HomeMy WebLinkAboutMINUTES - 04172007 - C.55 (2) TO: BOARD OF SUPERVISORS ��==�'�--�='°�;. Contra
FROM: Stephen L. Weir, County Clerk-Recorder ; ;,U,;,,n `. •z Costa
DATE: May 1, 2007 `'�s�--.__�=-•••�'
County
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SUBJECT: APPROVE AND AUTHORIZE a contract with Forefront Election Solutions, LLC for
Project Planning and Procedure Documentation
RECOMMENDATION(S)AND BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with ForeFront Election
Solutions, LLC, not to exceed $33,000 to provide project Planning and Procedure documentation services to
the Contra Costa Elections Division for the period Maly 1, 2007 through December 31, 2007.
FINANCIAL IMPACT:
All, or a portion, of this contract may be reimbursable under Contra Costa County's Help America Vote Act
(HAVA) 301 contract with the State of California. The contract currently expires June 30, 2007 and it is
unknown if the contract will be extended. If the contract is not extended, Contra Costa will not be able to utilize
these funds.
REASONS FOR RECOMMENDATION/BACKGROUND:
The Elections Division is required to provide a copy of written procedures upon request. Election code 15003
specifically requires adoption of semifinal official and official canvass procedures to conform to voting system
procedures. Existing written procedures must be reviewed for compliance with current laws and the
requirements for the HAVA compliant voting system purchased in 2005. Complete, consistent and thorough
documentation must be available prior to the 2008 statewide elections.
CONSEQUENCES OF NEGATIVE ACTION:
Not approving this request could result in non-compliance with the California Election Code and the loss to
Contra Costa of available HAVA funding.
CONTINUED ON ATTACHMENT: ❑ Yes SIGNATURE:
Cgy, 9�iz, A tant Registrar
�2ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDN B D COMMITTEE
--XPPROVE OTHER
SIGNATURE(S):
ACTION ON BO D;N%"�Z, CJ APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS:
��UNANIMOUS (ABSENT: I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN.
ATTESTED: � ) O
JOHN CU N,CLERK OF THEYBOARD
OF SUPERVISORS AND COUNTY
ADMINISTRATOR
BY: C
(UA,41
cc: Elections Office DEPUTY
CADocuments and Settings\dcoop\My Documents\My Files\WP Files\ADMIN\FORMS\Contracts\Forefront\BoardOrder ForeFront 2007.doc