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HomeMy WebLinkAboutMINUTES - 04012008 - C.87 TO: BOARD OF SUPERVISORS ` '' = CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA DATE: APRIL 1 2008 COUNTY SUBJECT: REQUEST TO PURCHASE THREE ADDITIONAL VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER I 1 640 ;?Iwo SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION ' I APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase three additional vehicles for the Office of the Sheriff-Coroner. I FINANCIAL IMPACT I i The Office of the Sheriff-Coroner is purchasing three additional vehicles for an estimated purchase cost of $103,940. The purchase will be made using funds from the 2006 Port Security Grant. BACKGROUND The Office of the Sheriff-Coroner is purchasing three additional vehicles for the Marine Services Unit Infrastructure Protection Team (I.P.T.)� These vehicles will be utilized exclusively for Homeland Security Operations and will be funded through the 2006 Port Security Grant. In accordance with Administrative Bulletin tNo. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommelnds approval of this request. This request has been reviewed and approved by the County Administrlator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT V YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR I RECOMMENDATION OF BOARD COMMITTEE vAPPROVE OTHER r SIGNATURE(S): ACTION OF BOYON ON �� I /,n APPROVED AS RECOMMENDED> OTHER I I - I VOTE OF SUPERVISORS I UNANIMOUS(ABSENT ` ) 1 AYES: rl& N ES: I ABSENTS: ABSTAIN: I MEDIA CONTACT: MICHAEL J. LANGO(313-711100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting I OF SUPERVISORS ON THE D)TE SHOWN. Fleet Services Auditor-Controller(via F/M) i ATTESTEDL Ile JOHN CUL N, ERK O THoE BOARD OF SUPERVISORS Office of the Sheriff-Coroner(via F/M) AND COUNTY ADMINISTRATOR I i BY DEPUTY I I I G.\Admin\VehicleRequestForms\Sheriff Dept\2008\Brd.Req Purchase3Vehicles4-1-08.doc BE:BG Page 1 of 1 M382(10/88) i - VEHICLE AND EQU•IPME REQUEST FORM (See i�struction heet) Department : Office of the Sheriff Date: 12/6/2007 Authorized Signature: ' Telephone: 335-1512 < Printed Name: 6eo. 4e i 1. Reason and justification for vehicle request: See attached memo. 2. Funding Source: (Budget information will be used to prepare Board Order): Port Security Grant 06 Is an appropriation adjustment needed? ®Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 3 2008 Chevrolet Tahoes Special Service 4 Wheel Drive I 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. i 5. If replacement, which vehicle or equipmlent is being replaced: Type: N/A Vehicle/Equipment Number: N/A I Odometer/Hours: N/A 6. Reason purchase cannot wait until next budget cycle: Grant Funding 7. CAO Release to GSD Fleet Management: [0-fes ❑ No Date: ©e 7- CAO Signature: I FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ® Yes ❑ No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: Estimated Salvage Value: Estimated Cost of Request: 3. Fleet Manager Signature: f 2 Date:3 7-0b i CADocuments and Senings\fjone\My Documents\Vehicle Equipment and Request Form 12/12/01