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HomeMy WebLinkAboutMINUTES - 05132008 - C.44 ��.6_ .L .o� Contra TO: BOARD OF SUPERVISORS n7 l . Costa FROM: Anne Cain, County Librarian DATE: May 13, 2008 c�sA�e K- County SUBJ1-?CT:. APPROVE and AUTHORIZE the Contra Costa County Librarian to Accept a Grant of$118,886 SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND .JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Contra Costa County Librarian to accept and execute an agreement with the Institute of Museum and Library Services, CFDA NO. 45.312, for a grant in the amount of $118,886 to purchase books, furniture, and provide programming for the Betty Frandsen Library at the John A. Davis Juvenile Hall. FINANCIAL IMPACT None BACKGROUND The Betty Frandsen i,ibrary at the John A..Davis Juvenile Hall in Contra Costa County was established on November 1, 2006 with the mission to support the school curriculum, promote a love of literature and reading, and encourage the development of a lifelong habit of sell-directed learning. The librarian at Juvenile Hall conducts an introductory library class once a week to newly incarcerated teens. During this orientation, she not only instructs the teens on different ways to access books, but she also teaches them how to use the catalog and place books on hold for themselves. The librarian delivers reserved books to the teens three times per week. Each living unit visits the library once each week. During these library visits, the teens learn how the library is organized and then compete against each other for prizes to test their library knowledge. In 2007, the Juvenile Hall Library presented "The Creative Action Network Poetry Workshop"to the residents. 'These programs provided a natural and tangible outlet for residents to explore a multitude of personal issues and led to publication of Fearless L egwc v, a compilation of the poetry experience from the residents. This application to the Institute of Museum and Library Services (IMLS) seeks to expand on this program by creating a comprehensive "Artist in Residence" prograrn that will be presented to Juvenile Hall teens over the three-year life of the grant. Building on the success of the earlier poetry workshop, this grant project will create a model arts program that can be replicated in similar institutions throughout the country. The Artist in Residence program will provide a template for the selection of appropriate presenters, topics, and activities that will support and inspire residents in their creative pursuits. CONTINUED ON ATTACHMENT: ® 'YES SIGNATURE: Q-•..J RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE G -,"PROVE ❑ OTHER SIGNATURE(S): ACTION OF BOA ON l d"�"v APPROVED AS RECOMMENDED OTHER V TE OF SUPERVISORS: , r �( I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY UNANIMOUS(ABSENT v 9 f "�_) OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED Contact: Anne Cain,County Librarian. (925)646-6423 JOHN CU EN LERK T E BOARD OF SUPE ISO AND COUNTY ADMINISTRATOR cc: County Library Administration County Administrator n County Auditor By lv ,Depu O:\BOS\FY 07-08\Board Orders\IMLS Grant-Juv Hall.doc Contra Costa County Library Page 2 The Artist in Residence program will be a three-year program designed to engage residents in a variety of activities. In Year One, the library will work with its partners and other experts in teen services to identify appropriate artists and create a comprehensive list of programs that will be offered to the residents. In Years Two and Three, the library will contract with selected artists to conduct"in residence" activities. Presenters will be "in residence" for four weeks and will lead workshops in each of the nine living units. There will be a total of 288 programs conducted in this two year period. The programs will include such diverse topics as writing poetry, creating and performing spoken word pieces, theatre workshops and creating comic books and graphic novels. Research shows that prison based education and literacy programs are the most effective way of lowering recidivism rates. Since one of the best predictors of adult criminal behavior is whether or not the offender has been involved with the criminal justice system as a juvenile, investing in literacy within the Juvenile Justice system will have an effect on the futures of these incarcerated teens. OABOSTY 07-08\Board Orders\IMLS Grant-Juv Hall.doc Contra Costa County Library Abstract The Betty Frandsen Library at the John A. Davis Juvenile Hall in Contra Costa County was established on November 1, 2006 with the mission to support the school curriculum, promote a love of literature and reading, and encourage the development of a lifelong habit of self-directed learning. The librarian at Juvenile Hall conducts an introductory library class once a week to newly incarcerated teens. During this orientation, she not only instructs the teens on different ways to access books, but she also teaches them how to use the catalog and place books on hold for themselves. The librarian delivers reserved books to the teens three times per week. Each living unit visits the library once each week. During these library visits, the teens learn how the library is organized and then compete against each other for prizes to test their library knowledge. In 2007, the Juvenile Hall Library presented"The Creative Action Network Poetry Workshop" to the residents. These program:;provided a natural and tangible outlet for residents to explore a multitude of personal issues and led to publication of Fearless Legacy, a compilation of the poetry experience from the residents. This application to the Institute of Museum and Library Services (IMLS) seeks to expand on this program by creating a comprehensive "Artist in Residence"program that will be presented to Juvenile Hall teens over the three-year life of the grant. Building on the success of the earlier poetry workshop, this grant project will create a model arts program that can be replicated in similar institutions throughout the country. The Artist in Residence program will provide a template for the selection of appropriate presenters, topics, and activities that will support and inspire residents in their creative pursuits. The Artist in Residence program will be a three-year program designed to engage residents in a variety of activities. In Year One, the library will work with its partners and other experts in teen services to identify appropriate artists and create a comprehensive list of programs that will be offered to the residents. In Years Two and Three, the library will contract with selected artists to conduct "in residence" activities. Presenters will be "in residence" for four weeks and will lead workshops in each of the nine living units. There will be a total of 288 programs conducted in this two year period. The programs will include such diverse topics as writing poetry, creating and performing spoken word pieces, theatre workshops and creating comic books and graphic novels. Research shows that prison based education and literacy programs are the most effective way of lowering recidivism rates. Since