HomeMy WebLinkAboutMINUTES - 05132008 - C.70 TO: BOARD OF SUPERVISORS Contra
FROM: Tom Whittington, CIO Costa
Office of Information Technology
- •-�Pv C o u n ty
Dov-
DATE: May 13, 2008
SUBJECT: Purchase of Replacement Voicemail System
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order, on behalf of the Department of
Information Technology, in the amount of$440,000 to purchase a replacement County voicemail system.
FINANCIAL_ IMPACT
The cost of$440,000 is budgeted for 2007/2008 and is charged out to user Departments on a per voice mail box
basis.
BACKGROUND
The Department of Infonnation Technology initiated a request for proposal to replace its current Octel 350, 250
and Toshiba Voice Mail systems. This replacement purchase is necessary due to the old voicemail system being
at the end of its useful life. The Department of Information Technology supplies voicemail services to all
County Departments.
In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval
for single item purchases over $100,000. The County Administrator's Office has reviewed this request and
recommends approval.
CONTINUED ON ATTACHMENT: ❑ YES. SIGNATURE:
aRECOMMENDATION OF COUNTY ADMINISTRATOR❑RECOMMENDATION OF JaARD COMMITTEE
APPROVE ❑ OTHER
SIGNATURE(S):
ACTION OF BO ON
APPROVED AS RECOMMENDED OTI4ER ❑
VOTE OF SUPERVISORS: I HEREBY CERTIFY 'THAT THIS IS A TRUE AND
__// ,` CORRECT COPY OF AN ACTION TAKEN AND
)'(UNANIMOUS(ABSENT°W�'Np�-- ) ENTERED ON.THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT:_ ABSTAIN: ATTESTED
Contact: Tom Whittington(31204) JOAN CUL CLF R OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: Department of Information Technology
B.Riveira,CAO Br
General Services(Purchasing) Deputy
Auditor-Controller
G:\Accounting\Forms\Purchase Voicemail System BO.doc
SUPPLEMENTAL APPROVAL FORM FOR ITEMS OVER $25,000
Department: -rna _,L. 471 ate:
Authorized Requestor: T . ,1, Telephone:
Authorized Requestor Signature:
1. Item: Kt On cenu /pv 64;5
2. Single Item F-1 Integrated System
3. How does this purchase meet the Departments operational needs?
the old Vo1c(i- n-U aahm Is Wit, I-t erd
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4. Estimated cost of equipment: q4D,0 W• U)
5. Funding Source: L I,P 0 WJf( ,01 �0D- .
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7. County Administrator Approval
Signature: Date:
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