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Home My WebLink AboutMINUTES - 06032008 - C.46 SEL _ Contra TO: '1 BOARD OF SUPERVISORS LORI GENTLES-Assistant Count Administrator- o -- -a'� Costa FROM. y Y Director of Human Resources "�o - �{'�__gg�,�� County DATE: June 3, 2008 SUBJECT: P300 #20564-Employment and Human Services CtI6 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20564,to add two(2) permanent full-time Administrative Analyst(APWA) positions at salary level B85-1277 ($3,709-$4,508), cancel two(2)Clerk Specialist Level (JWXD) positions#'s 13351 and 13352, and cancel one (1) Family and Children's Services Children's Services Manager-Project(9MH1) position#1240, as recommended by the Assistant County Administrator-Human Resources Director. FISCAL IMPACT: Upon approval, no County funds will be used as a result of this action. BACKGROUND: In June 2007,the Community Services Bureau projected a need for two(2)Clerk Specialist level positions with the Child Division contract CaIWORKS Stage 2(C2AP)to operate child programs within the Employment and Human Services Department. The Department operated this program for several months, and concluded that there is a greater need for analytical administrative support rather than the specialized clerical support. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the Department will have insufficient analytical administrative support staff to operate the child care programs providing services and protection for the children in the County placed in our care. CONTINUED ON ATTACHMENT: ✓ YES SIGN RE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOArCOMMftTEE APPROVE OTHER SIGNATURE(S): , ACTION OF BO R ON n APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: Contact: Enid Mendoza,6-5531 (EHSD Community Service) Gladys Scott Reid,5-1722(HR) Cc: Employment And Human Services ATTESTED Human Resources JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR ��` � BY: � O ,DEPUTY MAY' ,,i 9 ?008 POSITION ADJUSTMENT REQUEST pFtIDF OF DATE DATE April 10. 2008 COUNTY ADMINISTRATOR Department No. Department_ EHSD/Community Services Bureau Budget Unit No. 0589 Org No. 1874 Agency No. 019 Action Requested: ADD Two (2)Administrative Analyst (APWA) positions. CANCEL two (2) Clerk Specialist Level (JWXD). position numbers 13351 & 13352, and CANCEL One (1) FACS Children's Services Manager(9MH1). position number 1240. Proposed Effective Date: Day Following Board Action Classification Questionnaire attached: Yes ❑ No ❑ /Cost is within Department's budget: Yes ❑ No ❑ Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adiustment (salary / benefits / one time): Total annual cost $ Net County Cost $ 0 Total this FY $ `: N.C.C. this FY $ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cancellation of two Clerk Specialist positions (13351 & 1.3352) and one Children's Services Manager position (1240) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. �� ! foF)'De X tme'n'Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCE-&QEPARTMENT Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Add two (2) Administrative Analyst(APWA, : salary level B85-1277 ($3,709-54,508) positions, cancel two (2)Clerk Specialist t,evel (JWXE, l)positions #'s 13351 and 13352, and cancel one(1) Family and Children's Services Children's Services Manager- Project (9MH1, )osition #1240. t. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic!Exempt salary schedule. Effective: 1 Day f Ilowing Board Action. S (Date) (for) Director of Human Resources V' COUNTY ADMINISTRATOR RECOMMENDATION DATE S-23-v ✓` i Approve Recommendation of Director of Human Resources t❑ Disapprove Recommendation of Director of Human Resources ` --�-�- 7- ❑ Other: (for) County Administrator BOARD OF SUPERVISORS,ACTION: John Cullen, Clerk of the Board of Supervisors Adjustment APPROVED)O. DISAPPROVED ❑ and County Administrator DATE l'% ' %r �� BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)!position(s) as follows: Contra - o.,.. Costa - - " Count . Community Services Bureau y Administration 2425 Bisso Lane, Suite 110 Concord, CA 94520 C ONTRA 'DSTA CQiJi�ITY CFi'�D Joe Valentine Executive Director j j Z�0$ Patricia StrohCommunity Services Director QFFI� QFQ1\,TY ADPv9 NISTRtTQrt DATE: April .10, 2008 TO: Dorothy Sansoe, Senior Deputy County Administrator Lori Gentles, Human Resources Director FROM: Patricia Stroh, Community Services Director BY: Enid Mendoza, Personnel Services Assistant II CC: Mickey Williams, Community Services Personnel Administrator Gladys Scott-Reid, Senior Human Resources