one of the best predictors of adult criminal behavior is whether or not the offender has been involved with the criminal justice system as a juvenile, it is suspected that investing in literacy within the Juvenile Justice system will have a drastic effect on the futures of these incarcerated teens. PROGRAM INFORMATION SHEET - PAGE ONE 1.Applicant Information a. Legal Name(5a from Face Sheet): Contra Costa County Library b. Organizational unit(if different from Legal Name) c. Organizational Unit Address Street1: 1750 Oak Park Blvd Street2: City: Pleasant Hill County: Contra Costa State: CA Zip+4/Postal Code: 94523-4412 d. Web Address: http://ccclib.org e. Type of Institution (Check one): ❑Academic Library ❑ Library Association ❑ School Library or School District ❑Aquarium ❑ Library Consortium applying on behalf of a School ❑Arboretum/Botanical Garden ❑ Museum Library Library or Libraries ❑Art Museum [] Museum Services Organization/ ❑ Science/Technology Museum ❑ Children'sNouth Museum Association ❑ Special Library ❑ Community College [] Native American Tribe/Native ❑ Specialized Museum** ❑ Four-year College Hawaiian Organization ❑ State Library ❑ General Museum* ❑ Natural History/Anthropology ❑State Museum Agency ❑ Graduate School of Library and Museum ❑ State Museum Library Information Science ❑ Nature Center ❑Zoo ❑ Historic House/Site [] Planetarium ❑ Institution of higher education ❑ Historically Black College or ® Public Library other than listed above University ❑ Research Library/Archives []Other, please specify: ❑ History Museum *A museum with collections representing two or more disciplines equally(e.g., art and history) **A museum with collections limited to one narrowly defined discipline(e.g.,textiles, maritime, ethnic group) 2. Grant Program or Grant Category ❑ a. 21St Century Museum ❑ d. Museum Grants for African g. Native American/Native Hawaiian Professionals American History and Culture Library Services ❑ Basic Grant only b.Conservation Project Support e. Museums for America ❑ Basic Grant with Education/ ❑General Conservation Survey ❑ Engaging Communities Assessment Option ❑ Detailed Conservation Survey ❑ Building Institutional Capacity ❑ Enhancement Grant ❑Environmental Survey ❑ Collections Stewardship ❑ Native Hawaiian Library Services ❑ Environmental Improvements ❑Treatment f. National Leadership Grants h. Native American/Native Hawaiian ❑ Research Select Museum or Library: Museum Services ❑Training ❑ Museum ❑ Programming ❑with Education Component ❑ Library El Professional Development c.Laura Bush 21"Century Librarian Select Grant Category: ❑ Enhancement of Museum Services Program ❑ Advancing Digital Resources ❑ Master's-level Programs ❑ Demonstration ❑ I. Connecting to Collections: ❑ Doctoral-level Programs ❑ Library Museum Collaboration Statewide Planning Grants ❑ Pre-professional Programs ❑ Research ❑Research (early career development) ®j. Congressionally Directed Grants ❑ Research(other than early career development ❑Continuing Education ❑ Programs to Build Institutional Capacity 11 OMB Number 3137-0071,Expiration date:07/31/2010.Est.completion time: 20 min.Full burden statement in Guidelines. PROGRAM INFORMATION SHEET - PAGE TWO 3. Request Information a. IMLS funds requested: $118,886.00 b. Cost share amount: $35,574.00 4. Museum Profile(Museum Applicants only) a. Is the institution either a unit of state or local government or a private not-for-profit organization that has tax-exempt status under the Internal Revenue Code and that is organized on a permanent basis for essentially educational or aesthetic purposes? ❑ Yes ❑ No b. Does the institution own or use tangible objects, whether animate or inanimate? ❑ Yes ❑ No c. Does the institution care for tangible objects whether animate or inanimate? ❑ Yes ❑ No d. Are these objects exhibited by the institution to the general public on a regular basis through facilities the institution owns or operates? ❑ Yes ❑ No e. Is the institution open and exhibiting tangible objects to the general public at least 120 days a year through facilities the institution owns or operates? ❑ Yes ❑ No Institution's attendance for the 12-month period prior to the application: Onsite: Offsite: Year the institution was first open and exhibiting to the public: Total number of days the institution was open to the public for the 12-month period prior to application: f. Does the institution employ at least one professional staff member, or the fulltime equivalent, whether paid or unpaid, who is primarily engaged in the acquisition, care, or exhibition to the public of tangible objects owned or used by the institution? ❑ Yes ❑ No Number of full-time paid institution staff: Number of full-time unpaid institution staff: Number of part-time paid institution staff: Number of part-time unpaid institution staff: 9. Fiscal year Revenue/ Expenses/ Budget deficit Budget surplus Support Income Outla s (if applicable)* (if applicable)* Most recently completed FY Second most recently completed FY *If Institution has a budget deficit or surplus for either of the two most recently completed fiscal years, please explain the circumstances of this deficit or surplus in the Text Responses section of the application. 5. Project Partners In the space below, please list the names of any organizations that are official partners in the project. All official partners must include a completed Partnership Statement Form in this package. 6. Native Hawaiian Organization Eligibility (Native American/Native Hawaiian Programs only) Is the institution an eligible not-for-profit organization that primarily serves and represents Native Hawaiians (as defined in Title 20 U.S.C. Section 7517; if yes, see Proof of Eligibility requirements)? ❑Yes ❑ No 2 1 OMB Number 3137-0071,Expiration date:07/31/2010.Est.completion time:20 min. Full burden statement in Guidelines. PROGRAM INFORMATION SHEET - PAGE THREE 7. Institutional Profile (Native American Library Services Grants only) a. Number of hours per week the library collection is accessible to patrons: b. Number of staff dedicated full-time to library operations: c. Number of staff with part-time library duties: d. Number of holdings (books,journals, media): e. Number of circulation transactions per year: f. Does library staff have access to the Internet? ❑ Yes ❑ No g. Does the library provide public access to the Internet? ❑ Yes ❑ No h. Amount of operating budget for library services in most recently completed fiscal year: i. Identify which of the following activities will be supported by grant funds (check all that apply): ❑ Expand services for learning and access to information and educational resources. ❑ Develop library services that provide all users with access to information. ❑ Provide electronic and other linkages between and among all types of libraries. ❑ Develop public and private partnerships with other agencies and community-based organizations. ❑ Target library services to help increase the access and the ability to use information resources for individuals of diverse backgrounds, with disabilities, or with limited functional literacy or information skills. ❑ Target library and information services to help increase the access and the ability to use information resources for persons having difficulty using a library, and for underserved urban and rural communities. j. Maintenance of Effort(check the appropriate response): ❑ FY 2007 expenditures will equal or exceed previous 12 month grant period. Maintenance of effort is assured. ❑ FY 2007 expenditures will not equal or exceed previous 12 month expenditure. Maintenance of effort is not assured. ❑ Maintenance of effort does not apply. 