HomeMy WebLinkAboutMINUTES - 05062008 - C.93 Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: INTERNAL OPERATIONS COMMITTEE - o
----
DATE: APRIL 14, 2008 a -oUCountyK•�
SUBJECT: REPORT AND RECOMMENDATIONS ON DISPOSITION OF
LOW-MILEAGE FLEET VEHICLES
SPECIFIC REQUFST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. ACCEPT report prepared by the General Services Department on the 115 County fleet vehicles that
were driven less than 3,000 miles in calendar year 2007.
2. APPROVE and AUTHORIZE the Fleet Manager to notify and request seven specified departments to
surrender a total of 29 of these low-mileage vehicles for either reassignment to a higher-use purpose or
elimination from the fleet.
3. DIRECT the General Services Director to restrict vehicle acquisitions for departments that do not
comply with reutilization requests.
4. DIRECT the General Services Department to continue to report annually to the Internal Operations
Committee on.vehicle utilization and disposition.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA l0 OF BOARD COMMITTEE
APPROVE OTHER ,
SIGNATURE($):
NA NI A Al dAYLE B. UI,Hi EMA�_SU SA A O LL ,CH R (,
----------------------------- --- --=---- ---- --------------------------- --------'-- ----------------------------------------
ACTION OF BOARD ON Y (0, ZCOtS APPROVE AS RECOMMENDEDy OTfIER
VOI'I OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUI AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED
UNANIMOUS(ABSENT. ) ON THE MINUTES OF THI BOARD OF SUPERVISORS
ON THE DATE SHOWN
AYES: NOES: ATTESTED: MAY 6,2008
ABSENT: ABSTAIN: JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORSAND COUNTv AADMiNISTRATOR
CONTACT: JULIO:ENEA(925)335-1077 BY1C�jt /�1�1 1, 1A - DEPUTY
CC: INTERNAL OPERATIONS COMMITTEE STAFF i
MICHAEI,LANGO,GENERAL SERVICES DIRECTOR
JASON CRAPO,SENIOR DEPUTY CAO-MUNICIPAL SERVICES
Disposition of Low Mileage Fleet Vehicles April 14,2008
Internal Operations Committee Page 2
In follow-up to a May 23, 2006 Board directive to analyze the County fleet annually to ensure optimal
use of fleet resources, the General Services Department (GSD), on April 14, reported to the Internal
Operations Committee regarding 115 low-mileage vehicles (those vehicles that were driven less than
3,000 miles during calendar year 2007). Of the 115 low-mileage vehicles, it was recommended that 29
vehicles be surrendered to Fleet Services to be either sold, salvaged, or reassigned. The remaining 86
low-mileage vehicles are either grant-funded, special-purpose, or were justified to be maintained for
operational reasons. Following is a summary of the 29 low-mileage vehicles recommended for surrender
to Fleet Services.
Low-Mileage Recommend Annual
Department Vehicles Surrender Operating Cost
Animal Services 1 0
Building Inspection 2 0
Child Support Services 5 2 4,811
Community Services 8 4 11,820
Information Technology 2 0
Employment& Human
Services 19 7 15,371
General Services 8 0
Health Services 17 5 13,825
Probation 12 4 7,384
Public Works 9 5 14,965
Sheriff 32 2 3.430
Total: 115 29 71,605
Culling underutilized vehicles is necessary in order to achieve an economical fleet program. The County
must maintain and carry insurance for each vehicle in the fleet regardless of utilization. To achieve the
highest economy, it is important to regularly review vehicle usage to ensure that fleet resources are
deployed optimally. Note that the benchmark average cost per mile for a sedan is $0.39 as compared to
the higher average cost per mile of the above-referenced vehicles, which ranges from a low of$0.57 to
$42.34.
GSD reviews the Fleet annually as part of its budget preparation and reports to our Committee, which
has historically reviewed the proposed annual replacement and purchase list and examined GSD
recommendations for redeployment of low-mileage vehicles. We noted that several departments failed
to turn in vehicles that were identified as low-mileage in 2006/07. In order to encourage compliance
with the Fleet Manager's request to surrender the above-referenced vehicles, our Committee
recommends that the General Services Director be directed to restrict new vehicle purchases for the
named departments until compliance is achieved.
C O S T A C O U N T Y
;r Geriefa-I SerV1�es Department Michael J. Lango
Director
�'CEEfi I�RhI'A�EVIENT
,�,'��- Terry Mann
f„.�;.-:,.;��ij
Deputy Director
,• - Richard Battersby
Manager
DATE: April 7, 2008 '
TO: Internal Operations Committee
FROM: Michael J. Lango, Director of General Services
By: Richard Battersby, Fleet Manager
SUBJECT: UNDERUTILIZED VEHICLE REPORT FOR CALENDAR YEAR 2007
Included with this memo is the Underutilized Vehicle Report for Calendar Year 2007. The report
provides information requested by the Internal Operations Committee on annual mileage for County
vehicles relative to the Board of Supervisors policy for underutilized vehicles. This policy is set forth in
Administrative Bulletin 508.2 and defines. low usage as vehicle usage that is less than 3,000 miles per
year.
The report identifies 1 1 5 low mileage use light duty vehicles in use by 11 County departments. This
represents a significant reduction from Calendar Year 2006 which identified 177 low mileage use
vehicles from 13 County departments.
The vehicle mileage noted in the report is the actual mileage from January 1, 2007 through December
31 , 2007. While annual vehicle mileage is the predominant indicator of vehicle use, it is appropriate to
consider the unique circumstances of individual departments before concluding that vehicle
underutilization is properly classified.
