HomeMy WebLinkAboutRESOLUTIONS - 03062001 - 2001-172 THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on March 6, 2001, by the following vote:
AYES: SUPERVISORS GIOIA, GERBER, DeSAULNIER, GLOVER and UILKEMA
NOES: NONE
ABSENT: N 0 N E
SUBJECT: Warrant Request ) RESOLUTION NO. 2001\72
Purchasing Procedure ) (Govt. C. 54201 ff. and
Ord. C. §1108 —2.222)
The Board of Supervisors of Contra Costa County Resolves that:
Pursuant to County Ordinance Code Section §1108-2.222, County departments and officers may be
authorized to purchase directly certain items without utilizing the Purchasing Agent.
This resolution amends and supercedes Resolution No. 95\526, adopted November 7, 1995 and
Resolution No. 2000\531, adopted November 14, 2000.
Any such authorized item purchases must be made only as provided by this Resolution and in accordance
with available departmental currently appropriated budget accounts by obtaining a warrant from the
Auditor-Controller utilizing the "Warrant Request" form. Further, any such authorized item purchases
shall be made only in compliance with any applicable County policies, regulations and administrative
bulletins.
Effective March 6, 2001, and subject to all provisions stated above, County departments and officers are
hereby authorized and may, in lieu of using the Purchasing Agent, directly purchase the following
specified items required for County business and operations, regardless of cost:
1. Association dues and membership fees.
2. Postage, Federal Express, and UPS.
3. Lodging.
4. Registration, including fees for conference booths.
5.-. Facility rental and food. This item covers obtaining facilities for use on a one-time only or very
infrequent basis, similar to lodging. It also covers catering or food purchases for County sponsored
meetings and events, including group meals at restaurants.
6. Advertising. This item covers advertising for County employment opportunities, and other
advertising related to County business and operations.
7. Legal Process Service Fees. This item includes, among other things, the service of subpoenas (civil
and criminal), summonses, probate notices, guardianship and LPS documents, and service of other
legal proceedings (orders to show cause, unlawful detainer notices, notices to debtors, etc.).
8. Bus fares, Bay Area Rapid Transit (BART) tickets, fares for other forms of public transportation and
bridge tolls.
9. Permits, fees, and licenses paid to governmental agencies.
10. Utility installation fees (General Services and Public Works departments only).
11. Books, subscriptions and publications, including telephone directories.
12. Legal notices.
Resolution 2001172
13. Professional medical services payable by the Health Services Department based upon a specified fee
schedule.
THE FOLLOWING ITEMS ARE LIMITED TO A MAXIMUM OF $500.00, EXCLUDING
SALES TAX, SHIPPING AND HANDLING, PER WARRANT REQUEST.
14. Computer hardware and software which are on the Department of Information Technology's list of
pre-approved items.
15. Commodities under $500.00.
16. One time services costing less than $500.00, not covered under a County contract, and authorized by
the Purchasing Agent.
ITEMS OTHER THAN SPECIFIED ABOVE MAY NOT BE PURCHASED UNLESS
ALLOWABLE BY ORDINANCE AND GOVERNMENT CODE AND APPROVED BY THE
PURCHASING AGENT.
THE FOLLOWING ITEMS ARE EXCLUDED FROM THE WARRANT REQUEST
PURCHASING PROCEDURE, REGARDLESS OF COST.
• Professional services costing more than $500.00, covered by California Government Code Section
31000.
• Printing services.
• Lease or rent of land and/or buildings.
• Building maintenance related charges and services, such as custodial services, elevator maintenance,
etc.
• Additions to existing fixed assets.
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board of Supisors on the date shown.
ATTESTED: to WO/
PHIL BATCHELOR,Clerk of the Board
of Supervisors and County Administrator
B Deputy
Orig, Dept./ General Services Department
Contact: Barton J. Gilbert—313-7100
cc: General Services Department
Administration
Accounting
Purchasing
County Auditor-Controller
County Administrator
County Counsel
2001/72