8. Collection and Material Information (Conservation Project Support Grants only) a. Type of Collection ❑ Non-living ❑ Natural history/Anthropology ❑ Animals, living ❑ Plants, living b. Types of Materials. Use a scale from 1 (primarily affected) to 4 (minimally affected) to show which collection types are primarily affected by the project aeronautics, space/airplanes horological (clocks) photography, negatives animals, live landscape features, constructed photography, prints animals, preserved machinery physical science projects anthropologic, ethnographic maritime, historic ships plants, live archaeological medals plants, preserved books medical, dental, health, sculpture, indoor Ceramics, glass, metals, plastics pharmacological sculpture, outdoor documents, manuscripts military, including weapons textiles and costumes furniture/wooden objects motion picture, audiovisual tools geological, mineral, musical instruments toys and dolls paleontological numismatics (money) transportation, excluding historic building paintings airplanes historic sites philatelic (stamps) works of art on paper 3 1 OMB Number 3137-0071,Expiration date:07/31/2010.Est.completion time:20 min.Full burden statement in Guidelines. Contra Costa County Library Statement of Need The Betty Frandsen Library at the John A. Davis Juvenile Hall in Contra Costa County was established on November 1, 2006 with the mission to support the school curriculum, promote a love of literature and reading, and encourage the development of a lifelong habit of self-directed learning. The librarian at Juvenile Hall conducts an introductory library class once a week to newly incarcerated teens. During this orientation, she not only instructs the teens on different ways to access books, but she also teaches them how to use the catalog and place books on hold for themselves. The teens may use the computers in any of the classrooms, in the computer lab with Internet Mentors, or while they are in the library. The librarian delivers reserved books to the teens three times per week. Each living unit visits the library once each week. During these library visits, the teens learn how the library is organized and then compete against each other for prizes to test their library knowledge. Additionally, each of the 9 living units houses it own small collection of library books. These three ways to access books ensures that all teens that come through Juvenile Hall have access to quality reading material and that they each become familiar and comfortable with the way a library works and is organized. The Juvenile Hall Library has been praised across County departments, as well as by the residents themselves. Teachers at Juvenile Hall stated that their students sneak books into the classroom so they can read during school and rush to finish schoolwork so they can order books on the computers. As a result of all the reading practice the teens are now getting, both in and out of the classroom, their vocabularies are expanding and their reading levels are rising. Probation staff has consistently noted that when residents are reading, their behavior improves and that when residents are not fighting or acting out they are allowed to attend classes and therefore are more likely to succeed in school. Most importantly however, many of the teens themselves have reported that they never read an entire book until they used the library at Juvenile Hall and that they always thought they hated reading until they discovered all the books that speak to their experiences and involve subjects that are geared towards their interests. These teens often become the most avid users of the library. In 2007, the Juvenile Hall Library presented "The Creative Action Network Poetry Workshop" to the residents. These programs provided a natural and tangible outlet for residents to explore a multitude of personal issues and led to publication of Fearless Legacy, a compilation of the poetry experience from the residents. (Supporting Document 1) This application to the Institute of Museum and Library Services (IMLS) seeks to expand on this program by creating a comprehensive"Artist in Residence" program that will be presented to Juvenile Hall teens over the three-year life of the grant. Building on the success of the earlier poetry workshop, this grant project will create a model arts program that can be replicated in similar institutions throughout the country. The Artist in Residence program will provide a template for the selection of appropriate presenters, topics, and activities that will support and inspire residents in their creative pursuits. While the development of appropriate programming will be the main deliverable of the grant,the project will also provide library books and other supporting materials to the Juvenile Hall residents. l Contra Costa County Library This grant fulfills the goals of the Congressionally Directed grant program by establishing a center of learning that helps teens achieve personal fulfillment. The Juvenile Hall setting and the Artist is Residence Program have an ongoing goal of not just rehabilitating teens, but of introducing residents to life skills that will help them to become part of a productive workforce and an engaged citizenry. Through its Juvenile Hall Library, Contra Costa County Library is already providing outstanding library service that fills a critical community need. The Artist in Residence program will enhance this community-wide commitment and provide leverage for seeking further financial support in the future. The Contra Costa County Library's strategic plan states that: • The Contra Costa County Library and its community libraries must actively promote reading; maximize the use of library collections; and offer programs and activities that encourage reading. • Contra Costa Count), Library and its community libraries will collaborate with local agencies and organizations to avoid duplication of services and enhance services within each community. • Community libraries will identify and target the priority special needs within that community. Staff of peer community libraries will employ a collaborative model to ensure consistent quality in the provision of special needs library services. The Artist in Residence program will directly address each goal of the strategic plan by promoting reading, maximizing the use of collections, and offering programs that encourage reading. In addition, the Artist in Residence program will continue to strengthen the collaboration between the Contra Costa County Library and its community partners at the Contra Costa County Probation Department and the Contra Costa County