In accordance with previous Internal Operations Committee direction, the Fleet Manager has requested
County departments to provide, justification for low mileage vehicles, which is noted in the
Underutilized Vehicle Report. Based upon the information contained in the Underutilized Vehicle
Report, the Fleet Manager has developed an underutilized vehicle disposition recommendation
identifying underutilized County vehicles for surplus or reassignment.
2467 Waterbird Way • Martinez, CA 94553
(925) 313-7071 Phone • (925) 313-7088 Fax
C:\DOCUME—I\jenea.DS\LOCALS-1\'I'emp\notesOCDA04\2007 Underutilized Vehicle Report.doc
C) 0
0 0
z o z o z z
o 0 o �, 0 0 o
A m m A
0 a'0 W E E W > > _�
m 0 0
U O �y Q a Q Q
O Z O o Z O m m p in in vii in
U p U �p U cn W m U o 0 0 0
a z �z a z
Y Y Y Y E E Y E Y Y E Ne-
0
0E- I- 0H00 - 0Y00 =30
z z z � a) 0) d) (D z
O O D ,S c c c O
UU (D U E (D E a) a) U
C) 0) a 0
Q Q
N C (0• � (0 (0
(D (D
` 7
ti O U O D U
O O O 0 -a O -a �
0 O
5 5
CL W m W O O O O O
aa N �' u0i u0i u0i vOi u0i �"
U W W W W coo M NCN
v
W od od od rn rn � $ d 04
> N N N r N a
W O W W WLO _ _ w N 00 _N 0) - 00
J N O V O V p 0 0 co d p N N (D 000
F- N V1 N V) N f/1 (� O O M (D O d
Q V) T- N N N a N N
W
It LO It 1 �- (D M00 O N
� � oCW7 oCW7 V O � ItMC)000
tirn 0 � v � �i (D (n ) OD
ZN O d vNMN - NN �- M �-
z " N cn r N N V) 7 r N N N N
Z
W
J
ZQ O W
UVN
� o wa GW
rO co U �
Nr
C7 04 r-
eq (0 N N (DIrN 4 (Drn00v0o or� a � O � MM (D (Dr- (n
N c __ Nr
NN � e- N N N a 't- �--• T-
<
(V
Q
N W o O W 0) O N W LO0) 00 (o (D W (DONO) Orl- r-
O o z d M Z Q rn � z U � ri (NoW U U rn (MnaCovIQccoNL
Q p ~ w C ~ W O N p A W NNNMM C A W InN NITN (DM LO LO CX)
W0.4 N W
Z
OU v" M O Z N d• �p V O M N M z M O V' O O (TD � M
0) N �p W N NN M M �p U w M N N V N 0 M It
A A o A 0 A
ch2 » o » � WC) C)
W 0 W of W X of N N N
Q W OOOOC�
W� r�� » a » LO LO LO x Q X 00 QQXQQ mom •- •- � Qmm
d U) y d cn d - ~ wF- y d W W W W W X W W
> C� A � AAAC� C�
v 00000 .b 00000000
a (D a UCS x LLLLLLLLLL Q a OLLLLLLLLLLO �
.Q. d O d O r- d r r N O O 'i Q N - 00 N N
.v. W O W O O ' w O O O O O 00 W 0 0 00) 0 0 a) 0)
>+ o N >+ Orn >+ 00000 0) oo0) 0M0) 0)
N N r V i N N N N N Vk — N N — N — -
rl �i � C �+. � c) U M qt "t r- 00 (, CL It o N � CO (o CJ LO
_ O C) U-) Ln U ^" M O 00 ti 00 r- M M
Va M W O+ MU a OOMOO a a ti � � � qqtn � �
O U U cn U U U U U ()
W a a cn � a a H a in in in U) U) U)ninin
A o Z A
cm (M � A mU) mm � Z A ss EEEEEEEE
mmmmco O o O O O 0 0 O
Q q mm 00000000
*0 V LO H .V O Oa FM� V 0 0 0 0 0 U N N N NN - N N N ai N N W 00 00 00 00 00 0 a M M (D M (D O M M
co It It ti rl- ti r- r- IT ICT � v It "�r I
Oy pq O MM U C--
.-
N
(O (O (O
W N N o
Z Q Z . c M r_
O U) O ( a
z° _
W (D w m �
_ 0 `' 0 0
O
O 0(D _ E N
wU W W mEb NU m
C c c
Y O Y Y Y =-, E Y Y Y Y Y Y Y Y Y
00� I- .8000 .2 - .2000000 :300 O
m�
Z Z a) .�
a� m a>
O O U J 0 U (0 co U U m
0 L a) O Z L a)
UU > c m > co NN � > co (�
o coo ` � � v
o c En o c .S o o c O
F. c •- E'' cm rnE c rnrnE
C:
D a aa) c a) v H ami aa) a�
CL > a) > > > �
Wo w " m 0CL � O -0 rn ao
w
H 0. W CU (`a vim) m mN (On cu
w `- WD WWZ) (n
J
U r GV M e �� N I--
LU O Q (O O 00
O I� O M U)
N N N T T N N
J ON U" � C G,7 CO M N N d 0~0 (� LO
O Q 1` O < O O O 00 (D O T
jN V) N N O T T T N r- N N N T
LU L>- co Cl) �..�
Z Q O Q N 00 N O U M M `a M Lo ((O OM � � 1` - r- Iq N �LO ICT � �} T 0)
� M 0) � T O 00 N Lo � O) M O Lf) ti N Co LL7 M
