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HomeMy WebLinkAboutMINUTES - 05132008 - C.3 (2) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Joseph Villarreal, Executive Director DATE: May 13, 2008 SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2008 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5101 approving collection loss write-offs in the amount of$16,724.70 for the quarter ending March 31, 2008. II. FINANCIAL IMPACT: Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter, the Housing Authority takes action to write off those accounts that have been determined to be uncollectable. For the quarter ending March 31, 2008 a collection loss write-off in the amount of $16,724.70 is recommended.- III. REASONS FOR RECOMMENDATION/BACKGROUND This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of 11 accounts that are being recommended for write-off, representing an average of $1,520.42 per account. The following chart illustrates the collection losses per quarter for the past four quarters: Conventional Program 03/08 $16,724.70 12/07 $20,723.74 09/07 $61,537.94 06/07 $47,206.00 Prior to submission of an account for write-off, the staff makes every effort, including referral to a collection agency, to collect money that is owed the Housing Authority. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5101 these accounts would inflate the total accounts receivable for the Housing Authority and present a distorted financial picture. CONTINUED ON ATTACHMENT: YES SIGNATURE oseph Villarreal,Executive Director RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON � Ing APPROVED AS RECOMMENDED >< OTHER VOTE OF COMMISSIONERS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT.- ) TRUE AND CORRECT COPY OF AN AYES: _NOES: _ ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN:_ MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED C)<-tl_�7 ic,2 JOSEPH V LLAR EAL, ECRETARY OF THE BOARD OF COMMISSIONERS AND EXECUTIVE DIRECTOR BY , DEP 1 I:\.Iudyl-layes\MSOFFICE\W IN WORD\BOARDWo-clwo.DOC • AUTHORITY MOUSING AUTHORITY Its OF THE COUNTY OF.CONTRA COSTA 'MEMORANDUM afforda6le Dousing solutions TO: Joseph Villarreal, Executive Director FROM: Elizabeth Campbell, Director of Managed Housing Programs SUBJECT: Vacated Collection Loss Write-Offs DATE: April 16, 2008 1 have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the Housing Managers and recommend that the following amounts be written off/submitted as non- collectible: PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT ACCOUNTS Alhambra Terr. Martinez -0- -07 -0- -0- -0- CAL 11-1 Bridgemont,Antioch -0- -0- $837.00 $837.00 1 CAL 11-3 Los Nogales, Brentwood -0- -0- -0- -0- 0 CAL 11-4 EI Pueblo, Pittsburg $4,581.60 -0- $3,591.18 $8,172.78 3 CAL 11-5 Las Deltas, N. Richmond $1,590.90 -0- $1,126.25 $2,717.15 2 CAL 11-6 Los Arboles, Oakley -0- -0- $334.50 $334.50 1 CAL 11-8 Las Deltas, N. Richmond $134.50 -0- -0- $134.50 1 CAL 11-9A Las Deltas, N. Richmond $326.49 -0- $1,052.25 $1,378.74 1 CAL 11-9B Bayo Vista, Rodeo $281.17 -0- $2,274.64 $2,555.81 1 CAL 11-10 Hacienda, Martinez -0- -0- -0- -0- -0- CAL 11-11 Casa de Manana, Oakley -0- -0- -0- -0- -0- CAL 11-12 Casa de Serena -0- -0- -0- -0- -0- Bay Point CAL 11-13 Elder Winds,Antioch -0- -0- -0- -0- -0- CAL 11-15 Vista del Camino $544.57 -0- $49.65 $594.22 1 San Pablo-4501 Kidd Manor, San Pablo -0- -0- -0- -0- -0- 4502 TOTALS: $7,459.23 -0- $9,265.47 $16,724.70 11 H:\JudyHayes\MSOFFICE\WINWORD\BOARD\Bo-clwo worksheet-1.doc 3133 ESTUDILLO STREET •.P.O. BOX 2759 • MARTINEZ,CALIFORNIA 94553 • PHONE(925)957-8000 • FAX(925)372-0236 www.contracostahousing.org THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5101 RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $16,724.70 FOR THE QUARTER ENDING MARCH 31, 2008 WHEREAS, certain accounts of vacated tenants have been determined to be uncollectible by management, and; WHEREAS, a majority of these tenants accounts have been, or will be turned over to a collection agency for continuing collection of orts; NOW, THEREFORE, .BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the County of Contra Costa that the following amounts be written off for collection loss for the quarters ending MARCH 31, 2008 Conventional Program Dwelling Rent $ 7,459.23 Legal Charges $ -0- Maintenance & Other Charges $ 9,265.47 Total $16,724.70 PASSED AND ADOPTED ON ©� I �S J b 1& by the following vote of the Commissioners.. AYES: &vuA UILr-�GJA& P��P o, '5zp1 ,LA-, NOES: ABSENT: ABSTAIN: I HEREBY CERTIFY TI IAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES.OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED G� I e.g JOSEPH VILLARREAL, SECRETARY OF THE BOARD OF COMMISSIONERS AND EXECUTIVE DIRECTOR BY 1-1:\.ludyl-hives\MSO1=]'ICE\WINWORD\IIOnItD\BO-c Nvo res.DOC