Office of Education Mt. McKinley School. (Supporting Document 2 and 3) The program will also enhance the positive impact such partnerships can have in providing services to special needs populations. This project will serve as an.investment in Juvenile Hall's institutional capacity by improving resident's literacy and life skills, broadening their horizons, and boosting their confidence. The programs presented will help residents develop new skills that will improve their ability to reintegrate into society upon their release from Juvenile Hall. The program will serve as an investment in the Contra Costa County Library's institutional capacity by promoting reading as outlined in the strategic plan and by strengthening its collaboration with the Contra Costa County Probation Department and Department of Education to serve the special needs of the Juvenile Hall population. The Juvenile Hall is a secure detention facility for young offenders (ages range from 12 to 18), and provides temporary custody for minors pending court disposition or transfer to another jurisdiction or agency. The following are statistics about the teens incarcerated at Contra Costa County Juvenile Hall: 2 Contra Costa County Library • Annually, approximately 2,500 teens were admitted to Juvenile Hall with an average length of stay of 24 days • Most of the teens are male, between 15-17 years old and from urban areas • Ethnic breakdown: 53% African-American, 27% Caucasian, 15% Latino and 5% Asian • An estimated 70% come from low-income families with an estimated 14% living in homes with family financial problems so extreme that the children are severely undernourished and have a serious lack of adequate clothing • Most have been committed for property or drug-related offenses • More than 66%have serious truancy, school behavior problems and are at least one year behind in school • Over 25% of these teens have learning or other disabilities that qualify them for special education classes (Contra Costa County Probation Department, 2003) Project Design The Artist in Residence program will be a three-year program designed to engage residents in a variety of activities. In Year One, the library will work with its partners and other experts in teen services to identify appropriate artists and create a comprehensive list of programs that will be offered to the residents. In Years Two and Three, the library will contract with selected artists to conduct"in residence" activities. Presenters will be "in residence" for four weeks and will lead workshops in each of the nine living units. There will be a total of 288 programs conducted in this two year period. The programs will include such diverse topics as writing poetry, creating and performing spoken word pieces, theatre workshops and creating comic books and graphic novels. To fully support the programs, the library will use grant funds to supplement staffing costs and to purchase books and materials directly related to program activities. Contra Costa County Library will provide in-kind funds to support staffing and supervision costs and bookshelves for purchased materials. This project is supported by the Contra Costa County Probation Department and the Contra Costa County Office of Education. 3 Contra Costa County Library Objective Activities "Evaluation Develop "Artist in Residence" Work with School and Number and types of program Probation partners to identify programs offered types of artists Feedback from teens and Identify presenters probation staff attending • Work with Probation to get programs clearances for artists Number of participants Negotiate schedules for attending the programs and programs with artists, school percent rating them and Probation satisfactory or excellent • Implement and present programs ..:...... .. Purchase Materials to support Purchase books to support the Books purchased "Artist in Residence"program content of the "Artist in Shelves installed 1 Residence''programs Supplies used • Purchase shelving to hold books Purchase supplies to be used by artists Communicate to public the Compile examples of finished `• Number of materials success of the program projects to distribute to public, E distributed such as poetry compilations, Number of visitors to art art exhibits etc exhibits • Submit presentation proposals ; to ALA or CLA for their yearly conferences Alison McKee, Juvenile Hall librarian, will serve as project director. Ms McKee will oversee development of the program, schedule all activities, and provide reports and updates to supervisors and partners as needed. Susan Lynn, Reading and Literacy Manager and Gail McPartland, Deputy County Librarian, will assist with oversight and supervision under the direction of Anne Cain, County Librarian. Regularly scheduled meetings will be held to evaluate progress and make adjustments as needed. Library staff will provide periodic reports to the Contra Costa County Probation Department and Contra Costa County Office of Education to ensure the project meets all program requirements established by each entity. The Contra Costa County Library's financial staff will track expenses. No outreach efforts are necessary since the project is bringing services into a closed facility in which all residents are expected to participate. 4 Contra Costa County Library Project resources This project will be carried out over a 3-year period, starting September 1, 2008 and ending August 31, 2011. The first year will be dedicated to planning programs and purchasing materials. The Artist in Residence programs will be presented and evaluated during the following two years. Ms McKee will serve as project manager. Ms McKee will devote 8 hours per week to the project and will be responsible for implementing the Artist in Residence program successfully. Ms McKee will be supported by supervisors and management staff of Contra Costa County Library including Susan Lynn, Reading and Literacy Manager, Gail McPartland, Deputy County Librarian, and Anne Cain, County Librarian. The Artist in Residence program is budgeted at $154,460 for a three-year period. Contra Costa County Library seeks $118,886 in IMLS funding for this project and will provide in-kind funds of$35,574. ILMS funding will support staff librarian hours, consultant fees for presenters, and library materials and supplies. Library funding will support staff hours, including management staff hours, and library shelving. Impact The creative works resulting from the Artist in Residence program will be made publicly available through art exhibits and compilations of the residents' writings. In addition the librarian in charge of this grant will create a report that compares the circulation statistics before the implementation of the grant to the circulation statistics at the end of the project. The Juvenile Hall librarian will submit monthly reports to her supervisor who will pass them on to the County Librarian. Semi-annual reports will be made to the partner institutions documenting the progress of the grant. Within the three-year period of this project, 288 programs will be presented to all residents of the Juvenile Hall and the library collection will be increased by 10%. Long-Term Impact of the Project Studies consistently show that there is a strong correlation between low literacy rates and incarceration. According to Corrections Department figures, roughly two-thirds of California's 173,000 inmates read below a ninth-grade level and more than half read below a seventh-grade level, making them functionally illiterate. A total of 21 percent read below a third-grade level. According to the Alliance for Excellent Education (2003), a one-year increase in average education levels would reduce arrest rates by 11 percent. Research also shows that prison based education and literacy programs are the most effective way of lowering recidivism rates. Since one of the best predictors of adult criminal behavior is whether or not the offender has been involved with the criminal justice system as a juvenile, it is clear that investing in literacy within the Juvenile Justice system will have a drastic effect on the futures of these incarcerated teens. 