Z1/j N N N N M M N N T N M V � v N ' N N �-
W 'eh O
J p
= U N O MLLo N p � LO ((0mNMmammN " mwMLOLLOaO0)
O O Q O [t O Q O M (O 00 O T N M M CO CO (O (O r- 1�- 00 00 00
QN V) T N N 9) T T N N N N N N N N N N N N N N N
W I` 00 N W h- ct U) U) (O 00 O U') (O N N T M N O LO N T O
zQN VNOOMOM � 00 � � OO M C z (O CMr- c' � NM (OO
U p w O) 't p ** W 0) to O .- - 00 N O It ►n (O (O N It (O Imo• 00 co �
Q OLLa a f- N N A W In N N T M N T CO (O N T N N T N C7 N
z
W Lf) 00 W O O D 1- N N U) (O T T O 00 Ll) 00 � N N O (O
�J T T M LO (O T 00 00 LO N M 00 O 'q O � T N O
U �a M T N V CO N 1- T (O N T I, T 1- O O T 0 T O 14- 1- O
L V W r- N (, W O U) 00 M O (O O P- N N M CO O T It d• U) Ln 0
I- N W a LO T T T CM T T CM CO N T N (V T N c•M T
.a 0 0 a m
0A O zi
C Q Q 0 (D f) (n( n F- (n (n (n (n � (n (A
w awzcn, 0QZOowC� w
JJ W � JQM000d' UQM � M » � _j
00 Q F- 0 < WQ < < WF- WI- hI- 0 � I-
> > 0 > 0 0 0 0 O Q 0 0 0 0 0 0 > 0 0
wW ww0wwxRw >- U = Ecr- C� wwwww
_ _ 0 = 0000002000000 = 00
UU LL 0 0 L.L LL LL LL LL P 0 LL LL LL LL LL W ULLLL
Q Oo O Q �t N O N N O 00 00 T O O 00 N T O T O O) T
M o rn o 0 0 0 o rn rn o 0) o rn o o 0) o o 0) o
T N T N N N N N T T N T N T N N T N N T N
3k �t
U-) (O 0., O O 1- (O O T U) t N D N V• O (O O N T M
O O O O M T N O M U) T — 0 W O U) 0 M
co 00 00 (O U) (O M M LO 00 O LO U) LO (O M LO I- 'd• � 'V'
d 0 Lo d O v ;r 'q- o 0 0 LO O d' Ct o rr O o 0 0 0 0
w w
y
y �
� V
a � a
'� W � W 0000000000000000000
(y 0 0
D D i W W W W W W w W W W W W W W W W W w W
A �
py (� O O CJ U) M � q' Ct Lo � N Lo N N 0 � '' U) L(� t U)
C) x rnrn ',� a rnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrn
A O 04 N
d•
FSM U) Lo In L[) Lo LO In In In Lo Ln In Lo In In LO In LO In
M -
a a ;
Z U m W a -0 z a a) a (D
O �n 'v, a) a m a) O (1) E
f� cU)a (U'o c ,rn rn F rn L 0)
> 0
Z » � w `nam) aa) .0 z am) -am) (D
W W w r N " L W
L L > %- (D C C > C m c m
O a) a) - (a n U U O U .0 U
U U 0 .
? 3 0 0 U
W co (D M _ 'a) W
�X 4 a a > c c c a P4 c c 'c c
fn 7 7 7 V7 C C o m :3 C C m C
000000. 00 I- 01- Ow000OOF-• Of- OOwF-
W w m ca ^_I 3 Z E rn Q �•
O O Y 47 O "_ m Q a) a) >, (n >,Y >.
F U_ U_ � .0 U F (D L- 'DU)
c m >,•aN N .� a
Q w m -0 +`� Q `• 0) tf O 'E -' 3a
U U Z m a) � CO) a) t a cn OL w to O N O a) E
;4 W w Q cn 'c k. c v U) a) ami •Q > > > v
U �-
Ww (n -r � Q 3 cj n > a0 a) c a� ° Qaa�
Www � t ❑ ` �� N - 0) = -0 � a)
m
F- I- o cn a)
» Q � 0) m0 � v) � � �' m � m � � � � a)
O O L O O O O L
O w 0 0 o a' _ Q 3 > L a) �L L L 3
p c ❑ M -o M cn N
cr- ` c a) c > a) c
d f�f�� to (n ❑ (A U) N A w N (n >ct O o N O O O En
O
C� Q c m g >,w e >, a a a v
0. � H � F-
HwHw aUN � O p > > N � =3 :3
W
J
U c U M w LO o U v v o
= O Q N 0 O Q r (n (D
w
> N r N �� r N N r
❑
w o W MW
NO oC7 do cn U aMornci oM rn L o
J.N O Q M O Q �- M I- N lC) O (D
QN V) r N (A N C r r N N (D
� W
}
ZQ p Q MM O STM V O V � crM0000 � LOCF) LO N ((DDM '4t
O Q M N Nr M C) � (C) O 'q N N r 0 (D N O
}� Z N O N r N r N N r r LO N CN r r N N CO 00
I- w O O
J
V N O ti N � 000 � LO r N C C 7 M (D O �t o00 M M
O O Q � 1" o) O M In O N O Q tO 0) (D 00 O O r r N N M M (D f� 00 0 0
N (A �- r �- r N CA (A r r N N N N N .N N N N N N N N
(jN W r I-- Lo 0 r N Ct M (D 'Rt 00 M LO r- O O 00 0 O O (D f-- O r-- q Imo- (D V- '- O (D U') I- (7 M r r In LC) O r r r M0 N 0 '4- r M
O 0 7 Q M M M (D (D N r O z Q (M 00 O N 0 0 d' 0 0 N M I 0 N O r
N �� � O (ND ter- N A a if C4 00 OBD M VlI7 OrO CrD N M
