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HomeMy WebLinkAboutMINUTES - 04012008 - C.43 `E ontra TO: BOARD OF SUPERVISORS FROM: LORI GENTLES-Assistant County Administrator - o j;; i`� Costa Director of Human Resources County DATE: April 1, 2008 rq COUK ; SUBJECT: P300 # 20291-Public Works Department SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt Position Adjustment Resolution Number 20291 and Resolution 2008/)1Q1 establish the classification of County Surveyor-Exempt (NAF1),allocate it to the salary schedule at salary level B8X 1953($7,225-$9, );and implement two(2) 2.5%outstanding performance pay steps. FISCAL IMPACT: There is no fiscal impact associated with this request. BACKGROUND: The Public Works Department has requested this action due to a recent reorganization in the Department.caused by the upcoming retirement of the Public Works Director. Statutory regulations require that each County must have a dedicated County Surveyor and he/she must be licensed by the state as a Surveyor. Prior to 1983, an individual who was a Licensed Engineer in the state of California also held the designation as being a Licensed Surveyor. However, in 1983, licensing requirements changed and each license became a separate entity with separate criteria. Historically,the Public Works Director has acted as the County Surveyor; however, with the upcoming retirement of the Public Works Director, the changes in licensing requirements, and the rarity of individuals who are currently in the labor force with dual licenses in engineering and surveying, the Public Works Department is requesting to establish the new County Surveyor classification. Additionally, many agencies throughout our relative labor market have also separated out the County Surveyor duties from the Public Works Director for the aforementioned reasons.Additionally,this classification has already been exempted by County Ordinance Number 33-5.348. CONTINUED ON ATTACHMENT: x YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER r SIGNATURE(S): ACTION OF B ON �l I/�� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT /' COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF ��UNANIMOUS(ABSENT ) THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: OES: ABSENT: ABSTAIN: Contact: Charley Taylor, 3-2341 (Public Works) Teji O'Malley,5-1723(HR) Cc: Public Works ATTESTED Human Resources JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR B Ol DEPUTY CQNSEQUENCE OF NEGATIVE ACTION: If this request is not approved, the Department will not be in compliance with statutory requirements since the newly appointed Public Works Director is not a licensed Surveyor and they will be unable to effectively recruit for any future Public Works Director vacancies. • !7R.+ COSTA COUNTY R:CEIVED POSITION ADJUSTMENT REQUEST MAR 13' 2007 E ID No. 2-G) 2, DATE 3/05/07 OFRCE OF COUNTY ADMINISTRATOR DEPARTMENT NO./ COPERS DEPARTMENT: Public Works BUDGET UNIT NO. 0650 ORG NO.-y5,--97 AGENCY NO. A-65 ACTION REQUESTED: Establish,allocate and reclassify position of County Survevor; re-title and-.e�sifv Assistant County Survevor to Senior Land Survevor and abandon classification of Associate County Surveyor. See Attached Memorandum. PROPOSED.EFFECTIVE DATE: CLASSIFICATION QUESTIONNAIRE ATTACHED: YES❑ NO C Cost is within dept budget: Yes❑ No ❑ TOTAL ONE TIME COSTS(non-salary) ASSOCIATED WITH REQUEST: $ -0- ESTIMATED TOTAL COST ADJUSTMENT(salary/benefits/one-time): TOTAL ANNUAL COST $ 19,476 NET COUNTY COST $ -0- TOTAL THIS FY $ 4,869 N.C.C.THIS FY $ -0- SOURCE OF FUNDING TO OFFSET ADJUSTMENT: No General Funds are used in relation to this P-300. Various funding sources are used including Road Funds, and Developer fees. Overhead expenditures are reimbursed by many of thefunds that the PWD charges to and by outside agencies we provide services for. DEPARTMENT MUST INITIATE NECESSARY ADJUSTMENT AND SUBMIT TO CAO. USE ADDITIONAL SHEET FOR FURTHER EXPLANATIONS OR COMMENTS.. / /,.. - r (for)Maurice S. Shiu,Public Works Director REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT 4� 3 9/©7 DE Y COUNTY ADMIYISTRATOR DATA HUMAN'RESOURCES DEPARTMENT RECOMMENDATION: DATE O d' SEE A,-r --ACHED C r Amend Resolution 71/17 establishing positions and resolutions all Iti g classes to-the Ia /Exemp ala schedte Effective: 9--Day following Board Action — ❑ (date) (yor) D&CtIOR 6F HUMAN RESOURC S C UNTY ADMINISTRATOR RECOMMENDATION DATE: D Approve Recommendation of Director of Human Resource ❑Disapprove Recommendation of Director of Human Resources ❑Other: (WCOUNT COUNTY ADMINTRATOR BOARD OF SUPERVISORS.ACTION: John Cullen,Clerk of the Board of Supervisors/County Administrator Adjustment A P OVED ISAPPROVED ❑ DATE: BY: APPROVA dF THIS ADJUSTMENT CONSTITUTES A PERSO NEL/SALARYvkESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION. Adjust class(es)/position(s)as follows: IF REQUEST IS TO ADD PROJECT POSITIONS/CLASSES,PLEASE COMPLETE