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Home My WebLink AboutMINUTES - 06172008 - C.57 To: BOARD OF SUPERVISORS '�� _-_ �; CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES x _ ,.Y:a:^ COSTA DATE: JUNE 17 2008 W,4o � ��ST�j'COi1N'� w COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE VEHICLE FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No. �ial� authorizing new revenue in Fleet Operations (0063) in the amount of $27,002 from accumulated depreciation and estimated salvage and appropriating it to purchase one replacement vehicle for the Department of Information Technology. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of one vehicle. The estimated purchase cost of $27,002 will be funded with accumulated depreciation ($24,502) and estimated salvage ($2,500). BACKGROUND The Department of Information Technology is surplusing two vehicles and purchasing one replacement vehicle in accordance with vehicle replacement policy guidelines. CONTINUED ON ATTACHMENT: 1 YSIGNATURE: �ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION I OF BOARD COMMITTEE APROVE OTHER r SIGNATURE(S): ACTION OF BOA JNCQ I I ��j I APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller � /It�!6 Department of Information Technology ATTESTED JOHN CULLENIERK OF THE BOARD OF SUPERVISORS AND C TY ADMINISTRATOR B DEPUTY G:\Admin\VehicleReplacementBoardOrders\CAO\DOIT\BO AppropAdjustReplacelVehicle6-17-08.doc BE:BG Page 1 of 1 M382(10/88) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : CAO-DoIT Date: 5/9/2008 Authorized Signator- -' .o,�� Telephone: 3-1202 Printed Name: Joanne Buenger 1. Reason and justification for vehicle request: needed for delivery of Telecommunications/Radio supplies to work site. 2. Funding Source: (Budget information will be used to prepare Board Order): Vehicle Depreciation/surplus fund Is an appropriation adjustment needed? ❑Yes ❑No Fiscal Officer: Name: Becky Eaton Telephone: 3-7161 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 F250 4X4 supercab FS 3/4 Ton FLTSD 8' Bed P/UP TRK (Vinyl and lift pate) 4. Is an alternative fuel vehicle acceptable? ❑Yes ® No If no, reason clean air vehicle will not work: not available 5. If replacement, which vehicle or equipment is being replaced: Type: #5832 1990 Aerostar Vehicle/Equipment Number: 5832 Odometer/Hours: 94811 6. Reason purchase cannot wait until next budget cyc e: 7. CAO Release to GSD Fleet Management: I Yes ❑ No Date: CAO Signature: i I I FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? F-1Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: WOO lelV( CW -2-7-6� Vehicle/Equipment: Make: FO`o( Model: Year: IWO f G / p Condition of vehicle and/or equipment and life expectancy: f ' !�'�`1"r.�5 'o ` X!,5 `�L� IT W,fliA Accumulated Depreciatio :1Z11 Estimatled Salvage Value. ��Qd Estimated Cost of Request` ZZ6 700 i 3. Fleet Manager Signature: Date: -Z76c� fib+ r Is —OLIrp rn orc5-7 vice r"v ct-h5 d (V"J<z-. VIAU 065 r - http://gsdnet.co.contra-costa.ca.us/webdocs/fleet management/formsNehicle-EquipmentRequest-Fillin.doc 12/12/01 D ) 767 ,wt Dc.-.' 7 AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 27,002.00 0990 6301 RESERVE FOR CONTINGENCIES 27,002.00 0990 6301 APPROPRIABLE NEW REVENUE 27,002.00 TOTALS: $27,002.00 $54,004.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER eRIGINAL SIGNED BY: To appropriate accumulated depreciation and estimated By: AINALIZAALEJANDRINO Date: �` � salvage from equipment#0657 & 5832. Two vehicles are (being turned in and only one vehicle will be replaced by the COUNTY MINISTRATOR IDepartment of Information Technology. These vehicles By: Date. meet replacement policy guidelines. BOA OF SUPERVISORS AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none NO: Deputy Director General Services 6/4/2008 By: Date 8 SIGfATURE TITLE DATE (M 8134 ev.2/66) APPROPRIATION ADJ. JOURNAL NO. APOO S I a, (� CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 24,502.00 0005 9922 SALE OF EQUIPMENT 2,500.00 TOTALS: $27,002.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CaZpaffGNED BY. To appropriate accumulated depreciation & By: MALIZAALEJANDRINO Date: +�IIY estimated salvage on the following vehicles: Eq# Ace Depr Est Salvage Total COUNTY A INISTRATOR 0657 129269 19500 139769 By: Dat 5832 5832 129233 19000 139233 BO F SUPERVISORS Total 245502 25500 27,002 AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN; none �r Deputy.Director _ 1 AA44 CLIC� General Services 6/4/2008 NO: SIGNA URE TITLE DATE REVENUE ADJ. By. Date: m' O JOURNAL NO. PAOO S a 6 (M 1134 Rev.2186) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ® BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES . ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 27,002.00 0990 6301 RESERVE FOR CONTINGENCIES 27,002.00 0990 . 6301 APPROPRIABLE NEW REVENUE 27,002.00 TOTALS: $27,002.00 $54,004.00 APPROVED EXPLANATION OF REQUEST AUDITR=C NTR R To appropriate accumulated depreciation and estimated By: Date: salvage from equipment#0657& 5832. Two vehicles are being turned in and only one vehicle will be replaced by the couNry ADWNSTRATOR Department of Information Technology. These vehicles By: Date: meet replacement policy guidelines. BOARD OF SUPERVISORS AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none . NO: Deputy Director LIM General Services 6/4/2008 SIG ATURE TITLE DATE By: Date:lNJ (M 8134'Rv.2/88) APPROPRIATION - c / ADJ. JOURNAL NO. APOO S b CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REvrNue REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 24,502.00 0005 9922 SALE OF EQUIPMENT 2,500.00 TOTALS: $279002.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR--CONTROLLE(R'� To appropriate accumulated depreciation & BV( Date: s estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total COUNTY ADMINIrTOR 0657 129269 1,500 139769 By: �• Date��d 5832 12,233 1,000 13,233 BOARD OF S RVISORS Total 249502 29500 27,002 AYES: Gioia,Uilkema,Piepho,Bonilla&Glover NOES: none ABSENT: none ABSTAIN: none Deputy Director d," General Services 6/4/2008 6 NO: SIGNA URE TITLE DATE REVENUE ADJ. By: Date��ld� JOURNAL NO. RAOO 5 (M 8134 v.2/86)