HomeMy WebLinkAboutMINUTES - 05062008 - C.31 To: BOARD OF SUPERVISORS %"f ; CONTRA
FROM: MICHAEL J. LANGO, DIRE=CTOR OF GENERAL SERVICES is COSTA
DATE: APRIL 1, 2008COUNTY
fT'q-COUN'�
SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE FIVE
VEHICLES FOR THE GENERAL SERVICES DEPARTMENT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE Appropriation Adjustment No. 5-O RL authorizing new revenue in Print & Mail Services
(Budget Unit 0148) in the amount of $83,553 from accumulated depreciation and estimated salvage
and appropriating it to purchase five vehicles for the General Services Department, Print & Mail
Services Division.
FINANCIAL. IMPACT
This action provides appropriations from depreciation and salvage for the replacement of five
vehicles. The estimated purchase cost of $83,553 will be funded with accumulated depreciation
($27,424), estimated salvage ($6,400), and funds ($49,729) from the General Services Department
FY2007/08 Budget.
BACKGROUND
The General Services Department is replacing five vehicles used daily for interoffice mail delivery
throughout the County. All of the vehicles have mileage over 90,000 miles and meet replacement
policy guidelines.
CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE:
�rttCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
&/X'PPROVE OTHER
9
r
SIGNATURE(S): L(j
ACTION OF BO D N �� APPROVED AS RECOMMENDED G OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES:` NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DAT SHOWN.
Auditor-Controller /
General Services Department ATTESTED
JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
G:\Admin\VehicleReplacementBoardOrders\GenSvcs\2008\Brd.OrderApprop.Adjust.Replace.5Vehicles4-1-08.doc BE:BG Page 1 of 1
M382(10/88)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 X. BOARD of SUPERVISORS
❑
❑ COUNTY ADMINISTRATOR
ACCOUNTCODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budeet Unit 0148 Print & Mail Svcs
4234 4953 AUTOS & TRUCKS 83,553.00
4241 5022 INTER-FUND-TRANS-SERVICES 49,729.00
0990 6301 RESERVE FOR CONTINGENCIES 33,824.00
0990 6301 APPROPRIABLE NEW REVENUE 33;824.00
TOTALS: $83,553.00 $117,377.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
To appropriate accumulated depreciation and estimated
By: Ixtite. ` �l�celrl Date' I: fl0� salvage from equipment#5891, 5892, 5894 and 5895 being
replaced by General Services Department Print & Mail
COUNTYINIS'rRATO Services Division. These vehicles meet replacement policy.
79 /. �'
By: Date: _ guidelines.
BOARD OF SUPERVISORS
AYES: Gioia,Uilkema,Piepho,Bonilla&Glover
NOES: none
ABSENT: none
ABSTAIN: none
Deputy Director
y� General Services 3/17/2008
/J
SIGNATURE TITLE DATE
By: Date:��Q5
(M 8134 ev.2!86) APPROPRIATION
ADJ. JOURNAL NO. APOO ���
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT.
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
oRGANlznrloN REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Budget [Jnit 0148 Print & Mail Svcs
0005 8982 EQUIPMENT REPLACEMENT RELEASE 27,424.00
0005 9922 SALE OF EQUIPMENT 6,400.00
TOTALS: $33,824.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation &
By: I�z kclkdn Date:431/09 estimated salvage on the following vehicles:
Eq # Acc Depr Est Salvage Total
COUNTYAD INISTRATOR 5891 69856 19600 8,456
By: �rL Date: // 5892 6,856 19600 8,456
BOARD SUPERVISORS 5894 ' 698.56 19600 89456
5895 6,856 1,600 8,456.
AYES: Gioia,Uilkema,Piepho,Bonilla&Glover
NOES: none Total 27,424 69400 339824
ABSENT: none
ABSTAIN: none
Deputy Director
General Services. 3/17/2008
SIGNATURE TITLE DATE
REVENUE ADJ.
By: ateQ � JOURNAL NO. RAOO 50W
(M 8134 Rev.2/86