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HomeMy WebLinkAboutMINUTES - 03112008 - SD.7 - Sti L TO: BOARD OF SUPERVISORS Contra FROM: Health Services Department Costa Cynthia Belon, Director, Homeless Programs ; - DATE: March 11, 2008 County SUBJECT: Approve Creation of New Advisory Body and Dissolve Homeless Continuum of Care Board SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): CONSIDER dissolving the Contra Costa County Homeless Continuum of Care Board, establishing the Contra Costa Inter-jurisdictional Council on Homelessness Advisory Board (CCICH), approving the bylaws of the CCICH, and appointing members as shown on Attachment A, as recommended by the Homeless Continuum of Care Board. FISCAL IMPACT: There may be a minor indirect savings due to the reduction of staff time and materials necessary with the administration of one advisory body instead of the Homeless Continuum of Care Board and the Homeless Inter-Jurisdictional Inter-Departmental Work Group. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE =_--0PROVE OTHER P SIGNATURE(S): ACTION OF BO ON fh t 1. �U" APPROVE AS RECOMMENDED OTHER 1 / VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. AYES: NOES: ABSENT: ABSTAIN: ATTESTED CONTACT: JOHN CULLEN, LERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: R , BY ,� DEPUTY 1 Page 2 of 2 BACKGROUND/REASON(S) FOR RECOMMENDATION(S): The Contra Costa Continuum of Care Board (COCB) was established May 20, 1997, by Board Order C.86 (replacing the Homeless Advisory Board). The COCB was charged with, among other things, monitoring the implementation of the County's Homeless Plan including on-going planning and the establishment of annual action priorities based on the Homeless Plan; Advising the Board of Supervisors, the Affordable Housing Finance Committee and the CDBG Advisory Committee regarding the allocations of all federal and state block grant funds (including HUD, McKinney, HOME, HOPWA and CDBG monies) for homeless-related projects in order to ensure consonance with Homeless Plan priorities; Advising the Board of Supervisors, County Departments and City Governments on existing and proposed policies that affect people who are homeless or at-risk. The Homeless Inter-Jurisdictional Inter-Departmental Work Group (HIJIDWG) was created in November 2004. Its mission is to create the annual implementation blueprint of actions to be taken to carry out the five priorities outlined in the Ten Year Plan to End Homelessness. Although this work group was not created as an advisory body to the Board of Supervisors, it includes representatives from the five district offices, Congressman Miller, three federal agencies, the COCB, former consumers, the faith community, sixteen different County departments, and eighteen cities and towns throughout the County. Currently the Homeless Continuum of Care Board provides the Board with advice and advocacy regarding homeless programs. In addition, since approval by the Board of the Ten- Year Plan to End Homelessness, the Inter-Jurisdictional Inter-Agency Work Group has been meeting on a regular basis to discuss issues surrounding homelessness throughout the County. Many of the issues these two groups work on overlap and many of the participants are members of both groups. In March of 2007 the two groups began discussing reorganization alternatives to better meet their overlapping goals and strategies. After months of discussions, both groups now recommend that they be dissolved and a new, integrated advisory body to the Board of Supervisors be established that will meet the overall objectives. Attached are draft bylaws for approval by the Board of Supervisors. These bylaws outline the membership of the CCICH and provide governance to the advisory body and its members in the manner in which they conduct business. To ensure that these bylaws meet the standards of the Better Governance Ordinance and the Brown Act, County Counsel has reviewed and approved them. In addition, the COCB and the CCICH request that the Board appoint members to the seats on the CCICH as shown on the attached listing. Future appointments to fill vacancies on the CCICH will be submitted to the Board of Supervisors as required under the Maddy Local Appointive List Act of 1975. Contra Costa Enter-jurisdictional Council on Homelessness Advisory Board By-Laws (Rules for the Conduct of Business) Approved and Adopted on: Mourck n . 2D09 I. OVERVIEW AND MISSION The Contra Costa Inter-jurisdictional Council on Homelessness (CCICH) Advisory Board is charged with providing a forum for communication about the implementation of the Ten Year Plan to End Homelessness and providing advice and input on the operations of homeless services, program operations, and program development efforts in Contra Costa County. The CCICH Advisory Board will provide a forum for discussing a plan to end homelessness in Contra Costa County, educating the community on homeless issues, and advocating on federal, state, county and city policy issues affecting people who are homeless or at-risk of homelessness. The CCICH Advisory Board will encourage all members of the community to participate in group discussions and working groups. All interested persons are encouraged to attend meetings, provide input, and voice concerns to the CCICH Advisory