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Home My WebLink AboutMINUTES - 05062008 - C.41 S E_ TO: BOARD OF SUPERVISORS .._- ' --; Contra F _ Costa FROM: LORI GENTLES- Assistant County Administrator Director of Human Resources 4oa County DATE: May 6, 2008 i--cou- SUBJECT: P300 #20411a-Health Services Department SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20411a, amending Position Adjustment Number 20411 to correct the action of establishing the classification of Properties Trust Officer(VAVA)(Unrepresented)to include adding one(1) PFT(40/40) position, as recommended by the Assistant County Administrator, Human Resources Director. FISCAL IMPACT: Upon approval, there will be an annual cost of$21,855.58. The cost of this action was included in the ori ' al board order fiscal impact statement. The cost is within the Health Services Department's 2007- et. (100%Co enne alWund). CONTINUED ON ATTACHMENT: x YES SIGNATU RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMM DATIO� BOARD COM TEE ,_ ,,_,� ;L APPROVE OTHER r � ' SIGNATURE (S): ACTION OF BOA6D G'N PFPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. V\ UNANIMOUS(ABSENT %QtAQ_ ) AYES: NOES: ABSENT: ABSTAIN: Contact: Jamie Holgerson,7-5249(Health Services) Otilia Parra,5-1724(HR) Cc: Health Services ATTESTED Human Resources JOHN CU N,CLERR OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY: 0(kDEPUTY BACKGROUND: The Board of Supervisor's adopted Position Adjustment Resolution Number 20411 on December 4, 2007 which established the classification of Properties Trust Officer and abandoned the classification of Assistant Properties Trust Officer. The original P-300 included the addition of the position, however the Board Order failed to include the adding of(1) Properties Trust Officer position. The recruitment process has been completed and Health Services Department is now ready to interview and hire personnel but does not have the needed position. CONSEQUENCE OF NEGATIVE ACTION: If this request is not approved, without this position Health Services is unable to accept clients in the conservatorship program. RECEIVED _ l RE ' fV/ POSITION ADJUSTMENT REQUEST -''` ) 9 NO. DATE CONT-Y��_''F Department Nod i�epau[ s Mental Health Budget Unit No. 0451 Org No. 0451 Agency No.A-18 ."\ction Requested Reactivate the classification of Properties Trust Officer at an annual top salary of$72,684 and add one PFT(40/40) position. Cancel Assistant Properties Trust Officer position#8221. Proposed Effective Date: Classification Questionnaire attached: Yes ❑ No ✓❑ / Cost is within Department's budget: Yes [✓] No ❑ Total One-Time Costs (non-salary) associated with request: $ 0.00 Estimated total cost adjustment(salary/benefits/one time): Total annual cost $ 21,855.58 Net County Cost $ .0.00 Total this FY $ 18,212.98 N.C.C. this FY $ 0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost is included in 2007-2008 budget. Department must initiate necessary adjustment and submit to CAO. - Use additional sheet for further explanations or comments. . al -' 7 t (for)'Bt=partm'en;Head REVIEWED BY CAO AND RELEASED TO HUMAN SOU CES-DEPARTMENT � J 5'r% Deputy County Administrator bate HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE April 2 AQ8 ;ZAmend Position Resolution Number 20411 to correct the action 'a _n�lude adding one ( 1 ) PFT (40/40 ) position emend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic I Exempt lary s edule. Effective: ❑ Day following Board Action. n ❑ _(Date) / ' for Director, of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE'' Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources ❑ Other: -nom (for) Cou ty Administrator BOARD OF SUPERVISORS ACTION: John Cullen, Clerk of the Board of Supervisors Adjustment PPROVED rV1 DISAPPROVED ❑ f) and County,Administrattor DATE a'� BY APPR V L OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/ SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION .adjust class(es) /position(s) as follows: ^300(M347)Rev 3/15/01 • SEAL - TO: BOARD OF SUPERVISORS `�-�- ,• Contra FROM: Lori Gentles, Assistant County Administrator- o: - :�=,�;;;,P;;�; .._ `� Cos. a =o Director of Human Resources lin CountyDATE: . December 4, 2007 SUBJECT: Position Adjustment Resolution # 20411 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution #20411 establishing the classification of Properties Trust Officer (VAVA, unrepresented) at salary level B85-1591 ($5,061.86-$6,152.72), and abandoning the classification of Assistant Properties Trust Officer (XASG, unrepresented) in the Health Services Department, as recommended by the Assistant County