5 Contra Costa County Library By creating an innovative, successful model program that can be replicated by other Juvenile Hall libraries, it is expected that all collaborating partners will recognize the long-term value of investing in literacy and will be willing to expand and enhance library services and programming in the future. 6 Contra Costa County Library BUDGET FORM: Section B, Summary Budget $ IMLS $ Cost Share $TOTAL COSTS 1.Salaries and Wages $36,446.00 $23,574.00 $60,020.00 2. Fringe Benefits $0.00 $0.00 3.Consultant Fees $37,440.00 1 $0.00 $37,440.00 4.Travel $0.00 $0.00 $0.00 5.Supplies and Materials $45,000.00 1 $12,000.00 $57,000.00 6.Services $0.00 $0.00 7.Student Support $0.00 $0.00 $0.00 8.Other Costs $0.00 $0.00 $0.00 TOTAL DIRECT COSTS(1-8) $118,886.00 $35,574.00 $154,460.00 9. Indirect Costs $0.00 $0.00 $0.00 TOTAL COSTS(Direct and Indirect) $118,886.00 $35,574.00 $154,460.00 Project Funding for the Entire Grant Period 1. Grant Funds Requested from IMLS $118,886.00 2. Cost Sharing: a.Applicant's Contribution $35,574.00 b. Kind Contribution $0.00 c. Other Federal Agencies* $0.00 d.TOTAL COST SHARING $35,574.00 3. TOTAL PROJECT FUNDING $154,460.00 (1+2d) Percentage of total project costs 77 % requested from IMLS *If funding has been requested from another federal agency, indicate the agency's name: OMB Number 3137-0071;Expiration Date:7/31/2.010. Estimated burden for both detailed and summary budget forms: 3 hours. Contra Costa County Library Budget Justification The total grant amount for this project is $154,460. Contra Costa County Library seeks $118,886 in IMLS funding for this project. Contra Costa County Library will provide $35,574 of in-kind contributions. The Library will not be seeking indirect costs. Funding will support librarian hours, programming, library materials and other supplies for the programs. Salaries and Wages - $60,020 Salaries and Wages for staff include all salaries and fringe benefits to accommodate existing labor agreements. Alison McKee, Librarian, will serve as project manager, devoting 8 hours per week to the project. Salaries and benefits for Ms McKee's time for the period Sept 1, 2008-Aug 31, 2011 will be $51,919. The program grant will support $36,446 of these costs; Contra Costa County Library, $15,473. Ms McKee will provide 1152 hours towards program development, program implementation, program support and management, selection of books, reporting to Partners, and all other grant activities. Susan Lynn, Reading and Literacy Manager, will serve as direct supervisor of Ms McKee and will provide guidance on overall grant activities. Contra Costa County Library will provide $5073 of in-kind funding to support these grant activities. Gail McPartland, Deputy County Librarian—Public Services, will provide high-level oversight as needed. Contra Costa County Library will provide $2528 of in-kind funding to support these grant activities. Anne Cain, County Librarian, will provide guidance to project staff, as needed. Contra Costa County Library will provide $500 of in-kind funding to support these grant activities. Consultant Fees - $37,440 Contra Costa County Library will contract with up to four presenters to serve as "artists in residence"providing interactive programs to teens. Each presenter will provide 72 programs within the living units. With 288 programs slated, the average cost of each program will be $130 ($37,440 total). Supplies and Materials - $57,000 Supplies and materials required to support the program include library books for the Juvenile Hall Library. The program grant will support$45,000 of library materials. At an average cost of $15, this will provide approximately 3000 new books for the residents to read and use in their projects. Contra Costa County will provide $12,000 to support installation of library shelving, program supplies and overall administration of the project. Contra Costa County Library Indirect Costs- $0 Contra Costa County Library does not seek indirect costs for this project. All grant monies will be used in direct support of the grant program. 0 toe.,,oiv 0 u o co Otoe. u [toe 010 o[oz..Iojv, 0/0 Oloe 600e. Ja 600,_4o - Qlb's� 600,_,?,, WIT 600e. 600e. -8001- LL .—I -000e 4 ON- Qlbs t: ao 0 2 �20 0 u0 u O 0 0 t 7� t 'cl Q 0 0 0 Zo 5) 0 0 z ,1.� CLI a. , 1 0 " &r t cl 6v 0 V 0 w SZ 40 u 4.) m C; CZ co co cl = 0 -'4 0 i~ R 1.2 cc >W z 0 o-0 0 > 1 -,s, U 0. , �: 3 -cl u CL. �LFV -. V>� ,a `CIO P.10. 01 Contra Costa County Library Project Staff Alison McKee, Librarian -Juvenile Hall Ms. McKee received her Master's degree in Library and Information Science from San Jose State University in May of 2006. She has been employed by Contra Costa County Library since 2002 and has held the following positions: • Librarian, Betty Frandsen Library at Contra Costa County Juvenile Hall and Orin Allen Youth Rehabilitation Facility • Library Assistant, Kensington Library • Teen Reading Program Coordinator, Kensington and San Pablo Libraries • Program Coordinator, Technology for Teens in Transition Susan Lynn, Reading and Literacy Manager Susan Lynn has recently become the Contra Costa County library's Reading & Literacy Manager responsible for overseeing the library's many special reading and literacy programs including the library at Juvenile Hall. For the 20 years before she assumed this role Ms. Lynn directed the Benicia and Contra Costa Libraries' adult literacy programs, each for 10 years, recruiting and training volunteers to provide basic reading, writing and spelling instruction to adults with low literacy skills. In addition Susan Lynn has been employed as a public school speech therapist, an arts administrator and the director of a women's health care program. She received her Masters degree from the University of Wisconsin, in Madison, in 1969. Gail McPartland, Deputy County Librarian-Public Services As Deputy County Librarian—Public Services, Gail McPartland juggles a host of projects on any given day. From library renovations to special projects to operations, her experience in managing multiple projects at once emphasizes creative and practical decision-making that solves