HomeMy WebLinkAboutMINUTES - 05202008 - C.14 TO: BOARD OF SUPERVISORS
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FROM: Stephen L. Weir, Clerk-Recorder �; ---
Costa
DATE: May 1, 2008 �Y�4 County
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SUBJECT: Ordinance Establishing Recording Fee for
Social Security Number Truncation Program
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS-
1.
ECOMMENDATIONS:1. ADOPT Ordinance No. 2008-17 establishing a one dollar ($1.00) per document recording fee for
the Social Security Number Truncation Program.
2. DIRECT the County Auditor-Controller to conduct two reviews pursuant to Government Code
section 27361(d) to verify that the funds generated by the fee are used only for the Social Security
Number Truncation Program. The first review shall be completed between June 1, 2012 and
December 31, 2013, and the second review shall be completed between June 1, 2017 and
December 31, 2017.
FISCAL IMPACT:
The fee will generate approximately $300,000 per year to pay for the implementation and ongoing
operational costs of the state-mandated Social Security Number Truncation Program.
BACKGROUND AND REASONS FOR RECOMMENDATIONS:
Government Code section 27301, which went into effect on January 1, 2008, requires the Clerk-
Recorder to establish a Social Security Number Truncation Program. Under the state-mandated
program, the Clerk-Recorder must redact the first five digits of all social security numbers from all
official records recorded with the Clerk-Recorder, so that only the last four digits appear on the public
record version. To fund the program, Government Code sections 27304 and 27361(d) authorize the
Clerk-Recorder to charge a one dollar ($1.00) fee for recording the first page of every instrument,
paper, or notice required or permitted by law to be recorded. The funds generated by the fee can
only be used to pay for the implementation and ongoing operational costs of the program. The fee is
in addition to all other recording fees charged by the Clerk-Recorder. The fee cannot be charged
after December 31, 2017, unless the Board of Supervisors authorizes the Clerk-Recorder to continue
charging the fee pursuant to Government Code section 27361(d). If the fee is adopted, the Board of
Supervisors must also direct the County Auditor to conduct two reviews to verify that the funds
generated by the fee are used only for the purpose of the program, pursuant to Government Code
section 27361(d).
CONSEQUENCES OF NEGATIVE ACTION:
The Clerk-Recorder would still have to establish a Social Security Number Truncation Program
pursuant to Government Code section 27301, but would have to use other county funding to do so.
CONTINUED ON ATTACHMENT: _X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.i APPROVE OTHER
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SIGNATURE(S):
;�4,�- ,�" _')
ACTION OF BO ON APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED d �
MEDIA CONTACT: JOHN CULLEN,CL RK OF THE BOAIM OF SUPERVISORS
AND COUNTY ADMINISTRATOR
ORIGINATING DEPARTMENT:.
Clerk-Recorded�,(B.Chambers 335-7918)
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BY ,DEPUTY
ORDINANCE NO. 2008-17
(uncodified)
(Social Security Number Truncation Program Fee)
The Contra Costa County Board of Supervisors ordains as follows:
SECTION I. Authority.
This ordinance is enacted pursuant to Government Code sections 27304, 27361(d), and
54985(c)(6).
SECTION II. Fee Adoption.
On and after the effective date of this ordinance, the one dollar($1) fee authorized by
Government Code section 27361(d) is adopted and shall be charged and collected for recording
the first page of every instrument,paper, or notice required or permitted by law to be recorded.
SECTION III. Restrictions.
(a) The funds generated by the fee authorized by this ordinance shall be used only by the
Clerk-Recorder for the purpose of implementing a social security number truncation
program pursuant to Government Code sections 27300 through 27307.
(b) The Clerk-Recorder shall not charge the fee authorized by this ordinance after December
31, 2017 unless the Board of Supervisors has authorized the Clerk-Recorder to continue
charging the fee pursuant to Government Code section 27361(d).
SECTION IV. Fee Schedule.
The Clerk-Recorder fee schedule shall be revised to be consistent with this ordinance.
ORDINANCE NO. 2008-17
1
SECTION V. Effective Date.
This ordinance becomes effective 30 days after passage. Within 15 days of passage, this
ordinance shall be published once with the names of the supervisors voting for and against it in
the Contra Costa Times, a newspaper published in this County.
PASSED ON 05/ '0,9 by the following vote:
AYES: GIOIA,UILKEMA,BONILLA,GLOVER and PIEPHO
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: JOHN CULLEN
, 10
Clerk of the Board of Supervisors Board Chair
and County Administrator
By: [SEAL]
Dep'r
TLG:
H:\2008\Clerk-Recorder\SSN fee ord-final.wpd
ORDINANCE NO. 2008-17
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