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HomeMy WebLinkAboutMINUTES - 06052007 - C.31 .1 . TO: BOARD OF SUPERVISORS Contra FROM: INTERNAL OPERATIONS COMMITTEE o Costa DATE: MAY 21, 2007 .- Cj Q u n t srA-°_ y SUBJECT: APPOINTMENT TO THE CONTRA COSTA COUNTY EMPLOYEES' RETIREMENT ASSOCIATION BOARD OF TRUSTEES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. RECOGNIZE two well-qualified candidates in the Internal Operations Committee recruitment to fill upcoming Board of Supervisors seat vacancies on the Retirement Board: MariaTheresa Viramontes and Ralph Hoffmann. 2. RE-APPOINT the following individual (address on file) to the Retirement Board, effective July 1, 2007, to a term that will expire on June 30, 2010: Nominee Seat MariaTheresa Viramontes Appointee#4 CONTINUED ON ATTACHMENT: ® YES SIGNATURE: ❑ RECOMMENDATION OF COUNTY ADMINISTRATOR ® REO MENDATION OF BOARD COMMITTEE ®APPROVE ❑ OTHER SIGNATURE(S): Gw. -A A SUSAN A. BONILLA, Chair //, GAYLE . UILKEMA ACTION OF BOARD ON APPROVED AS RECOMMENDED VOTER ❑ VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND V UNANIMOUS(ABSENT ) ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: ATTESTED: JUNE 5, 2007 Contact: JULIE ENEA(925)335-1077 JOHN CULLEN, CLERK OF THE BOARD OF cc: STAFF, INTERNAL OPERATIONS COMMITTEE SUPERVISORS AND COUNTY ADMINISTRATOR MARILYN LEEDOM, RETIREMENT ADMIN. CLERK OF THE BOARD(MADDY BOOK) By: V2 eputy Appointment to Retirement Board May 21, 2007 Internal Operations Committee Page 2 BACKGROUND: On December 12, 2000, the Board of Supervisors approved a policy on the process for recruiting applicants for selected advisory bodies of the Board. This policy requires an open recruitment for all vacancies to At Large seats appointed by the Board. The Board also directed that the Internal Operations Committee (IOC) personally conduct interviews of applicants for At Large seats on the Contra Costa County Fire Protection District's Fire Advisory Commission, the County Planning Commission, and for the Board appointees to the Contra Costa Employees' Retirement Association Board of Trustees. On June 30, 2007, the term for one Board of Supervisors' appointee will expire. In February, the IOC developed a recruitment plan and schedule to fill the impending vacancy, and on March 30, staff issued a press release to advertise the vacancy. The application deadline was set for Friday, May 4 (a five-week application period). Two applications were received and accepted, and interviews were conducted on May 21. The IOC recommends re-appointment of incumbent MariaTheresa Viramontes to a new three-year term effective July 1, 2007. 1 SUMMARY OF TIME COMMITMENTS MEETINGS Minimum Maximum Hours/Year Hours/Year Monthly Meetings Prep. Time 120 216 Meeting 144 160 Special Meetings Prep. Time 4 8 Meeting 10 20 TOTAL 278 404 EDUCATION 7— 12 days per year attending out-of-town seminars and conferences. I CONTRA COSTA COUNTY EMPLOYEES' RETIREMENT ASSOCIATION RETIREMENT BOARD MEMBERSHIP TIME COMMITMENTS, CONFLICTS OF INTEREST, FIDUCIARY LIABILITY Regular Meetings The Board holds its regular business meeting the second and fourth Wednesdays of each month except in May and November, when the meeting scheduled for the second Wednesday is usually moved to the first Wednesday of the month. Meetings begin at 8:30 a.m. and most often end before 4:00 p.m. The agenda and meeting materials are mailed 6 days before the meeting. Reviewing the packet and preparing for a meeting takes approximately 4-5 hours. Post-meeting time can vary from 1-4 hours. Special Meetings The Board holds special meetings to hear presentations from firms during a manager search, to review results of the annual actuarial valuation, and to meet with advisors and consultants on matters of particular interest, which may arise from time to time. Typically there are 2-4 of these additional meetings each year and can be scheduled for either a morning or afternoon starting time. Preparation also vanes depending on the subject matter. Standing Committees The Board had two standing committees (Investment and Administration), each of which met once a month. These standing committees were disbanded in late 2002, and instead, the second regular monthly meeting was added. Miscellaneous Time Board members are provided with subscriptions to several pension and investment- related magazines and periodicals that are intended to help the trustee stay informed on events,products,regulations,providers, concepts, innovations, controversies, and people as they relate to pension fund administration. Time to review these materials varies depending on the extent to which the trustee feels the need for this information. Travel and Training The Retirement Board serves as fiduciary for the Association's Trust. As fiduciaries, Board members are held to the "prudent person" standard on investment decisions. For this reason, the Board places a great deal of emphasis on continuing education of its ----- ------ --members.