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TO: BOARD OF SUPERVISORS Contra`� =`�'
FROM: Joseph P. Valentine, Director n;;p4: - -`` Costa
Employment and Human Services
DATE: June 12, 2007 C o u n ty,
SUBJECT: Replenish Revolving Fund C — ,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S).&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE the Auditor-Controller to replenish the Employment and Human Services Department (EHSD)
Revolving Fund in the amount of$300 due to a petty cash theft, which occurred between January 8, 2007 and
January 10, 2007 at the EHSD Hercules District Office.
(#29-250-0)
FISCAL IMPACT:
$300 100% County
BACKGROUND:
In accordance with the provisions of Administrative Bulletin 207.6, shortages which exceed $250 must be
presented to the Board of Supervisors for action. The Auditor-Controller has recommended that the shortage
be replenished (see the attached letter, dated April 10, 2007).
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR ECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON -2-p0 APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: 1 ,,
ATTESTED
JOHN CULLEN,CLERK F THE BOARV OF
SUPERVISORS AND COUNTY ADMINIGTRATOR
Contact: MICHAEL ROETZER 3-1582
EHSD CONTRACTS UNIT(EB)
RALPH McGEE,EHSD FISCAL
COUNTY ADMINISTRATORZQ11-4O
AUDITOR-CONTROLLER BY: kj_�UTY
Contra ®sly ®u� y
Office of `L=" Stephen J.Ybarra
=• Auditor-Controller
COUNTY AUDITOR-CONTROLLER
�t Elizabeth A.Verigin
Assistant Auditor-Controller
625 Court Street
Martinez, California 94553-1282
Telephone (925) 646-2181 --
Fax (925) 646-2649 April 10, 2007
TO: Leslie Gutierrez, Administrative Services Assistant III, EHSD
FROM: Stephen J. Ybarra, Auditor-Controller
SUBJECT: Relief of Cash Shortage, Hercules Office Petty Cash
We have reviewed the attached request for relief of shortage for the Hercules Office Petty Cash in the
amount of$300.00 that occurred between January 8, 2007 and January 10, 2007.
In accordance with the provisions of Administrative Bulletin 207.6, since the amount of loss exceeds
$250.00 the matter must be presented to the Board of Supervisors for action. We recommend that the
Board of Supervisors grant relief of the $300.00 shortage.
To obtain the $300.00,please complete the attached demand (form D-15), along with a copy of the
board order approving the relief of shortage, and a copy of this letter to the Accounts Payable Section
of this Office, Attention: Joanne Bohren, Supervising Accountant.
SJY:msr
0037 EHSD$300
Attachments