r z
z
W -' In 00 O N (D I-- to 00 00 00 00 'cT I- O (D � 0 O I- (D r M r N
O z Ur - 0 f- I- r 0 0 0 Ur N M (C) Cl r (D (C) V) In CO 00 qq (D LC) r O
M Q (O (nCl! 0N0r- M N T� ¢ (D0M V 0aoN0ol� raoOrN V rN
O W ti V w m � aO � � (J" W V' 0 0 0 cn [t O N M (D M � I� N M to M
W a d �p W W r- to r M � N IT (D r r l() r N M f�
N � N
0
w
O U w O � a
� QQ U) F- �
:D
W
o o000Do O (Do � 2 � � C) C) 000UZ
W u) cn cn cn Z cn w Z (n O 0 cn cn cn LO
WW J N a N CO N Q r W w Q r Z Z Q M Q Z J M r N W n >
X 0uw (nwwwwIL Q � w00WF- LL 0www4 � Q
Q > ❑ M 00000 Q 000 , ❑ ❑ ❑ p > ❑ ❑ ❑ ❑ 0 u)
IEUwEwafw ofRwUUwEwwwEofafof } U
= 0200000 0002220000 = 000002
a ULL (D LLLLww W :: 4 ILLLIL000LLLLLLLL0LLLL U- tL1-- 0
Q 0 00 V- 00 N (D II• r Q d '-t M 00 Ul CM CO N 0 r N 00 O r P- V 0
.S� W 00 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0
G� �+ 00000000 y >4 00000000000000000
N r r r N r r N N r N N r r r
q cM- C M O Cr ~ M r M 0 M M I- r M O O I- U') NT r N
IT 00 �
M I - N W I- M O M 0 0 0 I- r- 0 0 N r
W In t r- t co 'ct r N (/] 00 r (D r r. r LO O M 'q LO U) 00 O (n
V d U-) vLr) 't 't "tLr) V) W a LOLOv (n (nCIO O (DOvvvvvLOLOv
w U U U U U U U U U U U U U U U U U
W H ❑ ❑ p ❑ ❑ ❑ ❑ ❑ a F > > > > > > > > > > > > > > > > >
(n (n cn (n (n (n (n (n W a (n (n (n cn (n (n (n (n (n () (n w (n (n (n (n (n
A Ur Ur Ur Ur Ur Ur Ur Ur C/ A L L L L L L L Y L L L L � L r- -C L
Y = Y Y Y Y = ++ Y Y = t+ Y +,
mmmmmmmmmmmmmm (amm
a) a) a) m a) a) a) a) a) a) a) (1) (1) a) m a) (1)
it
Z V N N N N N r- M M (ce) ,� (D (C) I- qt � O d' LO M O qt ti O N qt P-- (D
00
O O N O O O M O W c) � LO � OMO 1- 00 000 00 0 0 0) � 0 000 0) r-
C7 O � vv � vvv T x O Ln (OLoLOLr) nLOLOLoLoLoLOLoLOLnLr) Ln
v .
(O (D (D
0 0 0
0 (D 0 .
N N N
F� F
-0 -0 v
d d
Pz a) (D
co o o
U U 0 >
U c U `u
cu m m I
WR' c c •N c c a
cn
� H WoF- 000 �- 0o0 F�- F=- HH0F� 000
a (u cu -
= :Ll F"
d 5 d m
U a a a a U E m
cu () 0 v ?
Vj O N N ,0 EnQ (u (0 (0 +�
NN
cu
W) 0 p U a 0 v1 O@ V V 3
r m a D 4--
m
lO� C C � C C O a) UU U
0 ✓ Q 3 ; 7 L L L
-0
N
rY a o (0 m ° o a 00 00 00
w J 0
J
_U r
� W
w O d N p Q co
W
. > N r N N r
0
N O d M N 00 CY)O— ClO V - (D LO (D
CD O d N ao
Q N r r N N a �- N r N
W W
W }
(n O) O r- 00 r- Mr �. NW qt O Ln CO M M U co Nr _ N 11 A O N (OZ Q O OO NMN LO
a (o O - C�l LoLnor- MMLnr-
vLn M CO N r NMr� N N N C4 C4 CMZ
w O O
J
Z QN W (D M MU') CO M (0 LO M M N W00
DU O U" (DNO � 000D V- 0) OMr p tiwmCDamc'a0MM
O NCA (A O M (D O r d
U r r r N N N N N N N T- N N N N
Q oo
~ ~ W O � rNNLnNNM (000 (D M W co OONCAIt000O
0 o Z Q rn Nccc Occ rncirn � M000 (D o U U 00Nrnrnrnc� vq �
Q N A W (O O r M U) 04 ON �t O cl) N N A W O (D O COO (D O N N
z � z �
O W ITNLr) MMa (O (Ptl- rLOM W rN000OOCDMN
M V OO 'ITM r I- I- O MCO r (D q � Ur N r O O O LO r M N
U N O M (D (O (D r Ln r Ln O � (D L.y O r (O V M N N O V
U W (oaiCOOo1- ItOoaoLnN (OLO V d o0CC) rI- vQi � (o
N CO In N r M r M N 00 (D (A r LO (D 00 N N
N N
a QU) Q m
WA > Wft > W o oafo
O Ucn HU) U Cl) U) O � COcil U) (hw6
J Z) L n u') J Z � L O w L O Z Z) W LO W = W d W
0 Q - CV 0 Q Ci Q - Q Q Q Q J 7 w Q J x J
d F- w LL F- W 0 W F- F- F- � W - F- � W
> 000 > 000 > 000 0 > 0 >
wclfotfwwwafwwxww 0� wwwUwwEw
= 000 = 000 = 000 00 = 020 = 0 =
�+ 0LLLL. LL0LLLLLLULLLLLL a LL LLULLCDLLULLU
W o 0 o rn rn o 0 0 0 0 0 o W CO rn CO o rn CD rn o 0
o 0 o m m o a o o 0 o o rn rn rn o rn rn rn o 0
N N N N N N N N N N Q
4 .
