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Home My WebLink AboutMINUTES - 04012008 - C.37 TO: BOARD OF SUPERVISORS CONTRA t IoM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES '` r COSTA p ::'::;:' :j4 DATE: APRIL 1, 2008 COUNTY tr�cblini� SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER 0;!:Fw SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.Sb-M authorizing new revenue in Fleet Operations (Budget Unit 0063) in the amount of $52,900 from accumulated depreciation and estimated salvage and appropriating it to purchase two vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and salvage for the replacement of two vehicles. The estimated purchase cost of $47,821 will be funded with accumulated depreciation ($45,421) and 'estimated salvage ($2,400). An additional $5,079 of accumulated depreciation is being appropriated to cover the additional cost of the armored vehicle purchase. BACKGROUND The Office of the Sheriff-Coroner is replacing two vehicles. One of the vehicles exceeds the replacement mileage guidelines and the other vehicle was damaged in an accident. The vehicles meet replacement policy guidelines. CONTINUED ON ATTACHMENT: I/YES SIGNATU v /COMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE (/APPROVE OTHER SIGNATURE(S) ACTION OF BOOD N /on APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT TnL ) AYES. NO S. ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller Office of the Sheriff-Coroner ATTESTED JOHN CUULLLEJOHN CLERK OF SUPERVISORS SUPERVISORS AN COUNTY ADMINISTRATOR i BY DEPUTY G.\Admin\VehicleReplacementBoa rdOrders\Sheriff Dept\2008\BrdOrderApprop.Adjust.Replace2Vehicles4-1-08. oc BE:BG Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 � BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 52,900.00 0990 6301 RESERVE FOR CONTINGENCIES 52,900.00 0990 6301 APPROPRIABLE NEW REVENUE 52,900.00 TOTALS: $52,900.00 $105,800.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: l' Date: 3f't�� salvage from equipment#2142 & 2328 being replaced by The Office of the Sheriff-Coroner. These vehicles meet COUNTY A INISTRATOR J replacement policy guidelines. By: Date; �O BOARD OF SUPERVISORS AYES: Gioia, Uilkema, Piepho& Glover NOES: none ABSENT: Bonilla ABSTAIN: none Deputy Director General Services 311412008 SI NATURE TITLE DATE Date:OA L-0 � v.2/86) APPROPRIATION ADJ. JOURNAL NO. APOO 5079 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 50,500.00 0005 9922 SALE OF EQUIPMENT. 2,400.00 TOTALS: $52,900.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITO 6 NTROLLER_ To appropriate accumulated depreciation & By: Date: 3">1 V/LY estimated salvage on the following vehicles: Ace COUNTY ADPqNISTRATOR Eq # e p r Est Salvage Total By: Dater 2142 129994 19200 149194 BOARD SUPERVISORS 2328 0 19200 19200 AYES: Gioia, Uilhema, Piepho&Glover Undesignated 379506 0 379506 NOES: no►,e Total 509500 29400 529900 ABSENT: Bonilla ABSTAIN: none Deputy Director A A,�4 bV—Alves_ General Services 3/14/2008 SIGI ATURE TITLE DATE REVENUE ADJ. By: Date: 0 � JOURNAL NO. RAOO �QRev V%HICLENSDUIPMENT REQUEST FORM nstruction Sheet) Department : Office of•fhelh n Date: 2/4/2008 Authorized Signature: Telephone: 335-1510 Printed Name: Warren E. Rup 1. Reason and justification for vehicle request: Vehicle 2328 meets mileage criteria for replacement. 2. Funding Source: (Budget information will be used to prepare Board Order): 2512-4953 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2003 Ford Crown Victoria. Vehicle/Equipment Number: 2328 Odometer/Hours: 95,524 6. Reason purchase cannot wait until next budget cycle: Vehicle meets mileage criteria for replacement. 7. CAO Release to GSD Fleet Management: es ❑ No Date: B P 7 CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? F] Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected:rCtOl rt4 i-tvv Vehicle/Equipment: Make: Model: C�P-�- Year: Z3 Condition of vehicle and/or equipment and life expectancy: ext-zcs f Giv(c6t�f ►�t�1�4�� Accumulated Depreciation: Estimated Salvage Value: #AZO, Estimated Cost of RequestO26� 3. Fleet Manager Signature: A &Gl!`\ Date: -7,`7-DL, CADocuments and Settings\rjoneWy DocumentsWehicle Equipment and Request Form 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER I. DIVISION: Patrol BY: Dave.Pascoe TITLE: Captain A. Request: Purchase 2008 Ford Crown Victoria to replace patrol vehicle 2328. B. Justification: Vehicle 2328 has 95,524 miles, which exceeds mileage criteria for replacement. C. Source and Amount of Funds Available: Salvage/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1) Estimated Cost $22,606.00 2008 Ford.Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage ($1,200.00) Salvage Total Funding Needed $21,406.00 Funding from Org. 2512-4953 Recommendation: Approval By: Fred Jones T' 1, Fleet Coordinator Date: September 14, 2007 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFF C R Recommended Not Recommended ►/P, vdl ch ZfigjQ3 Comments: (`��(r11 aa,�a�.(Q3 N-e�c� -o P (v,- �,.�P, atd By: Title: �\ Date: —As(� 4. AFF!"�� Approved Disapproved Signature Date: VEHICLE AND EQUIPMENT REQUEST FORM Instruction Sheet) Department : Office ofMaz��Z-' Date: 11/28/2007 Authorized Signature: Telephone: 335-1512 Printed Name: George Lawrence 1. Reason and justification for vehicle request: Vehicle being replaced has major accident damage. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Org. 2512- 4953. Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford Crown Victoria 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: 2001 Ford Crown Victoria Vehicle/Equipment Number: 2142 Odometer/Hours: 86,752 6. Reason purchase cannot wait until next budget cycle: 7. CAO Release to GSD Fleet Management: Yes ❑ No Date:3 011 CAO Signature: Az.'c FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: cco(A "'VI-c"i Vehicle/Equipment: Make: CA Model: CC Year: Z,00 Condition of vehicle and/or equipment and life expectancy: )VU Cu--Acs SS Accumulated DepreciatiJ/Z31q Estimated Salvage Value:#1Z60 Estimated Cost of Req uest�23' X060 i 3. Fleet Manager Signature: - Date: 3-7-0e) CADocuments and Settings\fjone\My Documents\Vehicle Equipment and Request Form 12/12/01 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY: Dave Pascoe TITLE: Captain A. Request: Purchase 2008 Ford Crown Victoria to replace patrol vehicle #2142. B. Justification: Vehicle 2142 has accident damage which exceeds value of vehicle. Mileage on veh. #2142 is 86,752. Estimated cost of repair is $7,793.58. C. Source and Amount of Funds Available: Depreciation/Org. 2512-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $22,606.00 2008 Ford Crown Victoria (2)Radio $0.00 use existing (3)Laptop/Modem $0.00 use existing (4)Emergency Equipment $0.00 use existing (5)Other $0.00 Sub-Total $22,606.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($12,994.00) Depreciation (8) Credit-Salvage $0.00 Total Funding Needed $9,612.00 Funding from Org. 2512-4953 Recommendation: Approval By: Fred Jones Title Fleet Coordinator Da November 28, 2007 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER Recommended Not Recommended Comments: �,,. �,•. � j� f`a.o► . ems, c(�o ann-• ,41 -(.— ��,t,,c�,; 1 1�\,�.� o� .� l,Io`E �6Si � ► t• `.i— 7`^v� V^CSCr�. A�n..�, All C•. _� ._A-A 6�$9 , By .. �' t— T 5 � � ��— Date: 124< 4. UNDERSHERIF Approved Disapproved Signature: '� Date: l Z X 7 -n H i { CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budtet Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 64,481.00 0005 9922 SALE OF EQUIPMENT 4,500.00 TOTALS: $68,981.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER _ To appropriate accumulated depreciation &L By: _ Date: e; estimated salvage on the following vehicles: Est COUNTY ADMINISTRATOR Eq # Acc Depr Salvage Total By: Date 0368 29727 19500 49227 BOARD O UPERVISORS 0383 29424 19500 39924 AYES: Gioia, Uilkema, Piepho&Glover 5980 89462 19500 9,962 NOES: none Undesignated 50,868 0 50,868 ABSENT: Bonilla Total 649481 4,500 689981 A13STAIN: none Deputy Director . General Services 3/10/2008 SIG14ATURE TITLE DATE 1 REVENUE ADJ. By: Date D JOURNAL NO. RAOO SO -75- (M 81 4 Rev.2/86) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT TIC 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit-0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 68,981.00 0990 6301 RESERVE FOR CONTINGENCIES 68,981.00 0990 6301 APPROPRIABLE NEW REVENUE 68,981.00 TOTALS: $68,981..00 $137,962.00 APPROVED EXPLANATION OF REQUEST AUDITO NTROLLER I To appropriate accumulated depreciation and estimated By: �� -z- Date: 3 fB salvage from equipment#0368, 0383 & 5980 being replaced by the General Services Department. These vehicles meet COUNTY A94INISTRATOR replacement policy guidelines. By: Date: D BOARD LPERVISORS AYES: Gioia, Uilkema,Piepho&Glover NOES: none ABSENT: Bonilla ABSTAIN: none Deputy Director General Services 3/10/2008 S1Gf4ATURE TITLE DATE B : te. �2/86) APPROPRIATION ADJ. JOURNAL NO.. AP00 50 7