Board. II. FUNCTIONS AND TASKS A. Vote on any issues that arise at Contra Costa Inter-jurisdictional Council on Homelessness meetings. B. Encourage and develop public understanding and education on homeless and housing issues in relationship to the Ten Year Plan. C. Provide advocacy on homeless concerns to the Board of Supervisors and cities located in Contra Costa County. D. Assure diverse population input to CCICH Advisory Board deliberations and decision- making, including consumers and community members, as well as gender, ethnic, cultural and geographical representation. E. Make recommendations about long range planning and policy formulation to the Board of Supervisors and cities located in Contra Costa County. F. Assess effectiveness, quality, efficiency, access, and availability of homeless services throughout the county. G. Recommend HUD McKinney-Vento applications for submission to the Board of Supervisors and Housing and Urban Development annually. 1 H. Facilitate and support the development of funds and resources for homeless services in Contra Costa County in partnership with other jurisdictions located in Contra Costa County. I. Advise the Board of Supervisors, the Director of Public Health, and the Health Services Director, on the special needs of the homeless and matters of urgency regarding homelessness. J. Hear reports from Health Care for the Homeless, discuss issues relating to access to health care for homeless persons, and make recommendations to the Board of Supervisors and to cities located in Contra Costa County to address health care access issues. K. Hear reports from the Consumer Advisory Board, discuss issues that they may bring up, and make recommendations to the Board of Supervisors and cities located in Contra Costa County concerning those issues. III. MEMBERSHIP All members of the Contra Costa Inter-jurisdictional Council on Homelessness (CCICH) Advisory Board must reside in or be employed in Contra Costa County, except the Mayor's Conference Appointee, City/Town and County representatives. A. All members of the CCICH Advisory Board shall demonstrate a professional interest in, or personal commitment to addressing and alleviating the impact of homelessness on the people of the County of Contra Costa. B. Membership on the CCICH Advisory Board will be as follows: Area of Representation Number of Seats Terms ---...---- ------....._.._. --.._.._._...--- Consumers (current and former) representing the Consumer 3 N/A Advisory Board Mayor's Conference Appointee1 2 years .. ---....---... — City/Town Elected Official or representative, East County 1 2 tears City/Town Elected Official or representative, West County 1 2 years City/Town Elected Official or representative, Central County 1 _ _ 2 years County Government __ _ 2 2 years At-Large 1 2 years Health Care 1 2 years Law Enforcement 1 2 years Faith-based 1 2 years _ Nonprofit housing developer, homeless services or housing 1 2 years provider (from an agency that does not receive HUD McKinney-Vento fundi 1) Consumer representatives will be appointed and subject to removal by the Consumer Advisory Board at their discretion. 2) The Mayor's Conference Appointee seat will be appointed and subject to removal by the Contra Costa Mayor's Conference. 3) Town representatives from unincorporated areas will be appointed and subject to removal by the Contra Costa Board of Supervisors. City/Town representatives from 2 incorporated areas will be appointed by the Board of Supervisors on recommendation of the city or town being represented. 4) All other seats will be appointed and subject to removal by the Contra Costa Board of Supervisors. C. All representatives appointed by the Board of Supervisors serve at the pleasure of the Board of Supervisors and may have their appointments rescinded by majority vote of the Board. IV. ELIGIBILITY CRITERIA In addition to residency requirements stated in item III Membership, to be eligible for CCICH Advisory Board membership: A. A person must contribute unique expertise, opinions, and viewpoints on homeless issues; B. Where a potential CCICH Advisory Board member represents a coalition, consortium, association, neighborhood group, or voluntary organization, the nominee must: 1) represent to the CCICH Advisory Board the group's mission, in addition to personal viewpoints; Z) have a written endorsement from the group indicating that he or she represents the mission and values of the group. C. No member may be appointed who is an officer, employee or appointee of any group or organization that receives funding from the County Homeless Program. V. WHEN A SEATED MEMBER NO LONGER MEETS THE ELIGIBILITY CRITERIA: If a seated CCICH Advisory Board member no longer meets the residency requirements of other eligibility criteria the Advisory Board: A. May request the CCICH Advisory Board member to submit a statement of resignation to the Advisory Board within 30 days of the change. B. May recommend to the Board of Supervisors the removal of the member and the subsequent appointment of an eligible nominee selected by the Nominating Committee. C. May, where there is no apparent candidate to fill the seat, continue the seated member's participation, with or without limitation, until an eligible candidate is found. D. A designated Advisory Board member, or staff, if any, may, where a resignation is not forthcoming, contact the seated CCICH Advisory Board member who no longer meets the eligibility criteria. VI. MEETINGS AND ATTENDANCE A. The CCICH will set an annual meeting schedule on a calendar year basis. 