r- O O M to O N O r M
N M r O 00 ti N N N r a (D LO r O M LO M V' N
C� m M (D (D qt 00 M Ln (A (D r- CO LO O (D r LO r (O O
W OO 'tLnrLOOd• O � OO' , W1 LnOM V (DO (DCV) Ln
N
H c c c c c c c c c c c c E~ a� 0 0 m a� a)
G a 0 0 0 0 .0 0 0 0 0 ,o 0 0 py Z E 0 »� Z
► � A m m m m m m m m m m
H 00 0 0 0 0 0 0 0 0 0 0 U A
a. waa. a. a- a- aa. a. a. a- 0-4 a- aa. aaa. a- aa.
O LOLo (DtitoLo (oLOLo (otoLo r-- ol-- o -�tol-- l-- v
�" co co 0 co co co O M M O co co � �"• V) LOO LO LO LO LO LN LL( L
LO
z
0
r.,
Q
W U U U
V m m m
Z
w O. d (D Q
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y U Y Y Y Y Y Y Y Y Y Y
OOOOOOOOOOOOOOOr• Oc�- F- 0000C'• F- 0000000
< �` 4 (D O c O c CD c �, a) a) a)
0 _C a) F- L a) > O 0 -1 O O O a) a) N a 'D a
r= — -0 O W —= w ' O • -0 -0 -0 c c c
Q c C ` c m 4? N Q. m (D N M m m m m m m
O U cn y
ct v v v ¢ _� � � I_- � n000
F- m " a) a`) C (D a Z E Z E p E i(t m io C C C
> 7 a) 0 "0 a) m m ` m " D Ow a) 0 m m m
m (ten > 7 7 j fn m '0 O �O "Ud w0 +�+ 4
(/) v a) (n to (n N N 7 �. c c c c c 7 7 7
a) c C C C
+l Y a) 0 m O m a) ca •_: _ O O O
a U d c O O o O c N a) > +
> a) > c c c •- •-• •_
0 W ` m > (D a) (D 7 > >
�' > mmmm� 0) L Ww a, w a, m o mmm �
W a vi E o a) a) a) a t .c c 'c N
w a" = m c c c c .` m m o Q o Q o 0 o c`a cLo 0 0 0
w as U - - - - ¢ F- E- o > o > �- > Eww
J W
-r m
W N (% (D CV 00 00 N CD O ONO 0) O Iq
> T T T T N `✓
0 O
NC)
to (j o N cD a) (D O M0) 0) O
N O (D T NM Lo I- N N U)
co (0 ItCo (O N
N �1 (V 0 m
Lo
F- VT O N O fN N
p Q c T N N N T T T T T .�
W
• 0 p co T M N � � 0 0t ti M 0 O OD � t- O O(D LO _N rV 00 � I\
D 0 N f% 00 Cl)
N m N (0 N 000 d) N C' N Cc d 0 M C co LO rl
� Z o
W c p
-•� N
ZQ r V Lo I- O (0LO0) T coM 0) N N NCD TO rl- 0) "
(� p Q) qt0 O M Lo Lo f- O O qt O oo M O N O r I` 00 T qT co d N a0 r T
UO O Q � � � ONONC4 oo N � � MCOONTC\ � C) oTo oMO V O
N N •- N C •- r T T N N N
N
~ W NNNU) 0) 00I-- 000hcc) ctcM (Ma) 0) cc) OOMM000NOOq-tq (DNLnO p
U (� (D N 0) N M N r U) 0 () 0 O O 00 M0) 00 O 00 I` O (O LO M 0) 0) O (O 00 O O 't ^O
O 4 I` o0 ti T In (O N (O M 0 CcN M Cl) acti M U) Cl) O T V• O 0) 0) O O N cc 'Cz� Lc O
p Lo 0) Lo (D T ';t tt O M M O (D O Nt CO � N Lo 'IT O T I-- U) 0) m M M O N (D CO
< N a 0 r CC) M T r N I- CO 00 N T O 00 r U) - M T T O O 0) O I- 00 00 00
H T T T T T T
Z W
O W 00 P- (O O d) N N M 0) I- 00 (D O U) (O O (D O (D M T N N M O O OIcT (n r 0
Ur (D I- O N O I- (D � r- 0) 0) U) O 00 Lo 0) CD O r (D 0) 0) qq N d• T N O (D r 0) N
Lo O T T T U) O 00 O 0 0) Lo T CO CD 1;T I,- 0 O 00 T T O m (0 CO O Lo M O T
O 0 1 000 N M N r- ONO 000 N 1 O 000 .T- tNo c1• N CO O O 0) O ti C0C) � 0
J
CO 00W O O C) -j U O C) Z) O U _UUUUU �+
q co . rQQ > r > U 0 » » » W
U' U) ln � Ucow ZU) ZF- LO ZZZZZZ
wU LO WC) w � L� W W W � � ar, LLc) omw � OXQ = QW00000000 Q
� wwE- wwww w wF- F- wwUF- wIiUwwowwwwUUUUUU N
w � fr w w w w w w w w w w U U w V U
= 000 = 00 = = = 000000 = 00 = 2 2 = � M000000
a ULL u- LL 0LLIL000LL_ LLLL (LL1_ LLULLILU (D1l0 C) (D 0 LL LLLL_ u- LL. L1_ I�
Q T N N 00 0) '�t 04 'q O (- i- I` O M ti 0) O O 0) T 0) 0) O O 00 (D N I- (D Cl) T r
.V, W 0000) 0) 0000000) 0) 000) 0) O0) 0) O0) 0) 000) O0) a) 0) OOO
tJ �+ 0000) 0) 00000) 0) D) O' O (3) 0) 00) 0) O0) 0) OOD7O0) 0) a7000
N N N r r N N N N T T T N N T r N T r N r T N N T N T T T N N N r
N per, W
M O Lo (D O 0) d' I- M co 0o It M co r LO r Cl) O (D I- (D CD qt 00 0 (D 00 0 M ti ;T m A
