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Home My WebLink AboutMINUTES - 05202008 - C.25 (2) CONTRA To BOARD OF SUPERVISORS � ' . FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICESx ,.._.. . COSTA DATE: MAY 30, 2008 �TT' �` "�y COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5'it*aauthorizing new revenue in Fleet Operations (0063) in the amount of $43,835 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of two vehicles. The estimated purchase cost of $62,236 will be funded with accumulated depreciation ($41 ,435), estimated salvage ($2,400) and funds ($18,401) from the Office of the Sheriff-Coroner FY2007/08 Budget. BACKGROUND The Office of the Sheriff-Coroner is replacing two vehicles. Both vehicles have major accident damage and the cost of repairs exceeds the value of the vehicles. The vehicles meet replacement policy guidelines. CONTINUED ON ATTACHMENT SIGNATURE. ✓RTIECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S). ACTION OF BO ON APPROVED AS RECOMMENDED_ � OTHER VOTE OF SUPERVISORS /L UNANIMOUS(ABSENT ) r` AYES CES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE HOWN. Auditor-Controller e The Office of the Sheriff-Coroner ATTESTED JOHN MVILEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR l BY DEPUTY G:Admin\VehicleReplacementBoardOrders\SheriffDept\2008\BrdOrderApprop Adjust Replace2 Vehicles5-20-08 doc BE:BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budmet Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 43,835.00 0990 6301 RESERVE FOR CONTINGENCIES 43,835.00 0990 6301 APPROPRIABLE NEW REVENUE 43,835.00 TOTALS: $43,835.00 $87,670.00 APPROVED EXPLANATION OF REQUEST A.0 ,;l71ct, To appropriate accumulated depreciation and estimated By:DITO -CONTR LER Date: salvage from equipment#2064 & 2310 plus undesignated accumulated depreciation. These vehicles are being COUNTY=STRATOR replaced by the Office of the Sheriff-Coroner and meet By. Date �� replacement policy guidelines. BOARD OF SUPERVISORS AYES: GIOIA,UILKEMA,BONILLA,GLOVER,and PIEPHO NOES: None ABSENT: None ABSTAIN: None Deputy Director General Services 5/5/2008 Dat$n9�, � SIGNATURE TITLE DATE g� (M 8134 R v.z1 6) / APPROPRIATION C- ADJ. JOURNAL NO. APOO (7 , 1 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budtet Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 41,435.00 0005 9922 SALE OF EQUIPMENT 2,400.00 TOTALS: $43,835.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR CONTROLLER To appropriate accumulated depreciation & By: Date: b5 I lI�l� estimated salvage on the following vehicles: Eq # Acc Depr Est Total COUNT?FSUPERVISORS NISTRATOR Salvage g,y; _ Date 2064 119569 19200 12,769 BOARD 2310 0 1,200 19200 AYES: GIOIA,UILKEMA,BONILLA,GLOVER,and PIEPHO Undesignated 29,866 0 29,866 NOES: None Total 419435 21400 43,835 ABSENT: None ABSTAIN: None Deputy Director General Services 5/5/2008 SI NATURE TITLE DATE REVENUE ADJ. _ gy; DateO5,/2_1 f JOURNAL NO. RAOO (M 813 Rev.2/86) r Purchase Due fr Unit# A/C Depr Salvage Total Cost Sheriff Req # 2064 11,569 1,200 12,769 31,118 18,349 38350 2310 - 1,200 1,200 31,118 29,918 38350 Undesiganted 29,866 - 29,866 - (29,866) 38350 41,435 2,400 43,835 62,236 18,401 G:\Accting\Buildings\[T00265 597 Center 5-5-2008.x1 s]rptAl I Costs ByWACateg VEHICLE AND EQUIP ENT REQUEST FORM (See Instr ction Sheet) Department : Office of the Sheriff f Date: 3/3/2008 Authorized Signature: Telephone: 335-1510 Printed Name: Warren E. Rupf 1. Reason and justification for vehicle request: Vehicle 2310 has accident damage, which exceeds value 2. of vehicle. Estimated repair cost $22,000 3. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Org.2515-4953 Is an appropriation adjustment needed? ❑Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑ No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2003 Ford Crown Victoria Vehicle/Equipment Number: 2310 Odometer/Hours: 69,131 6. Reason purchase cannot wait until next budget cycle: Vehicle totaled in accident. i 7. CAO Release to GSD Fleet Management: [�] Yes ❑ No Date:y�� CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model:CU .. Year: ZC05 fl( C1.CC.IhL1;�1 ( f Condition of vehicle and/or equipment and life expectancy:U(Atl 'l 1� Accumulated Depreciation: Estimated Salvage Valu �1.Oa Estimated Cost of Req ue � l ooc 3. Fleet Manager Signature: ;L Date: C:\Documents and Settings\fjoneWy Documents\Vehicle Equipment and Request Fonn 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER I. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase 2008 Ford Crown Victoria to replace vehicle #2310. B. Justification: Vehicle #2310 has accident damage that exceeds value of vehicle. Estimated repair cost $22,000. C. Source and Amount of Funds Available: Salvage/Org. 2515-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,606.00 2008 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage ($1 ,200.00) Salvage Value Total Funding Needed $21,406.00 Recommendation: Approval By: Fred Jones /Tit], Fle oordinator Date: March 3, 2008 Reviewed and Initialed - Commander Captain d 3. ADMINISTRATION-FISCAL OFFICER Recommended Not rRecl�om,mended Comments: �/ ( Q Q. 02 1��i1' 14 l LA,0.,oyuciC�P ao,Bio Ba h cAwQ rnm r-efwe Annmr, A.A�► Le ca-a4PA( wl Gen Evzs By: A.,-14 �------ - Title: 'FN c r—` Date: VE ICLE AND UIPMENT REQUEST FORM // e nstruction Sheet) Department : Office of tfe Sheriff Date: 3/11/2008 6 Authorized Signature: Telephone: 335-1510 Printed Name: Warren E. upf 1. Reason and justification for vehicle request: Vehicle #2064 has major accident damage. Repair estimate is $4,845.62. Vehicle has 96,137 miles, which exceeds mileage criteria to replace. 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2512-4953. Is an appropriation adjustment needed? Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑ No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2000 Ford Crown Victoria Vehicle/Equipment Number: 2064 Odometer/Hours: 96,137 6. Reason purchase cannot wait until next budget cycle: Vehicle totaled in accident. 7. CAO Release to GSD Fleet Management: Yes ❑ No Date: r CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: r - 'C* Vehicle/Equipment: Make: Model:el� Year: Z0C Condition of vehicle and/or equipment and life expectancy: - . W Accumulated Depreciatiol . Estimated Salvage Value: IZC'O �u�� Estimated Cost of Request'nature:er cc 3. Fleet Manager Signature: Z Date: '6U J�1--�s� C:\Documents and Settings\fjoneWy Documents\Vehicle Equipment and Request Form 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER I. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase M/Y 2008 Ford Crown Victoria to replace vehicle #2064. B. Justification: Vehicle #2064 has major accicent damage. Repair estimate is $4,845.62. The vehicle also has 96,137 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Salvage/Depreciation/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A. Fleet Coordinators Report (1)Estimated Cost $22,606.00 M/Y 2008 Ford Crown Victoria (2)Radio $0.00 use existing (3) Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($11 ,568.00) Depreciation Funds (8) Credit-Salvage ($1 ,200.00) Salvage Value Total Funding Needed $9,838.00 Funding from Org. 2512-4953 Recommendation: Approval By: Fred Joneg7o- Tit ., Fleet Coordinator Date: March 11, 2008 Reviewed and Initialed - Commander Captainl �� 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: yellucu p(,(.l'dygd Sjuy RW . KLEA rm "Ybyj-�Y ILy)(I ag GQ l c� bct C tjnc, %a5q,4g 4o ebw inn I^e er✓e q _ _A�__{ ( rv��r�c nc d �,�✓��n �aycs By: �.�-_L er,�-- Title: �, s r.� D i Date: 3� 19 015