposition of CETA equipment and other personal
property (including minor equipment costing over $50 per item. and unused expendable I
personal property Frith a total inventory value over S5CO) . Contractor shall establish
a control system to ensure adequate safeguards to prevent loss, damage, or theft to j
property, including CETA equipment.
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14. Property ecords. Contractor shall maintain accurate records of anv CETA '
equipment and other such property procured with Contract funds or otherwise acquired j
under this Contract in accordance with requirements established by County er the U. S. +
Department of Labor, including Federal Yanagement Circular FI-IC 74-7, Attachment N,
Paragraph 5.a. , pertaining to the maintenance of records to provide property description,
identification numbers, acquisition date and cost, source, location, use, condition, and
disposition. Contractor shall investigate and full:: document anv loss, damage or t^c=t
to property. Notwithstanding Paragranh 4. (Retention of Records) , page 1, of the General
Conditions, Contractor shall retain such property records for three years after the
disposition of such equipment or property.
15. Procurement Standards. Contractor shall comply with applicable State and
local laws, rules, and regulations governing the procurement or supplies, equipment,
and other materials and services, and with require-ments established by County or the
U. S. Department of Labor for such procurements with Contract funds, including Federal
'fanagement Circular DC 74-7 , Attachment 0 (Procurement Standards) . Pursuant thereto.
Contractor shall:
a. Maintain a code or standards of co-duct governira. the activities of its
officers, employees, or agents involved in procurement and prohibiting the solicitati0=1
and acceptance of gratuities, favors, or anything of monetary value fro-. subcortrac_ers
or potential subcontractors.
b. Conduct all procurement transacticns in a :.canner so as to provide max =
open and free competition and prevent conflicts of interest or noncom?etitive practices
which may restrict or eliminate competition or otherwise restrain trade.
C. Make positive efforts to utilize small business and minority-owned business
sources of equipment, supplies, and services and to allow these sources the maximum.-
possible
aximumpossible opportunity to compete for the provision of equipment, supplies, and services
procured utilizing funds under this Contract.
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d. utilize, for procurements over $10,000, the method of fgrmal advertising,
with adequate purchase descriptions, sealed 'gids, and public openings; however, procure-
ments may be negotiated to accomplish sound procurement if it is v-practicable and
unfeasible to use formal advertising, as when:
(i) the public exigency will net pewit the delay incident to adverti=_ing,
(2) the material or service is available from only one person. firm:,
or other sole source,
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(3) the procurement involves a contract for personal or professional I
services or anv service rendered ov an educational institution, or '
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(4) no acceptable bids have been received after formal era? adyertisig. I
Nevertheless, in all cases co .petition shall be obtained to the maximum extent practicable.
Contractor's records of such procurements shall contain ;ustification for subco tractor
selection and any use or negotiation in lieu of formal advertising, and the 'iasis for !
the cost or price negotiated.
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16. Nepotism. Contractor shall comply with the Federal restriction: prohibiting
nepotism (29 CFR Subtitle A, Section 98. 22) . Pursuant thereto, Co:tractor shall not
hire any person in an administrative capacity or staff pcsition_ funded under this
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Contract if a rer..ber of his or her immediate family is already erployed in an
administrative capacity by Contractor.
initials:
C^�ila-ctOr Cc-,t_y Dest.
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SPECIAL CONDITIOVS i
(CET: Title I Programs) �
28 - 427- 4
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Number
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17. Davis-Bacon ;;age Rates. Contractor shall comply with applicable regulations
of the U. S. Department of Labor (29 CFR Subtitle A, Section 98.29) regarding payment I
of prevailing wage rates to all laborers and mechanics employed by Contractor or any i
subcontractor in any construction, alteration, or repair, including painting and
decorating, of projects, buildings or work's which are assisted under this Contract, i
in accordance with the Davis-Bacon Act, as amended.
18. Final Contract Closeout. In the event that the services provided by Con-
tractor under this Contract are not purchased by County under a new contract following
termination of the within Contract, Contractor shall comply with final Contract close-
out procedures established by County or the U. S. Department of Labor. In such event: .
a. Contractor shall provide and submit to County, within 60 days following
the termination of this Contract, all financial, program, performance, and other
reports required by County under this Contract. S
b. Contractor shall account for any CETA equipment and other property,
including supplies and materials, procured with Contract funds or otherwise acquired
under this Contract.
c. This Contract may be amended to extend the term for up to 60 days to
allow Contractor to incur allowable administrative costs during said 60-day closeout
period for the purpose of initiating a final closeout of this Contract, preparing
the above-specified reports, and submitting said reports to County.
d. Linder any such Contract amendment, County may reimburse Contractor
pursuant to Paragraph 4. (Payment Demands) , page 1, of the Payment ProviSions for
such allowable administrative costs that are actually incurred, but sub;ect to the
Payment Limit of this Contract or to the total amount of the amended Payment Limit,
should the Payment L;.mit of this Contract be increased by County under said Contract
amendment.
19. Assurances and Certifications. ys a further condition, Contractor shall
comply with those :ederal requirements and make those assurances and certifications
set forth in the "?Assurances and Certifications" which are attached hereto and
incorporated herein by reference.
20. Restriction :Against Cost-of-Living Increases. No funds received by Contractor
under this Contract nay be used to provide a cost-of-living increase in the 1978-79
fiscal year (July 1, 1978 through June 30, 1979) for any individuals (including, but
not limited to, Contractor's employees or subcontractors) , except as may be expressly
permitted by California Government Code Section 16280. Contractor certifies its com-
pliance with this provision.
21. Cost-of-Living Increase. In the event that a cost-of-living increase for
the 1978- 9 fiscal year (July 1, 1978 through June 30, 1979) is provided for employees
of the State of California, and if permitted under California Government Code Section
16280, County and Contractor may agree to a cost-of-living increase payable to Con-
tractor and may amend this Contract accordingly. I
Initials:
Cggractor County Dept.
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ASSURANCES AND CERTIFICATIONS
(CETA Title I Programs)
Number 2 11 = 427 - 4
Subject to the General and Special Conditions, Contractor hereby makes the following
assurances and certifications.
A. General Assurances. Contractor assures and certifies that:
1. It will comply with the requirements of the Comprehensive Employment and
Training Act of 1973 (CETA), as amended (P.L. 93-203, 87 Stat. 839 and P.L. 93-567,
88 Stat. 1845) , hereinafter referred to as the Act, and with the regulations and
policies promulgated thereunder.
2. It will comply with Federal Management Circular (FMC) 74-4 and 74-7, as
those circulars relate to the utilization of funds, the operation of programs, and
the maintenance of records, books, accounts, and other documents under the Act.
3. If the regulations promulgated pursuant to the Act are amended or revised,
it shall comply with them or will notify the County within 30 days after promulgation
of the amendments or revision that it cannot so conform, so that the County may take
appropriate action including termination of this Contract, if necessary.
4. It possesses legal authority to enter into this Contract; a resolution,
motion or similar action has been duly adopted or passed as an official act of the
Contractor's governing body, authorizing the execution of this Contract, including all
understandings and assurances contained therein, and directing and authorizing the
person identified as the official representative of the Contractor to execute this
Contract and to provide such additional information as may be required.
5. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352).
6. No person in the United States shall on the ground of race, color, national I
origin, or sex be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity funded in whole
or in part with CETA funds made available under the Act (including this Contract),
and Contractor will immediately take any measures necessary to effectuate this
assurance [section 7121 .
7. No person with responsibilities in the operation of any program under the
Act will discriminate with respect to any program participant or any applicant for
participation in such program because of race, creed, color, national origin, sex,
age, political affiliation or beliefs [sections 703(1)] .
8. It will comply with the requirements of the provisions of the Uniform .
Relocation Assistance and Real Property Acquisition Act of 1970 (P.L. 91-646) which
provides for fair and equitable treatment of persons displaced as a result of Federal
and Federally-assisted programs.
9. It will comply with the provisions of the Hatch Act which limit the political
activity of certain State and local government employees.
10. It will comply with the requirement that no program under the Act shall
involve political activities [section 710 and 703(2)] .
11. It will establish safeguards to prohibit employees from using their positions
for private gain for themselves or others, particularly those with whom they have
family, business or other ties [section 702(a)].
12. It will give the U. S. Secretary of Labor, the U. S. Comptroller General,
and the County, through any authorized representative, the access to and the right to
examine all records, books, papers or documents related to this Contract [section 713(2)] .
13. Participants in Contractor's program will not be employed on the construction,
Operation or maintenance of that part of any facility which is used for religious
instruction or worship [section 703(3)].
14. Appropriate standards for health and safety_ in work and training situations
will be maintained [section 703(5) ].
Initials: Bey
CoAractor County Dept.
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OASSURANCES AND CERTIFICATIONO
(CETA Title I Programs) I
dumber
427 4
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15. Conditions of employment or training will be appropriate and reasonable
with regard to the type of work, the geographical region and the proficiency of the
Contractor [section 703(4) ] .
16. It will ensure provision of workers ' compensation protection to participants
in on-the-job training, work experience, or public service employment programs under
the Act at the same level and to the same extent as other employees of the employer
who are covered by a State or industry_ workers' compensation statute; and provision
of workers ' compensation insurance or medical and accident insurance for injury or
disease resulting from their participation to those individuals engaged in any
program activity under the Act; i.e. , work experience, on-the-job training, public
service employment, classroom training, services to participants, and other activities,
where others similarly engaged are not covered by an applicable workers' compensation
statute [sections 703(6) and 208(4) ] .
17. Its program will not result in the displacement of employed workers or impair
existing contracts for services or result in the substitution of Federal funds for
other funds in connection with work that would otherwise be performed [section 703(7)].
18. Training will not be for any occupations which require less than two weeks
of pre-employment training, unless immediate employment opportunities are available in
that occupation [section 703(8) 1.
19. Training and related services will, to the extent practicable, be consistent
with every individual's fullest capabilities and lead to employment opportunities i
which will enable participants to become economically self-sufficient (sections 703(9),
105(a)(6) ]. i
20. Institutional skill training and training on the job shall only be for
occupations in which the Secretary of Labor or the County has determined there is
reasonable expectation for employment [section 703(10)1.
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21. CETA funds will, to the extent practicable, be used to supplement, rather
than supplant, the level of funds that would otherwise be available for the planning
and administration of programs under this Contract [section 703(11)1 . i
22. It will submit reports as required by the Secretary or the County and will
maintain records and provide access to them as necessary_ for the Secretary's or the
County's review to assure that funds are being expended in accordance with the purposes
and provisions of the Act, including the maintenance of records to assist the Secretary_
or County in determining the extent to which the program meets the special needs of
disadvantaged, chronically unemployed, and low income persons for meaningful employment
opportunities [sections 703(12) and 311(c)].
23. Its program will, to the maximum extent feasible, contribute to the occupational
development or upward mobility of individual participants (section 703(13)].
24. Its program has adequate administrative and accounting controls, personnel
standards, evaluation procedures, availability of in-service training and technical
assistance programs, and other policies as may be necessary to promote the effective
use of funds [section 703(14) ] .
25. Its program makes appropriate provision for the manpower needs of youth in
the area served [section 703(15)].
26. Individuals receiving training on the job or who are in public service employ-
ment jobs shall be compensated by the employer at such rates, including periodic
increases, as may be deemed reasonable under regulations prescribed by the Secretary,
but in no event at a rate which is less than the highest of: (a) the minimum wage
rate specified in section 6(a)(1) of the Fair Labor Standards Act of 1938; (b) the
State or local minimum wage for the most nearly comparable covered employment;
(c) the prevailing rates of pay for persons employed in similar occupations by the
sane employer; (d) the minimum entrance rate for inexperienced workers in the same
occupation in the establishment or, if the occupation is new to the establishment,
the prevailing entrance rate for the occupation among other establishments in the
community or area or any minimum rate required by an applicable collective bargaining
agreement; or (e) for participants on Federally-funded or assisted construction projects,
the prevailing rate established by the Secretary, in accordance with the Davis-Bacon Act,
as amended, when such rates are required by the Federal statute under which the assis-
tance was provided.
Initials:
I 9w ractor County Dept.
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v ASSURANCES AND CERTIFICATIONSO
(CETA Title I Programs) I
Number 8 4 2 7 4
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27. It will comply with the labor standards requirements set out in section 706 I
of the Act.
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28. Services and activities provided under this Contract will be administered by
or under the supervision of the Contractor [sections 105(a)(1)(B) and 205(c)(1)].
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29. No funds made available under the Act shall be used for lobbying activities
in violation of 18 USCG 1913.
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30. For contracts and subcontracts in excess of $100,000, or where the contracting
officer has determined that orders under an indefinite quantity contract or subcontract
in any year will exceed 5100,000, or if a facility to be used has been the subject of
a conviction under the Clean Air Act [42 USC 1857C-8(c)(1)] or the Federal Water i
Pollution Control Act [33 USC 1319(01 and is listed by the Environmental Protection I
Agency (EPA) or is not otherwise exempt: (a) no facility to be utilized in the perfor-
mance of this Contract has been listed on the EPA List of Violating Facilities; (b) it
will notify County, prior to award, of the receipt of any communication from the I
Director, Office of Federal Activities, U. S. Environmental Protection agency,
indicating that a facility to be utilized for this Contract is under consideration
to be listed on the EPA List of Violating Facilities; and (c) it will include sub-
stantially this assurance, including this third part, in every non-exempt contract
or subcontract.
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B. Additional Assurances for Title I or Title I Related Programs. Contractor assures
and certifies that in carrying out programs under or related to Title I of the Act:
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1. Manpower services, including job development, will be provided to those
most in need of them including low income persons and persons of limited English-
speaking ability, and that the need for continued funding of programs of demonstrated
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effectiveness is considered in serving such persons [section 105(a)(1)(0].
2. Programs of institutional skill training shall be designed for occupations I
in which skill shortages exist [section 105(a)(6)].
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3. Its program meets all the requirements of section 105(a) and the Contractor
will comply with all provisions of the Act [section 105(b)]. i
4. It will make such arrangements as are prescribed by regulation to assist the
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Secretary of Labor in carrying out his responsibilities under sections 105 and 108 of
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the Act [section 105(a)(7)]. I
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5. It will take appropriate steps to provide for the increased participation of j
qualified disabled veterans and qualified Vietnam-era veterans who are under 35 years
of age. Specific effort should be made to develop appropriate full or part-time i
opportunities for such veterans. Contractor shall attempt to meet the local goals '
developed by County for service to such veterans taking into consideration their I
numbers and the number of qualified persons in other significant segments of the
population in the area served. Contractor should utilize the assistance of the State
and local veterans employment service representative in meeting these goals. And,
in filling public service jobs, Contractor shall give special consideration to
special veterans and shall exercise maximum efforts to design jobs and job training
opportunities for veterans who have received other than a dishonorable discharge
within four (4) years before the date of their application [section 305(a) of
P.L. 95-931 . On a continuing and timely basis, Contractor shall provide information i
on job vacancies and training opportunities funded under Title I of the Act to the I
State and local veterans employment service representative for the purpose of I
disseminating information to eligible veterans [section 104(b) of Emergency Jobs
and Unemployment Assistance Act of 1974] . I
6. It will make appropriate arrangements to promote maximum feasible use of
apprenticeship and other on-the-job training opportunities available under 38 USC
1787. I
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7. It will not reduce the numbers of youth to be served from the previous year
or decrease the extent of services offered to these youth (e.g. , replace previously
offered classroom training with only counseling) because of the availability of funds
under Subpart 3, Part C of Title III [section 346(a)(2)]. I
Initials: _d9fi/
Cdfy{/I:actor County Dept.
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Contra Costa County - O Standard Form
GENERAL CONDITIONS
(Purchase of Services)
1. Compliance with Law. Contractor shall be subject to and comply with all Federal,
State and local laws and regulations applicable with respect to its performance hereunder,
including but not limited to, licensing, employment and purchasing practices; and wages,
hours and conditions of employment.
2. Inspection. Contractor's performance, place of business and records pertaining
to this Contract are subject to monitoring, inspection, review and audit by authorized i
representatives of the County, the State of California, and the United States Government.
3. Records. Contractor shall keep and make available for inspection by authorized
representatives of the County, the State of California, and the United States Government,
the Contractor's regular business records and such additional records pertaining to this
Contract as may be required by the County.
!
4. Retention of Records. The Contractor and County agree to retain all documents
pertaining to this Contract for three years from the date of submission of Contractor's
final payment demand or final Cost Report (whichever is later) under this Contract, and !
until all Federal/State audits are complete and exceptions resolved for the funding
period covered by this Contract or for such further period as may be required by law.
Upon request, Contractor shall make these records available to authorized representatives
of the County, the State of California, and the United States Government.
5. Termination. [see Paragraph 6. of the Special Conditions]
a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, upon thirty-day advance written notice thereof to the other, or
cancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
terminate this Contract should the Contractor fail to perform properly any of its
obligations hereunder. In the event of such termination, the County may proceed with
the work in any reasonable manner it chooses. The cost to the County of completing i
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract. i
c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event
that Federal, State, or other non-County funding for this Contract ceases, this Contract
is terminated without notice. i
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6. Entire Agreement. This Contract contains all the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
7. Further Specifications mor Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contract, including but not limited
to,monitoring, auditing, billing, or regulatory changes, may be developed and set
forth in a written Informal agreement entered between the Contractor and the County.
Such Informal Agreements shall be designated as such and shall not be amendments to
this Contract except to the extent that they further detail or clarify that which is
already required 'hereunder. Such Informal agreements may not enlarge in any manner !
the scope of this Contract, including any sums of money to be paid the Contractor as
provided herein. Informal Agreements may be approved and signed by the head of the '
County Department for which this Contract is made or his designee.
8. Modifications and Amendments.
a. General amendments. This Contract may be modified or amended by a
written document executed by the Contractor and the Contra Costa County Board of
Supervisors or, after Board approval, by its designee, subject to any required State
or Federal approval.
b. administrative Amendments. Subject to the Payment Limit, the Payment
Provisions and the Service Plan may be amended by a written administrative amendment
executed by the Contractor and the County Administrator or his designee, subject to
any required State or Federal approval, provided that such administrative amendments
may not materially change the Payment Provisions or the Service Plan.
[Continued on reverse side] I
(A-4616 REI' 6/76) -1-
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Contra° Costa County O Standard Form .
GENERAL CONDITIO\S
(Purchase of Services) i
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9: Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for which this Contract
is made or his designee or in accordance with the applicable procedures (if any)
required by the State or Federal Government.
10. Choice of Law and Personal Jurisdiction. i
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California. ;
b. - Any action relating to this Contract shall be instituted and prosecuted
in the courts of Contra Costa County.
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11. Conformance with Federal and State Regulations. Should Federal or State
regulations touching upon the subject of this Contract be adopted or revised during
the term hereof, this Contract shall be amended to assure conformance with such
Federal or State requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by any officer, agent or employee
of the Countv indicating the Contractor's performance or any part thereof complies
with the requirements of this Contract, or acceptance of the whole or any part of
said performance, or payments therefor, or any combination of these acts, shall not
relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall
the County be thereby estopped from bringing any action for damages or enforcement
arising from any failure to comply with any of the terms and conditions hereof.
13. Subcontract and Assignment. This Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter into
subcontracts for any work contemplated under this Contract and shall not assign this
Contract or monies due or to become due, without the prior written consent of the
County Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two independent
contractors and is not intended to and shall not be construed to create the relationship
of agent, servant, employee, partnership, joint venture or association.
15. Conflicts of Interest. Contractor promises and attests that the Contractor
and any members of its governing body shall avoid any actual or potential conflicts of
interest. If Contractor is a corporation., Contractor agrees to furnish to the County_
upon demand a valid copy of its most recently adopted bylaws and also a complete and
accurate list of -its governing body (Board of Directors or Trustees) and to timely
update said bylaws or the list of its governing body as changes in such governance
occur. i
16. Confidentiality. Contractor agrees to comply and to require its employees
to comply with all applicable State or Federal statutes or regulations respecting confi-
dentiality_ , including but not limited to, the identity of persons served under this
Contract, their records, or services provided them, and assures that:
a. All applications and records concerning any individual -lade or Kept by
Contractor or anv Public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service.
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving ser-,ices, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents I
and partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a i
,cisdemeanor.
17. \ondiscriminatory Services. Contractor agrees that all goods and services i
under this Contract shall be available to all qualified persons regardless of age,
sex, race, religion, color, national origin, or ethnic background, and that none
shall be used, in chole or in part, for religious worship or instruction.
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(A-4616 REV 6%76) -2-
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Contra Costa County Standard Form
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GENERAL CONDITIONS j
(Purchase of Services)
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18. Indemnification. The Contractor shall defend, save harmless and indemnify the i
County and its officers, agents and employees from all liabilities and claims for damages
for death, sickness or injury to persons or property, including without limitation, all
consequential damages, from any cause whatsoever arising from or connected with the
operations or the services of the Contractor hereunder, resulting from the conduct,
negligent or otherwise, of the Contractor, its agents or employees.
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19. Insurance. During the entire ter.: of this Contract and any extension or
modification thereof, the Contractor shall keep in effect insurance policies meeting
the following insurance requirements unless otherwise expressed in the Special
Conditions:
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a. Liability Insurance. The Contractor shall provide a policy or policies
of comprehensive liability insurance, including coverage for owned and non-owned auto- j
mobiles, naming the County and its officers and employees as additional insureds, with j
a minimum combined single limit coverage of S500,000 for all damages because of bodily
injury, A ckness or disease, or death to any person and damage to or destruction of
property, including the loss of use thereof, arising from each accident or occurrence.
b. Workers' Compensation. The Contractor shall provide the County with a
certificate of insurance evidencing workers' compensation insurance coverage for its
employees. j
C. Additional Provisions. The policies shall include a provision for thirty j
(30) days written notice to County before cancellation or material change of the above
specified coverage. Said policies shall constitute primary insurance as to the County,
the State and Federal Governments, their officers, agents, and employees, so that other
insurance policies held by them shall not be required to contribute to any loss covered
under the Contractor' s insurance policy or policies. Not later than the effective date j
of this Contract, the Contractor shall provide the County with a certificate(s) of
insurance evidencing the above liability insurance. j
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to
the County shall be addressed to the head of the County Department for which this
Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street,
Martinez, California 94553. Notices to the Contractor shall be addressed to the
Contractor' s address designated herein. The effective date of notice shall be tae
date of deposit in the mails or of other delivery.
21. Primacy of General Conditions. Except for Special Conditions which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. 'Nonrenewal. Contractor understands and agrees that there is no representation, j
implication, or understanding that the services provided by Contractor under this
Contract will be purchased by County under a new contract following expiration or j
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or improvements, but does i
not vest ownership of the land or improvements in the same person, or if this Contract
results in the placement of taxable improvements on tax exempt land (Revenue & Taxation
Code 5107) , such interest or improvements may represent a possessory interest subject I
to property tax, and Contractor may be subject to the payment of property taxes levied
on such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code 9107. 6, and waives all rights to further
notice or to damages under that or any comparable statute.
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ME 7i COLMV
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159 E. 4th Street Pittsburg, Caiilornia 94565
i 1 (415) 432-4664 Exit County (415) 6$i-4023 Central County (415) 234-3359 We County
Pa r, Jensen, Director
John Guerrero, Chairperson
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'October 13, 1973
It is hereby resolved by the Board of Directors of cast County
' Resource Canter, Inc. that:- ---
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hat: :-I . The proposed CETA Title I contract for FY 78-79 between
f the Contra Costa County Human Resources Agency Manpower __
Project and the East County Resource Center, Inc. as-_
contractor should be and the same is hereby approved.
2. The Director of East County Resource Center, Patrice Jensen _I
is hereby authorized and directed to sign and execute
said agreement for and on behalf of the East County .�
Resource Center. - -
Passed and adopted by the Board of Directors of East County
Resource Center at its monthly Board of Directors meeting
on the 16th day of August, 1977, by unanimous vote of said
Board.
;�n
I'6 i
t.
,ro 6ue r Chairperson
E t County Resource Center .
D9 E. 4th St. =
Pittsburg, :CA 94565'
Signature-for ve r i f 1 cat i on i
s
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'Ci
tri ce Jensen
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In the Board of Supervisors j
of
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Contra Costa County, State of California
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April 11 19 78
In the Matter of
CEIA Title I Contract ==_8-L27-3 with
East Countv Resource Center
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the Board having considered the recorr.:erdation of the Director,
Human Resources agency, regarding renewal of the CETA Title I contract �
with East County ResourceCenterto provide manpower services for i
ex-offenders; i
II IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED i
to execute Contract = 28-427-3 with East County Resource Center for the
term from April 1, 1978 through September 30, 1978 with a Contract Payment
Limit of 567,853 for the provision. of -:arpoc.er services to ex-offenders
under Title I of the Comprehensive Er_plocment and Training act of 1973
(CEIA) , as amended, and under terms and conditions as r:-ore particularly
set forth in said Contract.
PASSED BY THE BOARD on April 11 , 1978 .
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1 hereby certify that the foregoing is a true and correct copy of an order entered on the i
minutes of said Board of Supervisors on the date aforesaid.