Consultant SUBJECT: P-300 Justification- ADD Two Admin. Analyst Positions In June of 2007 Community Services Bureau projected a need for two (2) Clerk Specialist Level positions with the Child Division contract- CalWORKS Stage 2 (C2AP) to operate child care programs within the Employment and Human Services Department. After operating the program for several months, we have discovered that there is a greater need for analytical administrative support, rather than specialized clerical support. Therefore, we are requesting to ADD two (2) Administrative Analyst positions and CANCEL two (2) Clerks Specialist Level positions (position numbers 13351 & 13352). To offset the additional funding need to convert these positions, we are also requesting to CANCEL one (1) FACS Children's Services Manager position (position number 1240). The salary and benefit cost adjustment will be funded through our Child Division contract- CalWORKS Stage 2 (C2AP) funding, which is derived of State dollars;no County funds will be used. If you have any questions, please do not hesitate to contact me at (925) 646- 5531. Thank you for your assistance. Community Services Bureau P-300 Justification Admin Analyst. 100% State 100% State 2 FTEs APWA APWA Total Add: 2 Admin Analysts (APWA) Salaries (3rd step) $ 49,074 $ 49,074 $ 98,148 Benefits @ 78% 38,278 38,278 76,555 Total Annual Salaries & Benefits. $ 87,352 . $ 87,352 $ 174,703 Total created positions $ 174,703 100% State 100% State Cancel: JWXD JWXD 2 Clerk Spl (JWXD) #13351 #13352 Total Salaries $ 40,176 $ 40,176 $ 80,352 Benefits (based on 08/09 SBFS) 29,772 29,772 59,544 Total Annual Salaries & Benefits $ 69,948 $ 69,948 $ 139,896 $ 139,896 50% State 50% Fed Cancel: 9MH1 50% State 1 Children Svcs Mgr(9MH1) #1240 Salaries $ 47,472 $ 23,736 Benefits (based on 08/09 SBFS) 33,240 16,620 Total Annual Salaries & Benefits $ 80,712 $ 40,356 40,356 Total Cancelled positions 180,252 Over(Under) $ 5,549 CONTRA COSTA COUNT'BOARD OF SUPERVISORS AGENDA ITEM REQUEST (Do Not Use This Form For Hearings) Agenda Date Requested: June 3, 2008 Submitting Department: Human Resources P300 420564 [Contact Person: Gladys Scott Reid Phone: 335-1.722 Proposed Agenda Language: Adopt Position Adjustment Resolution Number 20564 to add two (2) Administrative Analyst (APWA, Unrepresented) positions, cancel two (2) Clerk Specialist (JWXD, Represented) positions, and cancel one (1) Family and Children's Services Children's Services Manager - Project position (9MH1, Unrepresented), as recommended by the Assistant County Administrator-Human Resources Director. (No County cost) (All Districts). Item Affects All Supervisorial Districts OR District ❑ I, ❑ II, ❑ III, ❑ IV, ❑ V Item Submitted for: Consent Agenda: No discussion, no speakers, no opposition i Category: Personnel Actions (Choose from dropdown list.) ❑ Presentation: Five minutes, people present to speak or receive ❑ Short Discussion: Less than five minutes ❑ Deliberation: Longer than five minutes. Time est: min. Person presenting the Presentation, Short Discussion or Deliberation item at the Board meeting: Name: Phone: Copies required: Consent Agenda: Original and 2 copies, unless the item is 8 pages or more (single sided), then 12 copies are needed Short Discussion: Original and 13 copies Deliberation: Original and 13 copies (If your department needs any executed copies of contracts or agreements returned to your department, you must submit those copies in addition to the Board's minimum number.) CAO Budget Division Approval: CAO Admin Approval: Analyst Supv. Form Rev 9/12/01.IE N MAY, 1 2 2008 POSITION ADJUSTMENT REQUEST *s ?� NO. Z OFFICE OF :� DATE April 10, 2008 COUNTY ADMINISTRATOR Department No. / L Department_EHSD/Community Services Bureau Budget Unit No. 0589 Org No. 1874 Agency No. 019 Action Requested: ADD Two (2)Administrative Analyst (APWA) positions, CANCEL two (2) Clerk Specialist Level (JWXD), position numbers 13351 & 13352, and CANCEL One (1) FACS Children's Services Manager(9MH1), position number 1240. Proposed Effective Date: Day Following Board Action Classification Questionnaire attached: Yes ❑ No ❑ /Cost is within Department's budget: Yes ❑ No ❑ Total One-Time Costs (non-salary) associated with request: $ 0 Estimated total cost adiustment (salary / benefits / one time): Total annual cost $ F Y?) Net County Cost $ 0 Total this FY $= c— N.C.C. this FY $ 0 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cancellation of two Clerk Specialist positions 13351 & 13352 and one Children's Services Manager position (1240) Department