--Trustees-are-encouraged-to attend seminars-and-conferences-dealinb-with- ---- : ------- -- -- benefits administration and investments. These educational opportunities are regularly placed on the Board meeting agenda. The association reimburses Board members for expenses incurred in conjunction with any training specifically authorized. The typical Board member spends from 7-12 days attending educational seminars and conferences each year. Conflicts of Interest Board members are prohibited from marketing any investment, consulting or related . service to the Board. For example, if a Board member is employed by XYZ Advisors, a firm that provides investment or consulting services to institutional investors, a conflict of interest would arise if that Board member marketed XYZ's services to the Board or if the Board already retained XYZ as an advisor. Board members are required to file disclosure forms each year. Such things as sources of income for the Board member and his or her spouse,property ownership, partnerships, investments, and gifts are required to be disclosed. All disclosure documents are open to the public. Fiduciary Liability Trustees are held to a strict code of conduct in every decision they make as Board members. Although infrequent in the public sector, a Board member can be sued for personal liability arising from a decision or action by the Board. The Association procures fiduciary liability insurance to cover the Board in its official capacity but is precluded by law from purchasing similar coverage for personal liability of each Board member. Such coverage is, however, available to Board members at a nominal cost. 05x02/2007 15:55 CONTRA COSTA COUNTY CLERK OF THE 4 96461353 NO.315 P02 CONTRA COSTA COUNTY ADVISORY BOARDS, COMMISSIONS, OR COMMITTEES APPLICATION FORM - ___-- -Name-ofAdvisory-Body_applying-for eZr+;,w CO�'4P ?rnQLxie,�c. fC�Ttrenv,.� Assoc - T — - - p�ct.z�.a.� Pao�+rd T _ _.- ._ Application Form must be typed or hand printed Name of Applicant: &4 .f3_ -_l' A r,vn9`s Home Address: ib7 &&i nedrr4-'Dr-j City: W�C"02 d State: 64 ZIP: &_rk) Home Phone: 610 3ab 6977 Work Phone: 5"td yob /nde X0 gvez. Signature: e%C4e, ," �.�'Ger�As Date: f2��91,0 Personal Experiences,Slcills,and Interests d x44rl Ag&"rgpr_� Education/Background: we &*r ar,((r i vt t. ^ /�• .+� ft u/Putt LYXiritl a e..f45.e l a�'�rw�+ Occupation/Lmpl oyer: Ct REC 1VED MAR 0 2 2007 Community Activities: q;c ivalt � � � /t1Ce CLERK-BOARD TRACOOSORS CONSTAI . Special interests: �y Information: I. File completed application with Clerk of the Board. 651 Pine Street, Room 106, Martinet,CA 94553. 2. Members of some advisory bodies may be required to file annual.Conflict of Interest Statements. 3. Address and.other contact information provided on this application will be accessible to the general public. 4. Meetings of advisory bodies may be held in Martinez or in areas not acccssi.ble by public transportation. 5. Meetings may be h.eld either in the evenings or during the day, usually once or twice a month, 6. Some boards assign members to subcommittees or work groups requiring additional time. 7. If you wish.you may attach your resume. 