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HomeMy WebLinkAboutMINUTES - 06172008 - C.74 TO: BOARD OF SUPERVISORS F; CONTRA FROM: Lori Gentles, Director of Human Resources �"F s COSTA June 3, Zoos DATE: COUNTY '>d cdar CONTRACT FOR HUMAN RESOURCE SUBJECT: PRACTITIONERS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Director of Human Resources to execute a contract extension agreement with Human Resource Practitioners. effective January 1, 2008 to extend the contract termination from December 31, 2007 to June 30, 2008 with,no change in the contract payment limit. (Budgeted) (All Districts) FISCAL IMPACT There is no fiscal impact as a result of this action. BACKGROUND The Human Resources Department is currently contracting with Human Resource Practitioners to provide labor relations and human resource consulting services. This Contractor has provided invaluable expertise as we continue to meet with the recognized employee organizations and his services will be needed throughout the end of the fiscal year. CONSEQUENCE OF NEGATIVE ACTION The denial of this contract agreement will negatively impact contract negotiations with our labor organizations. CONTINUED ON ATTACHMENT: YES SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMNDAT OF B ARD OMMITTEE APPROVE OTHER SIGNATURE(S : /, n ACTION OF BOARD ON V`�(n.l / , �-o O� APPROVED AS RECOMMENDED OTHER { VOTE OF SUPERVISORS s ,r'• I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT ,25NANIMOUS(ABSENT - ) COPY OF AN. ACTION TAKEN AND ENTERED ON THE AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE ABSENT: ABSTAIN: SHOWN. Orig.Dept: Human Resources Department(Lori Gentles—5-1766) ATTESTED cc: Human Resources Department JOHN B.CULLEN,CLERK OF THE BOARD OF Auditor-Controller's Office SUPERVISORS AND COUNTY ADMINISTRATOR BY © ,DEPUTY M382(10/88) Contra Costa County CONTRACT EXTENSION AGREEMENT Number 49258 Standard Form S-5 (Purchase of Services - Short Form) Fund/Org# 1315 Revised 2002 Account# 2310 Other# 1. Identification of Contract to be Extended. Number: 49258 Effective Date: January 31, 2008 Department: Human Resources Department Subject: Labor Relations Consulting 2. Parties. The County of Contra Costa, California(County),for its Department named above,and the following named Contractor mutually agree and promise as follows: Contractor: Human Resource Practitioners Capacity: An Independent Contractor Address: 2380 Cassandra, Butte Valley, CA 95965 3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended from January 31, 2008 to June 30, 2008, unless sooner terminated as provided in said contract. 4. Payment Limit. Including the extended term of the contract,the maximum amount payable by the County under. this Contract shall not exceed $65,000.00. 5. Signatures. These signatures attest the parties' agreement hereto: Approved: BOARD OF SUPERVISORS Approved: County Administrator By: 13y. Purchasing Agent, Designee CAO, Designee CONTRACTOR Red ed by hepar it By: l�aUl� lq I�i4 d 04)14 .,< By. -� nA/\ Dep - t, si (Print name and title) llalyml hoewcw Agdlbi44 (Print name) Name of business entity, if applicable) Form S-5 (Page 1 of 1) Coriixa Costa County PAYMENT PROVISIONS Number Standard Form P-1 (Fee Basis Contracts -Long and Short Form) Revised 2002 1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment Provisions, County will pay Contractor the following fee as full compensation for all services,work,expenses or costs provided or incurred by Contractor: [Check one alternative only.] ® a. $3,500.00 monthly, or ❑ b. $ per unit, as defined in the Service Plan, or ❑ c. $ after completion of all obligations and conditions herein. ❑'d. Other: 2. Payment Demands. Contractor shall submit written demands For payment on County Demand Forrn D-15 in the manner and form prescribed by County. Contractor shall submit said demands for payment no later than 30 days from the end of the month in which the contract services upon which,such demand is based were actually rendered. Upon approval of payment demands by the head of the County Department for which this Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment Amounts) above. 3: Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2. (Payment Demands) above,County shall not pay Contractor for such services to the extent County's recovery of funding is prejudiced by the delay even though such services were fully provided. 4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to,and/or complying with any audit exceptions by appropriate county, state or federal audit agencies resulting from its performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of County's obligation, if any, to the state and/or federal government resulting from any audit exceptions, to the extent such are attributable to Contractor's failure to perform properly any of its obligations under this Contract. Initials: DM Con Chu Chu Form P-1 (Page 1 of 1) Attachment 1 Extension Agreement Specifications In consideration for Contractor continuing service, County and Contractor agree to amend the Contract as specific below, while all other portions of the Contract remain unchanged and in full force and effect: In order extend the Contract, the Contract language will be amended as follows: 3. Term. The term of this Contract between the parties hereto is hereby extended from December 31, 2007 to June 30, 2008. When applicable and cost effective, the County will be responsible for the lodging expenses for Contractor. Initials: Contra for ount Dept.