Orifi: Human Resources Agenc_ Witness my hand and the Seal of the Board of
Attn: Contracts u Grants i:nit Supervisors
cc: County Administrator affixed this 1lth day of April 1978
County Auditor-Controller
Countv `:anpo *er Program
Director / J. R. OISSON, Clerk
Contractor By fq/y7,��1 ,`� �.h - Deputy Clerk
Jamie- L. 7ohnson �
RJP:dg
H -244'77 15m
Co-tra ;,o-ta Coca; r Standard Form
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STA�3DARD CON-12 CT
(Purchase of Se-vices)
1 . Centrad Identification. `umber 2 8 r 4 2 7 _ 6J
Department- : Human P.esources Agency Manpower Project i
Subject: Provision of a Specialized CETA Cnit for Ex-offenders serving
residents of Contra Costa County (excluding the City of Richmond)
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2. Parties. The County of Contra Costa California (County) , for its Department named
above, and the following named Contractor mutually agree and promise as follows:
Contractor: EAST C0U\TIr RESOURCE CENTER I
Capacity: nonprofit California corporation
Address: 159 East '.th Street, Pittsburg, California 94565
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3. Term. The effective date of this Contract is April 1, 1978, and it
terminates September 30, 1978 unless sooner terminated as provided herein.
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4. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ 67,8D3
5. County's Obligations. County shall make to the Contractor those payments described
in the Payment Provisions attached hereto which are incorporated herein by reference, i
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out
that work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terns and conditions contained or incoraorated herein.
7. General and S ,ecial Conditions. This Contract is subject to the General Conditions
and Special Conditions (if any) attached hereto, which are incorporated herein by
reference.
8. Project. This Contract implements in whole or in part the following described I
Project, the application and approval documents of which are incorporated 'herein by
reference: Contra Costa County FY 77-78 CETA Title I Annual Plan and Prime Sponsor
Agreement (ti. S. Dept. of Labor Grant f=06-8004-10) , and any modifications or revisions
thereof.
9. Legal Authority. This Contract is entered into under and subject to the following i
legal authorities: Title I of the Comprehensive Employment & Training Act of 1973 (CETA) ,
as amended (P.L. 93-203, 87 Stat. 839; P.L. 93-567, 88 Stat. 1845) , 29 USCA Section 801ff;
California Governme-t Co^ Sections 26227 and 53703. !
10. Signatures. Thes gnatures attest the parties' agreement hereto:
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COUNTY 0 _ CO Ly - _ , CALIFOMNIA CONTRACTOR
t
R. i. Schroder By
Chairman, Board of Supervisors v
(Designate official capacity in business
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Attest: J. R. Olsson, County Clerk and affix corporation seal)
State of California ) i
B_. O<,A�� , County of Contra Costa ) ss.
Jamie L. Jen rSOn Deputy
ACIC�OWTLEDGEXENT (CC 1190.1)
The person signing above for Contractor i
Reco=ended by Department knew-. to :tee in those individual and
business capacities, personally appeared
before me today and acknowledged that he/
By // /i�Y, /.f_GY hey signed it and that the corporation
Designee or partnership named above executed the
within instrument pursuant to its bylaws
HPC Contracts Administrator or a resolution of its board of directors.
Form Approved: .yG'CQ", �; i
Dated: (,l-./YyJ S /97)?,
BvI
De Knee X :'�X r
/DeDuty County Clerk
-- ROBERT I PROCTOR �
Y DEPUTY COU^!.Y CLERK
(A-4617 REV 6/76) :r,_d ;y:411 board- o.der Contra Costa County, Ca ifornia
Contra Costa County Standard Form
PA i_r'VT PROVISIONS
(Cost Basis Contracts) i
)tuber
28 ® 427 - 3
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1. Pay=ent Basis. County shall in no event pay to the Contractor a sum in
excess of the total amount specified in the Payment Limit of this Contract. Subject
to the Payment Limit, it is the intent of the parties hereto that the total payment
to the Contract;= for all services provided for County under this Contract shall be I
onl• for costs that are allowable costs (see Paragraph 3. below) and are actually
incurred in the performance of Contractor's obligations under this Contract.
2. Payment A: ounts. Subject to later adjustments in total payments in
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accordance with the below provisions for Cost Report and Settlement, Audits, and
Audit Exceptions, and subject to the Payment Limit of this Contract, County will
pay Contractor: [Check one alternative only. ]
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[ ] a. $ monthly, or
[ ] b. $ per unit, as defined in the Service Plan, or i
[Y] c. Ui amount equal to Contractor's allowable costs that are actually
incurred each month, but subject to the "Budget of Estimated Program
Expenditures" included in the Service Plan.
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3. Allowable Costs. Contractor's allowable costs are only those which are
determined in accordance with:
[Check one alternative only.] i
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N ] a. General Services Administration Federal Management Circular FAtC 74-4,
Attachment A (Principles For Determining Costs Applicable To Grants
and Contracts With State and Local Governments) and Attachment B
(Standards For Selected Items of Cost) , and, subject to said Attachments
A and B, such other documents (if any) specified in the -Service Plan
regarding:
(1) Principles for determining and allocating the allowable costs
of providing those services set forth in the Service Plan, and
(2) Standards for determining the allowability of selected items of
costs of providing those services set forth in the Service Plan,
or
[ j b. Such State regulations and documents as are set forth in the Service j
Plan regarding accounting guidelines, including standards for determining
allowable or non-allowable costs. !
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4. Payment Demands. Contractor shall submit written demands monthly or as specified
in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment
Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner
and form prescribed by County. Contractor shall submit said demands for payment for
services rent ered no later than 90 days from the end of the mo=th in which said services i
are actually rendered. Upon approval of said payment demands by the head of the County i
Department for which this Contract is made or his designee, County will make payments
as specified in Paragraph 2. (Payment Amounts) above.
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(A-14-618 REV 6/76) -Z-
lam/
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Contra Costa County " Standard Form
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PAYMENT PROVISIONS I
(Cost Basis Contracts)
Number
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5. Right to Withhold. County has the right to withhold payment to the Contractor i
-when, in the opinion of the County expressed in writing to the Contractor, (a) the
. Contractor's performance, in whole or in part, either has not been carried out or is
insufficiently documented, (b) the Contractor has neglected, failed or refused to
furnish information or to cooperate with any inspection, review or audit of its
program, work or records, or (c) Contractor has failed to sufficiently itemize or
document its demand(s) for payment.
6. Cost Report and Settlement. No later than sixty- (60) days following the
termination of this Contract, Contractor shall submit to County a cost report in the
form required by County, showing the allowable costs that have actually been incurred-
by Contractor under this Contract. If said cost report shows that the allowable costs
that have actually been incurred by Contractor under this Contract exceed the payments
made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any
such excess amount to Contractor, but subject to the Payment Limit of this Contract.
If said cost report shows that the payments made by County pursuant to Paragraph 2.
(Payment Amounts) above exceed the allowable costs that have actually been incurred
by Contractor under this Contract, Contractor shall remit any such excess amount_ to
County. I
7. Audits. The records of the Contractor may be audited by the County, State,
or United States government, in addition to any certified cost report or audit required j
by the Service Plan. Any certified cost report or audit required by the Service Plan
shall be submitted to County by Contractor within such period of time as may be expressed
by applicable State or Federal regulations, policies or contracts, but in no event later
t::^.an 18 months from the termination date of this Contract. If such audit(s) show that
the payments Lade by County pursuant to Paragraph 2. (Payment Amounts) above exceed the
allowable costs that have actually been incurred by Contractor under this Contract,
including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) �
above, then Contractor agrees to pay to County within 30 days of demand by County any
such excess amount. If such audit(s) show that the allowable costs that have actually
been incurred by Contractor under this Contract exceed the payments made by County
pursuant to Paragraph 2. (Pay-ment Amounts) above, including any adjustments made pur-
suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to
Contractor any such excess amount, but subject to the Payment Limit of this Contract. I
8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits)
above, Contractor agrees to accept responsibility for receiving, replying to, anal/or
complying with any audit exceptions by appropriate County, State or Federal audit
agencies occurring as a result of its performance of this Contract. Contractor also
agrees to pay to the County within 30 days of demand by County the full amount of the
County's liability, if any, to the State and/or Federal government resulting from any
audit exceptions, to the extent such are attributable to the Contractor's failure to j
perform properly any of its obligations under this Contract.
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(A-4618 REV 6/76) -2_
SERI"-CE PLAN
Number
28 - 427 - 3
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1. Service Specifications and Performance Standards. EAST COUNTY RESOURCE CENTER
(Contractor) shall during the term of this Contract establish and operate a Specialized i
CETA Unit for CETA applicants and enrollees who are ex-offenders residing in and/or
Paroled to Contra Costa County (excluding the City of Richmond) . In doing so, Contractor
shall secure office facilities located at 159 East [.th Street in Pittsburg and 13852
San Pablo Avenue in San Pablo and shall employ appropriate staff to provide a program
of nine (9) integrated CETA Unit services hereunder, as follows:
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a. Outreach and Recruitment Service. In providing this CETA service,
Contractor shall recruit CETA-eligible ex-offenders who reside in and/or expect to be
paroled to Contra Costa County (excluding the City of Richmond) during the term of
this Contract-, through federal, state, and county correctional institutions, County's
Probation Department and Public Defender' s Office, the State of California Adult
Authority, other public criminal justice agencies, and other ex-offender-serving
agencies, for participation in County's CETA Manpower Program, such that: sufficient
numbers of ex-offenders are recruited forparticipationwithin 6 months following
release from detention by a federal, state, or county correctional institution, to
enable Contractor to achieve all of the performance standards for job development
and placement [set forth in Paragraph 1.(i) below] .
b. Reception and Referral Service. In providing this CETA service,
Contractor shall: i
(1) - Provide ex-offender CETA applicants (who have been released from
detention by a federal, state, or county correctional institution more than 6 months
before the date of application for services) with basic information and orientation
regarding County's CETA Manpower Program, such that: at the time of application,
all such applicants are informed of the following:
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(a) The purpose and general objectives of County's CETA
Manpower Program;
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(b) The economic and residency requirements (eligibility criteria) ;
for participation;
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(c) A summary of the services and training potentially available; and
(d) The name and location of the appropriate County CETA Unit which
serves the applicant's residential area.
(2) Determine the CETA eligibility of all such applicants, as prescribed j
by County and CETA regulations, such that: at the time of application, the eligibility
of each interested applicant is determined for the economic and residency criteria, as
prescribed by County and CETA regulations, on the basis of information provided by each I
applicant.
(3) Refer such applicants who are found to be eligible to the appropriate
Countv CETA Unit which serves the applicant's residential area, for further services
and possible enrollment in County's CETA Manpower Program, such that: at the time of
application, each interested and eligible applicant is so referred and provided with
the name, telephone number, and location of the appropriate CETA Unit.
c. Orientation and Preassessment Service. In providing this CETA Unit
service, Contractor shall:
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(1) Provide ex-offender applicants (who have been released from detention
by a federal, state, or county correctional institution within the 6-month period
immediately preceding the date of application for services) with assistance, as needed,
to- complete County's standard CETA Application Form, such that: within the initial
three-week period following Contractor' s first direct contact with each applicant, said !
form is accurately completed by at least 95% of the applicants who do not withdraw from i
consideration (i.e., who do not decline to participate in any of Contractor's Orientation
and Preassessment services) during said period.
Initials: 417V '
Cactor Couaty Dept.
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• SERV ICE ?:.
Number 2 v _ 4 2 6 3
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(2) Provide such applicants with basic information and orientation regard-
ing County's CETA Manpower Program, such that: within the initial three-week- period !
following Contractor's first direct contact with. each applicant, at least 95' of the i
applicants (who do not withdraw from consideration during said period) are informed
of the following: �
(a) The purpose and general objectives of County's CETA i
Manpower Program;
(b) The economic and residency requirements (eligibility criteria)
for participation;
(c) A summary of the services and training potentially available; i
(d) A summary of the procedures for application for services and
consideration for enrollment in said program;
(e) The rights and responsibilities of applicants; and i
(f) The office hours of Contractor's CETA Unit program and the i
- procedures for making inquiries to CETA Unit staff.
(3) Determine the CETA eligibility of each applicant, as prescribed by j
County and CETA regulations, such that: within the initial three-week period following
-Contractor's first direct contact with each applicant, the eligibility of. at least 97%
of the applicants (who do not withdraw from consideration during said period) is I
determined for the economic and residency criteria as prescribed by County and CETA
regulations, and is verified by the applicant's certification of accuracy of information
and by documentary evidence of_ the applicant's legal U. S. residency status for those
applicants who do not report themselves to be U. S. citizens. I
(4) Collect information concerning each applicant's work-history,
educational background, basic skills, and vocational interests and aptitudes, such that: I
within the initial three-week period following Contractor's first direct contact with i
each such applicant, such information is compiled, by means of County's standard CETA
Application Form and other instruments and methods, for- at least 95% of the applicants
(who do not withdraw from consideration during said period), as required for preassess-
=ent of each applicant (i.e., for determination of his/her general appropriateness for i
County's CETA Manpower Program).
(5) Determine each eligible applicant's general appropriateness for i
County's CETA :Manpower Program, through preassessment of the applicant; i.e., through
consideration of the applicant' s general objectives in seeking services and the
applicant's physical, intellectual, emotional, and legal ability to continue partici-
pation in Contractor's CETA Unit program (i.e., ability to undergo full vocational
assessment as set forth below) , such that: within the initial three-week period
following Contractor' s first direct contact with each such applicant, determination
is made as to whether or not the applicant is generally appropriate, for at least
95% of the eligible applicants who do not withdraw from consideration during said
period.
(6) Refer such applicants who are found to be both eligible and generally
appropriate for County's CETA Manpower Program (hereinafter referred to as "potential
CETA enrollees") to the Vocational Assessment Service set forth below, such that:
within the initial three-week period following Contractor's first direct contact
with each such applicant, a referral is made to the Vocational Assessment Service, I
for at least 95% of the potential CETA enrollees who do not withdraw from consider-
ation during said period.
(7) Refer applicants who are found to be eligible but inappropriate for
County's CETA Manpower Program to other appropriate helping agencies, as needed and
available, such that: within the initial three-week period following Contractor's
first direct contact with each such applicant, a referral is made to at least one
such helping agency, for at least 90% of those inappropriate applicants who do not
withdraw from consideration during said period.
(8) Conduct preliminary follow-up on each CETA-eligible applicant, i
as follows:
Initials:
-2- CoyCtvtactor Couney Dept.
OSERVICE PLAN 0 p C� �^y 6�
.lumber 2 O — 4 2 d - 3
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(a) For each CETA-eligible applicant (i.e., potential CETA
enrollee) referred to the Vocational Assessaent Service, preliminary follow-up i
will consist of direct contact with each applicant, within seven (7) working days
zollowing the date of referral, to ensure that full vocational assessment has been
initiated or that the applicant has withdrawn from further participation in i
Contractor' s CETA Unit program, such that: within the initial seven (7) working-day
period following the referral of each such applicant, direct contact is made with at i
least 95% of the referred applicants who do not withdraw from consideration during
said period, to ensure that full vocational assessment has been initiated; and i
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(b)- For each CETA-eligible (but inappropriate) applicant referred j
to another helping agency in lieu of further participation in Contractor's CETA Unit
program, preliminary follow-up shall consist of- at least one (1) direct contact with
the applicant tobe madenotmore than one W) month afterthedate of referral, to
assess whether or not the referral was effective in addressing the applicant's needs;
if the initial referral was not effective, Contractor shall provide further referral j
and follow-up services as desired by the applicant and needed to ensure that his/her
needs are addressed; such that: said direct contact is made with at least 80% of i
the referred applicants.
(9) Prepare and- submit to County all CETA Individual Record Forms and
other records required by County for documentation of orientation and preassessment
services, such that: at least 95% of such required forms -and records are accurately
completed and submitted in the form and manner prescribed by County.
(10) Establish a CETA Individual Record File for each applicant and main-
tain copies of all required CETA Individual Record Forms therein for each applicant I
who receives any documented orientation and preassessment service, such that: for at
least 95' of all such applicants, an Individual Record File is established and con-
tinuously updated by inclusion of a copy of each completed CETA Individual Record
Form in said File no later than five (5) calendar days following the date of occurrence
of the earliest service activity which is recorded on the respective form.
(11) Forward to the Vocational Assessment Service -a copy of the CETA
Individual Record File of each potential CETA enrollee referred to the Vocational I
Assessment Service, such that: for at least 95% of such potential CETA enrollees -
for whom fullvocationalassessment is initiated, a copy of each person's Individual
Record File is available to the Vocational Assessment staff at the time when full
vocational assessment is initiated for that person.
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d. Vocational Assessment Service. In providing this CETA Unit service,
Contractor shall:
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(1) Make a full vocational assessment of each potential CETA enrollee
referred from the Orientation and Preassessment Service set forth above, such that:
within the initial three-week period following the date of referral of each potential
enrollee, a full assessment is made of the individual educational background and
vocational experience, interests, aptitudes, and skills of at least 95% of the I
potential CETA enrollees who do not withdraw from consideration (i.e., who do not
decline to participate in any of Contractor's Vocational Assessment services) during
said period.
(2) Determine each potential CETA enrollee's specific appropriateness
for County' s CETA Manpower Program, through consideration of the capability of the
program to eliminate the potential CETA enrollee's barriers to employability and to
produce permanent, unsubsidized, full-time employment for the individual, such that: I
within the initial three-week period following the date of referral of each such person I
from the Orientation and Preassessment Service, such determination is made, following i
identification of the individual's barriers to employability, for at least 95% of the
potential enrollees who do not withdraw from consideration during said period.
(3) Refer persons found to be specifically appropriate for County's
CETA Manpower Program to the Intake Service set forth below, for formal enrollment i
in County's CETA Manpower Program, such that: within the initial three-week period
following the date of referral of each such person from the Orientation and Pre-
assessment Service, a referral is made to the Intake Service for at least 95% of i
those who do not withdraw from consideration during said period.
Initials:
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Coctor County Dept.
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SERVICF PLAN 0
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Number 8 — 4 2 i — 3 j
(4) Refer persons found to be inappropriate for County's CETA Manpower
Program to other helping agencies, as needed and available, such that: within the
initial three-week period following the date of referral of each such person from the
Orientation and Preassessment Service, a referral is made to at least one appropriate i
h,lping agency for at least 90n of those who do not withdraw from participation during
said period.
(5) Prepare and submit to County all CETA Individual Record Forms and
other records required by County for documentation of vocational assessment services,
such that: at least 95% of such required forms and records are accurately completed
and submitted in the form and manner prescribed by County.
(5) Update each potential CETA enrollee's CETA Individual Record File,
such that: for at least 956' of the potential enrollees, a copy of each CETA Individual
Record Form prepared for the individual during the Vocational Assessment Service is put
into the person's Individual Record File no later than five (5) calendar days following
t-e date of occurrence of the earliest service activity which is recorded on the
respective form.
(7) Forward to the Intake Service a copy of the updated CETA Individual i
Record File of each person referred to the Intake Service, such that: for at least
95% of such persons for whom intake is completed, a copy of each. person's current
Individual Record File is available to the Intake staff at the time when intake is
completed for that person.
(8) Forward to the Orientation and Preassessment Service a copy of the
updated CETA Individual Record File of each person not referred to the Intake Service,
such that: for at least 95% of such persons, a copy of each person's current Individual
Record File is maintained throughout the Contract term as a part of the Orientation
and Preassessment Service records.
e. Intake Service. In providing this CETA Unit service, Contractor shall: !
(1) Completeintakeon all potential CETA enrollees who are found to be
specifically appropriate for County's CETA Manpower Program and who are referred from
the Vocational Assessment Service, and formally enroll such persons in County's CETA
Manpower Program, as prescribed by County and CETA regulations, such that: at least
97% of all such persons are so enrolled within three (3) working days following the
date of referral of each potential CETA enrollee from the Vocational Assessment Service.
(2) Refer all new CETA enrollees to the EDP Development and Vocational
Counseling Service set forth below, for further participation in County's CETA Manpower
Program, such that: at least 97% of such persons are so referred within three (3)
working days following the date of referral of each person from the Vocational j
Assessment Service.
(3) Prepare and submit to County all CETA Individual Record Forms and
other records required by County for documentation of intake services, such that:
at least 95' of such required forms and records are accurately completed and submitted
in the fora and manner prescribed by County.
(4) Update each new CETA enrollee's CETA Individual Record File, such that:
for at least 95% of those persons for whom intake has been completed, a copy of County's
standard CETA Intake Form as completed for the individual is put into the enrollee's i
Individual Record File no later than one (1) working day following the date of intake for
that individual (i.e., the date of formal enrollment in County's CETA Manpower Program).
(5) Forward to the EDP Development and Vocational Counseling Service a
copy of the updated CETA Individual Record File of each CETA enrollee referred to the
EDP Development and Vocational Counseling Service, such that: for at least 95% of such
enrollees for whom EDP development service is initiated, a copy of each enrollee's
current Individual Record File is available to the EDP Development and Vocational
Counseling staff at the time when EDP development is initiated for that enrollee.
Initials:
C?'ractor County Dept.
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SERVICE PLAN Q
Number 2 8 1 97 - 3
f. EDP Development and Vocational Counseling Service. In providing this CETA
Unit service, Contractor shall:
(1) Prepare and maintain an Employability Development Plan (EDP) for each
CETA enrollee referred from the Intake Service, in accordance with the enrollee's skills, i
aptitudes, experience, and interests, specifying an appropriate sequence of training
and/or services which will result in permanent, unsubsidized, full-time employment
for the enrollee (and the EDP may be prepared during the Vocational Assessment Service),
such that: no later than three (3) weeks following the enrollment date of each enrollee,
an EDP is completed for at least 80' of the referred enrollees, and each EDP shall
include the following: i
(a) An inventory of the enrollee' s work experience and skills;
(b) A statement of at least one (1) , and no more than three (3),
target occupational-divisions (as defined by the U. S. Department of Labor) in which
the enrollee will qualify for employment upon fulfillment of the EDP;
(c) A schedule of events leading to permanent, unsubsidized, i
full-time employment in one (1) of the target occupational divisions;
(d) A summary of the responsibilities of the CETA program and of i
the enrollee in fulfilling the EDP; and
(e) Documentation of the acknowledgement of the enrollee and his/
her principal vocational counselor regarding commitment to fulfill the EDP.
(2) Provide individualized orientationforeach such CETA enrollee,
detailing the particular opportunities, limitations, requirements, and available
services and training pertinent to his/her participation in County's CETA Manpower
Program (and this orientation may be provided during the Vocational Assessment Service),
such that: individualized orientation is provided, no later than three -(3) weeks i
following the enrollment date of each enrollee, for at least 80% of all such enrollees.
(3) Refer such CETA enrollees to appropriate CETA services and training
programs (including the Job-Seeking Preparation Service and the Job Development/
Placement 5 OJT Service set forth below) and to other available training and employment
opportunities, in accordance with each person's EDP, such that:
(a) At least 80% of all enrollees for whom an EDP has been prepared
will receive either classroom training, work-experience training, on-the-job training
(OJT), or Job-Seeking Preparation Service within two (2) months following the enroll- I
ment date of each enrollee; and
(b) At least 904 of all enrollees referred to and enrolled in j
classroom training programs will remain enrolled in their respective programs for at
least one (1) month or will enter subsidized or unsubsidized employment within the
initial one-month period following such enrollment.
(4) Refer such CETA enrollees to the Supportive Services and Allowance
Payment Certification Service set forth below, for receipt of CETA supportive services
(medical care, transportation, child care, etc.) and CETA allowances as needed and
available, and in accordance with each person's EDP, such that: of those enrollees
for whom an EDP has been prepared and who withdraw from participation in a training
program of any kind and/or from County's CETA Manpower Program without entering
employment, not more than 5" will withdraw because of failure to receive needed CETA
supportive services and/or allowance payments which were available to the enrollee
but for which referral had not been made by Contractor's vocational counseling
staff.
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(5) Conduct vocational counseling follow-through for each CETA enrollee
for whom Contractor has prepared an EDP, throughout the duration of the enrollee's i
participation in County' s CETA Manpower Program, and for other ex-offender CETA i
enrollees who are referred by other County CETA Units and accepted by Contractor i
for vocational counseling follow-through services for the period of time specified
by the referring CETA Unit, as needed to ensure that the enrollee progresses toward
the fulfillment of his/her EDP (including periodic direct contact with each CETA
enrollee and appropriate assistance, as needed, to confirm his/her enrollment in
corresponding CETA services and manpower programs, creation and maintenance of a -
counseling file for each enrollee, counseling enrollees on personal adjustment
problems, referral of enrollees for needed CETA supportive services, and initial
direct contact with each enrollee placed on an unsubsidized job within thirty (30) i
days following job entry), such that:
(a) Direct contact is made with at least 90' of -all such enrollees
at least once in each monthly interval following preparation by Contractor of each
enrollee's EDP, or following the date of Contractor's acceptance of the referral of
each enrollee referred by another CETA Unit, for the purpose of updating and verifying
the current status of the enrollee's progress toward fulfilling the EDP;
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(b) A personal consultation is conducted with at least 80h of all
such enrollees who are referred to and enrolled by Contractor in a classroom training
program, at least -once in each monthly interval following enrollment in the training
program, for the purpose of reviewing progress toward fulfillment of the enrollee's i
EDP;
(c) The Attendance Rate for all such enrollees who are referred to '
and enrolled by Contractor in a classroom training program will, for each month of the
Contract term, be at least .75; with said Attendance Rate computed as:
(Total enrollee-hours of actual attendance in class)
(Total enrollee-hours of scheduled attendance, excluding
regular enrollee holiday periods, but including all hours
regularly scheduled for all enrollees)
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(d) At least 75% of all enrollees for whom Contractor has prepared
an EDP will progress- toward completion of all of the pre-job-placement steps set forth
in their respective EDPs in the time and manner prescribed by the EDP as originally
prepared (i.e., without modification); and
I
(e) At least 601 of all such enrollees who are enrolled by Contractor
and who enter permanent, unsubsidized, full-time employment will enter this employment
in a target occupational division which is specified in the enrollee's EDP.