05/02/2007 15:55 CONTRA COSTA COUNTY CLERK OF THE 4 96461353 NO.315 1703 r •r ZI MINIMEENWM 1 r, MariaTlieresa Vuamontea,Councilmember --- -First Term-1-1 Education: B.A.cum laude,University of Pacific, Stockton, Teacher Corps,School of Education,UOP, Stockton Higher Ed;UC Berkeley Ext. Organizational Management Theory, Calaps/Standford: Introduction Pension and Benefits Management, University of Pennsylvania, Wharton School of Business, Executive Prognun: Investment Management,Advanced investments,Finance and Accounting for the non-Financial Manager Work Experience: Teacher/Educator..public/catholic private schools and community college Director,United Council of Spanish Speaking Organizations, West County Consultant/Partner, educational consulting group Field Rep/Admin A./Consultant/Chief of Staff,California State Legislature Executive Director,Fast Bay Public Safety Corridor Partnership, affiliated East Bay Community Foundation Executive Director,Richmond Children's Foundation,affiliated East Bay Community Foundation Councilmember,Richmond Legislative Authorship/Highlights • Resolution support school bond protect new/modernize school construction all elementary/mid. schools in region particularly for Nystrom, Downer and El Cerrito at$185.00 per sq& min. • Conduct Utility study Chevron • Council advocate for first Redevelopment bond to reorganize debt and provide funding for Downtown Revitalization • Authorize development of Design and Review Standards with plan for implementation, cost,funding,schedule and change govemance structure • Development of the Office of Independent Auditor to the council by staffing or consultant contract 04,funding 05 with appointed Audit Committee • Proposal for inter fimd transfer policy and inter fund borrowing policy with requirements to true up fronds before end of fiscal year to stop inter fund abuse of general fund • Establish Reserve policy,with council amendments establishing floor of $10 million;also development of Pension Fund Stabilization reserve to assist city to make annual payments to retirement benefits when the fund experiences severe investment losses and results in higher employer rates • Slavery Area Insurance Policy Disclosure from Financial Institutions, and divestment of international investments in slavery. ...R�n r..............ra.r.�._..�.------Y�-. ....r�u. ..�r..�..-.�..��............�.... _ .. �^ P.O. BOX 266. STATION A RICHMOND, CA 94808 05/02/200? 15:55 CONTRA COSTR COUNTY CLERK OF THE a 96461353 NO.315 004 ■ Rental Housing Inspection Ordinance • Review Policy/Practice for Self Permitting,Self Inspection of Chevron • Resolution for Equitable funding from MTC for bus transit riders •' Declaration of Local State of Emergency(failed 4/5)with Firearm _-------_.__-__ Violence-Prevention Plan funding $2:miUion dollars (passed uunanimous_Y.- - • Resolution to redrum support for Civilian Oversight of Police Dept. Special leadership projects completed: • Advocate,organize update of band use Survey in Iron Triangle/parts South side for community planning,investment and funding private/public for community economic/social development • Council advocate for Redevelopment application to state and council to expand the redevelopment area for economic development to include all Macdonald Corridor,23'd Street Corridors,Civic Center, areas in North Richmond/Parkway: approved by state • Dazing State budget crisis,recover loss funding for Transit Village- Parking Garage and certain Bart and Train improvements which were stopping project and holding-up phase 2 of housing for Transit Village • Hilltop Mall area,pay vendors, improve security issues, parking/street repairs • Advocate,for licensing, assist funding and location of new Health Clinic serving insured,under insured,non insured families, opened • Cooperative/Outreach with non profits and volunteers to enroll school catchments of Peres,Lincoln and Nystrom school children/families in. the State Healthy Start Insurance program before the Governor caps enrollment; assistance with funding. • Additional funding for Bart improvements West County stations of $25.0 million from developers fees in West County starting 07-09 • Bus pass funding for middle school children in West CC School District finding applied for ten years,now seeking matching funds • Inclusion of 7 miles of trail funding improvements from transportation in Richmond sbore line through Pt.Pinole from developers fees West County Council Appointments: Standing Committees: Finance and Rules and Personnel Chair of Finance:Budget Crisis 04/05 to provide leadership for public disclosure of the final$45 million deficit,financial recovery plan and council support for all steps of the implementation plan representing$42.6 million in cuts,evaluation and sale of surplus property,re financing of debts,request for reimbursement of Pension fund payments; lower interest long term debt; approval by 5/6 unions of fundamental changes to labor contracts with 1 to state arbitration final.council approval,recovery of credit rating for Redevelopment Agency than City. Promotion of policies and practices to insure this debacle doesn't happen again. Each year request for line item budget attached to approved budget with disclosure of all salary/benefits. 