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Home My WebLink AboutMINUTES - 05202008 - C.25 TO: BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES °' ;'= COSTA �q oa DATE MAY 30, 2008 `°r>a COUNTY SUBJECT APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5-11s authorizing new revenue in Fleet Operations (0063) in the amount of $43,835 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of two vehicles. The estimated purchase cost of $62,236 will be funded with accumulated depreciation ($41,435), estimated salvage ($2,400) and funds ($18,401) from the Office of the Sheriff-Coroner FY2007/08 Budget. BACKGROUND The Office of the Sheriff-Coroner is replacing two vehicles. Both vehicles have major accident damage and the cost of repairs exceeds the value of the vehicles. The vehicles meet replacement policy guidelines. CONTINUED ON ATTACHMENT YES SIGNATURE. RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 1'7 APPROVED AS RECOMMENDED> OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES N S: ABSENTS: A STAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON TH7QTE SHOWN. Auditor-Controller �� fl The Office of the Sheriff-Coroner ATTESTED lop JOHN MfttN,CLERK OP THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY G.Wdmin\VehicleReplacementBoardOrders\SheriffDept\2008\BrdOrderApprop.Adjust.Replace2 Vehicles5-2D-08.doc BE.BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY: T/C 27 ❑ BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 43,835.00 0990 6301 RESERVE FOR CONTINGENCIES 43,835.00 0990 6301 APPROPRIABLE NEW REVENUE 43,835.00 TOTALS: $43,835.00 $87,670.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER ORIGINAL SIGNED BY: o�' To appropriate accumulated depreciation and estimated By: ANALI7A Al E IANDRIP.le Date: salvage from equipment#2064 & 2310 plus undesignated accumulated depreciation. These vehicles are being COUNTY MINISTRATOR replaced by the Office of the Sheriff-Coroner and meet By: / /L,� Dat replacement policy guidelines. BOARD OF SUPERVISORS AYES: GIOIA,UILKEMA,BONILLA.GLOVER,and PIEPHO NOES: None ABSENT: None ABSTAIN: None Deputy Director La General Services 5/5/2008 SIGNATURE TITLE DATE K Datet�/� 7 (M8134 ev.z/8s) APPROPRIATION ADJ. JOURNAL NO. AP00 I �/ CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 41,435.00 0005 9922 SALE OF EQUIPMENT 2,400.00 TOTALS: $43,835.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & ORIGINAL SIGNED BY: 1 atiJ By: ANA IZA Al FAANDRINn Date: J estimated salvage on the following vehicles: Eq # Acc Depr Est Total COUNTY MINISTRATOR Salvage By: — Date�—;V�' C 2064 119569 1,200 12,769 BOAR OF SUPERVISORS 2310 0 1,200 1,200 AYES: GIOIA,UILKEMA,BONILLA,GLOVER,and PIEPHO Undesignated 29,866 0 29,866 NOES: None Total 419435 2,400 43,835 ABSENT: None ABSTAIN: None Deputy Director General Services 5/5/2008 SI NATURE TITLE DATE REVENUE ADJ. y; Date. o JOURNAL NO. RAOO S I S (M 81 4 Rev.2/86) Purchase Due fr Unit# A/C Depr Salvage Total Cost Sheriff Req # 2064 11,569 1,200 12,769 31,118 18,349 38350 2310 - 1,200 1,200 31,118 29,918 38350 Undesiganted 29,866 - 29,866 - (29,866) 38350 41,435 2,400 43,835 62,236 18,401 GAAccting\Buildings\[T00265 597 Center 5-5-2008.xls]rptAllCostsByWACateg VEHICLE AND EQUIP ENT REQUEST FORM (See Instr ction Sheet) Department : Office of the Sheriff Date: 3/3/2008 i Authorized Signature: ° Telephone: 335-1510 Printed Name: Warren E. Rupf 1. Reason and justification for vehicle request: Vehicle 2310 has accident damage, which exceeds value 2. of vehicle. Estimated repair cost $22,000 3. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Org.2515-4953 Is an appropriation adjustment needed? ❑Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑ No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2003 Ford Crown Victoria Vehicle/Equipment Number: 2310 Odometer/Hours: 69,131 6. Reason purchase cannot wait until next budget cycle: Vehicle totaled in accident. 7. CAO Release to GSD Fleet Management: Yes ❑ No Date: r CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 0e) Vehicle/Equipment: Make: �G;� Model:Ct,' . 1- Year: Z005 Condition of vehicle and/or equipment and life expectancy:Ue,['tied 5 Accumulated Depreciation: 4 Estimated Salvage Value/ O Estimated Cost of RequesP2�' 'Doo 3. Fleet Manager Signature: � y�� - � Date: ��f-�'� C:\Documents and Settings\fjone\My Documents\Vehicle Equipment and Request Fenn 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER I. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase 2008 Ford Crown Victoria to replace vehicle #2310. B. Justification: Vehicle #2310 has accident damage that exceeds value of vehicle. Estimated repair cost $22,000. C. Source and Amount of Funds Available: Salvage/Org. 2515-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1) Estimated Cost $22,606.00 2008 Ford Crown Victoria (2) Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage ($1 ,200.00) Salvage Value Total Funding Needed $21,406.00 Recommendation: Approval By: Fred Jones Tit, Fle oordinator Date: March 3, 2008 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: V&U re- SOU D• a idt 1 A A l�U�I�tI✓N`� Ich�--.7.s/�p a0, L/D g a eAw.4 � r�w_r✓e- •Apron AA �n U ccX`-a4 ra k,{ NJ Cep Svl By: C,, Title: Date: -311 4(y`� VE ICLE AND UIPMENT REQUEST FORM P_ Lostruction Sheet) Department : Office of the Sheriff Date: 3/11/2008 P, Authorized Signature: Telephone: 335-1510 Printed Name: Warren E. upf 1. Reason and justification for vehicle request: Vehicle #2064 has major accident damage. Repair estimate is $4,845.62. Vehicle has 96,137 miles, which exceeds mileage criteria to replace. 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2512-4953. Is an appropriation adjustment needed? ❑Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑ No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2000 Ford Crown Victoria Vehicle/Equipment Number: 2064 Odometer/Hours: 96,137 6. Reason purchase cannot wait until next budget cycle: Vehicle totaled in accident. 7. CAO Release to GSD Fleet Management: Yes ❑ No Date: r CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: ',e Model:Ll' _d Year: Condition of vehicle and/ore f equipment and life expectancy: - co Co q p � CC I�t('2 f t7 c�r tCt�C Accumulated Depreciatio frJ�0 Estimated Salvage Value: Z_00 Estimated Cost of RequestlZS,000 c 3. Fleet Manager Signature: '?5--(411,, _ Date: C:\Documents and Settings\fjone\My Documents\Vehicle Equipment and Request Form 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase M/Y 2008 Ford Crown Victoria to replace vehicle #2064. B. Justification: Vehicle #2064 has major accicent damage. Repair estimate is $4,845.62. The vehicle also has 96,137 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Salvage/Depreciation/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A. Fleet Coordinators Report (1)Estimated Cost $22,606.00 M/Y 2008 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($11,568.00) Depreciation Funds (8) Credit-Salvage ($1,200.00) Salvage Value Total Funding Needed $9,838.00 Funding from Org. 2512-4953 Recommendation: Approvall,� By: Fred Jones'0- TIV Fleet Coordinator Date: March 11, 2008 Reviewed and Initialed - Commander `l' l Captain,,>> c� 3. ADMINISTRATION-FISCAL OFFICER _Recommended Not Recommended Comments: V j jjq O&Wd u -Ak , Ron . eA4 af c� ¢Q,25q 79 A ebwy 62m_rf::&er✓e $/ By: �1 <,,,,, Title: �, 3 c—\ P �� Date: 31 19 1°