(6) Prepare and submit to County, and to the referring CETA Unit, as
appropriate, all CETA Individual Record Forms and other records required by County
for documentation of EDP development and vocational counseling services, such that:
at least 95% of such required forms and records are accurately completed and submitted
in the form and manner prescribed by County.
(7) Maintain and continuously update each Contractor-enrolled CETA
enrollee's CETA Individual Record File for the duration of his/her enrollment in
County's CETA Manpower Program, such that: for at least 95% of all enrollees, a
copy of each Individual Record Form prepared by Contractor's CETA Unit staff is put
into the enrollee's Individual Record File no later than ten (10) calendar days
following the date of occurrence of the earliest CETA activity which is recorded on
the respective form. I
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g. Supportive Services and Allowance Payment Certification Service. In
providing this CETA Unit service, Contractor shall: i
(1) Certify the need of each CETA enrollee (who is referred from the
EDP Development and Vocational Counseling Service) for available CETA supportive
services and allowance payments, and compute the amounts for such payments (as may be
Wade by County, or, in the case of emergency supportive services, as may be made by i
Contractor) , in the manner prescribed by County and in accordance with the deter+i-
nations of Contractor's vocational counselors regarding fulfillment of each enrollee's
EDP, such that: Contractor' s certification of need and computation of the amount of
enrollee entitlement for payment can be verified by County in at least 90%-of the
instances of such certification and computation. For emergency supportive services j
-or which Contractor has made such certification of need and computation of the amount
Z
or payment, Contractor shall make such payment directly to enrollees to enable thea
to obtain or retain employment or to participate in training and other manpower
programs leading to likely entry into unsubsidized employment. Subject to the Budget
of Estimated Program Expenditures set forth below, County shall reimburse Contractor
for at least 50% of all CETA-allowable costs incurred through each such emergency
supportive services payment made by Contractor; upon verification by County of
Contractor' s certification of need for the emergency supportive services payment
and computation of the amount of payment (i.e., appropriateness under emergency
supportive services regulations prescribed by County) , and subject to the Budget
of Estimated Program Expenditures, County will further reimburse Contractor for j
the remaining amount of each such payment.
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(2) Document enrollee attendance in related training and service
activities for which supportive services and/or allowance payments are needed, such
that: during each County-established Enrollee Pay Period, not more than 3% of all i
enrollees (for whom entitlement for payment has been verified by County) will fail
to receive an available supportive services or allowance payment because of Contractor's
failure- to document such attendance (in spite of compliance by the enrollee and
training program staff with all requirements for completion and submission of needed
documentation) .
(3) Prepare, and submit to County and to Contractor's EDP Development
and Vocational Counseling Service, all CETA Individual Record Forms and other records
required by County for documentation of supportive services and allowance payment
certification services, and all other documents required by County for payment of
neededCETA supportive services and allowances to CETA enrollees, such that: at
least 95' of such required forms, records, and documents are accurately completed
and submittedinthe form and manner prescribed by County. i
h. Job-Seeking Preparation Service. In providing this CETA Unit service,
Contractor shall:
(1) Provide instruction and guidance to help CETA enrollees (who are
referred by Contractor' s EDP Development & Vocational Counseling staff or by another
County CETA Unit, in accordance with the enrollee's EDP, and who are accepted by
Contractor for JSPS services) acquire the necessary motivation, information, and
skills that will enable them to compete successfully in obtaining employment,
such that:
(a) At least 90% of all such CETA enrollees who are referred for i
Job-Seeking Preparation Service (JSPS) will, within the initial month following the
date of referral, receive first service from the JSPS, consisting of an analysis of
needs and preparation of an individualized JSPS Service Plan, which shall specify i
the particular jobseeking skills to be attained by each enrollee; and I
(b) At least 800 of the CETA enrollees for whom a JSPS Service
Plan has been prepared will, within the initial two (2) weeks following the date of
JSPS Service Plan preparation (i.e., the date of receipt of first JSPS service) ,
attain the job-seeking skills specified in their respective JSPS Service Plans
(i.e., will successfully complete JSPS).
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(2) Provide such CETA enrollees with: guidance and counseling that will
enable them to identify their own level of skill and vocational expertise and to match
these with labor market opportunities, such that:
(a) At Least 80' of the CETA enrollees for whom a JSPS Service Plan
is prepared will, within two (2) weeks of receipt of first JSPS service, be able to
optimally and accurately present their respective skills, experience, and background
characteristics in written form, either through preparation of an employment resume
or through completion of County's standard Application for Employment form; and i
(b) At least 80v of the CETA enrollees for whom JSPS Service Plan
is prepared will, within two (2) weeks of receipt of first JSPS. service, be able to
optimally and accurately present their respective skills, experience, and background
characteristics in oral form in a simulated employment interview which will be
conducted by Contractor's staff.
(3) Refer such CETA enrollees to resources and contacts in public and
private job-finding agencies and to employment opportunities that will allow them to
utilize their marketable skills, such that:
(a) At least 50..°% of the CETA enrollees for whom a JSPS Service I
Plan is prepared will, within two (2) months following the date of receipt of first
JSPS service, participate in an actual employment interview; and i
(b) At least 15" of the CETA enrollees for whom a JSPS Service Plan
is prepared will, within three (3) months following the date of receipt of first JSPS
service, enter permanent, unsubsidized, full-time employment as a result of self-
referral to the employment opportunity (i.e., will become "self-placements").
(4) - Prepare-, and submit to County, and to Contractor's EDP -Development
and Vocational Counseling Service or the referring CETA Unit, as appropriate, all
CETA Individual Record Forms and other records required by County for documentation
of JSPS services, such that: at least 95% of such required forms and records are
accurately completed and submitted in the form and manner prescribed by County. i
i. Job Development/Placement & OJT Service. In providing this CETA Unit
service, Contractor shall:
(1) Establish and maintain contacts and an effective liaison with
employers for the purpose of developing jobs for CETA enrollees, develop individual i
employment opportunities with prospective employers for CETA enrollees (who are
enrolled by Contractor or referred by another County CETA Unit, in accordance with
the enrollee's EDP, and who are accepted by Contractor for job development/placement I.
services), and place such job-ready CETA enrollees in permanent, unsubsidized, full-
time jobs, such that:
(a) At least 70% of those CETA enrollees (who are referred to
and employed in unsubsidized, full-time jobs) will remain employed in their i
respective jobs for at least thirty (30) calendar days (which shall constitute
permanent job placement) ;
(b) At least 108 CETA enrollees (who are formally enrolled by and
who receive CETA services from Contractor) will enter permanent, unsubsidized, full-
time jobs during the Contract term; no more than 32 of these job entries will be
"self-placements" (as defined above);
(c) At least 70% of all CETA enrollees (who are referred to and
consequently employed in unsubsidized, full-time jobs which constitute permanent job
placements) will remain continuously employed in their respective jobs for at least
ninety (90) calendar days; I
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(d) - The Median Triage-Gain Ratio for all perm-anent, unsubsidized,
full-time job placements will not be less than .00; with said Median wage-Gain Ratio
computed as:
(Median post-CETA wage of placements - Median pre-CETA wage of placements)
(Median pre-CETA wage of placements)
(e) At least 50 of all Contractor-enrolled CETA enrollees who
complete the final pre-job-placement step of their respective EDPs (i.e., achieve
"job readiness") will enter permanent, unsubsidized, full-time employment within
two (2) months of the date of achieving such job readiness; enrollees who enter
permanent, unsubsidized, full-time jobs prior to completion of said final EDP step
shall be considered to have achieved job readiness upon job entry; and
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(f) At least 50% of all CETA enrollees (who are referred by
another County CETA Unit for job development/placement services and who are accepted i
by Contractor for such services) will enter permanent, unsubsidized, full-time
employment within two (2) months of the date of such referral for services. I
('2) Maintain existing on-the-job training (OJT) contracts (that were
entered into prior to April 1, 1978) with employers to establish job positions for
Contractor-enrolled CETA enrollees (said OJT contracts shall be between Contractor
and the respective employer and in the form prescribed by County) , and place CETA
enrollees in such OJT contract job positions in accordance with their respective
EDPs, such that: i
(a) At least 80X of all CETA enrollees placed in new OJT contract
job positions will remain employed for the full established term of their respective
OJT positions or will withdraw to enter permanent, unsubsidized, full-time employment;
(b) At least 70% of all CETA enrollees placed in OJT contract job
__- _positions willenterpermanent, unsubsidized, full-time employment within six (6)
weeks following exit from their respective OJT positions;
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(c) All such OJT positions shall have a likelihood of continuing
as permanent, unsubsidized, full-time employment for the CETA enrollee following
termination of the OJT contract job position; and
(d) All guidelines established by County and pertinent CETA
regulations (including 29 CFR Subtitle A, Sections 95.33(d)(2) , 95.35, 98.12(f)(1),
and 98.24) will be complied with in the administration of said OJT contracts; County
shall reimburse Contractor for all payments made by Contractor to employers under
its OJT contracts, subject to the Budget of Estimated Program Expenditures.
(3) Establish and maintain a file of job-ready or nearly job-ready CETA
enrollees referred by Contractor's vocational counselors for services, such that:
within two (2) weeks of the date of referral of each such enrollee, an initial personal
consultation will be held by Contractor's job development staff with at least 80% of i
the referred enrollees; and each such consultation shall be documented in said-file.
(4) Conduct follow-up on each referred CETA enrollee during the initial
thirty (30) day period following job placement or for the duration of employment
under an OJT contract, such that: the following follow-up services are provided to
at least 95% of all enrollees who are placed in permanent, unsubsidized, full-time
jobs or in OJT contract job positions:
(a) Periodic contact with each job-placement participant during
the initial thirty (30) day period following entry into an unsubsidized job, and
appropriate assistance, as needed, until a satisfactory adjustment in the new job
is confirmed; i
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(b) Periodic contacts with each OJT participant throughout the j
duration_ of OJT contract employment, and a?Dropriate assistance, as needed, to ensure
a satisfactory adjustment in the OJT position;
(c) Guidance and counseling of participants on job-related problems;
(d) Mediating with employers on behalf of CETA enrollees to resolve
problems related to changes in the original conditions of job placement; and 1
(e) Initial direct contact with each enrollee placed on a- job and
wit', his/her employer within fifteen (15) working days following job entry.
(5) Prepare, and submit to County and to Contractor's EDP Development
and Vocational Counseling Service, or to the referring CETA Unit, as appropriate,
all CETA Individual Record Forms and other records required by County for documentation
-
of Job Development/Placement and OJT services, such that: at least 95% of such required
forms and records are accurately completed and submitted in the form and manner
prescribed by County. i
2. Administration. In administering this program of CETk services, Contractor
shall:
a. Prepare, submit, and maintain on file with County's Manpower Project
Office at all times, in the form and manner prescribed by County, a CETA Title I
Program Operating Plan, which shall specify the total planned monthly expenditures
and enrollment levels (i.e., cumulative number of enrollee entrances to and exits
from participation) in each CETA service specified above, foreachcalendar month
of the Contract term. Said Plan shall be subject to the prior written approval of
the County Manpower Project Director and may be modified only upon prior written
approval of the County Manpower Project Director.
b. Use its best efforts to ensure that services provided under this Contract
are provided in accordance with the total planned monthly expenditures and enrollment
levels specified in its CETA Title I Program Operating Plan, such that: actual
performance on each such expenditure and enrollment category will not deviate by
more than fifteen (15) percent (or, for enrollment categories, by more than two (2)
persons, whichever is greater) from the corresponding planned monthly performance,
for each calendar- month of the Contract term.
c. Maintain an effective liaison and working relationship with County's I
Manpower Project Office staff andwithCounty's established CETA manpower program I
operators.
3. General Provisions.
a. Participant Benefits and Working Conditions. If applicable, Contractor
shall provide all appropriate enrollee wages, fringe benefits, and working conditions I
pursuanttoCETA regulations (29 CFR Subtitle A, Sections 95.33(d)(4)(viii) -and 98.24), ,I
including the provision of appropriate wages, workers' compensation insurance coverage,
and other fringe benefits for enrollees in work experience positions. Work experience I
in the private-for-profit sector is prohibited.
b. Participant Rights. Contractor shall advise all participants (i.e., i
applicants and enrollees) of the existence of County's CETA grievance procedure and
of their rights and responsibilities upon receiving Contractor's servicesunderthis
Contract. Contractor shall grant participants the opportunity to present grievances i
and complaints as required by County and CETA regulations, including informal hearings
for resolving issues and complaints, prompt determinations, written notice of grounds
for any proposed adverse action, opportunity to respond, and further appeal (in
accordance with 29 CFR Subtitle A, Section 98.26). Contractor shall advise every i
participant prior to his entering upon employment (including work experience positions) I
of the name of his employer and of his rights and benefits in connection with any CETA
subsidized employment.
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c. Monitoring. Contractor's services and performance under this Contract
shall be monitored as follows:
(1) Contractor' s staff will attend workshops provided .by County's Manpower
Project Office staff on the use and preparation of required forms, reports, and records.
(2) Contractor shall prepare and submit to County timely, accurate fiscal
and Management Information System (MIS) reports, which will be reviewed regularly by
County' s Manpower Project Office staff.
(3) Contractor's staff will meet at least once per quarter with County's
Manpower Project Office staff to discuss the progress of the Contractor toward
accomplishing established performance objectives and meeting applicable evaluation '
criteria, to assist Contractor's staff in solving administrative problems, and to
assist Contractor in developing an effective program. j
d. Overtime and Staff Vacation Restrictions. Contractor shall not allow staff
overtime under this Contract except as may be permitted under the Contractor's Detailed
Expenditure Schedule, specified in Paragraph 4.b. below. Contractor shall require all j
employees funded under this Contract to take off the full amount of vacation time (which
is accrued during the tem of this Contract) before the Contract terminates.
e. Travel Restrictions. Contractor shall not incur costs under this Contract i
for travel outside of Contra Costa County without first obtaining prior written authori—
zation from the County's Manpower Project Director.
f. Allowable Contract Costs. In accordance with Paragraph 3. (Allowable
Costs) , page 1, of the Payment Provisions, Contractor shall also determine its
allowable costs under this Contract pursuant to CETA regulations (29 CFR Subtitle A, i
Sections 98.12 and 98.13) , pertaining to:
(1) General purposes for CETA expenditures,
(2) Direct and indirect costs,
(3) Policies and procedures,
(4) Restrictions on use of funds,
(5) Expenditures for building repairs, maintenance, and capital improvements, j
(6) Allowable cost categories, I
(7) Classification of costs by category,
(8) Examples of properly chargeable costs,
(9) Administrative costs,
(10) Travel costs, and
(11) Allocation of allowable costs among program activities.
g. Protection of CETA Equipment. Contractor shall cooperate with County in
tagging and appropriately identifying all CETA equipment, including devices and machines
used for training, instruction, evaluation, or other service delivery, and any other i
property or supplies procured or otherwise acquired under this Contract. Contractor
shall maintain all such property in good working repair at all times and shall provide
All Risk insurance as may be required by County for said property with the County named
as an insured under the policy. Contractor shall maintain adequate safeguards to
prevent loss, damage, misuse, or theft of such property and shall investigate and
fully document any loss, damage, misuse or theft.
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4. Budget of Estimated Program Expenditures.
a. Program Budget. Contractor shall provide services under thisContract
in accordance wit:, the following budget of estimated program expenditures:
Cost Categories Contract Term
(1) administration $ 11,591
(2) Enrollee Training (including $5,623 for 59623
OJT Contract Payments)
(3) manpower Services (including S 500 for 50,639
Emergency Supportive Services Payments)
(4) Enrollee Wages -0-
(5) Enrollee Fringe Benefits -0-
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TOTAL (Contract Payment Limit) $ 67,853
b. Detailed Expenditure Schedule. The above budget shall be subject to a
Contractor's Detailed Expenditure Schedule, which shall subcategorize in specific
detail the above cost categories and line item budget amounts and shall be subject
to approval by County. Contractor shall maintain a current Detailed Expenditure
Schedule continuously on file with County's Manpower Project Office, in the form
and manner prescribed by County.
c. Changes in Expenditure Schedule. Subject to the Payment Limit of this
Contract, each line item budget amount specified above may be changed, but only
with prior written authorization from the County's Human Resources Agency Director
or his designee. To accomplish this, Contractor shall submit to County a revised
Detailed Expenditure Schedule (prior to implementation), showing any proposed
charges in the subcategories and detailed line item budget amounts. Upon receiving
prior written approval of its revised Detailed Expenditure Schedule from County,
Contractor may implement the appropriate budget changes.
d. Emergency Supportive Services Payments. All funding specified in line
item 4.a.(3) above for Emergency Supportive Services Payments shall be expended by
Contractor during the term of this Contract, to the extent that such paymentsare
appropriate and necessary to meet the needs of CETA enrollees for emergency
supportive services as prescribed in Paragraph l.e.(1) above; this Contract may
be amended upon mutual agreement of County and Contractor to increase the amount
specified for Emergency Supportive Services Payments, and in such event Contractor
shall make additional emergency supportive services payments as prescribed above.
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SPZCI L CCS Dl-,IONS
(C;.,Ty Title I Programs) 9-
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1. Como_iance with Federal Reauirements. Contractor shall comply with all
Federal regulations, guidelines, bulletins, and circulars applicable to Title I of i
the Coxprehensive Employment and Training Act of 1973, as amended, including Title 29
of the Co;'_e of Federal Regulations, Subtitle A, Parts 94, 95, and 98, as published in
the Fed=_mal Register, Vol. 42, \o. 201, Tuesday, October 18, 1977; as may be revised
and am_-ded; and which are incorporated herein by reference.
2. Available Copies. Copies of the County's Project documents, as specifidd in
Paragraph 8. (Project) of this Contract, and all pertinent Federal statutes, regulations,
guidelies, bulletins, and circulars applicable to this Contract, shall be available -at I
all titres for inspection by the Contractor during regular business hours at the Offices
of the County Hunan Resources Agency Manpower Project.
3. Retained Powers. All powers not explicitly vested in the Contractor remain
in the County.
4. Status of Participants. Program participants, including employees hired by '
Contractor, shall in no way be considered employees or agents of County. Contractor i
is an independent contractor, and County shall neither direct nor have control over
Contractor, its activities, or the methods and details by •which Contractor fulfills i
its obligations under this Contract. In providing services hereunder, Contractor shall
work cooperatively with the County Manpower Project Director.
5. Payment Adjustments. i
a. If any funds are expended by the Contractor in violation of the terms of
this Contract (including all applicable statutes, regulations, guidelines, bulletins,
and circulars) , County may deduct the amount of such unauthorized or illegal expenditures
from payments otherwise payable to Contractor in order to recover any amount expended for
unauthorized purposes in the current or immediately preceding fiscal year. No such
action taken by County shall entitle the Contractor to reduce program operations or i
salaries, wages, fringe benefits, or services for any program participant, including
Contractor's staff, or to expend less during the effective term. of this Contract than
those amounts specified in the Budget of Estimated Program Expenditures included in
the Service Plan. Any such reduction in expenditures may be deemed sufficient cause
for to^ination of this Contract. Within thirty (30) days of request by County,
Contractor shall reimburse County for any payments made for expenditures which are in j
violation of this Contract.
b. Contractor shall indemnify County fully and completely for any repayment
of funds made by the County to the U. S. Department of Labor at the request of that
Department's Secretary after it has been determined that such repayment is required
from the County due to the unauthorized or illegal expenditures by Contractor. The
Secretary's- determination as to the necessity for any such repayment shall be conclusive -
as bet-ween County and Contractor.
6. Termination, Further Provision. This Contract may be terminated as specified
in Paragraph 5. (Termination) , page 1, of the General Conditions, subject to the following:
a. County's termination for failure of Contractor to perform (General
Conditions, Paragraph 5.b.) may not be exercised until 30 days after Contractor has
been seat by County a written notice specifying the failure to perform and Contractor
has failed to correct such failure of performance within said 30 days after the sending
of said notice.
b. County may exercise its right of termination specified in Paragraph 6.a.
of these Special Conditions as to any separable part performance under this Contract,
allowing the remainder of the Contract to continue in force.
c. Termination because of cessation of funding, as specified in General
Conditions, Paragraph 5.c. , shall occur only upon County's sending of notice thereof
to Contractor.
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Number 2 8 - 4. 2 7 - 8
7. Statistics, Reports, a:d Records. Contractor shall keep and -maintain such
documents, records, and accounts as gay be required by County or the Federal statutes, I
regulations, guidelines, bulletins, and circulars applicable hereto. Contractor i
shall compile, compute, and provide to County all such statistics, program reports, i
and records as may be required by County. Said documents, accounts, statistics,
reports, and records shall be maintained and provided in the form and manner prescribed
by County.
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8. Child Labor. No person under 18 years of age shall be employed in any
occupation which the U. S. Secretary of Labor has found to be hazardous for persons
between. 16 and 18 years of age -(pursuant to 29 CFR Part E) . Any eligible participants
under 16 years of age will be employed only in accordance with the limitations imposed j
by 29 CFR Part 570, Subpart C.
9. Affirmative Action Plan. Contractor shall comply with all applicable require—
ments of Executive Order No. 11246, entitled "Equal Employment Opportunity," as amended
by Executive Order No. 11375, and as supplemented in Department of Labor Regulations
(41 CFR Part 60) . Contractor hereby certifies that it has an Affirmative Action Plan,
if required by State or Federal law, which declares that it does not discriminate on i
the basis of race, color, religion, creed, national origin, sex, and age and which
specifies goals and target dates to assure the implementation of that plan. Contractor
shall also comply with requirements established by County and the Department of Labor,
including CETA Regional Bulletin 7#29-76, "Affirmative Action Requirements for FY 77." -
10. Environmental Protection. If the Payment Limit of this Contract exceeds i
$100,000, Contractor shall comply with all applicable standards, orders, or regulations
issued pursuant to the Clean Air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal i
Water Pollution Control Act (33 U.S.Q. 1251 et seq.) , as amended. Violations shall be
reported to the U. S. Department of Labor and the Regional Office of the Environmental -
Protection Agency.
11. Program Management Requirements. Contractor shall establish and maintain
internal program management procedures for the effective administration of its Contract
program, including provision to:
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a. _ Monitor day—to—day operations,
b. Periodically review the performance of the program in relation to program I
goals and objectives, and
c. Measure and evaluate the effectiveness and impact of program results in i
teras of participants, program activities, and the community.
When Contractor finds that its program operations do not equal planned performance,
it shall develop and implement appropriate corrective action and seek to improve its
overall program management and effectiveness.
12. Financial Management Reeuirements. Contractor shall comply with Federal
Management Circular FaC 74-7, Attachment G, Paragraph 2. , pertaining to standards for
financial management systems in federally—funded activities. Pursuant thereto,
Contractor shall establish and maintain a financial management system providing:
a.. Accurate, current, and complete disclosure of financial information
pertaining to its Contract program in accordance with County or Federal reporting
requirements,
b. Effective control over and accountability for all Contract funds,
property, and other assets, and
c. The ability to evaluate the effectiveness of program activities. I
Contractor shall adequately safeguard all Contract funds, property, and other assets
and shall ensure that they are used solely for purposes authorized under this Contract.
Initials:
CopVactor County Dept.
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SPLCI3L CONDITION'S
(CETA Title I Programs)
Yumber28 - 427 - 3
13. praoer a _•lanaoe-zent Requirements. Contractor shall comply with applicable i
reeu'__emerts es,abiish=_d by County or the U. S. Department of Labor governing the j
procurement, own-arship, use, and disposition of CETA equipment and other personal �
prope (i^.zluding manor equipment costing over $50 per item and unused expendable i
personal property with a total inventory value over $500) . Contractor shall establish
a cont-ol system to ensure adequate safeguards to prevent loss, damage, or theft to
prope:t ir•cluing CETA equipment.
14. Praoert. ?ecords. Contractor shall maintain accurate records of any CETA
equips=_,t and o--her such property procured with Contract funds or otherwise acquired
under tris Contract in accordance with require--ents established by County or the U. S.
Department of Labor, including Federal Management Circular FMC 74-7, Attachment N,
Paragraph 5.a. , pertaining to the maintenance of records to provide property description,
identification nu-bers, acquisition date and cost, source, location, use, condition, and
disposition. Contractor shall investigate and fully document any loss, damage or theft j
to property. Notwithstanding Paragraph 4. (Retention of Records), page 1, of the General
Conditions, Contractor shall retain such property records for three years after the
disposition of such equipment or property.
