The URL can be used to link to this page

Home My WebLink AboutMINUTES - 06032008 - C.37 TO: BOARD OF SUPERVISORS =-_-; Contra ;s FROM: DENNIS M. BARRY, AICP, INTERIM DIRECTOR � ,; DEPARTMENT OF.CONSERVATION'AND DEVELOPMENT o -.� Costa _ County DATE: June 3, 2008 '4 ST'4 COU SUBJECT: Draft FY 2008/09 Budgets of-the Congestion Management Agency(CMA)and the Regional Transportation Planning„Committees. SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS ACCEPT Report. FISCAL IMPACT None to the General Fund. The County contribution to the Congestion Management Agency and the Regional Transportation Planning Committees is funded from the Public Works and Department of Conservation and Development budgets using,gas tax and Measure C-88 Return-to-Source revenue. Those budgets have been approved separately. BACKGROUND/REASON FOR RECOMMENDATION The agreement that created the county's Congestion Management Agency requires referral of its budget to the member jurisdictions. Some;'; Regional Transportation Planning Committees. have adopted a similar practice. In past years,(these budgets have been of interest to the Board of Supervisors. This report .reviews the annual budgets of these entities for the Board's information and includes a table comparing proposed budgets to current budgets. CONTINUED ON ATTACHMENT: X YES SIGNATURE RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MITTEE ✓APPROVE OTHER SIGNATURES : ACTION OF 1302�0 ON ao APPROVED AS RECOMMENDED QP4ER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND UNANIMOUS (ABSENT_/'I�/rrie, CORRECT COPY OF AN ACTION TAKEN AND AYES: NOES: ENTERED ON THE MINUTES OF-THE BOARD ABSENT: ABSTAIN; OF SUPERVISORS N THE DATE SHOWN. Contact: Steven Goetz (925/335-1240) ATTESTED dd cc: Department of Conservation and" Development (DCD) CULLEN, CLERK OF S. Kowalewski, Public Works Department BOARD OF SUPERVISORS M. Engelmann, CCTA (via CDD). ND COUNTY ADMINISTRATOR BY: DEPUTY GATransportation\Board Orders&Green ies\2008\CMA—Bud get_BO_BDM.doc` 'Draft FY 2008/09 Budgets for the CMA and the Regional Transportation Planning Committees 3 G� Jurie 3, 2008 Page 2 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) Congestion Management Agency (CMA) The County and the cities designated the Contra Costa Transportation Authority(Authority)as the CMA and fund its operating costs through a joint powers agreement. The local contributions to the CMA are apportioned ',based on the formula used by the State for distributing Proposition 111 gas tax revenue to cities and counties. Proposition 111 was a 1991 statewide referendum that increased the state gas tax by five cents and enabled establishment of congestion management agencies in urban counties. The proposed Fiscal Year 2008/09 budget is about 10% lower than the current budget. This is due primarily to the reduction of the effort) needed to complete the 2008 update to the Countywide Comprehensive Transportation ;Plan. The majority of the work needed for this update has been budgeted for.FY 2007/08. The contributions from the cities and the County to the CMA budget are proposed to increase significantly above the amounts for the current budget. However, the proposed budget is more consistent with historic levels of local contributions to the CMA budget. In FY 2007/08; the Authority's budget did not show a portion'of its subsidy from MTC as an obligation for the Transportation Planning and Land Use Strategy(T-PLUS) Program. The CMA budget for FY 2008/09 now shows these funds as passing; through to the grant program and they will no longer be shown as available to off-set local agency contributions to the budget. The amount shown in the table represents the maximum local contribution allowable. Historically, expenditures have been lower than the budgeted contribution amount because billings to the. cities and the County are assessed:based on the actual expenditures. Southwest Area Transportation (SWAT) Committee The SWAT Committee budget does not follow a fiscal year schedule. The current budget began in November 1, 2007. This budget is funded by equal contributions from the six participating jurisdictions. The budget reflects an extension of the term of the existing Memorandumof Understanding between the;SWAT Committee and the Town of Danville to provide administrative support to the SWAT tommittee. Administrative support consists of compiling and distributing agendas, staff support at the meetings, providing summaries of each meetings