HomeMy WebLinkAboutMINUTES - 06172008 - C.134 3E `
TO: BOARD OF SUPERVISORS
?�--��-�� Contra
=Y �s Costa
FROM: Warren E. Rupf, Sheriff-Coroner ���c,� ' °� COUnty
DATE: June 3, 2008 OSTA COUKT�
SUBJECT: APPROVE and AUTHORIZE the Purchasing Agent, or designee, to issue a purchase order to
FLIR Systems Inc. in the amount.of$287,219 for the purchase of one FLIR(Forward Looking
Infrared) Model Ultra 8000LP.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to issue a purchase order to FLIR Systems
Inc. in the amount of$287,219 for the purchase of one FLIR(Forward Looking Infrared) Model Ultra 8000LP
for Sheriff's Air Support Unit helicopter under the U.S. Department of Homeland Security 2007 Infrastructure
Protection Program—Port Security Grant.
FINANCIAL IMPACT:
$287,219 - $280,000, 97% County, $7,219, 3% Federal 2007 Infrastructure Protection Program—Port Security
Grant. The 2007 Port Security Grant requires a twenty-five percent(25%) cash match of$280,000.
BACKGROUND:
On September 11, 2007 (Item C99)the Board authorized the Sheriffs Office to apply for and accept the 2007
Port Security Granit. The U.S. Department of Homeland Security(DHS) awarded the 2007 Port Security Grant
to the Sheriff's Office to provide a combined security deterrence and response capability in the water, air and
land, in cooperation with the US Coast Guard, allied agencies and industry. A key element of the grant was the
funding of equipment to enhance security deterrence capabilities established with the 2006 Port Security Grant.
The 2007 grant specified the purchase of a FLIR to replace the aging unit on one of the department helicopters.
This aging unit has now become inoperable and needs to be replaced.
The Department intended to use the salaries of Sheriff's Rangers assigned to activities under this grant to meet
the grant match requirement. However, due to staffing constraints and a determination by the U.S. Department
of Homeland Security, the Department is in need of providing another match source. Replacing the inoperable
FLIR will meet the grant match requirement, will meet the grant goals, and will provide an essential law
enforcement tool. This equipment replacement Twill provide the Air Support Unit with increased reconnaissance,
surveillance and detection capabilities. In accordance with grant regulations and as part of the grant application,
the Office of the Sheriff obtained sole source purchase authority from the U.S. Department of Homeland
Security. FLIR Systems Inc. is a U.S. General Services Administration vendor, the only manufacturer of FLIR
equipment, which is required by the Department for commonality of parts, service and training with the FLIR
product on the other helicopter, and thus the Department requests sole source purchasing authority from the
Board.
CONSEQUENCES OF NEGATIVE ACTION:
Negative action on this request will require the Sheriff s Office to notify DHS that it cannot meet the
requirements of the grant.
CONTINUED ON ATTACHMENT:_YES SIGNATURE:
✓R COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r
SIGNATURE(S):
ACTION OF BO®R ON O I APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
NANIMOUS(ABSENT ) ) AND CORRECT COPY OF AN ACTION TAKEN
A ES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS 9,,N THE DATE SHOWN.
ATTESTED
JOHN CULLEN,CLERK OFT E BOARD OF
Zl'�,
VISORS AND COUNTY ADMINISTRATOR
Contact: AL GUZMAN,5-1553cc: SHERIFF'S OFFICE(CONTRACTS)
COUNTY ADMINISTRATOR—EwcfI BYDEPUTY
AUDITOR-CONTROLLER
CONTRACTOR