15. Procurement Standards. Contractor shall comply with applicable State and
local laws, rules, and regulations governing the procurement of supplies, equipment,
and other materials and services, and with requirements established by County or the
U. S. Depart=ent of Labor for such procurements with Contract funds, including Federal
Management Circular FMC 74-7, Attachment 0 (Procurement Standards) . Pursuant thereto,
Contractor shall:
I
a. *'_=intain a code or standards of conduct governing the activities of its
officers, e_�lo ees, or agents involved in procurement and prohibiting the solicitation
and acceptance of gratuities, favors, or anything of monetary value from subcontractors
orpotentialsubcontractors.
b. Conduct all procurement transactions in a manner so as to provide maximum j
open and free co=petition and prevent conflicts of interest or noncompetitive practices i
which way restrict or eliminate competition or otherwise restrain trade. i
c. ".ace positive efforts to utilize small business and minority—owned business
sources of equip=ent, supplies, and services and to allow these sources the maximum
possible op?ortunity to compete for the provision of equipment, supplies, and services
procured utilizing funds under this Contract.
d. Utilize, for procurements over $10,000, the method of formal advertising,
with adequate purchase descriptions, sealed bids, and public openings; however, procure—
tents -ay be negotiated to accomplish sound procurement if it is impracticable and
unreasible to use formal advertising, as when:
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(1) the public exigency will not permit the delay incident to advertising,
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(2) the material or service is available from only one person, firm,
or other sole source, i
(3) the procurement involves a contract for personal or professional
services or any service rendered by an educational institution, or
(4) no acceptable bids have been received after formal advertising. I
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Nevertheless, in all cases competition shall be obtained to the maximum extent practicable.
Contraztor's records of such procurements shall contain justification for subcontractor i
selection and any use of negotiation in lieu of formal advertising, and the basis for
the cost or price negotiated.
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16. Nepotism. Contractor shall comply with the Federal restriction prohibiting j
nepotism (29 CFR Subtitle A, Section 98.22). Pursuant thereto, Contractor shall not
hire ary person in an administrative capacity or staff position funded under this
Contract if a =ember of his or her immediate family is already employed in an
administrative capacity by Contractor.
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Con�,Vactor County Dept
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SPECIAL CONDITIONS
(CETA Title I Programs) -
Number 28 - 427 — 3 I
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17. Davis-Bacon Wage Rates Contractor shall co-ply with applicable regulations �
of the L. S. Department of Labor (29 CFR Subtitle A, Section 98.29) regarding payment
of prevailing wage rates to all laborers and mechanics employed by Contractor or any
subcontractor in any construction, alteration, or repair, including painting and
decorating, of projects, buildings or works which are assisted under this Contract, �
in accordance with the Davis-Bacon Act, as amended.
18. Final Contract Closeout. In the event that the services provided by Contractor i
under this Contract are not purchased by County under a new contract following termination
of the within Contract, Contractor shall comply with final Contract closeout procedures i
established by County or the U. S. Department of Labor. In such event:
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a. Contractor shall provide County, within 60 days following the termination i
of this Contract, all financial, program, performance, and other reports required by
County under this Contract.
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b. Contractor shall account for any CETA equipment and other property, including
supplies and materials, procured with Contract funds or otherwise acquired under this -
Contract.
c. This Contract may be amended to extend the term for up to 60 days to allow
Contractor to incur allowable administrative costs during said 60-day closeout period
for the purpose of initiating a final closeout of this Contract, preparing the above
specified reports, and submitting said reports to County.
d. Under any such Contract amendment, County may reimburse Contractor
pursuant to Paragraph 4. (Payment Demands) , page 1, of the Payment Provisions for such i
allowable administrative costs that are actually incurred, but subject to the Payment
Limit of this Contract or to the total amount of the amended Payment Limit, should the
Payment Limit of this Contract -be increased by County under said Contract amendment.
19. Assurances and Certifications. As a further condition, Contractor shall
comply with those Federal requirements and make those assurances and certifications
set forth in the "Assurances and Certifications" attached hereto, which are incorporated
herein by reference.
Initials:
COAActor Couney Dept.
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ASSURANCES AND CERTIFICATIONS
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(CETA Title I Programs)
Number 28 - 427 - :3i
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Subject to the General and Special Conditions, Contractor hereby makes the following I
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assurances and certifications.
A. General Assurances. Contractor assures and certifies that:
1. It will comply with the requirements of the Comprehensive Employment and
Training Act of 1973 (CETA) , as amended (P.L. 93-203, 87 Stat. 839 and P.L. 93-5672
88 Stat. 1845) , hereinafter referred to as the Act, and with the regulations and
policies promulgated thereunder.
2. It will comply with Federal Management Circular (FMC) 74-4 and 74-7, as
those circulars relate to the utilization of funds, the operation of programs, and �
the maintenance of records, books, accounts, and other documents under the Act.
3. If the regulations promulgated pursuant to the Act are amended or revised,
it shall comply with then or will notify the County within 30 days after pro^ulgation
of the amendments or revision that it cannot so conform, so that the County may take [
appropriate action including termination of this Contract, if necessary.
4. It possesses legal authority to enter into this Contract; a resolution,
motion or similar action has been duly adopted or passed as an official act of the I
Contractor's governing body, authorizing the execution of this Contract, including all I
understandings and assurances contained therein, and directing and authorizing the
person identified as the official representative of the Contractor to execute this
Contract and to provide such additional information as may be required. i
5. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352).
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6. No person in the United States shall on the ground of race, color, national
origin, or sex be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity funded in whole
or in part with CETA funds made available under the Act (including this Contract), I
- __ and Contractor will immediately take any measures necessary to effectuate this
assurance [section 712] .
7. No person with responsibilities in the operation of any program under the
Act will discriminate with respect to any program participant or any applicant for
participation in such program because of race, creed, color, national origin, sex,
age, political affiliation or beliefs [sections 703(1)].
8. It will comply with the requirements of the provisions of the Uniform I
Relocation Assistance and Real Property Acquisition Act of 1970 (P.L. 91-646) which
provides for fair and equitable treatment of persons displaced as a result of Federal
and Federally-assisted programs. i
9. It will comply with the provisions of the Hatch Act which limit the political
activity of certain State and local government employees.
10. It will comply with the requirement that no program under the Act shall
involve political activities [section 710 and 703(2)].
11. It will establish safeguards to prohibit employees from using their positions
-for private gain for themselves or others, particularly those withwhomthey have
family, business or other ties [section 702(a)] .
12. It will give the U. S. Secretary of Labor, the U. S. Comptroller General,
and the County, through any authorized representative, the access to and the right to
examine all records, books, papers or documents related to this Contract [section 713(2); .
13. Participants in Contractor' s program will not be employed on the cor_struction_,
operation or maintenance of that part of any facility which is used for religious
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instruction or worship [section 703(3)] . I
14. Appropriate standards for health and safety in work and training situations
will be maintained [section 703(5)] . I
Initials:
CqA&actor County Dept-
- -i- I
ASSURANCES AND CERTIFICATIONS !
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(CETA Title I Programs)
Number 28 - 427 - 3
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15. Conditions of employment or training will be appropriate and reasonable i
with regard to the type of work, the geographical region and the proficiency of the j
Contractor [section 703(4)] .
16. It will ensure provision of workers' compensation protection to participants
in on-the-job training, work experience, or public service employment programs under !
the Act at the same level and to the same extent as other employees of the employer i
who are covered by a State or industry workers' compensation statute; and provision
of workers' compensation insurance or medical and accident insurance for injury or i
disease resulting from their participation to those individuals engaged in any
programactivityunder the Act; i.e., work experience, on-the-job training, public
service employment, classroom training, services to participants, and other -activities,
where others similarly engaged are not covered by an applicable workers' compensation
statute [sections 703(6) and 208(4)] .
17. Its program will not result in the displacement of employed workers or impair
existing contracts for services or result in the substitution of Federal funds for I
other funds in connection with work that would otherwise be performed [section 703(7)] .
18. Training will not be for any occupations which require less than two weeks
of pre-employment training, unless immediate employment opportunities are available in I
that occupation [section 703(8)] . i
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19. Training and related services will, to the extent practicable, be consistent i
with every individual's fullest capabilities and lead to employment opportunities
which will enable participants to become economically self-sufficient [sections 703(9),
105(a)(6)].
20. Institutional skill training and training on the job shall only be for
occupations in which the Secretary of Labor or the County has determined there is
reasonable expectation for employment [section 703(10)1 .
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21. CETA funds will, to the extent practicable, be used to supplement, rather
than supplant, the level of funds that would otherwise be available for the planning
and administration of programs under this Contract [section 703(11)] .
22. It will submit reports as required by the Secretary or the County and will I
maintain records and provide access to thea as necessary for the Secretary's or the
County's review to assure that funds are being expended in accordance with the purposes
and provisions of the Act, including the maintenance of records to assist the Secretary
or County in determining the extent to which the program meets the special needs of
disadvantaged, chronically unemployed, and low income persons for meaningful employment
opportunities [sections 703(12) and 311(c)-]. "j
23. Its program will, to the maximum extent feasible, contribute to the occupational
development or upward mobility of individual participants [section 703(13)] .
24. Its program has adequate administrative and accounting controls, personnel
standards, evaluation procedures, availability of in-service training and technical
assistance programs, and other policies as may be necessary to promote the .effective
use of funds [section 703(14)] . I
25. Its program makes appropriate provision for the manpower needs of youth in I
the area served [section 703(15)] .
26. Individuals receiving training on the job or who are in public service employ-
ment jobs shall be compensated by the employer at such rates, including periodic
increases, as may be deemed reasonable under regulations prescribed- by the Secretary,
but in no event at a rate which is less than the highest of: (a) theminimum wage
rate specified in section 6(a)(1) of the Fair Labor Standards Act of 1938; (b) the I
State or local minimum wage for the most nearly comparable covered employment;
(c) the prevailing rates of pay for persons employed in similar occupations by the
same employer; (d) the minimum entrance rate for inexperienced workers in the same
occupation in the establishment or, if the occupation is new to, the establishment,
the prevailing entrance rate for the occupation among other establishments in the
community or area or any minimum rate required by an applicable collective bargaining !
agreement; or (e) for participants on Federally-funded or assisted construction projects, )
the prevailing rate established by the Secretary,- in accordance with the Davis-3acon Act,
as amended, when such rates are required by the Federal statute under which the assis-
tance was provided.
Initials:
-2- L; n actor County Dept.
�ASSURA..CES AND CERTIFICATION n
(CETA Title Z Programs) 2 0 - 427 - 3
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Number I
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27. It will comply with the labor standards requirements set out in section 706 I
of the Act.
28. Services and activities provided under this Contract will be administered by I
or under the suv_ ervision of the Contractor [sections 105(a)(1)(3) and 205(c)(1)] . I
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29. No funds Wade available under the act shall be used for lobbying activities
in violation of 18 USCA 1913. I
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30. For contracts and subcontracts in excess of $100,000, or where the contracting
officer has determined that orders under an indefinite quantity contract or subcontract
in any year will exceed $100,000, or if a facility to be used has been the subect of
a conviction under the Clean Air Act [42 USC 1857C-8(c)(1)] or the Federal Water
Pollution Control Act [33 USC 1319(C)) and is listed by the Environ=ental Protection
Agency (EPA) or is not otherwise exempt: (a) no facility to be utilized in the perfor-
mance of this Contract has been listed on the EPA List of Violating Facilities; (b) it I
will notify County, prior to award, of the receipt of any co—.unication from the
Director, Office of Federal Activities, U. S. Environmental Protection Agency,
indicating that a facility to be utilized for this Contract is under consideration i
to be listed on. the EPA List of Violating Facilities; and (c) it will include sub- j
stantially this assurance, including this third part, in every non-exempt contract
or subcontract.
B. Additional Assurances for Title I or Title I Related Programs. Contractor assures
and certifies that in carrying out programs under or related to Title I of the Act: �
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1. Manpower services, including job development, will be provided to those
most in need of them including low income persons and persons of limited English- ;
speaking ability, and that the need for continued funding of programs of demonstrated
effectiveness is considered in serving such persons [section 105(a)(1)(0].
2. Programs of institutional skill training shall be designed for occupations
in which skill shortages exist [section 105(a)(6)] . i
3. Its program meets all the requirements of section 105(a) and the Contractor
will comply- with all provisions of the Act [section 105(b)] .
4. It will make such arrangements as are prescribed by regulation to assist the I
Secretary of Labor in carrying out his responsibilities under sections 105 and 108 of
the Act [section 105(a)(7)] .
5. It will take appropriate steps to provide for the increased participation of
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qualified disabled veterans and qualified Vietnam-era veterans who are under 35 years I
df age. Specific effort should be made to develop appropriate full or part-time i
opportunities for such veterans. Contractor shall attempt to meet the local goals
developed by County for service to such veterans taking into consideration their
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numbers and the number of qualified persons in other significant segments of the
population in the area served. Contractor should utilize the assistance of the State
and local veterans employment service representative in meeting these goals. And,
in filling public service jobs, Contractor shall give special consideration to
special veterans and shall exercise maxi=um efforts to design jobs and job training
opportunities for veterans who have received other than a dishonorable discharge
within four (4) years before the date of their application [section 305(a) of
P.L. 95-93] . On a continuing and timely basis, Contractor shall provide information
on job vacancies and training opportunities funded under Title I of the Act to the
State and local veterans employment service representative for the purpose of I
disseminating information to eligible veterans [section 104(b) of EWergency Jobs
and Unemployment Assistance Act of 1974) .
6. It will make appropriate arrangements to promote maxi--um feasible use of
apprenticeship and other on-the-job training opportunities available under 38 USC
1787. I
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7. It will not reduce the numbers of youth to be served from the previous year I
or decrease the extent of services offered to these youth (e.g. , replace previously I
offered classroom training with only counseling) because of the availability' of -funds
under Subpart 3, Part C of Title III [section 346(a)(2)] .
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Initials:
CcytCactor County Depr. I
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Contra Costa County Standard Form
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GENERAL CONDITIONS '
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(Purchase of Services)
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1. Compliance with Law. Contractor shall be subject to and comply with all Federal, I
State and local laws and regulations applicable with respect to its performance hereunder, i
including but not limited to, licensing, employment and purchasing practices; and wages, i
hours and conditions of employment.
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2. Inspection. Contractor's performance, place of business and records pertaining
to this Contract are subject to monitoring, inspection, review and audit by authorized
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representatives of the County, the State of California, and the United States Government.
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3. Records. Contractor shall keep and make available for inspection by authorized
representatives of the County, the State of California, and the United States Government,
the Contractor's regular business records and such additional records pertaining to this i
Contract as may be required by the County.
4. Retention of Records. The Contractor and County agree to retain all documents
pertaining to this Contract for three years from the date of submission of Contractor's I
final payment demand or final Cost Report (whichever is later) under this Contract, and I
until all Federal/State audits are complete and exceptions resolved for the funding I
period covered by this Contract or for such further period as may be required by law.
Upon request, Contractor shall make these records available to authorized representatives '.
of the County, the State of California, and the United States Government.
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5. Termination. i
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a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, upon thirty-day advance written notice thereof to the other, or
cancelled immediately by written mutual consent.
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b. Failure to Perform. The Count,:, upon written notice to Contractor, may
terminate this Contract should the Contractor fail to perform properly any of its
obligations hereunder. In the event of such termination, the County may proceed with
the work in any reasonable manner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
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Contract. i
C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event
that Federal, State, or other non-County funding for this Contract ceases, this Contract
is terminated without notice. i
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6. Entire Agreement. This Contract contains all the terms and conditions agreed I
upon by the parties. Except as expressly provided 'herein, no other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto. i
7. Further Specifications for Operating Procedures. Detailed specifications of j
operating procedures and budgets required by this Contract, including but not limited j
to,monitoring, auditing, billing, or regulatory changes, may be developed and set
forth in a written Informal Agreement entered between the Contractor and the County. j
Such Informal Agreements shall be designated as such and shall not be amendments to i
this Contract except to the extent that they further detail or clarify that which is
Such Informal Agreements may not enlarge in any manner
already required "hereunder, g g .�
the scope of this Contract, including any sums of :coney to be paid the Contractor as i
provided herein. Informal Agreements may be approved and signed by the head of the
County Department for which this Contract is rade or his designee.
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8. Modifications and Amendments.
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a. General Amendments. This Contract may be modified or amended by a
written document executed by the Contractor and the Contra Costa County Board of
Supervisors or, after Board approval, by its designee, subject to any required State
or Federal approval. I
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b.. administrative Amendments. Subject to the Payment Limit, the Payment I
Provisions and the Service Plan may be amended by a written administrative amendment
executed by the Contractor and the County Administrator or his designee, subject to
any required State or Federal approval, provided that such administrative amendments i
.may not materially change the Payment Provisions or the Service Plan.
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(. -4616 REV 6/76)
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Contra Costa County r
0 O Standard Form
GENERAL CONDITIONS
(Purchase of Services)
9: Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for which this Contract
is made or his designee or in accordance with the applicable procedures (if any)
required by the State or Federal Government.
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10. Choice of Law and Personal Jurisdiction. i
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California.
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b. Any action relating to this Contract shall be instituted and prosecuted
in the courts of Contra Costa County.
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11. Conformance with Federal and State Regulations. Should Federal or State
regulations touching upon the subject of this Contract be adopted or revised during
the term hereof, this Contract shall be amended to assure conformance with such
Federal or State requirements.
12. No waiver by County. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by any officer, agent or employee i
of the County indicating the Contractor's performance or any part thereof complies
with the requirements of this Contract, or acceptance of the whole or any Dart of
said performance, or payments therefor, or any combination of these acts, shall not
relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall
the County be thereby estopped from bringing any action for damages or enforcement
arising from any failure to comply with any of the terms and conditions hereof.
13. Subcontract and Assignment. This Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter into
subcontracts for any work contemplated under this Contract and shall not assign. this
Contract or monies due or to become due, without the prior written consent of the
County-Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two independent i
contractors and is not intended to and shall not be construed to create the relationship
of agent, servant, employee, partnership, joint venture or association.
15. Conflicts of Interest. Contractor promises and attests that the Contractor
and any members of its governing body shall avoid any actual or potential conflicts of
interest. If Contractor is a corporation, Contractor agrees to furnish to the County_ i
upon demand a valid copy of its most recently adopted bylaws and also a complete and
accurate list of its governing body (Board of Directors or Trustees) and to ti::iely
update -said bylaws or the list of its governing body as changes in such governance i
occur.
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16. Confidentiality. Contractor agrees to comply and to require its employees
to comply with all applicable State or Federal statutes or regulations respecting confi-
dentiality, including but not li ited to, the identity of persons served andel this
Contract, their records, or services provided them, and assures that:
a. All applications and records concerning any individual made or '_kept by
Contractor or any public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly_ connected with the administration_ of
such service.
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
and partners of the above provisions, and that any person knowingly and intentionally_
disclosing such information other than as authorized bv_ law may be guilty_ of a i
misdemeanor.
17. Nvondiscriminatory Services. Contractor agrees that all goods and services i
under this Contract shall be available to all qualified persons regardless of age,
sex, race, religion, color, national origin, or ethnic background, and that None
shall be used, in whole or in part, for religious worship or instruction.
(A-4616 REQ' 6 76) -2-
Contra Costa County Standard Force
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GENEpU CONDITIONS
(Purchase of Services)
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18. Indemnification. The Contractor shall defend, save harmless and indemnify the
County and its officers, agents and employees from all liabilities and claims for damages I
for death, sickness or injury to persons or property, including without limitation, all i
consequential damages, from any cause whatsoever arising from or connected with the
operations or the services of the Contractor hereunder, resulting from the conduct,
negligent or otherwise, of the Contractor, its agents or employees.
19. Insurance. During the entire tern of this Contract and any extension or
modification thereof, the Contractor shall keep in effect insurance policies meeting
the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Liabilitv Insurance. The Contractor- shall provide a policy or policies
of comprehensive liability insurance, including coverage for owned and non—owned auto—
mobiles, naming the County and its officers and employees as additional insureds, with
a minimum combined single limit coverage of $500,000 for all damages because of bodily
injury, sickness or disease, or death to any person and damage to or destruction of
property, including the loss of use thereof, arising from each accident or occurrence.
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b. Workers' Compensation. . The Contractor shall provide the County with a I
certificate of insurance evidencing workers' compensation insurance coverage for its
employees. i
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c. Additional Provisions. The policies shall include a provision for thirty
(30) days written notice to County before cancellation or material change of the above
specified coverage. Said policies shall constitute primary insurance as to the County,
the State and Federal Governments, their officers, agents, and employees, so that other j
insurance policies held by them shall not be required to contribute to any loss covered I
under the Contractor's insurance policy or policies. Not later than the effective date
of this Contract, the Contractor shall provide the County with a certificate(s) of
insurance evidencing the above liability insurance.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to
the County shall be addressed to the head of the County Department for which this
Contract is made, c/o Contracts S Grants Unit, Hunan Resources Ager_cy, 651 Pine Street,
Martinez, California 94553. Notices to the Contractor shall be addressed to the
Contractor's address designated herein. The effective date of notice shall be the
date of deposit in the mails or of other delivery.
21. Primacy of General Conditions. Except for Special Conditions which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation,
implication, or understanding that the services provided by Contractor under this
Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all rights or claims to notice or hearing i
respecting any failure to continue purchase of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or improvements, but does i
not vest ownership of the land or improvements in the same person, or if this Contract
results in the placement of taxable improvements on tax exempt land (Revenue & Taxation
Code 4107), such interest or improvements may represent a possessory interest subject
to property tax, and Contractor may be subject to the payment of property taxes levied
on such interest. Contractor agrees that this provision complies with the notice i
requirements of Revenue S Taxation Code 4107.6, and waives all rights to further
notice or to damages under that or any comparable statute.
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(A-4616 REV 2/78) —3— I
UMofl
_P Oes
Date April 5 � `
TO
Arthur C. an County Administrato ,-NTTRA COST
'0222 L/Vr " ' r COUNTY
tarterDirector j .R E E I L
Sub'
J '2..EttAL of CETA TITLE I m ' . APR � 197$
Cp,TRACT
EAST COL cc.RK eco 0°sson
��--_ RESOL, oc :Jr o= 5urgviS°RS
STA CO.
con raca. for Presentation to th "'--
Board of Super
�"'unber vis°rs is
the following
-- 28-427-3
De artµen
_t' HRA �LanPower Project
Contractor:
Te EAST COt
222: April 1 RESOIFRCE CE„TER
1978 through SeFterber 30
Payment Limit,
$67:853 : 2978 (6 Bonths)
Fu`s * 100% federal CETA
Title grant
Service: Provision I
(orientation
a Specialized CETA
anon, referral . , unit for ex-oft
and job placement intake, vocational enders
services) counseling
ThiS contract serves to renew the
March 31, 197$. While the Board Prior six.-Month
to the Prior contract ,� authorized negotiations ct which
negotiati°ns resulted 1nethaarch 28 for a expired
would better ' 1978 Board Order n amendment
Provide the conclusion that a separatettached for reference ,
Office. Ta1e S67,853 mind of audit six-Month contract )
stration and Contract Pa trail required b
services plus Payment Liriit is mad o the County ;;a_npoL;er
nergency supportive 5123 for need, de up of $61,730 for adrini-
'is contract * sErvicPs a; _d on the-job training
>ti.ng on Y�ras approved b p dents. The continuation off,,,.
07T) and
ir12 1978. Y th` Count; '`_anpower Advisory Councilnatror
COIltTact has been approved as to fora
rdin- to current policq and ha; been xe the HbA
xeContracts Adainistrator
ecuted by the contractor,
refore recom^+end that this con
and request that yon present
5e approved and executed b
tdorscmeI r Y Tetio Mendation to the Board w; �e
nt for approval at their nest meeting on Tuesday, 4pril 11, 1978.
is
Ann :filler
V
159 E. 4th Street Pitt=bar^. California 94565
i-115i 13°-166 Ea Coa^.*� 11151 687-4025 West CenTral
Par-ice jensen, Direcror john Guerrero, Cnaioeron
II
C=_ar .:
It is hereby resolved by the Board of Directors of East Countv
Resource Center, Inc, that:
I . The orocosed CETa Title I contract for FY 77-78 from -:oril I
throuch SeDte..;ber 3^, 1978, between the Contra Costa County
Hu-an Pesources A^_e^cv "anpo-er Project and the East County
Resource Center, Inc. as contractor, should be and the same
is hereby ao.Droved.
2. Tie Direc+or of East County Resource Center, Patrice Jensen
is hereby authorized and directed to sten and execute said
acreem?nt for and On behalf of *he EastCountyResource Center.
Passed and adoa+ed by t-e Board of 'irectors of East Countv Oesource
Center at its monthly Board of Directors Me-l-inc on the 29th -lay Of
`'arch', 197-01 by unanimous vote of said ?pard.
1 t
John Guerrero, Chairier=_on ate
Countv_ Resource Center
159 F. dth S;-.
Pi+tsbury, Calif. 9c5C5
Si^nature for verification is:
IT Iva
Pa rice Jensen
1
<i APR f Q an `lu
HIM
%IAN RESOURCES AGENCY
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Contra Costa County /-`� Standard Form !
0 0I
ST_INIDARD CONTRACT I
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(Purchase of Services)
6�
QQ �$ ry
1. Contract Identification. Number 2 ® 4' 4 2 ` = 2
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Department: Human Resources Agency Manpower Project I
Subject: provision of administration and staff services for a Specialized CETA
Unit for Ex-offenders serving residents of Contra Costa County
(excluding the Cite of Rlchrond)
2. Parties. The County of Contra Costa California (County) , for its Department named "
above, and the following named Contractor mutually_ agree and promise as follows: I
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Contractor: EASI COUNTY RESOURCE CENTER I
Capacity: Nonprofit California corporation
Address: 159 East 4th Street, Pittsburg, California 941565 !