and coordinating the technical advisory committee. Costs are incurred on a time and materials basis. Due to the number of meetings that have been cancelled for lack of pressing matters, costs have been significantly below the budgeted amount, which has caused unspent funds to be carried overto the 2007 budget. These' unspent funds will be exhausted in 2008 and member jurisdictions will be invoiced for the full amount next year. Transpac The proposed FY 2008/09 budget amount is 5% ,above the current budget. The proposed budget includes a 15% cost-of-living plus merit in for staff and the addition of 25 hours for the 511 ContraCosta Program Manager to help handle some of the tasks anticipated for the year. Half of the cost to fund operations is apportioned equally to the six participating jurisdictions. The other half is apportioned to these jurisdictions based on their share of population and road mileage.in the Transpac area. The budget includes Transpac operations only, which =Draft FY 2008/09 Budgets for the CMA and the Regional Transportation Planning Committees ,a� .lune 3,2008 Page 3 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) consist of a Program Manager provided through a part-time consultant contract, 0.5 FTE of an administrative assistant and related overhead. The budget does not include 511 Contra Costa (expect for as described above.), which is housed in the Transpac office. The proposed budget also does not include the cost of the 1-680 HOV/Express Bus Study, which will be funded independently using Regional Measure 2 revenue (bridge tolls). Transplan Committee The proposed FY 2008/09 budget'is 8% higher than the current budget. This is primarily due to staff changes, with new staff paid at a higher hourly rate. Transplan's work program is driven by the activities of the Authority. The budget is funded by equal contributions from the five participating jurisdictions. The budget provides administrative support to the Transplan Committee and its technical advisory committee, staff support to represent the Committee before other entities and to carryout decisions of the Committee. The Department provides this administrative support to the Transplan_ Committee pursuant to a joint powers agreement that funds staff time and materials. Tri Valley Transportation Council (TVTC) The TVTC has not had a budget since it was formed. Responsibility for administrative support is rotated annually among the participating jurisdictions. The County was assigned this responsibility in 2005. In 2008, the responsibility of staff support transferred to the City of San Ramon. Most TVTC activity is devoted to a nexus study for revising its regional transportation fee program. The cost of that study is funded separately, through the Tri Valley Fee Strategic Expenditure.Plan, using revenue from the fee program. West Contra Costa Transportation Advisory Committee (WCCTAC) The FY 2008/09 budget is proposed to remain essentially the same as the current budget. Salaries are recommended to increase by 5% (cost of living) to 8% depending upon the performance evaluations. In order to support salary and benefit increases, the budget for providing matching funds for grants�WCCTAC may sponsor has been deleted for FY 2008/09. During the present fiscal year, WCCTAC upgraded the position of Managing Director to Executive Director. WCCTAC is currently in the process of hiring a new Executive Director. A scope of work for FY 2008/09 is not available and will be prepared by the new Executive Director. There are ten voting members on WCCTAC. The County has one vote and pays 9.1% of. WCCTAC's costs that are not covered by other funding sources. 'Draft FX 2008/09 Budgets for the CMA and the Regional Transportation Planning Committees June 3, 2008 Page 4 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) COMPARISON OF COUNTY CONTRIBUTIONS TO TRANSPORTATION PLANNING COMMITTEES FOR FISCAL YEARS 2007/08 and 2008/09 htyj ff R5 AN, " ti,. p Bud et Coilftelbuti6 $. � , , tE r 76 Agency/Committee �FY X7/08 FY08109.; ,FY 07/08 FY�08/09.' Contra Costa Congestion Management Agency 3,130,222 3,048,874 43,795 96,246 Southwest Area Transportation Committee 33,125 33,125 895 5,521 Transpac Committee 180,120 189,528 28,069 29,741 Transplan Committee 61,683 66723 12,337 13,345 Tri Valley Transportation Council 0 0 0 0 West.Contra Costa Transportation Advisory Committee 480,020 470,020 42,722 42,772 Grand Total 3,885,1701 3,808,2701 127,818 187,575'