3 B. Two absences from the regularly scheduled CCICH Advisory Board meeting in a rolling 12-month period will warrant inquiry from the Board as to ability and interest of the individual in continuing as a member. Three absences within a rolling 12-month period from time of appointment will result in a recommendation to the Board of Supervisors that this member be removed from the CCICH Advisory Board. C. Any CCICH member unable to attend a meeting should notify the Administrative Assistant in the County Homeless office. D. The Administrative Assistant will maintain attendance records, and notify the Advisory Board when two absences are recorded. VII. PARTICIPATION AND VOTING OF MEMBERS A quorum of eight (8) CCICH Advisory Board members is required for the conduct of business. Decisions must be made by an affirmative vote of eight members of the CCICH Advisory Board. By-Law amendment requires an affirmative vote of 10 members of the Advisory Board for passage of the amendment and submission to the Board of Supervisors for approval. An amendment takes affect only upon approval by the Board of Supervisors. VIII.CONFLICT OF INTEREST A. The CCICH Advisory Board shall follow all provisions of the Brown Act and the Better Government Ordinance in its conduct as a public body. B. After the CCICH Advisory Board has adopted a conflict of interest code members must file an initial and annual conflict of interest statement with the filing officer designated in the code. Failure to file such a statement may result in the removal of a member. IX. OFFICERS A. The CCICH Advisory Board shall elect one chair and one vice-chair to provide for the operation and conduct of business. Terms for the Officers shall be 1 year. Officers may serve no more than two consecutive terms in the same seat. Officers may recommend and implement policies governing the business and operation of the CCICH Advisory Board. B. The Chair of the CCICH Advisory Board shall provide oversight for the operation of the CCICH Advisory Board. The Chair shall preside over meetings of the CCICH Advisory Board. The Chair may call for special meetings of the CCICH Advisory Board or its committees. C. The Vice-Chair shall provide oversight for the operations of all CCICH sub-committees. If the Chair is absent, or the office is vacant, the Vice-Chair shall assume responsibility for the operation of the CCICH Advisory Board. 4 X. COMMITTEE STRUCTURE AND OPERATIONS A. There is only one CCICH standing committee: the Consumer Advisory Committee. This committee is charged with providing information to the CCICH Advisory Board on the effectiveness of the various services, assisting with identification of gaps in services, providing feedback to the CCICH Advisory Board from other consumers, and bringing forward for discussion and possible presentation to the CCICH Advisory Board, ideas and strategies for meeting the goals and objectives in the County's 10-year Plan for Ending Homelessness from a consumer's viewpoint. B. The Advisory Board will create ad-hoc committees as the need arises. The purpose of these ad hoc committees will be to develop recommended solutions to the specific issue for which they were created. The ad hoc committees may be comprised of members of the CCICH and outside individuals. Ad hoc committees may be dissolved upon a vote of the Advisory Board, C. The Advisory Board may create an ad-hoc nominating committee to make recommendations on the filling of vacancies. The ad-hoc nominating committee will solicit and assess applicants, rank them in order of preferred appointment, and submit these recommendations to the CCICH Advisory Board for approval. The CCICH Advisory Board will submit final recommendations to the Board of Supervisors. D. Ad hoc committees can be appointed to address any matters within the jurisdiction of the CCICH Advisory Board. 5 ATTACHMENT A CONTRA COSTA INTERJURISDICTIONAL COUNCIL ON HOMELESSNESS Area of Representation Name of Seat Recommended Candidate Consumers (current and former) Consumer I representing the Consumer Consumer 2 Advisory Board Consumer 3 Mayor's Conference Appointee Mayor's Conference Bill Shinn, Concord Mayor City/Town Elected Official or East County Representative -TBD representative, East County City/Town Elected Official or West County Representative Genoveva Calloway, San Pablo City representative, West County Council City/Town Elected Official or Central County Janet Kennedy, Martinez City Council representative, Central County Representative County Government County Government I Kara Douglas, Contra Costa Community Development County Government 2 Dorothy Sansoe, County Administrator's Office At-Large At-Large Ed Cabrera, Federal Interagency Council on Homelessness Health Care Health Care Representative Rebecca Rosen, Contra Costa Hospital Council Law Enforcement Law Enforcement Robin Heinemann, Concord Police Representative Department Faith-based Faith Community TBD Representative Nonprofit housing developer, Non-Profit Representative Doug Stewart, outreach team for the homeless services or housing Town of Pacheco