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3. Term. The effective date of this Contract is October 1. 1977 and it
terminates m��c �C . 1978 unless sooner terminated as provided herein. I
4. Payment Limit.`Ounty's total payments to Contractor under this Contract shall not
exceed S 49,771
5. County's Obligations. County shall make to the Contractor those payments described
in the Pavment Provisions attached hereto which are incorporated herein by reference, j
subject to all the terms and conditions contained or incorporated herein. i
6. Contractor's Obligations. Contractor shall provide those services and carry out
that work described in the Service Plan attached 'hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein. !
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7. General and Special Conditions. This Contract is subject to the General Conditions I
and Special Conditions (if any) attached hereto, which are incorporated herein b,: i
reference.
8. Project. This Contract implements in whole or in part the following described
Project, the application and approval documents of which are incorporated herein by
reference: Contra Costa County FY 77-78 CETA Title I Annual Plan and Prime Sponsor
Agreement (LT. S. Dept. of Labor Grant #06-8004-10) , and any modifications or revisions
thereof.
9. Legal Authoritv. This Contract is entered into under and subject to the following
legal authorities: Title I of the Comprehensive Employment 5 Training Act of 1973 (CETA) , I
as amended (P.L. 93-203, 87 Stat. 839; P.L. 93-567, 88 Stat. 1845) , 29 USCA Section 801ff;
California Government Code Sections 26227 and 53703.
10. Signatures. These signatures attest the parties' agreement hereto:
COU`TY OF CONTR)L COSTA, C.UIFOR-NIA CO2TRYCTOR
ByfolBy 6L4'/i
_ l�iLa2-�
{ Board oT Supervisors r
Designee
(Designate official capacity in business !
st: J. R. Olsson, County Cjaryw and affix corporation seal)
State of California ) I
_- County of Contra Costa }
ss.
SFUT
ACnOUTLEDGEHENI (CC 1190.1) '•
The person signing above for Contractor ' I
Recommended by Department known to me in those individual and !
business capacities, personally appeared I
before me today_ and acknowledged that he/ I
By �LIl Lj/arc Q they signed it and that the corporation I
Designee or partnership named above executed the
within instrument pursuant to its bylaws
HRA Contracts Administrator or a resolution of its board of directors.
Form Approved
Dated:
By
�A-r
La'gnee No _ _ _ Deputy ounty Clerk
1 ROBERTT J. PROCTOR I
DEPUTY CCU^:i� CLERK
(A-4617 REIT 6/76) = I
Contra co-;Ta County, C,aii;ornia
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Contra Costa County Standard Form
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PAYbENT PROVISIONS I
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(Cost Basis Contracts)
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0 o I
Xumber 2 2 72 '
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1. Payment Basis. County shall in no event pay to the Contractor a sum in I
excess of the total amount specified in the Payment Limit of this Contract. Subject
to the Payment Limit, it is the intent of the parties hereto that the total payment
to the Contractor for all services provided for County under this Contract shall be ;
only for costs that are allowable costs (see Paragraph 3. below) and are actually
incurred in the performance of Contractor's obligations under this Contract.
2. Payment Amounts. Subject to later adjustments in total payments in
accordance with the below provisions for Cost Report and Settlement, Audits, and i
Audit Exceptions, and subject to the Payment Limit of this Contract, County will
pay Contractor: [Check one alternative only.]
[ ] a. $ monthly, or j
[ ] b. $ per unit, as defined in the Service Plan, or
[X] c. An amount equal to Contractor's allowable costs that are actually
incurred each month, but subject to the "Budget of Estimated Program
Expenditures" included in the Service Plan.
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3. allowable Costs. Contractor's allowable costs are only those which are
determined in accordance with:
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[Check one alternative only.] I
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[ X] a. General Services administration Federal Management Circular IMC 74-4,
Attachment A (Principles For Determining Costs applicable To Grants
and Contracts With State and Local Governments) and Attachment B I
(Standards For Selected Items of Cost) , and, subject to said Attachments
A and B, such other documents (if any) specified in the Service Plan
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regarding:
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(1) Principles for determining and allocating the allowable costs
of providing those services set forth in the Service Plan, and
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(2) Standards for determining the allowability, of selected items of
costs of providing those services set forth in the Service Plan, I
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( ] b. Such State regulations and documents as are set forth in the Service
Plan regarding accounting guidelines, including standards for determining
allowable or non-allowable costs.
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4. Payment Demands. Contractor shall submit written demands monthly or as specified
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in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment I
Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner
and form prescribed by County. Contractor shall submit said demands for payment for
services rendered no later than 90 days from the end of the month in which said services
are actually rendered. Upon approval of said payment demands by the head of the County
Department for which this Contract is made or his designee, County will make payments
I
as specified in Paragraph 2. (Payment amounts) above.
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(A-4618 REV 6/76) -1-
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Contra Costa County Standard Form
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PAIMENT PROVISIONS
(Cost Basis Contracts)
Number
S. Right to Withhold. Countv has the right to withhold payment to the Contractor
when, in the opinion of the County expressed in writing to the Contractor, (a) the
Contractor's performance, in whole or in part, either has not been carried out or is
insufficiently documented, (b) the Contractor has neglected, failed or refused to j
furnish information or to cooperate with any inspection, review or audit of its i
program, work or records, or (c) Contractor has failed to sufficiently itemize or
document its demand(s) for payment.
6. Cost Report and Settlement. No later than sixty (60) days following the
termination of this Contract, Contractor shall submit to County a cost-report in the
form required by County, showing the allowable costs that have actually been incurred
by Contractor under this Contract. If said cost report shows that the allowable costs
that have actually been incurred by Contractor under this Contract exceed the payments
made by County pursuant to Paragraph 2. (Payment amounts) above, County will remit any
such excess amount to Contractor, but subject to the Payment Limit of this Contract.
If said cost report snows that the payments made by County pursuant to Paragraph 2.
(Payment Amounts) above exceed the allowable costs that have actually been incurred
by Contractor under this Contract, Contractor shall remit any such excess amount to
County.
7. Audits. The records of the Contractor may be audited by the County, State,
or United States government, in addition to any certified cost report or audit required
by the Service Plan. Any certified cost report or audit required by the Service Plan
shall be submitted to County by Contractor within such period of time as may be expressed i
by applicable State or Federal regulations, policies or contracts, but in no event later
than 18 months fron the termination date of this Contract. If such audit(s) show that
the payments made by County pursuant to Paragraph 2. (Payment A.aounts) above exceed the
allowable costs that have actually been incurred by Contractor under this Contract,
including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement)
above, then Contractor agrees to pay to County within 30 days of demand by County any
such excess amount. If such audit(s) show that the allowable costs that have actually
been incurred by Contractor under this Contract exceed the payments made by County
pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur-
suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to
Contractor any such excess amount, but subject to the Payment Limit of this Contract.
8. audit Exceptions. In .:.addition to its obligations under Paragraph 7. (Audits)
above, Contractor agrees to accept responsibility for receiving, replying to, and/or
complying with any audit exceptions by appropriate County, State or Federal audit
agencies occurring as a result of its performance of this Contract. Contractor also i
agrees to pay to the County within 30 days of demand by County the full amount of the
County's liability, if any, to the State and/or Federal government resulting from any
audit exceptions, to the extent such are attributable to the Contractor's failure to i
perform properly any of its obligations under this Contract.
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(A-4618 REV 6/76) -2-
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SERVICE PLA`
NumberyQ
® 427 m2
FFFddd i
1. Service Specifications and Performance Standards. EAST COUNTY RESOURCE CENTER
(Contractor) shall provide during the term of this Contract certain administration
and staff services to establish and operate a Specialized CETA Unit for CETA applicants
and enrollees who are ex-offenders residing in and/or paroled to Contra Costa County j
(excluding the City of Richmond) . In doing so, Contractor shall secure office facilities
located at 159 East 4th Street in Pittsburg and shall employ appropriate staff to provide I
a program of nine (9) integrated CETA Unit services hereunder, as follows: j
I
a. Outreach and Recruitment Service. In providing this CETA service,
Contractor shall recruit CETA-eligible ex-offenders who reside in and/or expect to be
paroled to Contra Costa County (excluding the City of Richmond) during the term of
this Contract, through federal, state, and county correctional institutions, County's
Probation Department and Public Defender's Office, the State of California Adult i
Authority, other public criminal justice agencies, and other ex-offender-serving
agencies, for participation in County's CETA Manpower Program, such that : sufficient
numbers of ex-offenders are recruited for participation within 90 days following
release from detention by a federal, state, or county correctional institution, to
enable Contractor to achieve all of the performance standards for job development
and placement [set forth in Paragraph 1. (i) below] .
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b. Reception and Referral Service. In providing this CETA service,
Contractor shall:
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(1) Provide to ex-offender CETA applicants (who have been released from
detention by a federal, state, or county correctional institution more than 90 days
before the date of application for services) basic information and orientation
regarding County's CETA Manpower Program, such that : at the time of application,
all such applicants are informed of the following:
(a) The purpose and general objectives of County's CETA I
Manpower Program;
(b) The economic and residency requirements (eligibility criteria)
for participation; i
(c) A summary of the services and training potentially available; and
(d) The name and location of the appropriate County CETA Unit which
serves the applicant 's residential area.
(2) Determine the CETA eligibility of all such applicants, as prescribed
by County and CETA regulations, such that : at the time of application, the eligibility
of each interested applicant is determined for the economic and residency criteria, as
prescribed by County and CETA regulations, on the basis of information provided by each
applicant.
(3) Refer such applicants who are found to be eligible to the appropriate
County CETA Unit which serves the applicant 's residential area, for further services
and possible enrollment in County's CETA Manpower Program, such that : at the time of
application, each interested and eligible applicant is so referred and provided with j
the name, telephone number, and location of the appropriate CETA Unit.
c. Orientation and Preassessment Service. In providing this CETA Unit
service, Contractor shall:
I
(1) Provide ex-offender applicants (who have been released from detention
by a federal, state, or county correctional institution within the 90-day period
immediately preceding the date of application for services) with assistance, as needed,
to complete County's standard CETA Application Form, such that : within the initial
three-week period following Contractor' s first direct contact with each applicant , said
form is accurately completed by at least 95% of the applicants who do not withdraw from
consideration (i.e. , who do not decline to participate in any of Contractor's Orientation
and Preassessment services) during said period. i
Initials:
C/n'ractor County Dept .
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(c) A summary of the services and training potentially available;
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(d) A summary of the procedures for application for services and
consideration for enrollment in said program;
(e) The rights and responsibilities of applicants; and
(f) The office hours of Contractor's CETA Unit program and the I
procedures for making inquiries to CETA Unit staff.
(3) Determine the CETA eligibility of each applicant , as prescribed by
County and CETA regulations, such that: within the initial three-week period following
Contractor' s first direct contact with each applicant, the eligibility of at least 97%
of the applicants (who do not withdraw from consideration during said period) is
determined for the economic and residency criteria as prescribed by County and CETA I
regulations, and is verified by the applicant' s certification of accuracy of information
and by documentary evidence of the applicant' s legal U. S. residency status for those
applicants who do not report themselves to be U. S. citizens.
(4) Collect information concerning each applicant' s work history,
educational background, basic skills, and vocational interests and aptitudes, such that :
within the initial three-week period following Contractor's first direct contact with
each such applicant, such information is compiled, by means of County's standard CETA I
Application Form and other instruments and methods, for at least 95n of the applicants
(who do not withdraw from consideration during said period) , as required for preassess-
ment of each applicant (i.e. , for determination of his/her general appropriateness for
County's CETA Manpower Program).
(5) Determine each eligible applicant 's general appropriateness for
County's CETA Manpower Program, through preassessment of the applicant ; i .e. , through
consideration of the applicant' s general objectives in seeking services and the
applicant 's physical, intellectual, emotional, and legal ability to continue partici-
pation in Contractor' s CETA Unit program (i.e. , ability to undergo full vocational j
assessment as set forth below) , such that : within the initial three-week period
following Contractor's first direct contact with each such applicant, determination
is made as to whether or not the applicant is generally appropriate, for at least
95% of the eligible applicants who do not withdraw from consideration during said
period.
(6) Refer such applicants who are found to be both eligible and generally
appropriate for County's CETA Manpower Program (hereinafter referred to as "potential
CETA enrollees") to the Vocational Assessment Service set forth below, such that: I
within the initial three-week period following Contractor's first direct contact
with each such applicant, a referral is made to the Vocational Assessment Service,
for at least 95 of the potential CETA enrollees who do not withdraw from consider- j
ation during said period.
(7) Refer applicants who are found to be eligible but inappropriate for
County's CETA Manpower Program to other appropriate helping agencies, as needed and
available, such that: within the initial three-week period following Contractor's
first direct contact with each such applicant, a referral is made to at least one j
such helping agency, for at least 90' of those inappropriate applicants who do not I
withdraw from consideration during said period. I
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(8) Conduct preliminary follow-up on each CETA-eligible applicant ,
as follows:
Initials: aa-V
-2 (;W ractor County Dept.
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. � I
SERVICE PLAN 6� Iq
Nunber2 V�Q' - 4 �d 8 — 2
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(a) For each CETA-eligible applicant (i.e., potential CETA
enrollee) referred to the Vocational Assessment Service, preliminary follow-up
will consist of direct contact with each applicant, within seven (7) working days
following the date of referral, to ensure that full vocational assessment has been
initiated or that the applicant has withdrawn from further participation in j
Contractor' s CETA Unit program, such that: within the initial seven (7) working-day !
period following the referral of each such applicant, direct contact is made with at
least 95% of the referred applicants who do not withdraw from consideration during
said period, to ensure that full vocational assessment has been initiated; and
(b) For each CETA-eligible (but inappropriate) applicant referred
to another helping agency in lieu of further participation in Contractor' s CETA Unit
program, preliminary follow-up shall consist of at least one (1) direct contact with i
the applicant to be made not more than one (1) month after the date of referral, to i
assess whether or not the referral was effective in addressing the applicant' s needs; i
if the initial referral was not effective, Contractor shall provide further referral
and follow-up services as desired by the applicant and needed to ensure that his/her
needs are addressed; such that: said direct contact is made with at least 80% of
the referred applicants.
(9) Prepare and submit to County all CETA Individual Record Forms and
other records required by County for documentation of orientation and preassessment
services, such that: at least 95% of such required forms and records are accurately
completed and submitted in the form and manner prescribed by County. !
(10) Establish a CETA Individual Record File for each applicant and main-
tain copies of all required CETA Individual Record Forms therein for each applicant
who receives any documented orientation and preassessment service, such that: for at
least 95' of all such applicants, an Individual Record File is established and con-
tinuously updated by inclusion of a copy of each completed CETA Individual Record
Form in said File no later than five (5) calendar days following the date of occurrence
of the earliest service activity which is recorded on the respective form.
(11) Forward to the Vocational Assessment Service a copy of the CETA
Individual Record File of each potential CETA enrollee referred to the Vocational
Assessment Service, such that: for at least 95% of such potential CETA enrollees
for whom full vocational assessment is initiated, a copy of each person' s Individual
Record File is available to the Vocational Assessment staff at the time when full
vocational assessment is initiated for that person.
d. Vocational Assessment Service. In providing this CETA Unit service,
Contractor shall : I
(1) *take a full vocational assessment of each potential CETA enrollee
referred from the Orientation and Preassessment Service set forth above, such that: i
within the initial three-week period following the date of referral of each potential
enrollee, a full assessment is made of the individual educational background and !
vocational experience, interests, aptitudes, and skills of at least 95% of the
potential CETA enrollees who do not withdraw from consideration (i.e., who do not
decline to participate in any of Contractor' s Vocational Assessment services) during
said period.
!
(2) Determine each potential CETA enrollee' s specific appropriateness i
for County' s CETA Manpower Program, through consideration of the capability of the
program to eliminate the potential CETA enrollee' s barriers to employability and to
produce permanent, unsubsidized, full-time employment for the individual , such that:
within the initial three-week period following the date of referral of each such person i
from the Orientation and Preassessment Service, such determination is made, following
identification of the individual' s barriers to employability, for at least 95% of the
potential enrollees who do not withdraw from consideration during said period.
(3) Refer persons found to be specifically appropriate for County' s
CETA Manpower Program to the Intake Service set forth below, for formal enrollment
in County' s CETA Manpower Program, such that: within the initial three-week period
following the date of referral of each such person from the Orientation and Pre-
assessment Service, a referral is made to the Intake Service for at least 95 of
those who do not withdraw from consideration during said period.
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Initials: y�'y ✓`�
Cfn?ractor County Dept.
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C 0
SERVICE PLAN
Number
0 = 427 = 2
(4) Refer persons found to be inappropriate for County' s CETA ~Manpower
Program to other helping agencies, as needed and available, such that: within the
initial three-week period following the date of referral of each such person from the
Orientation and Preassessment Service, a referral is made to at least one appropriate
helping agency for at least 90% of those who do not withdraw from participation during j
said period.
(5) Prepare and submit to County all CETA Individual Record Forms and
other records required by County for documentation of vocational assessment services,
such that: at least 951 of such required forms and records are accurately completed
and submitted in the form and manner prescribed by County.
(6) Update each potential CETA enrollee' s CETA Individual Record File,
such that: for at least 95% of the potential enrollees, a copy of each CETA Individual
Record Form prepared for the individual during the Vocational Assessment Service is put
into the person' s Individual Record File no later than five (5) calendar days following
the date of occurrence of the earliest service activity which is recorded on the
respective form.
(7) Forward to the Intake Service a copy of the updated CETA Individual I
Record File of each person referred to the Intake Service, such that: for at least
95% of such persons for whom intake is completed, a copy of each person' s current
Individual Record File is available to the Intake staff at the time when intake is
completed for that person.
(8) Forward to the Orientation and Preassessment Service a copy of the
updated CETA Individual Record File of each person not referred to the Intake Service,
such that: for at least 95% of such persons, a copy of each person' s current Individual
Record File is maintained throughout the Contract term as a part of the Orientation
and Preassessment Service records.
e. Intake Service. In providing this CETA Unit service, Contractor shall:
(1) Complete intake on all potential CETA enrollees who are found to be
specifically appropriate for County' s CETA Manpower Program and who are referred from
the Vocational Assessment Service, and formally enroll such persons in County' s CETA
Manpower Program, as prescribed by County and CETA regulations, such that: at least
97% of all such persons are so enrolled within three (3) working days following the
date of referral of each potential CETA enrollee from the Vocational Assessment Service.
(2) Refer all new CETA enrollees to the EDP Development and Vocational
Counseling Service set forth below, for further participation in County' s CETA Manpower j
Program, such that: at least 97% of such persons are so referred within three (3)
working days following the date of referral of each person from the Vocational
Assessment Service.
(3) Prepare and submit to County all CETA Individual Record Forms and
other records required by County for documentation of intake services, such that:
at least 95% of such required forms and records are accurately completed and submitted
in the form and manner prescribed by County.
(4) Update each new CETA enrollee' s CETA Individual Record File, such that:
for at least 95% of those persons for whom intake has been completed, a copy of County' s
standard CETA Intake Form as completed for the individual is put into the enrollee' s
Individual Record File no later than one (1) working day following the date of intake for
that individual (i.e., the date of formal enrollment in County' s CETA Manpower Program) .
(5) Forward to the EDP Development and Vocational Counseling Service a
copy of the updated CETA Individual Record File of each CETA enrollee referred to the
EDP Development and Vocational Counseling Service, such that: for at least 95" of such
enrollees for whom EDP development service is initiated, a copy of each enrollee' s
current Individual Record File is available to the EDP Development and Vocational
Counseling staff at the time when EDP development is initiated for that enrollee.
Initials: moi/ /
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SERVICE PLAY
;N66�� Maj
umber 2 (�
8 o 42 = 2
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f. EDP Development and Vocational Counseling Service. In providing this CETA
Unit service, Contractor shall :
(1) Prepare and maintain an Employability Development Plan (EDP) for each
CETA enrollee referred from the Intake Service, in accordance with the enrollee' s skills,
aptitudes, experience, and interests, specifying an appropriate sequence of training
and,/or services which will result in permanent, unsubsidized, full-time employment
for the enrollee (and the EDP may be prepared during the Vocational Assessment Service) ,
such that: no later than three (3) weeks following the enrollment date of each enrollee, I
an EDP is completed for at least 80% of the referred enrollees, and each EDP shall
include the following:
(a) An inventory of the enrollee' s work experience and skills;
(b) A statement of at least one (1) , and no more than three (3),
target occupational divisions (as defined by the U. S. Department of Labor) in which
the enrollee will qualify for employment upon fulfillment of the EDP;
(c) A schedule of events leading to permanent, unsubsidized,
full-time employment in one (1) of the target occupational divisions;
(d) A summary of the responsibilities of the CETA program and of
the enrollee in fulfilling the EDP; and
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(e) Documentation of the acknowledgement of the enrollee and his/
her principal vocational counselor regarding commitment to fulfill the EDP.
(2) Provide individualized orientation for each such CETA enrollee,
detailing the particular opportunities, limitations, requirements, and available
services and training pertinent to his/her participation in County' s CETA Manpower
Program (and this orientation may be provided during the Vocational Assessment Service) ,
such that: individualized orientation is provided, no later than three (3) weeks
following the enrollment date of each enrollee, for at least 80% of all such enrollees.
(3) Refer such CETA enrollees to appropriate CETA services and training
programs (including the Job-Seeking Preparation Service and the Job Development/
Placement & OJT Service set forth below) and to other available training and employment
opportunities, in accordance with each person' s EDP, such that:
(a) At least 800' of all enrollees for whom an EDP has been prepared
will receive either classroom training, work-experience training, on-the-job training
(OJT) , or Job-Seeking Preparation Service within two (2) months following the enroll-
ment date of each enrollee; and I
(b) At least 90y of all enrollees referred to and enrolled in i
classroom training programs will remain enrolled in their respective programs for at
least one (1) month or will enter subsidized or unsubsidized employment within the
initial one-month period following such enrollment.
(4) Refer such CETA enrollees to the Supportive Services and allowance
Payment Certification Service set forth below, for receipt of CETA supportive services
(medical care, transportation, child care, etc.) and CETA allowances as needed and
available, and in accordance with each person' s EDP, such that: of those enrollees
for whom an EDP has been prepared and who withdraw from participation in a training
program of any kind and/or from County' s CETA Manpower Program without entering
employment, not more than 5% will withdraw because of failure to receive needed CETA
supportive services and/or allowance payments which were available to the enrollee
but for which referral had not been made by Contractor' s vocational counseling
staff.
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(5) Conduct vocational counseling follow-through for each CETA enrollee
for whom Contractor has prepared an EDP, throughout the duration of the enrollee' s I
participation in County' s CETA Manpower Program, and for other ex-offender CETA
enrollees who are referred by other County CETA Units and accepted by Contractor
for vocational counseling follow-through services for the period of time specified
by the referring CETA Unit, as needed to ensure that the enrollee progresses toward
the fulfillment of his/her EDP (including periodic direct contact with each CETA
enrollee and appropriate assistance, as needed, to confirm his/her enrollment in
corresponding CETA services and manpower programs, creation and maintenance of a
counseling file for each enrollee, counseling enrollees on personal adjustment
problems, referral of enrollees for needed CETA supportive services, and initial
direct contact with each enrollee placed on an unsubsidized job within thirty (30)
days following job entry) , such that:
(a) Direct contact is made with at least 901' of all such enrollees
at least once in each monthly interval following preparation by Contractor of each
enrollee' s EDP, or following the date of Contractor' s acceptance of the referral of
each enrollee referred by another CETA Unit, for the purpose of updating and verifying I
the current status of the enrollee' s progress toward fulfilling the EDP; !
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(b) A personal consultation is conducted with at least 80% of all
such enrollees who are referred to and enrolled by Contractor in a classroom training
program, at least once in each monthly interval following enrollment in the training
program, for the purpose of reviewing progress toward fulfillment of the enrollee' s
EDP; !
(c) The Attendance Rate for all such enrollees who are referred to
and enrolled by Contractor in a classroom training program will, for each month of the
Contract term, be at least .75; with said Attendance Rate computed as:
(Total enrollee-hours of actual attendance in class)
(Total enrollee-hours of scheduled attendance, excluding
regular enrollee holiday periods, but including all hours
regularly scheduled for all enrollees)
(d) At least 757 of all enrollees for whom Contractor has prepared
an EDP will progress toward completion of all of the pre-job-placement steps set forth
in their respective EDPs in the time and manner prescribed by the EDP as originally
prepared (i.e., without modification) ; and
(e) At least 60% of all such enrollees who are enrolled by Contractor
and who enter permanent, unsubsidized, full-time employment will enter this employment
in a target occupational division which is specified in the enrollee' s EDP. i
(6) Prepare and submit to County, and to the referring CETA Unit, as
appropriate, all CETA Individual Record Forms and other records required by County
for documentation of EDP development and vocational counseling services, such that:
at least 95% of such required forms and records are accurately completed and submitted i
in the form and manner prescribed by County.
(7) ?Maintain and continuously update each Contractor-enrolled CETA
enrollee' s CETA Individual Record File for the duration of his/her enrollment in
County' s CETA Manpower Program, such that: for at least 95% of all enrollees, a
copy of each Individual Record Form prepared by Contractor' s CETA Unit staff is put
into the enrollee' s Individual Record File no later than ten (10) calendar days
following the date of occurrence of the earliest CETA activity which is recorded on
the respective form.
