HomeMy WebLinkAboutMINUTES - 06122007 - C.34 TO: ` BOARD OF SUPERVISORS - '' CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ^ ,S COSTA
DATE: JUNE 12, 2007 `°� .'J° COUNTY
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SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE VEHICLE
FOR THE PUBLIC WORKS DEPARTMENT AIRPORT DIVISION C , 3
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE Appropriation Adjustment No. 5131 authorizing new revenue in Airport Fixed Assets
(BU 0843) in the amount of $20,642 from accumulated depreciation and estimated salvage and
appropriating it to purchase one replacement vehicle for the Public Works Department Airport
Division.
FINANCIAL IMPACT
This action provides appropriations from depreciation and estimated salvage for the replacement of
one vehicle. The estimated purchase cost of $23,207 will be funded with accumulated depreciation
($19,342), estimated salvage ($1,300), and funds ($2,565) from the Public Works Department Airport
Division 2006/07 Budget.
BACKGROUND
The Public Works Department Airport Division is replacing one vehicle that meets replacement policy
guidelines.
CONTINUED ON ATTACHMENT:_&XES SIGNATURE:
11RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD CO MITTEE
APPROVE OTHER
r
SIGNATURE(S): 2�&2SLe'
/
ACTION OF BOA O APPROVED AS RECOMMENDED V OTHER
VOTE OF SUPERVISORS
_ZU NANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Services
Auditor-Controller ATTESTED / 'n
Public Works Department-Airport Division JOH LLEN,CLERK OF HE BOARD OF SUPERVISORS
AND OUNTY ADMINISTRATOR
BY DEPUTY
G:\Admin\VehicleReplacementBoardOrders\PublicWorks\2007\BO Purch 1 Vehicle June122007.doc BE:mak Page 1 of 1
M382(10/88)
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 � BOARD OF SUPERVISORS
❑ COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: Airport Fixed Assets Budget Unit 0843)
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Fund 140100 Airport Enterprise
4653 4953 AUTOS & TRUCKS 20,642.00
0997 6301 RESERVE FOR CONTINGENCIES 20,642.00
0997 6301 APPROPRIABLE NEW REVENUE 20,642.00
TOTALS: $20,642.00 $41,284.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
To appropriate accumulated depreciation and estimated
By: Date: S 07 salvage from equipment#5205. The replacement of this
vehicle was not included in the FY2006/07 Fleet Vehicle
CO ADMINISTRATOR Replacement Plan but meets replacement policy guidelines.
By: Date:
BO D F SUPERVISORS
AYES: SUPERVISORS GIOIA,
BONILLA,GLOVER,PIEPHO
NO: NONE
ABSENT: SUPERVISOR UILKEMA CC: Peggy Brock
ABSTAIN:NONE
JOHN CU�,CWrk d the B08rd Of
Deputy Director
General Services 5/25/2007
SIGN URE TITLE DATE
By: �` �Tl Dat
(M 8134 Rev.2186)
APPROPRIATION
ADJ. JOURNAL NO. APOO 5131
' CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: Airport Fixed Assets (Budget Unit 0843)
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
Fund 140100 Airport Enterprise
4053 8982 EQUIPMENT REPLACEMENT RELEASE . 19,342.00
4053 9922 SALE OF EQUIPMENT 1,300.00
TOTALS: $20,642.00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER �n To appropriate accumulated depreciation &
By: Date: S/bel/ estimated salvage on the following vehicle:
cou DMlNlSTRATOR
r Eq # Acc Depr Est Salvage Total
By: Date: 5205 1%342 19300 209642
BOA D F SUPERVISORS
AYES: SUPERVISORS GIOIA,
BONILLA,GLOVER,PIEPHO
NO: NONE
ABSENT: SUPERVISOR UILKEMA.
ABSTAIN:NONE
Deputy Director
J"CUUJ.FN,.Clelk0(fte,B,,oafdof �Q,�,�, , General Services 5/25/2007
Si >eIV180tS CW*Ac4tl�lWator SIGNAT RE TITLE DATE
REVENUE ADJ.
By: Dat eG% � JOURNAL NO. RAOO 5157
(M 8134 Rev.2166)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department.: Air orts Date: 4/9/2007
Authorized Signature: Telephone: 6-5722
Printed Name: Keith Freitas
1. Reason and justification for vehicle request: Substained substanial rear end damage. Has excessive
front end repairs. Has 176,000 miles. Excessive maintenance costs to maintain/repair
2. Funding Source: (Budget information will be used to prepare Board Order): Accumulated depreciation.
Org 4853
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Wanda Queven/Peggy Brock Telephone: 3-2372
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 4 full door 1/2
ton, standard bed pick up, 2w dr. See authorization letter and attachments 1, 2. 3
4. Is an alternative fuel vehicle acceptable? ❑Yes . ®No
If no, reason clean air vehicle will not work: Will be driven 24/7 per day. Electric vehicle would require
down time for charging. Clean air vehicle not available for vehicle requested
5. If replacement, which vehicle or equipment is being replaced: Type: 1999 Dodge Ram 1500
Vehicle/Equipment Number: 5205 Odometer/Hours: 176968
6. Reason purchase cannot wait until next budget cycle: Operations section without patrol vehicle due to
vehicle#5205 in accident and DEADLINED at shop
7. CAO Release to GSD Fleet Management: Yes ❑ No Date:
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes No
2. If vehicle/equipment isforreplacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: �%2l 107
Vehicle/Equipment: Make:P* Model: JSP Year:
Condition of vehicle and/?[equipment and life ex ectanc :414 V
P Y p qCAr51175-,0 00 + i'�1.j �S
z3!
Accumulated Depreciation. Estimated Salvage Value. 5ea
Estimated Cost of Request: Z2NO -73
3. Fleet Manager Signature: Date: ' '
ATTACHMENTI
\\Airport-nasl\groups\Lead OPMAirport 3 replacement\airport 3 replacement request-Fillin.doc 12/12/01