HomeMy WebLinkAboutMINUTES - 06052007 - C.59 CONTRA
Td* - ' �BOARD OF SUPERVISORS �' ,;� ',
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA
DATE: June 5, 2007 COUNTY
SUBJECT: AWARD JOB ORDER CONTRACT 010 IN THE AMOUNT OF NOT ll)
LESS THAN $50,000 NOR MORE THAN $2,000,000 TO VILA �. , S
CONSTRUCTION COMPANY, THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
1. AWARD a one-year contract in the amount of not less than $50,000 nor more than $2,000,000
to Vila Construction Company ("Vila"), Richmond, the lowest responsive and responsible bidder
for Job Order Contract ("JOC") 010, and AUTHORIZE the General Services Director, or
designee, to execute the contract.
2. AUTHORIZE the General Services Director, or designee, to exonerate any bid bonds posted by
the bidders and return any checks or cash submitted for security, after execution of the contract.
3. AUTHORIZE the General Services Director, or designee, to sign any escrow agreements
prepared for this project to permit the direct payment of retentions into escrow or the substitution
of securities for moneys withheld by the County to ensure performance under the contract,
pursuant to Public Contract Code Section 22300.
4. AUTHORIZE the General Services Director, or designee, to order changes or additions to the
contract work pursuant to Public Contract Code Section 20142.
5. DELEGATE, pursuant to Public Contract Code Section 4114, the Board's functions under Public
Contract Code Sections 4107 and 4110, with regards to subletting and subcontracting, to the
General Services Director, or designee.
6. DECLARE that, should the award of the contract to Vila be invalidated for any reason, the Board
would not in any event have awarded the contract to any other bidder, but instead would have
exercised its discretion to reject all of the bids received. . Nothing herein shall prevent the Board
from re-awarding the contract to another bidder in cases where the successful bidder
establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance
in accordance with Public Contract Code Sections 5100- 1 7.
CONTINUED ON ATTACHMENT: X YES SIGNATU
✓RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE
PROVE _OTHER
f
SIGNATURES
ACTION OF BOA D- N B t APPROVED AS RECOMMENDED OTHER
VOTB OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Capital Projects Management Division AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISOR ON THE DATE SHOWN
CPM File: 000-0707/B.4.1 r
000-0707/A.5 ATTESTED
U�r��
County Administrator's Office JOHN CULLEN,CLERK OF TH BOARD OF SUPERVISORS
County Counsel D COUNTY ADMINISTRATOR
Auditor Controller
Gordian Group(via CPM) BY6��t ��DEPUTY
Vila Construction Company(via CPM)
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AWAR6 JOB ORDER CONTRACT 010 IN THE AMOUNT June 5, 2007
OF NOT LESS THAN $50,000 NOR MORE THAN
$2,0009000 TO VILA CONSTRUCTION COMPANY, THE
LOWEST RESPONSIVE AND RESPONSIBLE BIDDER
FINANCIAL IMPACT
JOC work orders will only be issued when there is an approved project and funding. The maximum
contract value of $2 million is a limit (not actual appropriated dollars), and it is possible that the limit
may not be reached.
BACKGROUND
Bids for Job Order Contract 010 were received and opened at the County Capital Projects
Management Division Office on May 15, 2007. The bid results for JOC 010 are as follows:
BIDDER Weighted Bid Factor
Vila Construction Company 1.2382
Richmond
Yerba Buena Engineering & Construction 1 .2855
San Francisco
At this time, it is recommended that the Board of Supervisors award Job Order Contract 010 to the
low responsive and responsible bidder, Vila, with the Weighted Bid Factor of 1.2382 for a contract
amount not less than $50,000 nor more than $2,000,000 over the course of one year.
Vila will submit to the Contract Compliance Officer good faith efforts documentation to comply with
the County's Outreach Program for each individual Job Order of$100,000 or more.
The JOC program has been very successful for the County since its inception in May 2003. Since
some of the existing JOC contracts are nearing maximum allowable expenditures, new JOC contracts
will enable the General Services Department to continue to provide efficient and cost effective facility
repair and remodeling services for County Departments. CEQA documentation and approvals will be
conducted upon initiation of any project.
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