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g. Supportive Services and Allowance Payment Certification Service. In
providing this CETA Unit service, Contractor shall : i
(1) Certify the need of each CETA enrollee (who is referred from the
EDP Development and Vocational Counseling Service) for available CETA supportive
services and allowance payments, and compute the amounts for such payments (as may be
made by County, or, in the case of emergency supportive services, as may be made by
Contractor) , in the manner prescribed by County and in accordance with the determi-
nations of Contractor' s vocational counselors regarding fulfillment of each enrollee' s
EDP, such that: Contractor' s certification of need and computation of the amount of
enrollee entitlement for payment can be verified by County in at least 90% of the
instances of such certification and computation. For emergency supportive services
for which Contractor has made such certification of need and computation of the amount
for payment, Contractor shall make such payment directly to enrollees to enable them
to obtain or retain employment or to participate in training and other manpower
programs leading to likely entry into unsubsidized employment. Subject to the Budget
of Estimated Program Expenditures set forth below, County shall reimburse Contractor
for at least 50" of all CETA-allowable costs incurred through each such emergency
supportive services payment made by Contractor; upon verification by County of
Contractor' s certification of need for the emergency supportive services payment i
and computation of the amount of payment (i.e., appropriateness under emergency
supportive services regulations prescribed by County) , and subject to the Budget j
of Estimated Program Expenditures, County will further reimburse Contractor for
the remaining amount of each such payment.
(2) Document enrollee attendance in related training and service
activities for which supportive services and/or allowance payments are needed, such
that: during each County-established Enrollee Pay Period, not more than 3% of all
enrollees ( for whom entitlement for payment has been verified by County) will fail
to receive an available supportive services or allowance payment because of Contractor' s
failure to document such attendance (in spite of compliance by the enrollee and
training program staff with all requirements for completion and submission of needed
documentation) .
(3) Prepare, and submit to County and to Contractor' s EDP Development
and Vocational Counseling Service, all CETA Individual Record Forms and other records
required by County for documentation of supportive services and allowance payment
certification services, and all other documents required by County for payment of
needed CETA supportive services and allowances to CETA enrollees, such that: at
least 95% of such required forms, records, and documents are accurately completed
and submitted in the form and manner prescribed by County.
h. Job-Seeking Preparation Service. In providing this CETA Unit service,
Contractor shall :
(1) Provide instruction and guidance to help CETA enrollees (who are
referred by Contractor' s EDP Development & Vocational Counseling staff or by another
County CETA Unit, in accordance with the enrollee' s EDP, and who are accepted by
Contractor for JSPS services) acquire the necessary motivation, information, and
skills that will enable them to compete successfully in obtaining employment,
such that:
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(a) At least 90% of all such CETA enrollees who are referred for
Job-Seeking Preparation Service (JSPS) will, within the initial month following the
date of referral, receive first service from the JSPS, consisting of an analysis of i
needs and preparation of an individualized JSPS Service Plan, which shall specify
the particular jobseeking skills to be attained by each enrollee; and i
(b) At least 80% of the CETA enrollees for whom a JSPS Service
Plan has been prepared will, within the initial two (2) weeks following the date of
JSPS Service Plan preparation (i.e., the date of receipt of first JSPS service) ,
attain the job-seeking skills specified in their respective JSPS Service Plans
(i.e., will successfully complete JSPS) .
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(2) Provide such CETA enrollees with guidance and counseling that will
enable them to identify their own level of skill and vocational expertise and to match
these with labor market opportunities, such that :
(a) At least 80' of the CETA enrollees for whom a JSPS Service Plan
is prepared will, within two (2) weeks of receipt of first JSPS service, be able to
optimally and accurately present their respective skills, experience, and background
characteristics in written form, either through preparation of an employment resume
or through completion of County's standard Application for Employment form; and
(b) At least 80r of the CETA enrollees for whom a JSPS Service Plan
is prepared will, within two (2) weeks of receipt of first JSPS service, be able to
optimally and accurately present their respective skills, experience, and background
characteristics in oral form in a simulated employment interview which will be
conducted by Contractor's staff.
(3) Refer such CETA enrollees to resources and contacts in public and
private job-finding agencies and to employment opportunities that will allow them to
utilize their marketable skills, such that :
(a) At least 50' of the CETA enrollees for whom a JSPS Service
Plan is prepared will, within two (2) months following the date of receipt of first
JSPS service, participate in an actual employment interview; and
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(b) At least 15,% of the CETA enrollees for whom a JSPS Service Plan
is prepared will, within three (3) months following the date of receipt of first JSPS
service, enter permanent , unsubsidized, full-time employment as a result of self-
referral to the employment opportunity (i .e. , will become "self-placements").
(4) Prepare, and submit to County, and to Contractor's EDP Development
and Vocational Counseling Service or the referring CETA Unit, as appropriate, all
CETA Individual Record Forms and other records required by County for documentation i
of JSPS services, such that : at least 951 of such required forms and records are
accurately completed and submitted in the form and manner prescribed by County.
i. Job Development/Placement & OJT Service. In providing this CETA Unit
service, Contractor shall:
(1) Establish and maintain contacts and an effective liaison with
employers for the purpose of developing jobs for CETA enrollees, develop individual
employment opportunities with prospective employers for CETA enrollees (who are
enrolled by Contractor or referred by another County CETA Unit , in accordance with
the enrollee's EDP, and who are accepted by Contractor for job development/placement
services), and place such job-ready CETA enrollees in permanent , unsubsidized, full-
time jobs, such that :
(a) At least 701 of those CETA enrollees (who are referred to i
and employed in unsubsidized, full-time jobs) will remain employed in their
respective jobs for at least thirty (30) calendar days (which shall constitute
permanent job placement) ;
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(b) At least 44 CETA enrollees (who are formally enrolled by and
who receive CETA services from Contractor) will enter permanent , unsubsidized, full-
time jobs during the Contract term; no more than 13 of these job entries will be
"self-placements" (as defined above) ;
(c) At least 701 of all CETA enrollees (who are referred to and
consequently employed in unsubsidized, full-time jobs which constitute permanent job
placements) will remain continuously employed in their respective jobs for at least
ninety (90) calendar days;
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(d) The Median Wage-Gain Ratio for all permanent, unsubsidized,
full-time job placements will not be less than .00; with said Median Wage-Gain Ratio i
computed as:
(Median post-CETA wage of placements - Median pre-CETA wage of placements)
(Median pre-CETA wage of placements)
(e) At least 50% of all Contractor-enrolled CETA enrollees who
complete the final pre-job-placement step of their respective EDPs (i.e., achieve
"job readiness") will enter permanent, unsubsidized, full-time employment within
two (2) months of the date of achieving such job readiness; enrollees who enter
permanent, unsubsidized, full-time jobs prior to completion of said final EDP step
shall be considered to have achieved job readiness upon job entry; and
(f) At least 50% of all CETA enrollees (who are referred by
another County CETA Unit for job development/placement services and who are accepted
by Contractor for such services) will enter permanent, unsubsidized, full-time
employment within two (2) months of the date of such referral for services.
(2) Negotiate, write, and enter into on-the-job training (OJT) contracts
with employers to establish job positions for Contractor-enrolled CETA enrollees (said
OJT contracts shall be between Contractor and the respective employer and in the form
prescribed by County) , and place CETA enrollees in such OJT contract job positions in
accordance with their respective EDPs, such that:
(a) At least 80% of all CETA enrollees placed in new OJT contract
job positions established hereunder will remain employed for the full established term
of their respective OJT positions or will withdraw to enter permanent, unsubsidized,
full-time employment;
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(b) At least 70r of all CETA enrollees placed in new OJT contract
job positions established hereunder will enter permanent, unsubsidized, full-time
employment within six (6) weeks following exit from their respective OJT positions;
(c) All such OJT positions shall have a likelihood of continuing
as permanent, unsubsidized, full-time employment for the CETA enrollee following
termination of the OJT contract job position; and
(d) All guidelines established by County and pertinent CETA
regulations (including 29 CFR Subtitle A, Sections 95.33(d)(2), 95.35, 98.12(f)(1),
and 98.24) will be complied with in the administration of said OJT contracts; County
shall reimburse Contractor for all payments made by Contractor to employers under
its OJT contracts, subject to the Budget of Estimated Program Expenditures.
(3) Establish and maintain a file of job-ready or nearly job-ready CETA
enrollees referred by Contractor's vocational counselors for services, such that:
within two (2) weeks of the date of referral of each such enrollee, an initial personal
consultation will be held by Contractor's job development staff with at least 80% of
the referred enrollees; and each such consultation shall be documented in said file.
(4) Conduct follow-up on each referred CETA enrollee during the initial
thirty (30) day period following job placement or for the duration of employment
under an OJT contract, such that : the following follow-up services are provided to
at least 95% of all enrollees who are placed in permanent, unsubsidized, full-time
jobs or in OJT contract job positions:
(a) Periodic contact with each job-placement participant during i
the initial thirty (30) day period following entry into an unsubsidized job, and
appropriate assistance, as needed, until a satisfactory adjustment in the new job
is confirmed;
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(b) Periodic contacts with each OJT participant throughout the
duration of OJT contract employment, and appropriate assistance, as needed, to ensure
a satisfactory adjustment in the OJT position;
(c) Guidance and counseling of participants on job-related problems; '
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(d) Mediating with employers on behalf of CETA enrollees to resolve
problems related to changes in the original conditions of job placement; and
(e) Initial direct contact with each enrollee placed on a job and
with his/her employer within fifteen (15) working days following job entry.
(5) Prepare, and submit to County and to Contractor' s EDP Development
and Vocational Counseling Service, or to the referring CETA Unit, as appropriate,
all CETA Individual Record Forms and other records required by County for documentation
of Job Development/Placement and OJT services, such that: at least 95% of such required
forms and records are accurately completed and submitted in the form and manner
prescribed by County.
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2. Administration. In administering this program of CETA services, Contractor
shall :
a. Prepare, submit, and maintain on file with County' s Manpower Project
Office at all times, in the form and manner prescribed by County, a CETA Title I
Program Operating Plan, which shall specify the total planned monthly expenditures I
and enrollment levels (i.e., cumulative number of enrollee entrances to and exits i
from participation) in each CETA service specified above, for each calendar month
of the Contract term. Said Plan shall be subject to the prior written approval of
the County Manpower Project Director and may be modified only upon prior written
approval of the County Manpower Project Director.
b. Use its best efforts to ensure that services provided under this Contract
are provided in accordance with the total planned monthly expenditures and enrollment
levels specified in its CETA Title I Program Operating Plan, such that: actual
performance on each such expenditure and enrollment category will not deviate by
more than fifteen (15) percent (or, for enrollment categories, by more than two (2)
persons, whichever is greater) from the corresponding planned monthly performance, i
for each calendar month of the Contract term.
c. Maintain an effective liaison and working relationship with County' s
Manpower Project Office staff and with County' s established CETA manpower program
operators.
3. General Provisions.
a. Participant Benefits and Working Conditions. If applicable, Contractor
shall provide all appropriate enrollee wages, fringe benefits, and working conditions
pursuant to CETA regulations (29 CFR Subtitle A, Sections 95.33(d) (4)(viii) and 98.24),
including the provision of appropriate wages, workers' compensation insurance coverage,
and other fringe benefits for enrollees in work experience positions. Work experience i
in the private-for-profit sector is prohibited.
b. Participant Rights. Contractor shall advise all participants (i.e.,
applicants and enrollees) of the existence of County' s CETA grievance procedure and
of their rights and responsibilities upon receiving Contractor' s services under this
Contract. Contractor shall grant participants the opportunity to present grievances
and complaints as required by County and CETA regulations, including informal hearings
for resolving issues and complaints, prompt determinations, written notice of grounds
for any proposed adverse action, opportunity to respond, and further appeal (in
accordance with 29 CFR Subtitle A. Section 98.26). Contractor shall advise every
participant prior to his entering upon employment (including work experience positions)
of the name of his employer and of his rights and benefits in connection with any CETA
subsidized employment.
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C. Monitoring. Contractor' s services and performance under this Contract
shall be monitored as follows :
(1) Contractor' s staff will attend workshops provided by County' s Manpower i
Project Office staff on the use and preparation of required forms, reports, and records.
(2) Contractor shall prepare and submit to County timely, accurate fiscal
and Management Information System (MIS) reports, which will be reviewed regularly by i
County' s Manpower Project Office staff. I
(3) Contractor' s staff will meet at least once per quarter with County' s
Manpower Project Office staff to discuss the progress of the Contractor toward
accomplishing established performance objectives and meeting applicable evaluation
criteria, to assist Contractor' s staff in solving administrative problems, and to i
assist Contractor in developing an effective program.
d. Overtime and Staff Vacation Restrictions. Contractor shall not allow staff
overtime under this Contract except as may be permitted under the Contractor' s Detailed
Expenditure Schedule, specified in Paragraph 4.b. below. Contractor shall require all
employees funded under this Contract to take off the full amount of vacation time (which
is accrued during the term of this Contract) before the Contract terminates.
e. Travel Restrictions. Contractor shall not incur costs under this Contract
for travel outside of Contra Costa County without first obtaining prior written authori-
zation from the County' s Manpower Project Director.
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f. Allowable Contract Costs. In accordance with Paragraph 3. (Allowable
Costs) , page 1, of the Payment Provisions, Contractor shall also determine its
allowable costs under this Contract pursuant to CETA regulations (29 CFR Subtitle A,
Sections 98.12 and 98.13), pertaining to:
(1) General purposes for CETA expenditures,
(2) Direct and indirect costs,
(3) Policies and procedures,
(4) Restrictions on use of funds, i
(5) Expenditures for building repairs, maintenance, and capital improvements,
(6) Allowable cost categories,
(7) Classification of costs by category, I
(8) Examples of properly chargeable costs,
(9) Administrative costs,
(10) Travel costs, and
(11) Allocation of allowable costs among program activities.
g. Protection of CETA Equipment. Contractor shall cooperate with County in
tagging and appropriately identifying all CETA equipment, including devices and machines
used for training, instruction, evaluation, or other service delivery, and any other
property or supplies procured or otherwise acquired under this Contract. Contractor
shall maintain all such property in good working repair at all times and shall provide
All Risk insurance as may be required by County for said property with the County named
as an insured under the policy. Contractor shall maintain adequate safeguards to
prevent loss, damage, misuse, or theft of such property and shall investigate and
fully document any loss, damage, misuse or theft.
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4. Budget of Estimated Program Expenditures.
a. Program Budget. Contractor shall provide services under this Contract
in accordance with the following budget of estimated program expenditures:
Cost Categories Contract Term
(1) Administration g 4,100
(2) Enrollee Training (including $12,961 for 12,961
OJT Contract Payments)
(3) Manpower Services (including $300 for 32,710
Emergency Supportive Services Payments)
(4) Enrollee Wages -0-
(5) Enrollee Fringe Benefits $ -0-
TOTAL (Contract Payment Limit) $ 49, 771
b. Detailed Expenditure Schedule. The above budget shall be subject to a
Contractor' s Detailed Expenditure Schedule, which shall subcategorize in specific
detail the above cost categories and line item budget amounts and shall be subject
to approval by County. Contractor shall maintain a current Detailed Expenditure
Schedule continuously on file with County' s Manpower Project Office, in the form
and manner prescribed by County.
C. Changes in Expenditure Schedule. Subject to the Payment Limit of this
Contract, each line item budget amount specified above may be changed, but only
with prior written authorization from the County' s Human Resources Agency Director
or his designee. To accomplish this, Contractor shall submit to County a revised
Detailed Expenditure Schedule (prior to implementation) , showing any proposed
changes in the subcategories and detailed line item budget amounts. Upon receiving
prior written approval of its revised Detailed Expenditure Schedule from County,
Contractor may implement the appropriate budget changes.
d. OJT Contract Payments. All funding specified in line item 4.a.(2) above
for OJT Contract Payments shall be obligated by Contractor through OJT contracts during
the term of this Contract, to the extent that such OJT contracts are required to
establish OJT contract job positions for the fulfullment of Employability Development
Plans (EDPs) for CETA enrollees, as prescribed in Paragraph l.g.(2) above; this
Contract may be amended upon mutual agreement of County and Contractor to increase
the amount specified for OJT Contract Payments, and in such event Contractor shall
establish additional OJT contracts and OJT contract job positions as prescribed
above.
e. Emergency Supportive Services Payments. All funding specified in line
item 4.a.(3) above for Emergency Supportive Services Payments shall be expended by
Contractor during the term of this Contract, to the extent that such payments are
appropriate and necessary to meet the needs of CETA enrollees for emergency
supportive services as prescribed in Paragraph l.e.(1) above; this Contract may
be amended upon mutual agreement of County and Contractor to increase the amount
specified for Emergency Supportive Services Payments, and in such event Contractor
shall make additional emergency supportive services payments as prescribed above.
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(C_T-'•- Title I Programs)
caber28s427 - 2
1. Compliance with Federal Requirements. Contractor shall comply with all
Federal regulations, guidelines, bulletins, and circulars applicable to Title I of
the Comprehensive Employment and Training Act of 1973, as a-ended, including Title 29
of: the Code of Federal Regulations, Subtitle A, Parts 94, 95, and 93, as published in
the Federal Register, Vol. 41, no. 124, Friday, June 25, 1970', and Vol. 42, So. 93,
=riday, May 13, 197'/; as :-ay be revised and amended; and which are incorporated herein
by reference.
2. Available Copies. Copies of the County's Project docur:.ents, as specified in
Paragraph 8.- (Project) of this Contract, and all pertinent Federal statutes, regulations,
guidelines, bulletins, and circulars applicable to this Contract, shall be available at
all tires for inspection by the Contractor during regular business hours at the Offices
of the County Human Resources Agency Manpower Project.
3. Retained Powers. All powers not explicitly_ vested in the Contractor remain
in the County.
4. Status of Participants. Program participants, including employees hired by i
Contractor, shall in no way be considered employees or agents of County. Contractor
is an independent contractor, and County shall neither direct nor have control over
Contractor, its activities, or the .methods and details by which Contractor fulfills
its obligations under this Contract. Ir, providing services hereunder, Contractor shall
work cooperatively with the County Manpower Project Director.
5. Payment Adjustments.
a. If any funds are expended by the Contractor in violation of the terms of
this Contract (including all applicable statutes, regulations, guidelines, bulletins,
and circulars) , County may deduct the amount of such unauthorized or illegal expenditures
from payments otherwise payable to Contractor in order to recover any.amount expended for
unauthorized purposes in the current or immediately preceding fiscal year. No such
action taken by County shall entitle the Contractor to reduce program operations or
salaries, wages, fringe benefits, or services for any program participant, including
Contractor's staff, or to expend less during the effective term of this Contract than
those amounts specified in the Budget of Estimated Program_ Expenditures included in
the Service Plan. any such reduction in expenditures may be deemed sufficient cause
for termination of this Contract. Within thirty (30) days of request by County,
Contractor shall reimburse County for any payments made for expenditures which are in
violation of this Contract.
b. Contractor shall indemnify County fully_ and completely for any repayment
of funds made by the County to the U. S. Department of Labor at the request of that
Department's Secretary after it has been determined that such repayment is required
from the County due to the unauthorized or illegal expenditures by Contractor. The
Secretary's determination as to the necessity for any such repayment shall be conclusive
as between County and Contractor.
6. Termination., Further Provision. This Contract may be terminated as specified
in Paragraph 5. (Termination) , page 1, of the General Conditions, subject to the following:
a. County's termination for failure of Contractor to perform (General
Conditions, Paragraph 5.b.) may not be exercised until 30 days after Contractor has
been sent by County a written notice specifying the failure to perform and Contractor
has failed to correct such failure of performance within said 30 days after the sending
of said notice.
b. County may exercise its right of termination specified in Paragraph 6.a.
of these Special Conditions as to any separable part performance under this Contract,
allowing the remainder of the Contract to continue is force.
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C. Termination because of cessation of funding, as specified in General
Conditions , Paragraph- 5.c. , shall occur only upon County's sending of notice thereof
to Contractor.
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/. Statistics Reports, and Records. Contractor shall keep and maintain such
documents, records, an accounts as -av be required Dy County or the Federal statutes, �
regulations, guidelines, bulletins, and circulars applicable hereto. Contractor
shall compile, Compute, and provide to County all such statistics, program reports,
and records as may be required by County. Said documents, accounts, statistics,
reports , and records Siad be maintained and provided in the form and manner prescribed
by Count`:. -
8. Child Labor. vo person under 18 years of ale shall be employed in ary
occupation which the U. S. Secretary of Labor has found to be hazardous for persons
between 16 and 18 years of age (pursuant to 29 CFR Part E) . Any eligible participants
under 16 years of age will be employed only in accordance with the limitations iroosed
by 29 CFR Part 570, Subpart C.
9. Affirmative Action Plan. Co-tractor shall comply with all applicable require-
ments of Executive Order vo. 11246, entitled "Equal Employment Opportunity," as amended
by Executive Order No. 11375, and as supplemented in Department of Labor Regulations :
(41 CFR Part 60) . Contractor hereby certifies that it has an Affirmative Action Plan, i
if required by State or Federal law, which declares that it does not discriminate on
the basis of race, color, religion, creed, national origin, sex, and age and which
specifies goals and target dates to assure the implementation of that pian. Contractor
shall also comply with requirements established by County and the Department of Labor,
including CETA Regional Buli2tin -F29-76, "Affirmative action Requirements for FY 77."
10. Environmental Protection. If the Payment Limit of this Contract exceeds
$100,000, Contractor shall comply with all applicable standards, orders, or regulations
issued pursuant to the Clean air Act of 1970 (42 U.S.C. 1857 et seq.) and the Federal
Water Pollution Control act (33 U.S.C. 1251 et sea_.) , as amended. Violations shall be �
reported to the C. S. Department of Labor and the Regional Office of the Environmental
Protection Agency.
11. Program :'_a^agecent Requirements. Contractor shall establish and maintain i
internal program management procedures for the effective administration of its Contract
program, including provision to:
a. Monitor day-to-day operations,
b. Periodically review the performance of the program in relation to program
goals and objectives, and
c. Measure and evaluate the effectiveness and impact of program results in
terms of participants, program activities, and the community.
When Contractor finds that its proora.rn operations do not equal planned performance,
it shall develop and implement appropriate corrective action and seek to improve its
overall program management and effectiveness.
12. Financial `iana.�ement Requirements. Contractor shall cc-mply with Federal i
*management Circular !-%fC 74-7, Attachment G, Paragraph 2. , pertaining to standards for
financial management systems in federally-funded activities. Pursuant thereto,
Contractor shall establish and maintain a financial management system providing:
a. Accurate, current, and complete disclosure of financial information
pertaining to its Contract program in accordance with County or Federal reporting
requirements,
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b. Effective control over and accountability for all Contract funds, -
property, and other assets, and
C. The ability to evaluate the effectiveness of program activities. i
Contractor shall adecuatelv Safeguard all Contract funds, property, and other assets
anC s:ali ensure that them- are used solely for purposes authorized under this Contract.
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13. Proper t- '.. h2-eme_nt Re� ulre :nrs. Contractor sha' ! cor_p'_• with applicable �
require meats establls:_ed by CC'lnty Or the U. S. DapartI ent of Labor governing the
procurement, O:.nerSnlp, use, and d1SJCS1t1CI of _
Ci equ'ip'ment and ogler personal I
property' (lncludi-Ii g minor equi-jment costing over SJO ler ite- a d u_eased expendable i
persona! property :ith a total inventory value o-.ger $300) . Contractor sl-all establish
a control system to ensure adequate safeguards to prevent loss, damage, or theft to i
property, incl ding CETy equip Went.
14. Property Records. Contractor shall maintain accurate records of any C.. N
equipment and other such property precured with Contract funds or otherwise acquired
-under- this Contract in accordance with requirements established by County or the U. S. i
Department of Labor, including Federal Management Circular FMC 74-7, Attachment N,
Paragraph 5.a. , pertaining to the maintenance of records to provide property description,
identification numbers, acquisition date and cost, source, location, use, condition, and
disposition. Contractor shall investigate and fully document any loss, damage or theft i
to property. \otwit^standing Paragraph 4. (Retention of Records) , page 1, of the General
Conditions, Contractor shall retain such property records for three years after the
disposition of such equipment or property.
15. Procurement Standards. Contractor shall comply with applicable State and
local laws, rules, and regulations governing the procurement of supplies, equipment,
and other materials and services, and with requirements established by County or the '
U. S. Department of Labor for such procurements with Contract funds, including Federal
eanagement Circular rSC 74-7, Attachment 0 (Procurement Standards) . Pursuant thereto,
Contractor shall:
a. :Maintain a code or standards of conduct governing the activities of its
officers, employees, or agents involved in procurement and prohibiting the solicitation
and acceptance of gratuities, favors, or anything of monetary value from subcontractors
or potential subcontractors.
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b. Conduct all procurement transactions in a manner so as to provide maxi^um
open and free competition and prevent conflicts of interest or noncompetitive practices
which may restrict or eliminate competition or otherwise restrain trade.
c. ;fake positive efforts to utilize small business and minority-owned business
sources of equip Went, supplies, and services and to allow these sources the maximum
possible opportunity to compete for the provision of equipment, supplies, and services
Procured utilizing funds under this Contract.
d. Utilize, for procurements over $10,000, the method of formal advertising,
with adequate purchase descriptions, sealed bids, and public openings; however, procure-
mants -may be negotiated to accomplish sound proc°uremenr it it is impracticable and
unfeasible to use formal advertising, as when:
(1) the public exigency will not permit the delay incident to advertising, i
(2) the material or service is available from only one person, firm,
or other sole source,
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(3) the procurement involves a contract for personal or professional
services or any service rendered b; an educational institution, or
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(!) no acceptable bids have been received after formal advertising.