d O O O T 0) CO T CO N M r� 0) (D M O 0) T T N O T O d' V- (0 .'cr M T T O cM cM
V (D W (D Lo � a 0 r (D CO (0 7 (D U) CO I- Lo O N 0) 0) Lo 0) U) r � U) N Il• (D M
W d• O U) 'T 'It M O T 0 0 IT 04 0 0 LO N T q;t Tq;T (D qt193- N N N N N N
�y fl m m m m L-
m m N F- F- a
F u) (n o o E m a) a) a v, u, u� u Z Z o 0 0
0. aC: EEEE a) ma) a) c � � � ma) Q,
Uj W (o m m m o c c c o > > > > c`o (`a (`v (`o (n (n � � � � � r- � m cc (U (..�
Q Q Cl M d m U U U a. c c c c F- F- F- F- .� N N N N a`) N N N N CL d Cl
OOOOOOOOOOOOOOOOOOO - s cst .css .cr000 O
Ma T T 0 (n M U) M (o 0 (o M U) (n M M M M It IC:f O O O T T T T M M M U) Ln Lo V�
W O O O O r r T � T M M M M (o U) (n Lo (o U) N N N N N N N U) U) to O O O
U) Lo L) U) Lo U) Lo Lo LO LO 0 Lo Lo U) LO 0 0 Lo 0 (D CD (D (D (D (D co 0 U) Lo 0 U) LO
C/1 O N N N N N N N N N N N N N N N N N N N M C") CO M M M M N N N N N N
r
COSTA COUNTY
General"S&Vxes Department Michael J. Lango
Director
l'
TIft NAEMENT
Terry Mann
^' i �'�' Deputy Director
Richard Battersby
Manager
DATE: April 7, 2008
TO: Internal Operations Committee
FROM: Michael J. Lango, Director of General Services
By: Richard Battersby, Fleet Manager
SUBJECT: 2007 UNDERUTILIZED VEHICLE DISPOSITION RECOMMENDATIONS
Included with this memo is the Underutilized Vehicle Report on County light duty vehicles for Calendar
Year 2007. The report provides information requested by the Internal Operations Committee on
annual mileage for County vehicles relative to the Board of Supervisors policy for underutilized
vehicles. This policy is set forth in Administrative Bulletin 508.2 and defines low usage as vehicle
usage that is less than 3,000 miles per year.
This report focuses on the County light duty fleet and as such vehicles over 14,000 GVW have been
removed to simplify the analysis. The report identifies 115 out of 1078 (11%) total light duty vehicles
that are potentially underutilized. The 115 potentially underutilized vehicles represent a 35% reduction
from the 177 potentially underutilized vehicles identified in the 2006 Underutilized Vehicle Report.
29 light duty vehicles from 7 different departments have been identified from the Calendar Year 2007
Underutilized Vehicle Report for surplus/reutilization based upon this report, previous utilization
reports, and currently reported vehicle usage and justification by departments.
In accordance with previous Internal Operations Committee direction, the Fleet Manager will request
the 7 County departments owning vehicles identified as surplus to turn the vehicles in to Fleet for
evaluation of sale as surplus, placement in the County loaner pool, or reutilization to a higher use
assignment. Page 2 is a table detailing the 29 vehicles identified for surplus/reassignment, owning
department, and past/current utilization data. Page 3 is a table identifying underutilized specialized
vehicles for possible shared use arrangements with other local agencies. Page 4i a cost per mile
table reflecting 2007 operating costs for all 29 vehicles recommended for turn-in.
2467 Waterbird Way • Martinez, CA 94553
(925) 313-7071 Phone • (925) 313-7088 Fax
C:\DOCUME—I\jetiea.DS\LOCALS—I\Tcinp\notesOCDA04\-1569531.doc
April 7, 2008
Page 2 of 3
LOW USE VEHICLES IDENTIFIED FOR TURN-IN TO FLEET
GSD recommends the following vehicles for sale as surplus or reassignment to higher use application.
