HomeMy WebLinkAboutMINUTES - 05062008 - C.76 =�`
To: BOARD OF SUPERVISORS ��-- ;•.,. CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES � COSTA
:.. ��:�,�
DATE: May 6, 2008 i..Co COUNTY N •cr
SUBJECT: APPROVE AND AUTHORIZE CONSULTING SERVICES AGREEMENTS WITH
DAHLIN GROUP, INTERACTIVE RESOURCES, AND MURAKAMI/NELSON
ARCHITECTURAL CORPORATION FOR AS-NEEDED ARCHITECTURAL
SERVICES FOR VARIOUS COUNTY PROJECTS
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE Consulting Services Agreements dated June 1, 2008 through June 1, 2010, with
Dahlin Group (Pleasanton), Interactive Resources (Point Richmond), and Murakami/Nelson
Architectural Corporation (Oakland), each agreement in the amount of $250,000 to provide as-
needed architectural services for various County projects.
2. AUTHORIZE the General Services Director, or designee, to execute the agreements.
FINANCIAL IMPACT
Project assignments will be made to the as-needed architects when there is an approved project and
funding. The contract amount of $250,000 is a limit (not actual appropriated dollars), and it is
possible that the limit may not be reached. The contract limit of $250,000 is spread over a two-year
contract term. Having this type of contract in place saves time and mone)'when compared to the
time and expense of conducting a consultant selection process on a project-by-project basis.
BACKGROUND
The purpose of the as-needed services agreements is to provide architectural services for County
projects as they occur during the two-year contract period. When the General Services Department
receives a project request, it will be determined at that time whether or not it would be prudent to utilize
one of the as-needed architects. The as-needed architects will provide typical architectural services,
such as programming, design, and construction admin.istration. The types, sizes, and locations of
projects will vary. Typical projects may include remodels, tenant improvements, additions,
modernization, and reconstruction. Projects may also include investigations, studies, and reports. It
is unknown at this time how many project assignments will be issued because the services are
provided on an as-needed basis.
CONTINUED ON ATTACHMENT: YES SIGNATURE,, :70
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r -
SIGNATURE S :
ACTION OF B R ON V0 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:_
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
CPM File: 000-0705/A.1
000-0705/A.5 ATTESTED__.
County Administrator's Office JOHN CULLENkgLERK OF THE BOAR OF SUPERVISORS
County Counsel D COUNTY ADMINISTRATOR
Auditor Controller
Dahlin Group(via CPM) BY 0( _, DEPUTY
Interactive Resources(via CPM)
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C . 7�
APPROVE AND AUTHORIZE CONSULTING SERVICES May 6, 2008
AGREEMENTS WITH DAHLIN GROUP, INTERACTIVE
RESOURCES, AND MURAKAMI/NELSON ARCHITECTURAL
CORPORATION FOR AS-NEEDED ARCHITECTURAL
SERVICES FOR VARIOUS COUNTY PROJECTS
Having as-needed contracts in place will allow the design phase to commence sooner and provide for a
shorter project completion schedule. To provide flexibility and capacity for project delivery, it is
recommended that three as-needed contracts be approved at this time. It is anticipated that there are
enough current and potential projects that will utilize three as-needed contracts over a two-year period.
Potential projects that would utilize the as-needed contracts include facility remodels and tenant
improvements for the Employment and Human Services and Health Services Departments. These
typical projects, when combined with miscellaneous unanticipated projects, can be well served by
utilizing the as-needed contracts.
Dahlin Group, Interactive Resources, and Murakami/Nelson were selected through a competitive
qualifications-based selection process. Three similar contracts to different firms were previously
issued. Those contracts are steadily reaching their contract limits and it is recommended that three
more contracts be issued at this time to maintain continuity in service capacity.
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