OTHER SIDE Human Resources Recommendations: (P300-20291) Establish the classification of County Surveyor-Exempt(NAF1), allocate it to the salary schedule at salary level B8X 1953 ($7,225-$9,226), and implement two (2) 2.5% outstanding performance pay steps. THE BOARD OF SUPERVISORS OF CONTRA COST COUNTY, CALIFORNIA Adopted this order on f`c A-A 9VO , by the following vote: AYES: (( NOES: 40 ABSENT: ABSTAIN: N p RESOLUTION No. 2008/a2( SUBJECT: In the Matter of Implementing a Performance Pay Plan For the Class of County Surveyor-Exempt. THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS in its capacity as governing Board of the County of Contra Costa and all districts of which it is ex-officio governing Board RESOLVES THAT: A. Salary Range: Effective April 1, 2008, the class of County Surveyor-Exempt will be reallocated to the salary schedule to a seven (7) step salary range having five (5) merit steps and (2) outstanding performance steps. B. Step Placement of Current Incumbent: There are no. incumbents in the current classification. C. Merit Salarylncrement Review - On the employee's anniversary date, the appointing authority may, based upon an evaluation of work performance, award a merit increment of 5% for satisfactory performance of the employee. The salary advancement shall be granted only on the affirmative action of the appointing authority. In no case shall a step be awarded beyond step 5 of the 7 step salary range for satisfactory performance. The appointing authority may unconditionally deny a salary increment advancement or may deny the step subject to review at a specified date before the next anniversary date. D. Performance Review: For employees who are the top merit step (Step 5) of the salary range, the appointing authority may, based upon an annual evaluation of work performance, award on the employee's anniversary date, either one (1) 2.5% step. increment or two (2) 2.5% step increments for outstanding performance and/or the achievement of specific performance-based objectives (hereinafter referred to as outstanding performance) to the incumbents in the class of County Surveyor-Exempt. In instances where the employee, on his/her anniversary date, achieves Step 5 of the salary range, an additional 2.5% step increment or two (2) 2.5% step increments for outstanding performance and/or the achievement of specific performance-based objectives may be granted by the.appointing authority at the time that the 5th step merit. increment is. approved. If the employee does not receive outstanding performance pay on his/her annual evaluation date, an extra salary review date may be set by the appointing authority for six (6) months after the .employee's anniversary date. This date may be set by the appointing authority upon return of the Salary Review Report to the Director of Human Resources or at another time prior to the extra review date six (6) months after the employee's anniversary date. If the employee received.an outstanding pay step of 2.5% on his/her anniversary date, the appointing authority may, based upon an evaluation of work performance, award an additional 2.5% outstanding performance pay step effective six (6) months after the employee's anniversary date on..the first of the month.. If an employee was not awarded an outstanding performance step on his/her anniversary date, the appointing authority may, based upon an evaluation of work performance, award one (1) or two (2) outstanding pay step(s) effective six (6) months after the anniversary date on the first of the month. In no instance, however, shall an employee be awarded more than two (2) 2.5% outstanding performance pay steps between anniversary dates. E. Continuation of Performance Pay: At the discretion of the appointing authority, effective the first of a calendar month, .approval for outstanding performance pay may be rescinded, based upon an evaluation of work performance,'at any time between the employee's anniversary dates. Any outstanding performance pay step(s) in effect on the employee's anniversary date is subject to evaluation by the appointing authority and must be affirmatively recommended by the appointing authority to continue or be increased. Incumbents of classifications whose salary is reallocated to include outstanding performance pay steps shall be compensated in accordance with Contra Costa County's Salary Regulations. In no case shall a step be awarded beyond the top merit increment step of the salary range except as authorized by the appointing authority in recognition for achievement of specific performance-based objectives and/or outstanding performance. E. Other Provisions - Except as may be changed or modified by resolution hereafter, all provisions of the Salary Regulations are applicable to this class. CONTACT: Teji O'Malley (5-1723) cc: Human Resources Department Public Works Department County Administrator Auditor-Controller Re5otui'00 /