2 I 05/02/2007 15:55 CONTRA COSTA COUNTY CLERK OF THE 96461353 N0.315 D05 Waste Recovery Mitigation Fee Joint Expenditure Committee, Recommending funding for areas in North Richmond/Richmond that qualify for benefit from fees Current/1 year Council Liaison: Main Street Initiative 3 yrs,Police Commission 5 years Planning,2 years,Design and.Review,2 years, City School District, I yr Ad-Hoe Committees of Council are Mayor or Council appointed work groups: Land use/Port issues, Chevron Work Group,Park and Recreation Master Fee issues, Civic Center Plan-City Hall,Business License. Regional Bodies Appointed.: West Contra Costa Transportation Advisory Committee, manages$400 million West County transportation-projects and$1.00 million regional Developers fees for transportation, 4 years,current Vice Cbair. Contra Costa Transportation.Agency,manages 2 billion+transportation projects from 1/2 sales tax county-wide,3 years, current Vice Chair Administration Committee recommends financing to board. Regional projects of significance, Caldecott Tunnel,E Bart,Highway 4 Improvements; San Pablo Damn Rd 1-80 improvements,Richmond Parkway,Hercules/Pinole Bart Parking,Ferry Funding Integrated Waste Management Board, garbage/recycling 25%regional reduction of waste stream, illegal dumping, 3 years West Contra Costa Reclamation Water District,cleans,recycle water, apply state standards for bay discharge,member/alternate 3 years First Five of Contra Costa/Pmp 10 Commission,provides$10-15 million services to children zero to five and their families county wide, Initial board, 5 years,Past Finance Chair,promote Stabilization fund for long term funding plan and.earnings investment Contra Costa Employees Retirement Association, Pension Board Trustee,responsible for over 15,000 retiree benefits,manages over$4.3 billion in investments in private equity,real estate,alternative investments, cash instruments,participant on due diligence reviews. 6 years. Principles of Governing. • PersosalAccountability,Leadership A Team work, a Financial Accountability, Openness in Government • Citizen Participation A Engagement 3 I RECEIVED f I CONTRA COSTA COUNTY ADVISORY BOARDS, COMMISS Nil'6RO 0 2007 COMMITTEES APPLICATION FORM CLERK BOARD OF SUPERVISORS DCONTRA COSTA CO. Name of Advisory Body applying for �C,to-tc-ca Application Form must be typed or hand printed -- Name of Applicant: a (Qk t1zz�-V-na n n Home Address: I Ct t l }J4to-EE' Uok.y , A(-f Z a 7 City: pa n Vf 1(�B State: CA ZIP: Home Phone: `)Z S— $3 J 92-P Work Phone: 72-5-- Signature: aS—Signature: - � _Date:IV Personal Experiences, Skills,and Interests Education/Background: BS MS Ch�r.,ic< � GnCIiJ¢2f'InCL � t_Y�ac�/d IQc� , fi-rIQrl +l��� 7�f� of�a� cg3 ►Y, C3/,Q.o/r oY. C'd�J�' �e n� �e Cf} �rC>Y-, Occupation/Employer: Community Activities: Hem+ ec j ,Sa '�,.ron Ja.�jo Vl$� .">!!�3 —�Zoa'7., �•%rivn �',,,5�16.c�r �.� CcL o r. n h v1M�f©K5 o S).•nS� .W o r�c/ w C'IX,i/ Prars;v�i E�1 am oS�•l w 1"f� E(re,��w jtln¢SS 66 .Sin{�s i�nc a /��a.9�. M Br>��r N/'�•iY1� �v/ - t•-4 ental N•ea.l � J ,n m1 �re�.�a,..c,, ��s�f �,.r- a.,� N•e�F- �'O 7�ii�D. g..a}^!- Ae ast�a may,,,�j6�,�,+� /"1�7�4r- ♦ ®/7in749 c- Rn.0 �ry�"r i,�ac6�'o r� Special Interests "� / Ca yr•�u c- a � 50 l ana l J CC�/� LaD2� G Zoo6 5~`^ e�Q�i✓� C��',cQ r,� Zaa� Information: 'i 1. File completed application with Clerk of the Board. 651 Pine Street, Room 106,Martinez,CA 94553. 2. Members of some advisory bodies may be required to file annual Conflict of Interest Statements. 3. Address and other contact information provided on this application will be accessible to the general public. 4. Meetings of advisory bodies may be held in Martinez or in areas not accessible by public transportation. 5. Meetings may be held either in the evenings or during the day,usually once or twice a month. 6. Some boards assign members to subcommittees or work groups requiring additional time. 7. If you wish you may attach your resume.. i