Nevertheless, in all cases competition shall be obtained to the maximum extent practicable.
Contractor's records of such procurements shall contain justification for subcontractor
selection and any use or negotiation in lieu of formal advertising, and the basis for
the cost or price nego`iated.
16. Nepotis-. Contractor shall comply" with the Federal restriction prohiblting i
nepotism (29 CFR Subtitle y, Section 98. 22) . Pursuant thereto, Contractor shall not
hire any person in an administrati-ve capacity or Staff position fu_led under this
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17. Davis-Bacon :.'age Paths Contractor shall comple with applicable regulations
of the U. S. Department of Labor (29 CFR Subtitle Al , Section 98.29) regarding payment-
of prevailing wage rates to all laborers andmechanics employed by Contractor or any
subcontractor in any construction, alteration, or repair, including painting and
decorating, of projects, buildings or works which are assisted under tris Contract, i
in accordance with the Davis-Bacon Act, as amended. i
18. Final Contract Closeout. In the event that the services provided by Contractor
under this Contract are not purchased by County under a new contract following termination
of the within Contract, Contractor shall corply with final Contract closeout procedures
established by County or the U. S. Department of Labor. In such event:
a. Contractor shall provide County, within 60 days following the termination
of this Contract, all financial , program, performance, and other reports required by
County under this Contract.
b. Contractor shall account for any CETA ecuinment and other property, including
supplies and materials, procured with Contract funds or otherwise acquired under this
Contract.
c. This Contract may be amended to extend the term for up to 60 days to allot;
Contractor to incur allowable administrative costs during said 60-day closeout period
for the purpose of initiating a final closeout of this Contract, preparing the above
specified reports, and submitting said reports to County.
d. Under any such Contract amendment, County may reimburse Contractor
pursuant to Paragraph 4. (Pay==rent Demands) , page 1, of the Payment Provisions for such i
allowable administrative costs that are actually incurred, but subject to _.a Pa .went
Limit of this Contract or to the total a-ount of the amended PayMent Limit, s ould the
Payment Limit of this Contract be increased by Count': under said Contract amendment.
19. Assurances and Certifications. As a further condition, Contractor shall
comply with these Federal requirements and make these assurances and certifications
set forth in the "Assurances and Certifications" attached hereto, which are incorporated
herein by reference. i
20. novation. The parties, having entered into a prior one-month start-up contract, i
Number 28-427-1 for the parod from October 1, 19-7%, through October 31, 1977, hereby
agree to substitute this full �2=month Contract =or ~_he start-up ce^tract to cover said
period. Effective October 1, 1977, all contract rights and obligatic-s --he parties
will be governed by this full6i,"-^onto Contract.
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Subject to the General and Special Conditions, Contractor assures and certifies
that:
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A. General Assurances.
1. it will comply with the requirements of the Comprehensive E-p!oy ent and �
Training act of 1973, as amended (C-TA) (P.L. 93-203, 87 Stat. 839 and P.L. 93-567, 88 j
Stat. 184:5) , hereinafter referred to as the Act, and with the regulations and policies
promulgated thereunder.
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2. It will comply with Federal 'Management Circular (F`_C) 74-4 and 74-7, as
those circulars relate to the utilization of funds, the operation of programs, and
maintenance of records, books, accounts, and other docum-ents under the Act. i
3. If the regulations promulgated pursuant to the Act are amended or revised,
it shall comply with them or will notify the County within 30 days after promulgation of
the amendments or revision that it cannot so conform, so that the County may take
appropriate action_ including termination of this Contract, if necessary.
4. It possesses legal authority to enter into this Contract; a resolution,
motion or similar action has been duly adopted or passed as an official act of the - -- -
Contractor's governing body, authorizing the execution of this Contract, including all j
understandings and assurances contained therein, and directing and authorizing the person i
identified as the official representative of the Contractor to execute this Contract and
to provide such additional information as may be required.
5. It will comply with Title FI and SII of the Civil Rights Act of 1964,
(P.L. 88-352) , and in accordance with Title VI and VII of that act no person in the
United States shall on the grounds of race, color, sex, or national origin, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimi-
ra�lor_ under any program or actiV- , for which the Contractor receives Federal funding
(including this Contract) , and --ha Contractor will immeulately take any measures necessary
to effectuate this assurance. _ .-
6. It will comply with Title VI of the Civil Rights Act of 1964, (42 USC 2000d)
prohibiting em?lo�h ent discrin-nation where:
a. The primary purpose of a Contract activity is to provide employment, or
b. Discriminatory employment practices will result in unequal treatment of
persons who are or should be benefiting from the Contract-funded activity.
7. No person with responsibilities in the operation of any program under the �
Act will discriminate with respect to any program participant or any applicant for I
participation in such program because of race, creed, color, national origin, sex, age,
political affiliation or beliefs (sections 703(1) and 712) .
8. It will comply with the requirements of the provisions of the tiniform
Relocation Assistance and Real Property Acquisition Act of 1970 (P.L. 91-646) which �
provides for fair and equitable treatment of persons displaced as a result of Federal I
and federally assisted programs. I
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9. It will co:-ply with the provisions of the Patch act which limit the political
activity of employees. I
10. It will co=Silly with the requireMent that no program o der the Act shall
involve political activities (section 710 and 703(2)) .
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11. It will establish safeguards to prohibit employees from using their positions
for a puraose that is or gives the appearance of being motivated by a desire for pri•.ate
gain for themselves or others, particularly_ those with who^ they have family, business or
other ties (section 702(a)) .
12. It will give the U. S. Department of Labor, the U. S. Comptroller General,
and the County, through any authorized representative, the access to and the right to
examine all records, book's, papers or documents related to this Contract (section 713(2)) . I.
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13. Participants in Contractor's program will not be employed on the construction,
operation or :maintenance of that part of any facility which is used for religious instruc-
tion or worship (section 703(3)) .
14. Appropriate standards for health and safety in work and training situations
will be maintained (section 703(5)) .
15. Conditions of employment or training will be appropriate and reasonable I
with regard to the type of work, the geographical region and the proficiency of the
Contractor (section 703(4)) .
16. It will ensure provision of worker's compensation protection to participants
in on-the-job training, work experience, or public service employment programs up-der the
Act at the same level and to the same extent as other employees of the employer who are
covered by a State or industry worker's compensation statute; and provision of worker's I
compensation insurance or medical and accident insurance for injury or disease resulting
from their participation to those individuals engaged in any program activity under the i
Act, i.e. , work experience, on-the-job training, public service employment, classroom
training, services to participants, and other activities, where others similarly engaged I
are not covered by an applicable worker's compensation statute (sections 703(6) and 208(4)) . i
17. Its program will not result in the displacement of employed workers or I
ipair existing contracts for services or result in the substitution of Federal funds
for other funds in connection with work that would otherwise be performed (section 703(7)) .
18. Training will not be for any occupations which require less than two weeks
of pre-employment training, unless irmediate employment opportunities are available in
that occupation (section 703(8)) .
19. Training and related services will, to the maximum extent practicable, be I
consistent with every individual's fullest capabilities and lead to employment opportunities i
which will enable participants to become economically self-sufficient (sections 703(9) ,
105(x) (6)) -
20. Institutional skill training and training on the job shall only be for I
occupations in which the Secretary of Labor or the County has determined there is reasonable i
expectation for employment (section 703(10)) .
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21. CETA funds will, to the extent practicable, be used to supplement, rather I
than Supplant, the level of funds that would otherwise be available for the planning and
administration of prograns under this Contract (section 703(11)) .
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22. It will submit reports as required by the Secretary or the County and will
maintain records and provide access to theme as necessary for the Secretary's or the
County's review to assure that funds are being expended in accordance with the purposes
and provisions of the Act, including the maintenance of records to assist the Secretary
or County in determining the extent to which the program meets the special needs of
disadvantaged, chronically unemployed, and lora income persons for meaningful employment
opportunities (sections 703(12) and 311(c)) .
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23. Its s i1=, to the maxiaum extent feasible, contribute to the
ecczo ational deveiep_e__ or uD;rard mobility of individual participants (section 703(13)) .
` 24. Its pr-.^gr= has adequate admi nistrati':e and accounting controls, personnel �
star^_dards, evaluation DrocedL`res, availability of in-service training and tec nical
assistance programs, ar:d other policies as may be necessary to promote the effective
us=- of funds (section 1103(14)) .
25. Its pr.-gra` takes appropriate provision for the manpower reeds of youth in
the area served (sectio: 703(15)) .
26. Individuals receiving training on the job shall be compensated by the employer
__ such rates, including periodic increases, as may be deemed reasonable under regulations �
prescribed by the Secretary, but in no event at a rate which is less than the highest of:
(a) the minimum wage rate specified in section 6(a) (1) of the Fair Labor Standards act
of 1938; (b) the State or local mini un wage for the most nearly comparable covered
e—ployzent; (c) the pre^.ailing rates of pay for persons employed in similar occupations i
by the same employer; or (d) the minimum entrance rate for inexperienced workers in the
same occupation in the establishment or, if the occupation is new to the establishment,
=h prevailing entrance rate for the occupation. among other establishments in the community
or area or any minimum rate required by an applicable collective bargaining agreement.
27. It will ccm?ly =«it the labor standards requirements set out in section 706
of the act.
28. Services and activities provided under this Act will be administered by or
L--der -the supervision_ of the Contractor (sections 105(a) (1) (3) and 205(c) (1) . �
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29. No funds made available under the Act shall be used for lobbying activities
viclation c= 18 LSCA 1913.
30. Tor contracts a'1d subcontracts in excess of $100,000, or where the contracting �
o_ticer has determined teat orders under an indefinite quantity contract or subcontract
_r any year will exceed 5100,000, or if a facility to be used has been the subject of a
cor_ iction under the Clean Air Act (42 T .S.C. 1857C-8(c) (1)) or the Federal Water Pollution �
Control Act (33 U.S.C. -319(C)) and is listed by the Environmental Protection Agency (E?AQ
or is not otherwise exempt: (a) no facility to be utilized in the performance of this i
Contract has beer_ listed on the E A List of Violating Facilities; (b) it will notify
County, prior to award, of the receipt of any com unication from the Director, Office of
=aderal Activities, U.S. Eavi 'c=entai Protection [agency, indicating that a facility to
be utilized for this Contract is under consideration_ to be listed on the EPa List of
Violating Facilities; and (c) it will include sUbstantially this assurance, i.nclad-ing
this third part, in every non-exempt contract or subcontract.
B. Additional Assurances for Title I Programs.
In carrying out programs under Title I of the Act:
1. Manpower services, including job development, will be provided to those most
n need or them includinga low income persons and persons of limited i_glis -speakipg �
ability, and that the need for continued Funding of programs or demonstrated effectiveness
is considered in serving such personas (section 105(a) (1) (D)) .
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2. Programs of institutional skill training shall be designed for occupations
in Wh=ch skill shortages exist (section 105(a) (6)) .
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NL--ber28 - 427 - 2
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3. Its program meets all the requirements of section 105(x) and the Contractor I
will ccrmiv with all provisions of the Act (se--tion 105(b)) . I
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4. It will make suCh arrangements as are prescribed by regulation to assist i
the Secretary of Labor in carrying out his responsibilities under sections 105 and 108
of to Act (section 105(a) (7)) .
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5. Special consideration will be given to the reeds of eligible disabled
veterans, special veterans, and veterans who served in the Arced Forces and who received
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ot_.er than a dishonorable discharge within 4 years before the date of their application.
Cop-tractor, in selecting participants for program funded under Title I of the Act, shall �
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take into consideration the extent that such veterans are available in the area. Specific
effort should be made to develop appropriate full or part-time opportunities for such !
veterans. The Contractor should utilize the assistance of the State and local veterans !
employr-ent service representative in formulating its program objectives. On a continuing
' and timely basis, information on job vacancies and trainir_g opportunities funded under
Title I of the Act shall be provided to the State and local veterans employment service
representative for the purpose o_ disseminating information to eligible veterans (section �
10-:(b) of Emergency Jobs and Unemployment Assistance Act of 1974) .
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Centra Costa Count} 0 O Standard Form
GENERAL CONDITIONS
(Purchase of Services)
1. Compliance with Law. Contractor shall be subject to and comply- with all Federal,
State and local laws and regulations applicable with respect to its performance hereunder,
including but not limited to, licensing, emplovment and purchasing practices; and wages, I
hours and conditions of employment.
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2. Inspection. Contractor's performance, place of business and records pertaining
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to this Contract are subject to monitoring, inspection, review and audit by authorized
representatives of the County, the State of California, and the United States Government. i
3. Records. Contractor shall keep and make available for inspection by authorized
representatives of the County, the State of California, and the United States Government,
the Contractor's regular business records and such additional records pertaining to this
Contract as may be required by the County.
4. Retention of Records. The Contractor and County agree to retain all documents
pertaining to this Contract for three years from the date of submission, of Contractor's I
final payment demand or final Cost Report (whichever is later) under this Contract, and
until all Federal/State audits are complete and exceptions resolved for the funding
period covered by this Contract or for such -further period as nay be required by law.
Upon request, Contractor shall make these records available to authorized reo_resentatives i
of the County, the State of California, and the United States Government.
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5. Termination.
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a. i:ritten Notice. This Contract may be terminated by either party, at their j
sole discretion, upon thirty-day advance written notice thereof to the other, or
cancelled immediately by written mutual consent.
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b. Failure to Perform. The County, upon written notice to Contractor, may
terminate this Contract should the Contractor fail to perform properly any of its i
obligations hereunder. In the event of such termination, the County may proceed with
the work in any reasonable manner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract. '
C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event i
that Federal, State, or other non-County -funding for this Contract ceases, this Contract
is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed
upon by the parties. Except as expressly provided -herein, no other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contract, including but not limited
to,monitoring, auditing, billing, or regulatory changes, may be developed and set
forth in a written Informal Agreement entered between the Contractor and the County. i
Such Informal Agreements shall be designated as such and shall not be amendments to i
this Contract except to the extent that they further detail or clarify that which is
already required hereunder. Such Informal Agreements may not enlarge in any manner
the scope of this Contract, including any sums of money to be paid the Contractor as !
provided herein. Informal Agreements may be approved and signed by the head of the
County Department for which this Contract is made or his designee.
8. `codifications and Amendments. j
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a. General Amendments. This Contract may be modified or amended by a
written document executed bv_ the Contractor and the Contra Costa Countv Board of i
Supervisors or, after Board approval, by its designee, subject to any required State
or Federal approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment
Provisions and the Service Plan may be amended by a written administrative amendment
executed by tae Contractor and tae CountyAdministrator or his designee, subject to
any required State or Federal approval, provided that such administrative amendments
may not materially° change the Payment Provisions or the Service Plan. I
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(A-4616 REY 6/76)
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Contra Costa CountyO O Standard Form/ i
GENERAL CONDITIONS
(Purchase of Services)
9: Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for which this Contract
is made or his designee or in accordance with the applicable procedures (if any_ )
required by the State or Federal Government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California. i
b. Any action relating to this Contract shall be instituted and prosecuted
in the courts of Contra Costa Countv. I
11. Conformance with Federal and State Regulations. Should Federal or State
regulations touching upon the subject of this Contract be adopted or revised during
the term hereof, this Contract shall be amended to assure conformance with such
Federal or State requirements.
12: No Waiver by County. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by any officer, agent or employee
of the County indicating the Contractor's performance or any part thereof` complies
with the requirements of this Contract, or acceptance of the whole or any part of
said performance, or payments therefor, or any combination of these acts, shall not
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relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall
the County be thereby estopped from bringing any action for damages or enforcement
arising from any failure to comply_ with any of the terms and conditions hereof.
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13. Subcontract and Assignment. Tris Contract binds the heirs, successors, i
assigns and representatives of Contractor. The Contractor shall not enter into
subcontracts for any work contemplated under this Contract and shall not assign this
Contract or monies due or to become due, without the prior written consent of the
County Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two independent
contractors and is not intended to and shall not be construed to create the relationship
of agent, servant, employee, partnership, joint venture or association.
13. Conflicts of Interest. Contractor Dromises and attests that the Contractor
and any members of its governing boat' shall avoid any actual or potential conflicts of i
interest. If Contractor is a corporation, Contractor agrees to furnish to the County_
upon demand a valid cepy of its most recently adopted bylaws and also a complete and
accurate list of its governing body (Board of Directors or Trustees) and to timely
update said bylaws or the list of its governing body as changes in such governance
occur.
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16. Confidentiality. Contractor agrees to comply and to require its employees
to comply* with all applicable State or Federal statutes or regulations respecting confi-
dentiality, including but not limited to, the identity of persons served under this i
Contract, their records, or services provided tiem, and assures that:
a. All applications and records concerning any individual made or kept by i
Contractor or any public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly_ connected with the administration of
such service.
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
and partners of the above Drovisions, and that any person knowingly and intentionally
disclosing such information other than, as authorized by law may be guilty of a
misdemeanor. i
17. \ondiscriminatorv_ Services. Contractor agrees that all goods and services
under this Contract shall be available to all qualified persons regardless of age,
sex, race, religion, color, national origin, or ethnic background, and that none
shall be used, in whole or in Part, for religious worship or instruction.
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GENERAL CONDITIONS j
(Purchase of Services) j
18. Idemnification. The Contractor shall defend, save harmless and indemnify the
County and its officers, agents and employees from all liabilities and claims for damages i
for death, sickness or injury to persons or property, including without limitation, all
consequential damages, from any cause whatsoever arising from or connected with the I
operations or the services of the Contractor hereunder, resulting from the conduct,
negligent or otherwise, of the Contractor, its agents or employees. `= ''----� 4.
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19. Insurance. During the entire term of this Contract and any extension or
modification thereof, the Contractor shall keep in effect insurance policies meeting
the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Liability Insurance. The Contractor shall provide a policy or policies
of comprehensive liability insurance, including coverage for owned and non-owned auto-
mobiles, naming the County and its officers and employees as additional insureds, with
a minimum combined single limit coverage of S500,000 for all damages because of bodily
injury, sickness or disease, or death to any person and damage to or destruction of
property, including the loss of use thereof, arising from each accident or occurrence. i
b. Workers' Compensation. the Contractor shall provide the County with a
certificate of insurance evidencing workers' compensation insurance coverage for its
employees.
c. Additional Provisions. The policies shall include a provision for thirty
(30) days written notice to County before cancellation or material change of the above j
specified coverage. Said policies shall constitute primary insurance as to the County,
the State and Federal Governments, their officers, agents, and employees, so that other j
insurance policies held by them shall not be required to contribute to any loss covered
under' the Contractor's insurance policy or policies. Not later than the effective date
of this Contract, the Contractor shall provide the County with a certificate(s) of i
insurance evidencing the above liability insurance.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in. the United States mail, postage prepaid. Notices to
the County shall be addressed to the head of the County Department for which this
Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street,
'•.artinez, California 94553. Notices to the Contractor shall be addressed to the
Contractor's address designated herein. . The effective date of notice shall be the
date of deposit in the mails or of other delivery.
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21. Primacy of General Conditions. Except for Special Conditions which expressly j
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit anv term of the General Conditions.
22_ Nonrenewal. Contractor understands and agrees that there is no representation,
implication, or understanding that the services provided by Contractor under this
Contract will be purchased by County under a new contract following expiration, or
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase of all or any such services from Contractor.
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(A-4616 REV 6/76) -3-
E a"L� P.0 Scx -4n
i ° so I
Eajpt Count I
Re-rource Center Ex_t DreC
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I+ is herehy resolved i;;' the -Board Of ✓Ire -..rs of CCSt C=ty
?esotrce Center,
Inc. Tha-`:
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I . Th.-- Proposed CETA Tit le I co.tr_, for FY 77-73 5e'-eeen �
I Contra Costa runty -.u.-an "esourCas Agency ''=n.:)ower
^ro*--c'l and tie East
.49SCL•Ce :ten tie
r, Inc. as
co-trac+or s^oulc be and the sa-e is hereby ax)roved.
7. The Director of Fast County =aso::r ce Center, ? e Je^-a-
^� r, atric
is ^ereby aut[,orized and direr-ed to sign and execute
said acreament for and on be`al . of the Easy Courtv
a0ResourceCenter.
Passed and adOeted J`-. the Board of Directors of East Cour
"esO::r e ren"ier at its "•_-nth o rd OfDirectors
I � 3 r•��. i•:_
tn-. I9,h dap O r� , 17.7, ..•y 'ian 1r--^as votle O'
said .,^ard. -
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r` I
Joh^ Gue rrero, '.hair-)ersCn
Vis' ^-oJity Resource Ce^ter
I'3`a E. 4th St.
Pittsbt:r Calif. 9=5055
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Sicnature for verification is:
P - i
rice Jensen
Board Members:
John Guerrera Stuart Watson Mark Shaffer
Employment Development Dept. Contra Costa County Public Defender
Bernice McNamara Probaon George Chaffey
Many Hands Joe Archimede Lega'Aid
Robert Griffin Mexican-American Laura Brandes
Pittsburg Police Political Assn. City of P,tsburg
Community Relations Unit Planning
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' :,ontra Costa County _ 0 0 Standard Form
STANTARD CONTRACT
(Purchase of Services)
1. Contract Identification. (Start-Up Contract) Number 28 - 427 — -1
Department: Human Resources Agency Manpower Project
Subject: Provision of administration and staff services for a Specialized CETA'
Unit for Ex-offenders serving residents of Contra Costa County
(excluding the City of Richmond)
2. Parties. The County of Contra Costa California (County) , for its Department named "
above, and the following named Contractor mutually agree and promise as follows:
Contractor: EAST COUNTY RESOURCE CENTER
Capacity: Nonprofit California corporation I
Address: 159 East 4th Street, Pittsburg, California 94565 i
3. Tern. The effective date of this Contract is October 1, 1977 and it
terminates October 31. 1977 unless sooner terminated as provided herein.
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4. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ 9,070 ,
5. Countv's Obligations. County shall make to the Contractor those payments described
in the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
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6. Contractor's Obligations. Contractor shall provide those services and carry out
that work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions
and Special Conditions (if any) attached hereto, which are incorporated herein by
reference.
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8. Project. This Contract implements in whole or in part the following described
Project, the application and approval documents of which are incorporated herein by
reference: Contra Costa County FY 77-78 CETA Title I Annual Plan and Prime Sponsor
Agreement (U. S. Dept. of Labor Grant x=06-8004-10), and any modifications or revisions
thereof.
9. Legal Authority. This Contract is entered into under and subject to- the following
legal authorities: Title I of the Comprehensive Employment & Training Act of 1973 (CETA),
as amended (P.L. 93-203, 87 Stat. 839; P.L. 93-567, 88 Stat. 1845), 29 USCA Section 801ff;
California Government Code Sections 26227 and 53703.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
I
BY
xRKMUWJM Board of Supervisors
Designee
(Designate official capacity in business
7:::::R*J. Olsson, County C and affix corporation seal)
State of California ) ss. i
County of Contra Costa )
De
ACMOWLEDGE<MENT (CC 1190.1)
The person signing above for Contractor -
Recommended by Department known to me in those individual and
�? business capacities, personally appeared
before me today and acknowledged that he/
By � 1� /`�/��/j,Q�YLi they signed it and that the corporation
/. Designee or partnership named above executed the
within instrument pursuant to its bylaws
—� or a resolution of its board of directors.
Form Approved: County Counsel
- - / Dated: 11j/d ,o,� o��, /Q7-7
—
Deputy .io
'fir= _4/Deputy County Clerk
ROBERT I PROCTOR
DEPUTY COUNTY CLERK
(A-4617 REV 6/76) Contra Costa County, California
{Microfilmed with board order
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Contra Costa County Standard Form
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PAYMENT PROVISIONS
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(Cost Basis Contracts)
Number 2 Q lJ
- 427 - 1
1. Pa}:hent Basis. County shall in no event pay to the Contractor a sum in
excess of the total amount specified in the Payment Limit of this Contract. Subject I
to the Pa}m-ent Limit, it is the intent of the parties hereto that the total payment
to the Contractor for all services provided for County under this Contract shall be
only for costs that are allowable costs (see Paragraph 3. below) and are actualli_
incurred in the performance of Contractor's obligations under this Contract.
2. Payment Amounts. Subject to later adjustments in total payments in
accordance with the below provisions for Cost Report and Settlement, Audits, and I
Audit Exceptions, and subject to the Payment Limit of this Contract, County will
pay Contractor: [Check one alternative only. ]
[ ] a. $ monthly, or
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[ ] b. $ per unit, as defined in the Service Plan, or - _
[X ] c. An amount equal to Contractor's allowable costs that are actually
incurred each month, but subject to the "Budget of Estimated Program
Expenditures" included in the Service Plan.
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3. Allowable Costs. Contractor's allowable costs are only those which are i
determined in accordance with: I
[Check one alternative only.]
[ R] a. General Services administration Federal Management Circular -FMC 74-4,
Attachment A (Principles For Determining Costs -Applicable To Grants i
and Contracts .tdith State and Local Governments) and Attachment B
(Standards For Selected Items of Cost) , and, subject to said Attachments
A and B. such other documents (if any) specified in the Service Plan
regarding:
(1) - Principles for determining and allocating the allowable costs
--of providing those services set forth in the Service Plan, and
(2) Standards for determining the allowability of selected items of
costs of providing those services set forth in the Service Plan,
or
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[ ] b. Such State regulations and documents as are set forth in the Service i
Plan regarding accounting guidelines, including standards for determining
allowable or non-allowable costs.