must initiate necessary adjustment and submit to CAO. �w Use additional sheet for further explanations or comments. oF) D einf Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOUR ARTMENT Deputy Co my Administrator . ate i HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE r Add two (2)Administrative Analyst(APWA,+_ ),at salary level B85-1277 ($3,709-$4,508) positions, cancel two (2)Clerk Specialist Level(JWXD,'. positions#'s 13351 and 13352, and cancel one(1)Family and Children's Services Children's Services Manager–Project(9MH1, position#1240. r Amend Resolution 71/17 establishing positions and resolutions allocating classes to the,Basic/Exept salary schedule. Effective: 7 Day f Ilow ng Board Action. f� s.9 (Date) (for) Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE ❑ Approve Recommendation of Director of Human Resources ❑ Disapprove Recommendation of Director of Human Resources ❑ Other: (for) County Administrator BOARD OF SUPERVISORS ACTION: John Cullen, Clerk of the Board of Supervisors Adjustment APPR VED ISAPPROVED ❑ and County Administrator DATE BY - C APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s) as follows: gEAt Contra TO: BOARD OF SUPERVISORS � �, �=:�_:,. FROM: LORI GENTLES-Assistant County Administrator- r ,�`.„a.�.` =1;� Costa Director of Human Resources Count DATE: June 3, 2008 °r�9 eUy SUBJECT: P300 #20564-Employment and Human Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20564,to add two(2)permanent full-time Administrative Analyst(APWA) positions at salary level B85-1277($3,709-$4,508), cancel two(2) Clerk Specialist Level(JWXD) positions#'s 13351 and 13352, and cancel one (1) Family and Children's Services Children's Services Manager-Project(9MH1) position# 1240, as recommended by the Assistant County Administrator-Human Resources Director. FISCAL IMPACT: Upon approval, no County funds will be used as a result of this action. BACKGROUND: In June 2007,the Community Services Bureau projected a need for two(2) Clerk Specialist level positions with the Child Division contract CaIWORKS Stage 2 (C2AP)to operate child programs within the Employment and Human Services Department. The Department operated this program for several months, and concluded that there is a greater need for analytical administrative support rather than the specialized clerical support. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the Department will have insufficient analytical administrative support staff to operate the child care programs providing services and protection for the children in the County placed in our care. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: Contact: Enid Mendoza,6-5531 (EHSD Community Service) Gladys Scott Reid, 5-1722(HR) Cc: Employment And Human Services ATTESTED Human Resources JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY: DEPUTY Contra Costa Community Services Bureau County Administration 2425 Bisso Lane, Suite 110 Concord, CA 94520 CDN7fA CDSTA CJC\ITy rF�C_i`4'2D Joe Valentine Executive Director APR 1 ' 200$ Patricia Stroh Community Services Director OFFICE OF CD`•.NTY>;Ijr,1.'1,6RA OR DATE: April 10, 2008 TO: Dorothy Sansoe, Senior Deputy County Administrator Lori Gentles, Human Resources Director FROM: Patricia Stroh, Community Services Director BY: Enid Mendoza, Personnel Services Assistant II CC: Mickey Williams, Community Services Personnel Administrator Gladys Scott-Reid, Senior Human Resources Consultant SUBJECT: P-300 Justification- ADD Two Admin. Analyst Positions In June of 2007 Community Services Bureau projected a need for two (2) Clerk Specialist Level positions with the Child Division contract- CalWORKS Stage 2 (C2AP) to operate child care programs within the Employment and Human Services Department. After operating the program for several months, we have discovered that there is a greater need for analytical administrative support, rather than specialized clerical support. Therefore, we are requesting to ADD two (2) Administrative Analyst positions and CANCEL two (2) Clerks Specialist Level positions (position numbers 13351 & '13352). To offset the additional funding need to convert these positions, we are also requesting to CANCEL one (1) FACS Children's Services Manager position (position number 1240). The salary and. benefit cost adjustment will be funded through our Child Division contract- CalWORKS Stage 2 (C2AP) funding, which is derived of State dollars; no County funds will be used. If you have any questions, please do not hesitate to contact me at (925) 646- 5531. Thank you for your assistance.