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Home My WebLink AboutMINUTES - 06242008 - C.45 .r F ,L TO: BOARD .OFSUPERVISORS _, . CENTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES �� s CESTA DATE: JUNE 24, 2008 COUNTY SUBJECT: APPROVE AND AUTHORIZE EXECUTION OF CHANGE ORDER NO. IT THE CONTRACT WITH SIEMENS BUILDING TECHNOLOGIES, INC. TO ADD DESIGN-BUILD TURNKEY INSTALLATION OF A STEAM BOILER REPLACEMENT AT THE JUVENILE HALL IN MARTINEZ q5 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE Change Order No. 1, in the amount of ' $184,192 with Siemens Building Technologies, Inc. to add design-build turnkey installation of a steam boiler replacement at the Juvenile Hall in Martinez. 2. AUTHORIZE the General Services Director, or designee, to execute the Change Order, which provides for additional work and increases the payment limit by $184,192 for a total contract amount of $1,502,065. FINANCIAL IMPACT The cost of Change Order No. 1, $184,192, will be funded through a lease purchase contract over 10 years within the budget of the General Services Department. The total cost of the original contract is $1,317,873, funded with proceeds from an approved California Energy Commission (CEC) loan. The loan is for a period of 15 years at 3.95% interest. BACKGROUND On March 18, 2008, the Board approved a contract in the amount of $1,317,873 with Siemens Building Technologies, Inc. to provide design-build turnkey installations of a cogeneration plant and lighting retrofits at Juvenile Hall in Martinez. Siemens Building Technology, Inc. was selected for these projects pursuant to California Government Code 4217.16. Government Code 4217.16 provides public entities the authority to sole-source award energy conservation and alternate energy supply projects to energy services companies that are intended to maximize energy savings potential. The contract is a Design-Build Turn-Key agreement in that Siemens Building Technologies, Inca will be responsible for all aspects of the project including project design, permitting, equipment acquisition, construction, construction management, commissioning, and rebate submittals. CONTINUED ON ATTACHMENT: X YES SIGNATURE: XR.FCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS REC MENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT..-- Ah _) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOFjS,ON THE DAZE SHOW — CPM File: 000-0303/C.1.1 � (I/l�_ p'(), County Administrator's Office ATTESTED County Counsel JOHN CULLEN,CLERK F HE BOARD OF SUPERVISORS Auditor Controller(via GSD) D COUNTY ADMINISTRATOR Siemens Building Technologies(via CPM) BY _ ,DEPUTY H:\2003\0000303\03A003162b.doc TM:TB Page 1 of 2 M382(10/88) APPROVE AND AUTHORIZE EXECUTION OF CHANGE June 24, 2008 ORDER NO. 1 TO THE CONTRACT WITH SIEMENS BUILDING TECHNOLOGIES, INC. TO ADD DESIGN- BUILD TURNKEY INSTALLATION OF A STEAM BOILER REPLACEMENT AT THE JUVENILE HALL IN MARTINEZ The steam boiler at Juvenile Hall has reached its useful life and needs to be replaced. Change Order No. 1 adds the work to replace the steam boiler to the original contract. Since the original contract to install cogeneration includes significant work on the hot water and heating systems at Juvenile Hall, it is advantageous to have this contractor include the boiler replacement. This greatly simplifies coordination and improves efficiency and timeliness of the work. . H:\2003\0000303\03A003162b.doc Page 2 of 2 M382(10/88) CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT CAPITAL PROJECTS MANAGEMENT DIVISION 1220 MORELLO AVENUE, SUITE 100 MARTINEZ, CALIFORNIA 9455374711 (925) 313-7200 FAX (925) 313-7299 ! Effective Date: June 24, 2008 File: 000-0303/C.5.2 CHANGE ORDER NO. 1 Contract for Construction of. PERFORMANCE CONTRACTING AGREEMENT BETWEEN CONTRA COSTA COUNTY AND SIEMENS BUILDING TECHNOLOGIES, INC. FOR THE JUVENILE HALL PROJECT IN MARTINEZ Effective Date of Contract: March 21, 2008 Notice to Proceed Starting Date: March 21, 2008 Authorization No.: WH197T TO: Siemens Building Technologies, Inc. 25821 Industrial Blvd., Suite 300 Hayward, CA 94545 You are directed to make the following changes in this Contract: Item 1-1: Reference: Proposal Request No. 1 dated May 11, 2008.1 Provide turnkey design-build installation services to include: Removal of the Steam Boiler, steam heat exchanger, piping, insulation and other obsolete equipment affected by the scope of this project. ADD: 184,192.00 ATTACHMENTS: Proposal Request dated May 11, 2008, one 8 `/ x 11 inch page. The Original Contract Price was....................................................................................................$ 1,317,873.00 Net Change by previously approved Change Orders..............................................I......................$ 0.00 The Contract Price before this Change Order was........................................................................$ 1,317,873.00 The Contract Price will be increased by this Change Order..................................................$ 184,192.00 The new Contract Price, including this Change Order will be.....................................................