HomeMy WebLinkAboutRESOLUTIONS - 07151986 - 86-406 63
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
AS BOARD OF DIRECTORS , CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT
Adopted this Order on July 15. 1986 _ , by the following vote:
AXES: Supervisors Fanden, Schroder, Torlakson and Powers
NOES: None
ABSENT: Supervisor McPeak
ABSTAIN: None
SUBJECT:
Establishing Procedures for )
Awarding of Contracts for ) RESOLUTION NO. 86/ 406
Canyon Lakes GHAD Repair, ) (Pub. Res. C. section
Maintenance and Improvement ) 26600 )
Projects and for Professional )
and Support Services )
The Board of Directors of the Canyon Lakes Geologic
Hazard Abatement District RESOLVES that:
On June 4, 1986, the County Board of Supervisors
adopted Resolution No. 85/289, approving the formation of the
Canyon Lakes Geologic Hazard Abatement District (GHAD) . On
July 15, 1986, the Board of Directors of the Canyon Lakes GHAD
adopted Resolution No. 86/ 405 providing, among other things,
for the appointment of Mr .-Y117—hard A. Nystrom as the initial
General Manager of the Canyon Lakes GHAD and approving an
Employment Agreement between the GHAD and the General Manager .
Public Resources Code Section 26600 provides that the
Board of Directors may negotiate improvement contracts or may
award such contracts by competitive bidding pursuant to
procedures approved by the Board. Public Resources Code
Section 26601 provides that GHAD improvement work and all
related activities are deemed to be specific actions necessary
to prevent or mitigate an emergency within the meaning of
CEQA. In order to facilitate the ability of. the Canyon Lakes
GHAD to timely undertake repair, maintenance and improvements
as necessary, it is in the public interest to adopt a set of
procedures for the awarding of contracts for all GHAD repair ,
maintenance and improvement projects and for professional and
support services.
NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY
RESOLVES, FINDS, CERTIFIES AND ORDERS AS FOLLOWS:
The Board hereby adopts the following procedures for
the awarding of contracts for GHAD repair , maintenance and
improvement projects and for professional and support services:
CANYON LAKES GEOLOGIC ABATEMENT DISTRICT
PROCEDURES FOR AWARDING OF CONTRACTS FOR REPAIR,
MAINTENANCE AND IMPROVEMENT PROJECTS AND
FOR PROFESSIONAL AND SUPPORT SERVICES
I. CONTRACTS FOR REPAIR, MAINTENANCE AND IMPROVEMENT
PROJECTS.
Competitive bidding and contract award procedures for
District repair, maintenance and improvement projects shall be
implemented as follows:
A. Projects with Defined Scope of Work .
When the scope of work for a particular project can be
clearly defined and readily lends itself to the preparation of
specific plans , specifications and bidding documents, and time
permits, the following procedure shall be implemented:
1 . Potential bidders shall be notified of the
project as follows:
(a) By written notice to trade journals of
general circulation in the area;
(b) By written notice to local builders '
exchanges; and
(c) By written notice to at least three
contractors licensed in the State of California to do the type
of work being bid.
The written notice shall describe the project in
general terms and how to obtain more detailed information about
the project, and state the time and place for the submission of
bids . All mailing of notices to contractors, construction
trade journals and builders exchanges shall be completed not
less than 15 calendar days before the bids are due . .
2. The Contract shall be awarded and executed
by the General Manager based upon the lowest responsible bid
received as a result of the notification procedure specified in
1 . above.
3. Prior approval by the District Board of
Directors shall be required for the execution of all contracts
with a value in excess of $20 ,000.
B. Projects with Undefined Scope of Work .
When the scope of work for a project is undefined and
does not readily lend itself to the preparation of specific
plans and specifications, the following procedure shall be
implemented:
1. Three or more prequalified bidders shall be
notified, either in writing or orally, and shall meet at the
job site for verbal instructions regarding the project and
submittal of bids.
2. Rental rates, such as Caltrans •standard
rates,' may be used as a basis of such bids, with the markup
for overhead and profit to be included in bid.
3. The contract shall be awarded and executed
by the General Manager based upon the lowest combined rental
rate, including overhead and profit percentage.
4 . Prior approval by the District Board of
Directors shall be required for the execution of all contracts
with a value in excess of $20,000.
C. Failure to Receive Bids .
If no bids are received after a project is bid under
either procedure A or B above, the General Manager may either
resolicit bids using procedure A or B above, or may negotiate a
contract for the work.
In the event of a negotiated contract, prior approval
by the District Board of Directors shall be required for the
execution of the contract if the total value is in excess of
$20,000.
D. Exceptions to Standard Contract Bidding and Award
Procedures.
1 . Contracts less than $10,000 -- the General
Manager may accomplish by negotiation or, at the General
Manager 's discretion, by competitive bidding, improvement
contracts with a value of $10,000 or less , provided such
contracts are within the District's budgetary limits.
2 . Emergencies -- standard contract bidding and
award procedures shall not apply where the project is
necessary, in the reasonable judgment of the General Manager ,
to prevent or mitigate an emergency. Emergency contracts with
a value in excess of $20,000 shall be ratified by the District
Board of Directors .
. For the purpose of these procedures only, the
term 'emergency* shall include, but not be limited to,
conditions or situations actively causing severe damage to
valuable property or conditions or situations highly likely to
cause such damage or personal injury unless cleanup or
mitigation measures are taken immediately.
II . CONTRACTS FOR PROFESSIONAL AND SUPPORT SERVICES.
A. Contracts for Geotechnical/Soils Engineering
Consulting Services .
The General Manager may accomplish by negotiation or,
at the General Manager 's discretion, by Requests for Proposals,
contracts for geotechnical/soils engineering services. Prior
approval by the District Board of Directors shall be required
for all such contracts with a value in excess of $5,000.
B. Contracts for Other Professional and Support
Services .
The General Manager may accomplish by negotiation or,
at the General Manager 's discretion, by Requests for Proposals,
contracts for other professional services (e.g. , legal,
accounting, insurance) and for support services (e.g. , office
space, office equipment, office staff and vehicles) . Approval
by the District Board of Directors shall not be required for
such contracts, provided such contracts are within the
District 's budgetary limits for such items .
I hereby certify that this Is a true and oorrect tMet
an action tc�en and entcrcd on the minutes of the
Board of Supervisors on ties dste shown.
ATTESTED: —! 66L Is .
PHIL DATC LOFT CI_:k of the Board
cc: Public Works of Supervisors and County Administrator
County Counsel
Auditor
McCutchen By .Deputy