problems, engages people at all levels, and produces tangible results that are within budget and on time. As a certified planning consultant and a trained facilitator, Gail has worked on a variety of planning projects for libraries, library systems and associations. Her skills in operations, project planning, project management and facilitation have helped dozens of libraries create community-based projects with measurable success. Gail earned an MLS from the UCLA School of Library Science in 1992. In addition to her current role as Deputy County Librarian, Gail has worked as a medical librarian, Contra Costa County Library Internet trainer, electronic resources and reference librarian, and library technology manager. Anne Cain, County Librarian Anne Cain, Contra Costa County Librarian since 1999, has worked in public libraries for 30 years. After completing her Master's Degree at Simmons College, in Boston, in 1975 she worked at the Newton Free Library in Massachusetts before arriving in California in 1977. She worked at the Pasadena Public Library for 13 years and then relocated to Contra Costa County where she served as the Assistant County Librarian from 1990 to 1998. As a library director providing services to multiple jurisdictions she has worked closely with cities and the County to meet differing library service needs. During the last 5 years she has directed her energies towards working with communities to plan new library facilities, expand open hours and create community-library partnerships to enhance the delivery of local library services. Contra Costa County Library Project Staff Resumes ALISON McKEE Contra Costa County Library, Juvenile Hall and Orin Allen Youth Rehabilitation Facility, Librarian 2006-present Create and develop library services; manage daily operations o Collection development o Program development o Create and implement library procedures and practices o Grant writing and fundraising o Provide supervision to support staff and volunteers o Establish, develop and maintain collaborative relationships with other County Departments Contra Costa County Library, Kensington Library, Library Assistant, 2002-2006 o Teen Reading Program Coordinator o Program Coordinator, Technology for Teens in Transition o Recorded Music collection planner EDUCATION Masters of Library and Information Science San Jose State University, San Jose California, May 2006 Bachelor of Music Performance San Francisco Conservatory of Music, San Francisco, California, May 1991 Contra Costa County Library SUSAN LYNN HIGHLIGHTS OF QUALIFICATIONS • Thirty years of successful program management • Outstanding oral and written communication skills • Excellent team builder EMPLOYMENT HISTORY 2008—present—Reading and Literacy Manager—Contra Costa County Library, Pleasant Hill, CA Develop, implement and oversee the reading & literacy programs and projects that are part of the library's new strategic; supervising the library staff responsible for: the adult literacy program, the early literacy programs, the baby, youth, teen and adult summer reading programs, services to incarcerated youth and the countywide Reading Festival which will bring 50 authors to 25 libraries over the course of one weekend. 1997- 2007 - Director, Project Second Chance - Contra Costa County Library, Pleasant Hill, CA Administer the Adult Literacy Program which provides one-on-one and small group tutoring, as well as special Families for Literacy activities, to English speaking adults needing to improve their basic reading and writing skills. Responsibilities include: management of a $350,000.00 annual budget, program development and fundraising, supervision of 4 FTE professional staff, report writing, recruitment and training of community volunteers, public outreach and education, community networking and partnership development, media relations, non-profit Board management, coordination of special events, integration of literacy program into library system. 1987- 1997 Director,Adult Literacy Program- Benicia Public Library, Benicia, CA Administered the Adult Literacy Program which provides one-on-one tutoring, small group English As A Second Language instruction and special Families for Literacy activities. Responsibilities included: management of an $80,000.00 annual budget, supervision of volunteer and paid staff, tutor-student recruitment, design and implementation of volunteer training, coordination of on-going tutor-student support activities, report writing, publication and distribution of a bi-monthly newsletter, development and coordination of special events, community outreach and education, fundraising, and networking. 1983-1987 Administrative Consultant- Self-Employed, Benicia, CA Director- The Benicia Education Fund Contra Costa County Library Cooperated with the Board of Education, Superintendent of Schools and Principals in awarding, supervising, and evaluating grants to teachers. Program Analyst- Solano County Economic Opportunity Council Evaluated the Domestic Violence Program, restructured the Board of Directors, hired a new Program Director, and identified potential funding sources. Community Resource and Development Specialist- Planned Parenthood Planned, located, and staffed two new Planned Parenthood Clinics in Solano County. Campaign Manager - State Assemblyman Tom Hannigan Managed all aspects of campaign activities. Art Administrator- Kathy Erterman Studio Administered communications, correspondence, scheduling, and archives. 1980-1983 Director of Public Information and Education -Through the Flower, Benicia, CA Participated in the development and administration of Judy Chicago's collaborative work, "The Birth Project," a large scale, non-profit, volunteer effort that involved hundreds of artists and researchers from around the country. 1978-1980 Director, Family Planning- Solano County Economic Opportunity Council, Fairfield, CA Supervised a staff of 10 nurses, nurse practitioners and clinic personnel in the administration of two family planning clinics offering low-cost reproductive health care. Additional responsibilities included: State and Federal grants administration, high school Family Life Education and parent/teen sex education instruction. EDUCATION • BS (Cum Laude) - Speech Pathology& Audiology - Ithaca College, Ithaca, NY (1967) • MS - Speech Pathology and Audiology- University of Wisconsin, Madison, WI (1969) COMMUNITY AWARDS AND APPOINTMENTS Contra Costa County Library Manager of the Year, 2006 Chair- CLA Convocation Committee- "Integrating Literacy Programs Into Libraries" (1999) Employee of the Year, City of Benicia(1996) Contra Costa County Library GAIL McPARTLAND Contra Costa County Library, Pleasant Hill,Deputy County Librarian—Public Services, January 2008 - present Provide strategic and operational direction to community libraries within the Contra Costa County Library. • Oversee services provided at 12 of the 25 community libraries. • Provide project management and supervision for grants and special projects undertaken by the community libraries or the County Library as a whole. • Serve on a four-member executive team overseeing administration of 25 