ORG# DEPT EQUIP YEAR/MAKE/MODEL 2007 2006 2005 2004
# USAGE USAGE USAGE USAGE
1780 CSS 0303 2001 FORD TAURUS 1,023 1,412 1,605
1780 CSS 3654 2002 FORD EXPEDITION 1,849 2,248 2,031
1432 Comm Svcs 4434 1992 DODGE B-250 102 2,444 1,482 1,764
1.432 Comm Svcs 4580 2001 FORD E-150 442 1,574
1432 Comm Svcs 4475 1998 FORD E-150 1,352 3,026 2,212
1432 Comm Svcs 4436 1992 DODGE B-250 1,788 3,130 651 2,488
5195 EHSD 0890 1994 FORD TEMPO 97 123 606 463
5193 EHSD 4609 2002 CHEVROLET G-10 355 603 1,030 1,712
5195 EHSD 0301 2000 FORD TAURUS 2,136 2,064 1,950 2,329
5194 EHSD 0535 1998 FORD TAURUS 2,294 2,830 2,792
5192 EHSD 5811 1988 FORD AEROSTAR 2,309 1,278 1,824
5195 EHSD 0566 1999 FORD TAURUS 2,735 1,744 2,649 2,578
5194 EHSD 0401 1999 FORD TAURUS 2,881 1,511 1,150
5716 Health Svcs 5863 1994 FORD AEROSTAR 708 1,345 2,183 1,415
5997 Health Svcs 4623 2003 FORD E-150 1,660 1,240 1,757
5954 Health Svcs 4300 2002 CHEVROLET ASTRO 2,350 2,290 2,950
5930 Health Svcs 4575 2000 FORD E-150 2,610 1,115 666 1,602
5986 Health Svcs 4514 1999 GMC SAVANA 2,932 8,049
4355 Probation 0919 2004 CHEVROLET CAVALIER 906 893 1,358
4355 Probation 0317 2001 FORD TAURUS 912 5,821
4355 Probation 1413 1995 CHEVROLET CORSICA 1,303 627 1,083
4355 Probation 0920 2004 CHEVROLET CAVALIER 2,796 201 2,390
4527 PW survey 5169 1993 FORD RANGER 977 552 1,418
4500 PW admin 0553 1999 FORD TAURUS 1,088 2,524 2,260 2,768
1993 CHEVROLET S-10 1,390 2,048
45_47 PW mtc eng 3616 BLAZER
4500 PW admin 4608 2002 FORD E-150 1,404 2,715
4500 PW admin 0554 1999 FORD TAURUS 2,096 4,899
SOlnsery 2,272 2,016 1,284
2554 Training 2926 1999 FORD CROWN VIC 2,272
3621 Sheriff 4465 1998 GMC SAVANA 1,041 2,584 1,729 2,994
April 7, 2008
Page 3 of 3
LOW USE VEHICLES FOR POSSIBLE SHARED USE APPLICATIONS
GSD recommends departments seek out shared use arrangements for these vehicles with other local
agencies in order to leverage the substantial investment represented by these specialized vehicles. If
that is not feasible, these vehicles should be considered for surplus disposal as underutilized vehicles.
DESCRIPTION VEH DEPARTMENT CURRENT 2007 2006 2005 PURCHASE
# MILEAGE MILEAGE MILEAGE MILEAGE COST
2003, Mammography van 6864 Health Services 5,853 0 20 0 $190,000
1998, Mobile health clinic 6832 Health Services 24,323 1,904 1,895 687 $195,000
1998, Mobile adoption van 5732 Animal Services 2,302 595 162 42 $57,000
1999, D.A.R.E. Prowler 1906 Sheriff 11,568 1,276 739 161 $45,000
2001, D.A.R.E. PT Cruiser 1907 Sheriff 14,081 10 863 0 $24,000
2003, Mobile care center 6865 Community Svcs 3,954 492 474 120 $126,000
TOTALS 62,081 4,277 4,153 1,010 $637,000
(D (D
� o 0
C) o o0
0
N p O
O
N CN
O
CU ` C c
> C C p o
p .O� 'T N
Z OO to O O co C L
N C E 0) NCD N c
U N C a) CD
N a) a ` p ` a) C a) tf d a) .. N +�
> a) (U E p O) mE N .�. E O > p O > (D
F c c aci aci c c •r ¢ a) ._ •a) c c co .- o ,Ln = o o c Q
c� ca Cl-) '� c cU c 'U 'c •- M CU N ' c
U. a) cn c`Um �° a-.2 � cu 'c`a ` r � v'oamcm ._
0
� � oa) � a) O � � C7 C7 � � � oin cU) -0
a) c L- - a H- c a) v (D o ca
O c 0 p O 0 a U �O p c 0 cca o
j C N 4--
0 .0 U_ U a) U p U >, 7 U N 7 C ) to
j w a) L 7 L > c L L cU a) N M ._ a) N
-0 +tea �O > a) •0 + a) Q ma) O � a a) N o > +�-
M _> a) > > a) > C C M
a) > L a) -C O L U O U En O a) L a) C m a) L U
U N
CO W C� -0 U F- a�' Q m Q � (n » W N � W fn Fo--
a
a W M 0 � r 00 f� r M N (A 00 00 M M W) N M' N r O a) co M tt 0 v M ti
h a M (D 00 I- N q W 00 I, t, w of !F M M N N r r O O O Cn 00 (O (D N
r00 4 M M N N r r r r r r r r r r r r r r r r 0 0 0 0 0
0 69dQ � tAfAl,N69t�A69696969696s> 6969tRto? tato6FJ> to* to). 6 6!
