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TO: BOARD OF SUPERVISORS ` "
�_°�� County
FROM. LORI GENTLES, Assistant County
Administrator- Director of Human Resources ;;;
DATE: June 3 2008Cq3
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SUBJECT: P300 # 20562 - Human Resources Department
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution Number 20562 to cancel one (1) Senior Human Resources Consultant
position (91) (AGTF). and add two (2) Clerk-Experienced Level positions (JWXB)
in.the Human Resources Department
FISCAL IMPACT:
The total fiscal impact of this request results in a net county cost savings of$11,664.00.
BACKGROUND:
As part of the Personnel Services Unit restructuring, it was determined that the role of the Human Resources
Consultant should be to act as business partners to all County departments focusing on higher level work such
as classification and compensation studies, desk audits, recruit nts, including short a d long term planning.
As a result in the shift of duties, the workload of the clerical st ha significantly incre ed as th onsultants
are relying more on the clerical staff to process routine paperork a transactions.
CONTINUED ON ATTACHMENT: X YES SIGNATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR M NDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON J 2j o 0 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
UNANIMOUS(ABSENT
AYES: NOES: -
ABSENT:
OES: _ABSENT: ABSTAIN:
Contact: Lori Gentles,5-1766
Cc: Human Resources Department ATTESTED ._
�D
Auditor-Controller's Office JOHN CULLEN,CLERK OF THE BOARD OFSUPERVISORS
County Administrator's Office
BY: / DEPUTY
BACKGROUND: -(continued)
One Clerk-Experienced Level will join. the transaction team which is responsible for inputting into PeopleSoft
and for processing departmental certifications. The other Clerk-Experienced Level will be assigned to the
support unit and is responsible for assisting the Consultants and Technical staff in job recruitments, outreach,
testing, and providing information to our candidate pool. We are requesting to add these two positions and
cancel one Human Resources Consultant position as we feel this is the best possible way to allocate our
existing resources.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this Position Adjustment Resolution will jeopardize the County's ability to
successfully and efficiently recruit and retain qualified employees, and to process personnel actions in
an expeditious manner.
MAY .0 9 2008
POSITION ADJUSTMENT REQUEST � NO.
OFFICE OF P
TM DATE: April 20, 2008
COUNTY ADMINISTRNm Department No./ r�
Department Human Resources Department Budget Unit No. 0035 Org No. 1351 Agency No. A-05
Action Requested_ CANCEL one (1) Human Resources Consultant position (ADTD) (91) ( ; and ADD two (2)
Clerk-Experienced Level positions (JWXB) /n the Human Resources Department.
Proposed Effective Date: July 1, 2008
Classification Questionnaire attached: Yes ❑ No ❑/Cost is within Department's budget: Yes ❑ No ❑
Total One-Time Costs (non-salary) associated with request: $
Estimated total cost adjustment (salary/benefits/one time):
Total annual cost $_(11,664) Net County Cost (11,664)
Total this FY $ 0 N.C.C. this FY $ 0
SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Within Department Budget
Department must initiate necessary adjustment and submit to CAO.
Use additional sheet for further explanations or comments.
(for) Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES-DEPARTMENT
1 �
Deputy County Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE April 2g,2008 :
=c 7
Cancel one Human Resources Consultant position and Add two Clerk-Experienced Level positions in the
Human Resources Department. (Cost Savings) (All Districts) -
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exem lary schedule. -
Effective: ❑ Day following Board Action.
❑ July 1, 2008 (Date) I /� e— ( N
'✓
(for)'Director of Human Resources ,
COUNTY ADMINISTRATOR RECOMMENDATION DATE Z D/,D
❑ Approve Recommendation of Director of Human Resources
❑ Disapprove Recommendation of Director of Human Resources
❑ Other:
(for) County Administrator
BOARD OF SUPERVISORS ACTION: John B. Cullen, Clerk of the Board of Supervisors
Adjustment APPROVED 0 DISAPPROVED ❑ and County Administrator
DATE i:. -'> _,-;�,... �:. BY
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT
POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPAR TMENT FOLLOWING BOARD ACT ION
Adjust class(es)/position(s) as follows:
P300(M347)Rev 3115/01
REQUEST FOR PROJECT POSITIONS
Department Date No.
1. Project Positions Requested:
2. Explain Specific Duties of Position(s)
3. Name/ Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds)
4. Duration of the Project: Start Date End Date
Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain.
5., Proiect Annual Cost
1. Salary 8, Benefit Cost $ 2. Support Costs $
(services, supplies, equipment, etc.)
3. Less revenue or expenditure $ 4. Net cost to General or other fund $
6. Briefly explain the consequences of not filling the project position(s) in terms of:
a) potential future costs
b) legal implications
c) financial implications
d) political implications
e) organizational implications
7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these
alternatives were not chosen.
8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position
at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which
will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted
9. How will the project position(s) be filled?
a) Competitive Examination(s)
b) Existing employment list(s) Which one(s)
c) Direct appointment of
1. Merit system employee who will be placed on leave from current job
2. Non-County employee
Provide a justification if filling position(s) by C1 or C2
USE ADDITIONAL PAPER IF NECESSARY