community libraries, state and federal grants, contracts, special projects and research and development activities. Peninsula Library System, San Mateo, 1998-2007 (Assistant Director, Services, 2003-Present; Assistant Director, Technology, 2000-2003; Information Technology Manager, 2000; Information Technology Project Coordinator, 1998-2000) Provide strategic and operational direction to four cooperative library systems including Peninsula Library System (PLS), Bay Area Library and Information System (BALIS), Silicon Valley Library System (SVLS) and Monterey Bay Area Cooperative Library System (MOBAC) and their 45 member libraries. Redwood City Public Library, Redwood City, Electronic Resources Supervisor, 1995- 1998 InterNIC Information Services/CERFnet, General Atomics, San Diego,Training Director, 1993-1995 Medical Library/Information Center, Cedars-Sinai Medical Center, Los Angeles, Medical Librarian, 1992-1993 Louise Darling Biomedical Library, University of California, Los Angeles, 1985- 1992 Bodleian Library, University of Oxford, Oxford, England, Intern, summer 1991 Doheny Library, University of Southern California, Los Angeles, 1980-1985 EDUCATION Masters of Library Science Graduate School of Library and Information Science, University of California, Los Angeles, March 1992 Contra Costa County Library Bachelor of Arts, English Literature California State University, Los Angeles, December 1988 PROFESSIONAL HIGHLIGHTS • From Planning to Action: Putting Your Strategic Plan in Motion, California Library Association Annual Conference, November 2006 • Rural Library Sustainability Project, The Bill and Melinda Gates Foundation, Webjunction, Infopeople and California State Library, Summer 2006 • Implementing for Results Train the Trainer Program, Public Library Association, October 2005 • Practical Project Planning and Management, Infopeople, April-October 2005 • Staffing for Results Train the Trainer Program, Public Library Association, June 2004 • Planning for Results, Certified Facilitator, Public Library Association, October 2003 • San Francisco Public Library Strategic Plan 2004-2007, Consultant and facilitator, 2002-2003 • Planning for Results, Certified Planner, Public Library Association, March 2002 • Stanford-California State Library Institute on 21"Century Librarianship, Summer 2000 • "The Changing Face of Resource Sharing," Public Library Association National Conference, Charlotte,North Carolina, April 2000 • "Organizing for 2000—Technology and Success," Public Library Association National Conference, Kansas City, Missouri, March 1998 LEADERSHIP • California Library Association Executive Committee, Member, 2005 - 2007 • California Library Association Long Range Planning Committee, Chair, 2003-2005 MEMBERSHIPS • American Library Association • California Library Association • California Academic and Research Libraries • Public Library Association Contra Costa County Library ANNE CAIN CONTRA COSTA COUNTY LIBRARY,PLEASANT HILL,CALIFORNIA County Librarian, December 1998-current Responsible for library service through 25 locations in 18 cities and unincorporated areas, serving over 925,000 with over 300 staff members, and an operating budget of $22.2 million. Work with Library Commission, Regional Boards, County Administrator, Cities, Friends of Libraries and other community groups and individuals to plan, deliver and evaluate library service. Assistant County Librarian,October 1990—December 1998 Responsible for administration and day-to-day operation of the County Library, directing all operations, services and programs. Work with subordinate managers to supervise all staff. Responsible for all personnel and labor relations, staff development and training, Head of Central Library,July 1989—October 1990 Directed the operation of the County Central Library, including responsibility for direct services to the public as well as centralized countywide services. PASADENA PUBLIC LIBRARY,PASADENA,CALIFORNIA Principal Librarian,June 1981-July 1989 Planned and directed the activities of the reference service area, which included a staff of 40 and a budget of$1.5 million. Librarian,September 1976—June 1981 Worked in a variety of public service positions, providing reference services, service to the business community, service to children, teens and adults. NEWTON FREE LIBRARY, NEWTON, MASSACHUSETTS Social Service Librarian, September 1975—August 1976 Planned and managed the outreach functions of the public library, serving a community of 95,000. Branch Assistant, September 1973—August 1975 Provided reference and reader's advisory services, adult and children's services and programs, and operated circulation desk. EDUCATION Master in Library Service, Simmons College, Boston,Massachusetts— 1975 Bachelor of Arts, Political Science,University of Denver, Colorado— 1972 USC, Community Analysis Research Institute, June 1981 Contra Costa County Library University of Maryland, Library Administrator's Development Program, May 1985 PROFESSIONAL ASSOCIATIONS AND ACTIVITIES American Library Association, Public Library Association California Library Association Contra Costa County Library Institutional Statement of Purpose/Mission The Contra Costa County Library:Bringing People and Ideas Together The Contra Costa Library is organized under the 1911 County Free Library law, which now constitutes Sections 19100— 19180 of the State of California Education Code. As such, the Contra Costa County Board of Supervisors serves as the governing board for the library. The service area for the library includes all of Contra Costa with the exception of the City of Richmond, which is served by its own municipal library. For purposes of property tax allocation, the library is considered a special district. However, for operational purposes, it is considered a county department and is subject to all county policies, rules and regulations. In 1991, the Board of Supervisors established an advisory Contra Costa County Library Commission establishing a strong link between the community and the library. There are 29 seats on the Commission—one from each supervisorial district (5), one from each incorporated city (19), one each from the County Office of Education,the Central Labor Council, the Contra Costa Council, the Youth Commission and the Library Friends organizations. Day-to-day administrative operations of the County Library are the responsibility of the County Librarian who reports through the County Administrative Officer to the Board of Supervisors. Within the library, administration and management of operations is delegated to specific managers. Library Administration plans, organizes, and directs the operation of the County Library; provides leadership and management in budgetary, personnel, operational, and policy matters; and plans for the future of the library with the Library Commission, representatives of individual library communities and library staff. Public Services provides overall leadership, management and support for the community library operations along with special programs like the libraries at Juvenile Hall and the Orin Allen Youth Rehabilitation Facility. Support