$ 1,502,065.00 The Completion Time will be unchanged. The Contract Completion Date as of the date of this Change Order therefore is November 3, 2008. RECOMMENDED BY: Consulting Architect Project Manager Terry Mann, Deputy General Services Director Not valid until signed by both the Public Agency and the Contractor. By signature below, Contractor indicates acceptance of price stated herein as full compensation for all direct and indirect costs. for all work described above, and as full compensation for any effects this change may have on the project in its entirety and/or on the time required to complete the project. PUBLIC AGENCY: CONTRACTOR: By By Contra Costa County Date Authorized Officer Date Michael J. Lango Director of General Services AGAb 1-1AN00000303\03A003159g.doc Page I of I SIEMENS May 11, 2008 To: Contra Costa County General Services Department 1220 Morello Ave. Suite 100 Martinez, CA 94553 Attn: Andy Green Re: C.C.C. —Juvenile Hall: Change Order CO-001: Steam Boiler Demo Dear Andy, The following is a proposal to do a turnkey design-build installation services to include: Removal of the Steam Boiler, steam heat exchanger, piping, insulation and other obsolete equipment affected by the scope of this project. This proposal is comprised of the following items: 1. Juvenile Hall Boiler Replacement 2. General Conditions and Exclusions 1. Juvenile Hall Boiler Replacement: The scope of work will include the following: • Turnkey design-build installation services • Turnkey, design-build replacement of existing Steam Boiler system • System shall include: 2.5MMBtu output nominal sized hot water system (size and number of units will be determined during design) • Installation of all necessary piping, insulation, valves, electrical wiring, conduit, disconnects as required per all local and state codes • New system to reuse existing flue venting, control system and components [Additional flue ventilation duct or controls are not included in this price] • Demolition of steam boiler, steam heat exchanger, piping, insulation,-and other obsolete equipment affected by the scope of this project • Site supervision and coordination of installation activities. • Assistance with local building permits & related fees. PRICE: $184,192.00 (One hundred eighty four thousand, one hundred and ninety two US Dollars) SIEMENS BUILDING TECHNOLOGIES, INC. 2. General Conditions & Exclusions: This proposal expires (60) sixty days from the date of this proposal A warranty of(1) one year for parts and labor is included All work will be completed in a workmanlike manner according to standard industry practices • Sales tax and/or freight and shipping charges are included in the proposal price (1) Operation & Maintenance manual with (2) hours of on-site training will be provided • Any alteration or deviation from the above specifications involving extra cost of material or labor will be executed upon written orders for same and will become an extra charge over the sum mentioned in this contract. Exclusions include the following: o Hazardous waste removal or abatement o Alteration, service, or repairs of equipment outside of the above listed scope of work Please issue a change order for the above amount so as we can;proceed with the work. Sincerely, ?csre � i Tim Tarazi Project Manager Siemens Building Technologies, Inc Direct Tel.: (510)- 723-7714 Mobile (510)-579-4061 e-mail: t.im.tarazi@siemens.com SIEMENS BUILDING TECHNOLOGIES, INC. ;•fir, ., ,. . .. . . : L A LP " 4 l' rJ.N"T=F , � OSTA COUNTY !'• General ecus` e artment ;., • _ Michael J.Lango TITA P !MANAGEMENT Director 1; •' ,... . w ':�'- Terry Mann .. .., s. : t - _ Deputy Director Rob Lim, PE Manager. - MAY 2 7 2008 Date: May 27, 2008 COUI�Ff`r CNOIJNS .: L To: Kimberly Johnson, Deputy County Counsel NfART!f�,-7 "A! iF. From: Terry Mann, Deputy General Services Director t Subject: PERFORMANCE CONTRACTING AGREEMENT BETWEEN CONTRA COSTA COUNTY AND SIEMENS BUILDING TECHNOLOGIES, INC. FOR THE JUVENILE HALL PROJECT IN MARTINEZ (WH197T); Change Order No. 1 to Contract Attached for your review and approval is a copy of Change Order No. I for the Contract with Siemens Building Technologies, Inc. for the subject project. The effective date is June 24, 2008. This will be required to go before the Board because the change order amount exceeds the Public Contract Code maximum of S 150,000. The project # is 000-0303 and the charge number is WH197T. This change order is required to do a turnkey design-build installation of a new boiler at Juvenile Hall. Please indicate your approval via e-mail or by signing and returning this memo via fax or interoffice mail by June 5, 2008. The current contract which had been previously approved by the Board and written by County Counsel is attached for reference, along with the copy of the Board Order. If you have any questions, please contact me at extension 3-7163. Thank you. TM:tb Attachment cc: File: 000-0303/A.l.] / APPROVED BY COJJNT COUNSEL A 01 DATE: 1220 Morello Avenue, Suite 100 • Martinez, CA 94553 11::2003\00003()3'•,03AU03160m.doc (925) 313-7200 Phone • (925) 313-7299 Fax