4. Payment Demands. Contractor shall submit written demands monthly or as specified
in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment
Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner
and form prescribed by County. Contractor shall submit said demands for payment for I
services rendered no later than 90 days from the end of the month in which said services
are actually rendered. Upon approval of said payment demands by the head of the County
Department for which this Contract is made or his designee, County will make payments
as specified in Paragraph 2. (Payment Amounts) above. i
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(A-4618 REV 6/76) -1- - -
s _ v
Contra Costa County Standard Form
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PAYZ;F_%T PROVISIONS I
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(Cost Basis Contracts)
Number I
- - I
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5. Right to Withhold. County has the right to withhold payment to the Contractor I
when, in the opinion of the County expressed in writing to the Contractor, (a) the
Contractor's performance, in whole or in part, either has not been carried out or is
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insuf=iciently documented, (b) the Contractor has neglected, failed or refused to
furnish information or to cooperate with any inspection, review or audit of its I
program, work or records, or (c) Contractor has failed to sufficiently itemize or I
document its demand(s) for payment.
6. Cost Report and Settlement. No later than sixty (60) days following the
termination of- this Contract, Contractor shall submit to County a cost report in the
fora required by County, showing the allowable costs that have actually been incurred I
by Contractor under this Contract. If said cost report shows that the allowable costs
that have actually been incurred by Contractor under this Contract exceed the payments
made by County pursuant to Paragraph 2. (Payment Amounts) above,- County will remit any
such excess amount to Contractor, but subject to the Payment Limit of this Contract.
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If said cost report shows that the payments made by County pursuant to Paragraph 2.
(Payment Amounts) :above.exceed the allowable costs that have actually been incurred
by Contractor under this Contract, Contractor shall remit any such excess amount to
County. - - .-
7. Audits. The records of the Contractor may be audited by the County, State,
or United States government, in addition to any certified cost report or audit required
by the Service Plan. Any certified cost report or audit required by the Service Plan
shall be submitted to County by Contractor within such period of time as may be expressed =�
by a-pplicable State or Federal regulations, policies or contracts, but in no event later
than 18 -months from the termination date of this Contract. If such audit(s) show that I
the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the i
allowable costs that have actually been incurred by Contractor under this Contract,
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including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement)
above, then Contractor agrees to pay to County within 30 days of demand by County any
such excess amount. if such audit(s) show that the allowable costs that have actually
been incurred by Contractor under this Contract exceed the payments made by County i
pursuant- to Paragraph 2._- (Payment Amounts) above, including any adjustments made pur-
suant to Paragraph 6.- (Cost Report and Settlement) above, then County agrees to pay to j
Contractor any such excess amount, but subject to the Payment Limit of -this Contract.
8. Audit Exceptions.- In addition to its obligations under Paragraph 7. (Audits) I
above, Contractor agrees- to` accept'responsibility for receiving, replying to, and/or
complying with any audit:-exceptions"by appropriate"County,: State or Federal auditi
agencies occurring as a result of-its- performance: of this Contract. Contractor also
agrees topayto the County within- 30 days of demand- by-County the full amount of the --
County's
he County's liability, if-any, to the State and/or- Federal governmentresultingfrom any 1
audit exceptions, to the extent such are attributable to the Contractor's failure to _ 1
perform properly any of its obligations under this Contract. - I
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(A-4618 REV 6/76) -2-
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O SERVICE PLAN O
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?lumber28 - 427 - 1
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1. Service Specifications. EAST COUNTY RESOURCE CENTER (Contractor)
shall provide during the term of this Contract certain administration and staff
services to establish and operate a Specialized CETA Unit for CETA applicants
and enrollees who are ex-offenders residing in and/or paroled to Contra Costa County
(excluding the City of Richmond). In doing so, Contractor shall provide a program 0-eight (8) integrated CETA Unit services hereunder, as follows:
a. Reception and Referral Service. For all such ex-offender applicants
who have not been released from detention by a federal, state, or county correctional
institution in the 90-day period immediately preceding the date of application for
services, Contractor shall:
(1) Provide basic information and orientation regarding the County's
CETA Manpower Program, giving special emphasis to CETA enrollment procedures.
(2) Determine the CETA eligibility of all such applicants, as prescribed
by County and CETA regulations.
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(3) Refer applicants who are found to be eligible to the appropriate
tCounty CETA Unit which serves the applicant's residential area for services and
ttt enrollment.
b. Orientation and Preassessment Service. For all such ex-offender
applicants who have been released from detention by a federal, state, or county
correctional institution in the 90-day period immediately preceding the date of i
application for services, Contractor shall:
(1) Provide basic information and orientation regarding the County's
CETA Manpower Program.
(2) Determine the CETA eligibility of all such applicants, as prescribed
by County and CETA regulations.
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r (3) Collect information concerning each applicant's work history,
C educational background, basic skills, and vocational interests and aptitudes. i
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- (4) Determine each eligible applicant's general appropriateness for i
County's CETA Manpower Program through preassessment of the applicant; i.e. , through
consideration of the applicant's general objectives in seeking services and the
applicant's physical, intellectual, emotional, and legal ability to continue parti-
cipation in Contractor's CETA Unit program (i.e., ability to undergo full vocational i
I assessment as set forth below).
(5) Refer applicants who are found to be both eligible and generally
appropriate for County's CETA Manpower Program (hereinafter referred to as potential
CETA enrollees) to the Vocational Assessment Service; and refer applicants who are
found to be eligible but inappropriate for County's CETA Manpower "Program to other
appropriate helping agencies, as needed and available.
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(6) Conduct preliminary follow-up on each CETA-eligible applicant,
as follows: i
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{ (a) For each CETA-eligible applicant referred to the Vocational
Assessment Service, preliminary follow-up shall consist of direct contact with
each applicant, within seven (7) working days from the date of referral, to ensure
that full vocational assessment has been initiated or that the applicant has with-
drawn from further participation in Contractor's CETA Unit program.
(b) For each CETA-eligible applicant referred to another helping
agency in lieu of further participation in Contractor's CETA Unit program, prelimi-
nary follow-up shall consist of at least one contact with the applicant to be made i
not more than one (1) month after the date of referral, to assess whether or not i
the referral was effective in addressing the applicant's needs; if the initial
referral was not effective, Contractor shall provide further referral and follow-up
services as desired by the applicant and needed to ensure that his/her needs are
addressed.
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Initials: 41
Cdnaactor County Dept.
-1- i
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SERVICE PLAN
9 Q
Number 2 v 4 2 1 I
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C. Vocational Assessment Service. In providing this CETA Unit service,
Contractor shall:
(1) Make a full vocational assessment of each potential CETA enrollee
referred from the orientation and Preassessment Service set forth above.
(2) Determine each potential CETA enrollee's specific appropriateness
for County's CETA Manpower Program, through consideration of the capability of the i
program to eliminate the potential CETA enrollee's barriers to employability and
to produce permanent, unsubsidized, full-time employment for the enrollee.
(3) Refer persons found to be specifically appropriate for County's
CETA Manpower Program to the Intake Service for formal enrollment in County's
CETA Manpower Program; and refer persons found to be inappropriate to other helping
agencies, as needed and available. i
d. Intake Service. In providing this CETA tint service, Contractor shall:
(1) Complete intake on all potential CETA enrollees who are found to
be specifically appropriate for County's CETA Manpower Program and are referred i
from the Vocational Assessment Service, and formally enroll such persons in the
County's CETA Manpower Program, as prescribed by County and CETA regulations.
(2) Refer all new CETA enrollees to the EDP Development and Vocational
Counseling Service for further participation in County's CETA Manpower Program.
e. EDP Development and Vocational Counseling Service. inprovidingthis
CETA Unit service, Contractor shall:
(1) Prepare and maintain an Employability Development Plan (EDP) for
each CETA enrollee referred from the Intake Service, in accordance with the enrollee's
skills, aptitudes, experience, and interests, specifying an appropriate sequence of
training and/or services which will result in permanent, unsubsidized, full-time
employment for the enrollee; the EDP may be prepared during the Vocational Assess-
ment Service.
(2) Provide individualized orientation for each such CETA enrollee,
detailing the particular opportunities, limitations, requirements, and available
services and training pertinent to his/her participation in County's CETA Manpower
Program; this orientation may be provided during the Vocational Assessment Service. i
(3) Refer such CETA enrollees to appropriate CETA services and training
programs and other available training and employment opportunities, in accordance
with each person's EDP.
(4) Refer such CETA enrollees to the Supportive Services and Allowance
Payment Certification Service for receipt of supportive services and allowances as
needed and available, and in accordance with each person's EDP. ''•
(5) Conduct vocational counseling follow-through for each CETA enrollee
for whom Contractor has prepared an EDP, throughout the enrollee's participation in
County's CETA Manpower Program, and for other ex-offender CETA enrollees who are
referred to Contractor by other County CETA Units for vocational counseling follow- i
through for the time specified by the referring CETA Unit, as needed to ensure that
the enrollee progresses toward the fulfillment of his/her EDP; such vocational
counseling follow-through shall consist of the following:
(a) Periodic contact with each CETA enrollee and appropriate
assistance, as needed, to confirm his/her enrollment in corresponding CETA services
and manpower programs; I
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(b) Creation and maintenance of a counseling file for each enrollee-
(c) Counseling enrollees on personal adjustment problems;
(d) Referral of enrollees for needed CETA supportive services; and
(e) Initial direct contact with each enrollee placed on a job
within thirty (30) days after job entry.
Initials: _f� i
Uc3ttt-tactor County Dept.
SERVICE PLAN i
Number 2 V -- 4 2 7 — 1
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f. Supportive Services and Allowance Payment Certification Service. In I
providing this CETA Unit service, Contractor shall:
(1) Certify the need of each CETA enrollee (who is referred from the
EDP Development and Vocational Counseling Service) for available CETA supportive
iservices and allowance payments, and compute the amounts for such payments (as may
{ be made by County), in the manner prescribed by County and in accordance with the
i determinations of Contractor's vocational counselor regarding fulfillment of each
enrollee's EDP.
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(2) Document enrollee attendance in related training and service
activities for which supportive services and/or allowance payments are needed.
(3) Prepare and submit all documentation as required by County for
County's payment of needed CETA supportive services and allowances to CETA enrollees i
referred from the EDP Development and Vocational Counseling Service.
g. Job-Seeking Preparation Service. In providing this CETA Unit service,
Contractor shall:
(1) Help referred CETA enrollees (including those ex-offenders
referred by other County CETA Units) acquire the necessary motivation, information,
and skills that will enable them to compete successfully in obtaining employment.
(2) Provide such CETA enrollees with guidance and counseling that will
enable them to identify their own level of skill and vocational expertise and to
match these with labor market opportunities.
(3) Refer CETA enrollees to resources and contacts in public and
private job-finding agencies and to employment opportunities that will allow them
to utilize their marketable skills.
h. Job Development/Placement & OJT Service. In providing this CETA Unit
service, Contractor shall:
(1) Establish and maintain contacts with employers for the purpose of
developing jobs for CETA enrollees (including those ex-offenders referred by other
County CETA Units).
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(2) Develop individual employment opportunities with prospective i
employers for CETA enrollees.
(3) Negotiate and write on-the-job training (OJT) contracts to establish
job positions with employers for CETA enrollees (said OJT contracts shall be between
Contractor and the respective employer and in the form prescribed by County).
(4)- Establish and maintain a file of job-ready or nearly job-ready
CETA enrollees referred by vocational counselors.
(5) Place CETA enrollees in OJT contract job positions. i
(6) Place CETA enrollees in permanent, unsubsidized, full-time jobs. i
(7) Conduct follow-up on each referred CETA enrollee during the
initial thirty (30) day period following job entry or for the duration of employ-
ment under an OJT contract; such follow-up shall consist of the following: i
(a) Periodic contact with each job-placement participant during i
the initial thirty (30) day period following job entry, and appropriate assistance,
as needed, until a satisfactory adjustment in the new job is confirmed, and for up !
to thirty (30) days following termination from CETA enrollment to enable such
participants to retain employment.
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(b) Periodic contacts with each OJT participant throughout the
duration of OJT contract employment, and appropriate assistance, as needed, to
ensure a satisfactory adjustment in the OJT position.
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Initials:
C?hY,factor County Dept.
SSERVICE PLAN Q
Number 2 8 - 4 2 '7 - 1
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(c) Counseling of participants on job-related problems.
(d) Mediating with employers on behalf of CETA enrollees to i
resolve problems related to changes in the original conditions of job placement.
(e) Initial direct contact with each enrollee placed on a job
and with his/her employer within fifteen (15) working days after job entry.
2. Service Delivery and Performance Standards. Contractor shall provide
services under this Contract such that the following primary performance standards
are met during the Contract term; i.e. , Contractor shall:
a. Job Placement.
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(1) Place at least three (3) CETA ex-offenders (who are enrolled
by Contractor) in permanent, unsubsidized, full-time jobs.
(2) Place at least 65% of the total number of CETA ex-offender
enrollees who are referred to Contractor during the term of this Contract by
County's other CETA Units for job development/placement services as part of an
EDP prepared by the referring CETA Unit. I
b. OJT. Ensure that at least 70% of all CETA ex-offender enrollees
placed in new OJT contract job positions established hereunder will retain
permanent, unsubsidized, fulltime employment upon termination of their respective
OJT contract job positions.
c. Administration. Keep and maintain such documents, records, and accounts
as may be required by County or the Federal statutes, regulations, guidelines, bulle-
tins, and circulars applicable hereto. Contractor shall compile, compute, and
provide to County all such statistics, program reports, and records as may be
required by County. Said documents, accounts, statistics, reports, and records i
shall be maintained and provided by Contractor in the form and manner prescribed
by County.
3. Compliance with Federal Requirements. Contractor shall comply with all
Federal regulations, guidelines, bulletins, and circulars applicable to Title I
of the Comprehensive Employment and Training Act of 1973, as amended, including
Title 29 of the Code of Federal Regulations, Subtitle A, Parts 94, 95, and 98, as.
published in the Federal Register, Vol. 41, No. 124, Friday, June 25, 1976, and
Vol. 42, No. 93, Friday, May 13, 1977; as may be revised and amended; and which
are incorporated herein by reference.
4. Allowable Contract Costs. In accordance with Paragraph 3. (Allowable
Costs), page 1, of the Payment Provisions, Contractor shall also determine its i
allowable costs under this Contract pursuant to CETA regulations (29 CFR
Subtitle A, Sections 98.12 and 98.13), pertaining to:
a. General purposes for CETA expenditures.
b. Direct and indirect costs,
c. Policies and procedures,
d. Restrictions on use of funds,
e. Expenditures for building repairs, maintenance, and capital improvements, i
f. Allowable cost categories,
g. Classification of costs by category,
h. Examples of properly chargeable costs, i
i. Administrative costs,
j. Travel costs, and
k. Allocation of allowable costs among program activities. 1
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5. FY 77-78 Contract. This one-month start-up contract shall be subject to any
further agreement which Contractor and County may enter into covering the provision of
services during Federal FY 1977-78 (10/1/77 - 9/30/78), in accordance with the
Contra Costa County FY 77-78 CETA Title I Annual Plan and Prime Sponsor Agreement.
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Initials: �n�
Cractor County Dept. '
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SERVICE PLAN i
42 '07 - I
5. Budget of Estimated Program Expenditures.
a. Contractor shall provide services under this Contract in accordance with i
the following budget of esti-at-ed program expenditures:
Cost Categories Contract Terms
(1) Administration $ 787
(2) Enrollee Training (including S 1,415 1,415
for OJT Contract Payments)
(3) Manpower Services 6,868
(4) Enrollee Wages -0-
(5) Enrollee Fringe Benefits $ -0-
TOTAL (Contract Payment Limit) $ 9,070
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b. The above budget shall be subject to a Contractor's Detailed Expenditure
Schedule, which shall subcategorize in specific detail the above cost categories and
line item budget amounts and shall be subject to approval by County. Contractor shall i
maintain a current Detailed Exper.3iture Schedule continuously on file with County's
Manpower Project Office, in the form and manner prescribed by County.
c. Subject to the Payment Limit of this Contract, each line item budget
a_ouat specified above may be changed, but only with prior written authorization from
the County' s Human Resources Agency Director or h:_s designee. To accomplish this,
Contractor shall submit to County a revised Detailed Expenditure Schedule (prior to
mple-entatior.) , showing any proposed changes in the subcategories and detailed line
_tem budget amounts. Upon receiving prior written approval of its revised Detailed
Expenditure Schedule from County, Contractor may implement the appropriate budget
changes.
Initials:
Co-JtAactor County Dept. i
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b,rp_-_ osta County 0 O Standard Form
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GENERAL CONDITIONS I
(Purchase of Services)
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1. Compliance with Law. Contractor shall be subject to and comply with all Federal,
State and local laws and regulations applicable with respect to its performance hereunder,
including but not limited to, licensing, employment and purchasing practices; and wages,
hours and conditions of employment.
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2. Inspection. Contractor's performance, place of business and records pertaining i
to this Contract are subject to monitoring, inspection, review and audit by authorized
representatives of the County, the State of California, and the United States Government.
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3. Records. Contractor shall keep and make available for inspection by authorized
representatives of the County, the State of California, and the United States Government,
the Contractor's regular business records and such additional records pertaining to this i
Contract as may be required by the County. i
4. Retention of Records. The Contractor and County agree to retain all documents
pertaining to this Contract for three years from the date of submission of Contractor's
final payment demand or final Cost Report (whichever is later) under this Contract, and
until all Federal/State audits are complete and exceptions resolved for the funding I
period covered by this Contract or for such further
p period as may be required by law. �
Upon request, Contractor shall make these records available to authorized representatives I
of the County, the State of California, and the United States Government.
5. Termination.
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a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, upon thirty-day advance written notice thereof to the other, or
cancelled immediately by written mutual consent.
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b. Failure to Perform. The County, upon written notice to Contractor, may
terminate this Contract should the Contractor fail to perform properly any of its
obligations hereunder. In the event of such termination, the County may proceed with
the work in any reasonable manner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract.
C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event �
that Federal, State, or other non-County funding for- this Contract ceases, this Contract
is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto. I
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7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contract, including but not limited
to,monitoring, auditing, billing, or regulatory changes, may be developed and set
forth in a written Informal Agreement entered between the Contractor and the County.
Such Informal Agreements shall be designated as such and shall not be amendments to
this Contract except to the extent that they further detail or clarify_ that which is
already required hereunder. Such Informal Agreements may not enlarge in any manner i
the scope of this Contract, including any sums of money to be paid the Contractor as
provided herein. Informal Agreements may be approved and signed by the head of the
County Department for which this Contract is made or his designee.
8. Modifications and Amendments.
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a. General Amendments. This Contract may be modified or amended by a
written document executed by the Contractor and the Contra Costa County Board of
Supervisors or, after Board approval, by its designee, subject to any required State I
or Federal approval. I
b. Administrative Amendments. Subject to the Payment Limit, the Payment I
Provisions and the Service Plan may be amended by a written administrative amendment
executed by the Contractor and the County Administrator or his designee, subject to
any required State or Federal approval, provided that such administrative amendments
may not materially change the Payment Provisions or the Service Plan.
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(A-4616 REV 6/76) -1- I
Contra Costa County O O Standard Form�J �� I
GENERAL CONDITIONS i
(Purchase of Services)
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9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by-the head of the County Department for which this Contract
is made or his designee or in accordance with the applicable procedures (if any)
required by the State or Federal Government.
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and i
construed in accordance with the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted
in the courts of Contra Costa County.
11. Conformance with Federal and State Regulations. Should Federal orStatei
regulations touching upon the subject of this Contract be adopted or revised during
the term hereof, this Contract shall be amended to assure conformance with such
Federal or State requirements.
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12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by any officer, agent or employee
of the County indicating the Contractor's performance or any part thereof complies
with the requirements of this Contract, or acceptance of the whole or any part of
said performance, or payments therefor, or any combination of these acts, shall not I
relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall
the County be thereby estopped from bringing any action for damages or enforcement
arising from any failure to comply with any of the terms and conditions hereof.
13. Subcontract and Assignment. This Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter into
subcontracts for any work contemplated under this Contract and shall not assign this
Contract or monies due or to become due, without the prior written consent of the .
County Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. This Contract is by and between two independent
contractors and is not intended to and shall not be construed to create the relationship
of agent, servant, employee, partnership, joint venture or association. I
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15. Conflicts of Interest. Contractor promises and attests that the Contractor i
and any members of its governing body shall avoid any actual or potential conflicts of
interest. If Contractor is a corporation, Contractor agrees to furnish to the County
upon demand a -valid copy of its most recently adopted bylaws and also a complete and
accurate list of its governing body (Board of Directors orTrustees) and to timely
update said bylaws or the list of its governing body as changes in such governance
occur.
16. Confidentialitv. Contractor agrees to comply and to require its employees
to comply with all applicable State or Federal statutes or regulations respecting confi-
dentiality, including but not limited to, the identity of persons served under this
Contract, their records, or services provided them, and assures that:
a. All applications and records concerning any individual made or kept by
Contractor or any public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service. i
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b. No person will publish or disclose or permit or cause to be published or j
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractoragreesto inform all employees, agents
and partners of the above provisions, and that any person knowingly and. intentionally.
disclosing such information other than as authorized by law may be guilty of a
misdemeanor. �
17. Nondiscriminatory Services. Contractor agrees that all goods and services
under this Contract shall beavailableto all qualified persons regardless of age,
sex, race, religion, color, national origin, or ethnic background, and that none
shall be used, in whole or in part, for religious worship or instruction. I
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(A-4616 REV 6/76) -2-
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Contra Costa County O _ 0 Standard Form I
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GENERAL CONDITIONS I
(Purchase of Services)
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18. Idemnification. The Contractor shall defend, save harmless and indemnify the
County and its officers, agents and employees from all liabilities and claims for damages
for death, sickness or injury to persons or property, including without limitation, all
consequential damages, from any cause whatsoever arising from or connected with the
operations or the services of the Contractor hereunder, resulting from the conduct,
negligent or otherwise, of the Contractor, its agents or employees, `-
------ -- --.=l..�...... .�- ....� -fL-- ------ -- --�� J
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19. Insurance. During the entire term of this Contract and any extension or
modification thereof, the Contractor shall keep in effect insurance policies meeting
the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Liability Insurance. The Contractor shall provide a policy or policies
of comprehensive liability insurance, including coverage for owned and non-owned auto- I
mobiles, naming the County and its officers and employees as additional insureds, with I
a minimum combined single limit coverage of $500,000 for all damages because of bodily
injury, sickness or disease, or death to any person and damage to or destruction of
property, including the loss of use thereof, arising from each accident or occurrence.
b. Workers' Compensation. The Contractor shall provide the County with a
certificate of insurance evidencing workers' compensation insurance coverage for its
employees.
c. Additional Provisions. The policies shall include a provision for thirty
(30) days written notice to County before cancellation or material change of the above
specified coverage. Said policies shall constitute primary insurance as to the County,
the State and Federal Governments, their officers, agents, and employees, so that other I
insurance policies held by them shall not be required to contribute to any loss covered
under the Contractor's insurance policy or policies. Not later than the effective date
of this Contract, the Contractor shall provide the County with a certificate(s) of
insurance evidencing the above liability insurance. I
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20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to
the County shall be addressed to the head of the County Department for which thi3
Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, i
Martinez, California 94553. Notices to the Contractor shall be addressed to the
Contractor's address designated herein. The effective date of notice shall be the
date of deposit in the mails or of other delivery.
21. Primacy of General Conditions. Except for Special Conditions which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation,
implication, or understanding that the services provided by Contractor under this I
Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase of all or any such services from Contractor.
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(A-4616 REV 6/76) -3-
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.oad Ave i
FOVBoz17 0
Fy- Pi-. _
(»!5:4432.456=
15).32-4455 i
Eart Count
e�eurce Center Y
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cto5?r 20, 1977
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I t is heresy reso! `Jed Dy the .l--ar d of 'i rectors of East Court
"esource -:,e`"' Inc. Chet:
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I . The proposer CETA Ti', Ie I con tract for FY 77-78 betxeen
the Cont ra Costa .chin-y !---.an =-_sources ,ge'nc`. . .an.pot:er
rojeclan I _ 51 � , rce r, Inc. as
contractor s`:o::lc and the sac-e is hera5y eoproved.
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2. The Di 'lector O' ::P-ST -oun+y esource Center, Patrice Jens-On
i s hereb alit^or'led ani' d i-e ed t0 sic' and eXecu'-e-
-
said ''
agree'=ent -or and on behalf of - e
." Cast Count`.'
Passed and adopted 'v the Scard of DIre: ors of East County i
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?esource Center at its monthly =rd of Directors reetinc
on 'h e 19+h day -f _c ob.nl , 17, ,, L..ani_. Us VC O
said Board.
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V-4- cclu i.. Re_ou e ter i
14:' r t 1'St.
PI I tsbUrC, ..aI I . 0,-565
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Sicnature for verifica-ion is:
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Patrice Jensen
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Board Members:
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John Guerrera Stuart Watson Mark Shaffer
Employment Deve.opment Dept. Contra Costa County Pubic Defender i
Bernice McNamara Probation George Chaffey
Many Hands Joe Archimede Legal AiC
Mexican-America-Robert Griffin Laura Brandes
Pittsburgg Police Political Assn.
Citi of Pittsburg
Community Relations Unit Planning i
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