Services includes the automation, technical services and collection management departments. Contra Costa County Library serves a population of 902,200 and during the 2006/2007 fiscal year, 405,910 County Library users borrowed over 5 million items. The Contra Costa County Library is in the implementation phase of a strategic plan that will facilitate the transition from the County Library's current service model of a Central Library and 24 branch libraries to a proposed model of 25 peer community libraries, each responding to the needs of its community and collaborating with the other peer libraries to support services to the county population as a whole. Internal Revenue Service v 0 P Department of the Treasury 1Q�3�����. ` P.O.Box 2508 . Date: 'April 19,2007 Pf9 r . � Cincinnati,OH 45201 Person to Contact: CONTRA COSTA COUNTY Miss Csinsi 17-56980 COUNTY AUDITOR-CONTROLLER Customer Service Representative 625 COURT ST STE 103 'toll Free Telephone Nuimber: MARTINEZ CA•94553-1231 .877-829-5500 , Federal Identification Number: 946000509 Dear Sir/Madam: This is in response to your request of April 19, 2007, regarding your organization's exemption from Federal income tax. As a governmental unit or a political subdivision thereof, your organizatlon is not subject to Federal income tax under the provisions of Section 115(1)of the Internal Revenue Code,which states in part: "Gross Income does not include Income derived from ...the exercise of any essential governmental function and accruing to a State or any political subdivision thereof..." Because your organization is a governmental unit or a political subdivision thereof, its income is not.taxable as explained above. Contributions used exclusively for.public purposes are deductible under Section 170(cx1)of the Code. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act(FUTA). Your organization may obtain a letter ruling on its status under section 115 by following the procedures specified in Rev. Proc. 20041 or its successor. If you have any questions, please call us at the telephone number shown In the heading of this letter. 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S. ..... . .. .. .... ...... a.... ,:: :'a :.. a. r 16. ., . » rf 14° ITP. .,...... . ...:..t. ... .gTAP DM AIR ji ZN wr 00 x tel:: ti , F f a F > y . s y,_ ... .. ,. q mm� : .,pre � :. :.. .: u:" .e�_,):.3 .•,.�,...: r: y ................. ,. �.,:4• 1 NNW:O'A Urn -OFF r . ... ... .... .... ...................... .... .......... .. aE . a. . ....... ..... ............ .1. '; .. Probation Department + Lionel D.Chatman Contra Chief Probation Officer JUVENILE HALL Costa Mar Glacier Drive MartCounty Martinez,California 94553-4826 (925) 957-2700 FAX(925)957-2715 March 6, 2007 Dear Senator Feinstein, I am writing this letter of support of the Betty Frandsen Library, located in the Contra Costa County Juvenile Hall. This library not only supports the Mt. McKinley School, but offers the residents in Juvenile Hall an opportunity to improve their reading skills and gives them a chance to learn how a library functions. I have been working for the Contra Costa County Probation Department for approximately 10 years and have had the pleasure of being part a this very successful program. I am an institutional Supervisor in Juvenile.Hall and I serve as a member of our library committee. I have observed the library in use by the Juvenile Hall residents and have witnessed them increasing their love of reading for pleasure. During the time of its operation I have seen the residents enjoy the time they spend in the library and have felt the excitement they have when they accomplish tasks in the library they have never before performed successfully. Some of these minors have never learned how a library functions and the Betty Frandsen Library has taught them skills they did not previously possess. These minors have learned how to do research, find information on career possibilities, and access books concerning other personal interests. Hopefully these skills will assist them in excelling in their academic endeavors when released from custody. These at risk youth often do not step foot into a library because they are intimidated by the library. I believe the skills they have learned thus far in the library have given them a sense of self confidence and will encourage them to utilize public libraries in their communities on a more regular basis when released. I believe this federal funding would be a huge benefit to the Betty Frandsen Library by making it possible to expand library services to these incarcerated, at risk youth. This additional funding would make it possible to increase the collection of books and would enable the library to expand its services to the Orin Allen Youth Rehabilitation Facility. Frequently the minors from Juvenile Hall spend anywhere from four to nine months in this facility and additional exposure to the library setting would encourage them to utilize libraries resources upon their release. The benefits of the Betty Frandsen Library go far beyond improving the lives of these at risk youth in our facilities- it also benefits the community as a whole. Library skills and services will make these individuals a more productive part of their community and reduce the delinquent acts they commit. Sincerely, Jeff Waters Institutional Supervisor I Contra Costa County Juvenile Hall Probation Department Contra Lionel D.Chatman N Chief Probation Officer JUVENILE HALL Costa Glacier Drive Ma County Martinez,California 94553-4898 County `�/ (925) 957-2700 FAX(925)957-2715 R Y O ♦S March 6, 2007 Dear Mr. McNerney, I am writing to express my strong and enthusiastic support for funding for the Betty Frandsen Library located in the Contra Costa County John A. Davis Juvenile Hall. The library plays an important role in supporting the education program offered by the County Office of Education in our on-site Mt. McKinley School, and has become an invaluable component of our facility activity programming. It has opened up a world of information and literature to a population that might otherwise not be exposed. The library also sponsors special programs for our youngsters, including visits from authors, poets, and artists. Many children detained at Juvenile Hall function well below grade level and have learning disabilities. Through the Juvenile Hall library, most are developing an interest in reading for the first time, and are reading books at an astonishing rate! They are receiving exposure to information that can assist them in. making positive life changes, and are learning to access services on the library computers that they can utilize upon their release. Many will leave custody eager to use their community library because they are equipped with the knowledge and confidence to do so. Services available though the Betty Frandsen Library at Juvenile Hall have a positive'impact on minors during their time in custody and most importantly have the potential to foster their success once released. Please consider funding these very important services. Sincerely Nancy Miller Chief Deputy Probation Officer John A. Davis Juvenile Hall Contra Costa County