U
W
w !` uo M r 0 O N M N o 000 ct o U) C) C) (D r N (D
M N U) 00 O N N V- (D r- (D O M O Ln o O M- O O Ln Co Co .-^ M O ti M
L) N a N "T M � M - O O O I- C) M O M M M �t M ti N M ti (D (D r M N ti
N <- N r r C r r r N N N r N N N N N
w "
ZJ_
ZQ C7
N O t- N r � N � I,- I,- N V- LO (D t` O N tt M I- (D M O 00 O (D O U)
O Z w F� Of)
(0 (D 1- N r- LO U) O O O N '44' 00 ';t U) 'ITr- U) MLO (C) (D N r- t- O O
00 (D Nr'- U) o O 00 N O N N r 'q O 00 r- O N U7 O -4 00 U) T r o tt
(� = 0 r (D O M ct OM O O r I r U) (D r- N [C N (D 00 r U) N o U) N N O
W M(C) (C) (D ti N N U7 O O h (D M M 00 00 O I` N o U) U) 00 r- 14, 00 00 tt (D
Q F- -i fil U r (M � (V U) N N CV N) r r N It r r ('M r N �7 N C N r N r r r
LU 2
0Wa WW
(.� U OO O O O O o 0 0 0 C) C) 0 o 0 0 0 o 0 0 0 0 0 0 0 C) 0 0o
Z N O O O O O O O O O O O O O O O O O o (D 0 C) CD 0 0 0 0 0 0 0
N N ^
N N N N N N N N N N N N N N N N N N N N N N N N N N N
000 � M0LO0toMMinMtoMMU) MMLOLOU) MMU) MU) U) MMMM
(.) L) Lit c!
Mr- r rrrM- M- M- M- M- M- � M- M M- M- (rD
N
LL, r rrr
r r r r r r r r r r r r r r r r r r
6469696q 6469 tH 646* 6969 to 64 V� V) 61. 69 (1) 690- Ul :3 iUl6 ell W, ER EA 69 (A
O N N O ti N r Iq N r r- P- N r U) (D S O N CO r- (D M O O (D (D O U) to m
N .a (D (D � N I` U) U) O O O N �t 00 d' U) 'd - I` U) M U) (D V. (D N t- I- O O
(D � U7 U7 M ti 00 (D o oo O O CP N r- co U) M O co r- N o M N O I-- U) O a) (1)
(D M M O O a0 U) r U) O O r r Ct t- M (D r M M O o U) O M r O (D U0
a Lir 00 M N r N r- o N U) U) N N O o (n M U) N 00 U) r r � N o d' U) 69 N C
W CV 69 N 69 M 69 r to N 69 69 - CV 69 69 �7 6f3 to 69 �7 a- 69 i- EA 69 69 OJ
69 (A H3 69 (A 69 to 69 to 69 69 (fl K} 7
to rn
C c .
L 00
W r r
r
w w 0w �Ua
D m -i O
C oho > 0 H — >
X W
(� < Chcncn cn � Ucn O0 ►= (D < U) U) U) E E
W p0 U) » QZ) W -nQ U) pp = DZ)
N � inLU J � � Q � Zw � QLULO � W � UOiU) � � 0 W Nd'
Q r J J J r w r � = J r r = 0 J `- N
m w , 0 W 0 < < > Q Q O Q > 0 w X m < 0 < Q ¢ � 0
wF- WQ � F- F-- < F- � � F- < WU Q LUwF- � F- wwF- F- UW
00050500 oo > m > C) C000050000005
Ix 0wRwEwxarUQ� WwWUwWa� wof0wwwwwwofww
w 000 = 0 = 00200 = 02 = 000000 = 000000 = a) a�
N V r N V M r r O o M It M M U) M M N N N W N 0 M o 0 M M � E E
O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a0 O O O O O O O O O O O O
O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O M
M (D
� I I
�i 'ct O O o M CD r- co U) 't o o co M In r 00 q- (D U7 O CD M U) (D O U) II
M o pppp O (D r r C) (D U) (D r U) r r r- r O U) M M C) (D N � o O N N
V 0o (D00 (DMMd' U) rOu) LO � � CO (D (Dq- InMO (Dl[') M V' O) O U f+A
V o d �t U') Cl) O O ICT C) U) 0 0 IT r '14- U) c}• M I' o IT (D It '[t O O N O
W 0
rn
> > > a) c a) c v � c > > > > Z c o
> > > o c o c •- > c
F cn c) U) co EZoEcno (n E U) U) U) CO �, o o -
W E Etc E (}a m N (}am r- -ZU ED -Om EM00 c a) o
C o2 02 N � 0 (nt � � `O a) ° o2 � (n o2 a) 2 () aa)) 220 o m a)
Uw0w = aaUcnaaaa2a0waUUw = wz2wwcna m M)
4 c ate`)
U c >
a N U) N M CD r- U) O O I- U) O (D U) N N O O N ;T '-t to ti O U1 V' Iq LOm N
�
M O M O �- � U) CO N O N U) C) 00 U) CO O O CO M _O U) O O M _O O U) U) `�- 'O C
0 Lo r U) Lo � r M V � � 'd• M U) r U) M Lo M M U7 m N 'q Cn >