Administrator—Director of Human Resources. BACKGROUND: The Conservatorship/Guardianship program of the Health Services Department is charged with the responsibility of making decisions for mentally ill adults, called conservatees. This program is managed by the Conservatorship/Guardianship Program Manager. The responsibilities of this program include assessments for the purpose of case management services and estate management services for LPS and probate conservatees. Originally, this program consisted of a Conservatorship Program Chief and the Properties Trust Officer. Because of increased responsibilities resulting from changes in court requirements, the advent of computer technology, and the increasing growth of the conservatorship program, a Patient Financial Services Specialist position was added to the program to assist with coordination of all benefits for the conserved clients in the program. In 1995, the Properties Trust Officer became the acting Conservatorship Program Chief while still performing the duties of the Properties Trust Officer In subsequent years, the program continued to grow and in 1 97 CONTINUED ON ATTACHMENT: d 1'ES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR R OMMENDATION OF BOARD COMMITTEE ..�APPROVE OTHER SIGNATURE(S): ACTION OF BO ON J f`:i,�" APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE r' UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: r ATTESTED f ✓: -- JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: - CC: BY: - _ DEPUTY SUBJECT: Position ' lustment Resolution #20411 the Patient Financial Services Specialist was reclassified to the Assistant Properties Trust Officer and the Conservatorship Program Chief was reclassified to the Conservatorship/Guardianship Program Manager, with the Properties Trust Officer duties included in the job description. The Properties Trust Officer classification was later abandoned. Through the continued growth of this program, the need has arisen to reactivate the Properties Trust Officer classification, and abandon the Assistant Properties Trust Officer classification. The majority of the work to be performed would exceed the scope of an Assistant Properties Trust Officer. FISCAL,IMPACT: The total annual costs associated with this action is $21,855.58, with a total cost this fiscal year of$18,212.98. All costs.are included in the 2007-2008 budget. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Conservatorship/Guardianship program will be unable to adequately staff its unit, due to the increasing demands of the program. A negative action will also make it increasingly difficult to fill the Assistant Properties Trust Officer position, since the duties are more appropriately assigned to a Properties Trust Officer. J PW J(1 POSITION ADJUSTMENT REQUEST y �ts�. ; NO. DATE —101 Y _ nF Department No./ ,apart ms Mental Health Budget Unit No. 0451 Org No, 0451 Agency No.A-18 .%ction Requested ,aactivate the classification of Properties Trust Officer at an annual top salary of$72,6.84 and add one PFT(40/40) position. Cancel Assistant Properties Trust Officer position#8221. Proposed Effective Date: Classification Questionnaire attached: Yes ❑ No ✓D / Cost is within Department's budget: Yes 0 No ❑ Total One-Time Costs (non-salary) associated with request: $ 0.00 Estimated total cost adjustment(salary /benefits/one time): Total annual cost $ 21,855.58 Net County Cost $ 0.00 Total this FY $ .18,212.98 N.C.C. this FY $ 0.00 SOURCE.OF FUNDING TO OFFSET ADJUSTMENT Cost is included in 2007-2008 budget. Department must initiate necessary adjustment and submit to CAO. -•� ;Jse additional sheet for further explanations or comments. (for)°Be"partment)Head REVIEWED BY CAO AND RELEASED TO HUMAN/P SOU CES DEPARTMENT`- / - 5 r Deputy County Administrator Date 'HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Ap r i 1 2 -0:08 Amend Position Resolution Number 20411 to correct .th.e action :i=_nilude adding one (1 ). PFT (40/40 ) position -= r ,mend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic I Exempt lary s edule. , Effective: ❑ Day following Board Action. ❑ (Date) ' (for) Director of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE ] Approve Recommendation of Director of Human. Resources ] Disapprove Recommendation of Director of Human Resources Other: w (for) County Administrator BOARD OF SUPERVISORS ACTION: . John Cullen, Clerk of the Board of Supervisors Adjustment APPROVED ❑ DISAPPROVED ❑ and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL 1 SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION �diust class(es) /position(s) as follows: '300(M347)Rev 3/15/01