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Home My WebLink AboutMINUTES - 06122007 - C.33 To: BOARD OF SUPERVISORS Tey: CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES " ;s COSTA DATE: June 12, 2007 c�s'�roiK�'JJ COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE ONE PATROL VEHILCE FOR THE OFFICE OF THE SHERIFF-CORONER 3 3 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5134 authorizing new revenue in Fleet Operations (0063) in the amount of $11,496 from accumulated depreciation and estimated salvage and appropriating it to purchase one replacement vehicle for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of one patrol vehicle. The estimated purchase cost of $14,546 will be funded with accumulated depreciation ($10,296), estimated salvage ($1,200), and funds previously transferred from the Office of the Sheriff-Coroner budget ($3,050). AC Transit will reimburse the Office of the Sheriff-Coroner for the cost of the patrol vehicle after the purchase is completed. BACKGROUND The Office of the Sheriff-Coroner has a contract with AC Transit for law enforcement services. The patrol vehicle being replaced is used for the AC Transit Contract and meets replacement policy guidelines. CONTINUED ON ATTACHMENT: YES SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _�PPROVE _OTHER SIGNATURE(S): / / ACTION OF BOAR O!! / 0 APPROVED AS RECOMMENDED ✓ OTHER VOTE OF SUPERVISORS /"UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller Office of Sheriff-Coroner ATTESTED JOH ULLEN,CLERK Or THE BOARD OF SUPERVISORS AND rOUNTY ADMINISTRATOR BY DEPUTY G:Wdmin\VehicleReplacementBoardOrders\SheriffDept\2007\BO AA 1 Repl Vehicle June122007.doc BE::mak Page 1 of 1 M382(10/88) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ® BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 11,496.00 0990 6301 RESERVE FOR CONTINGENCIES 11,496.00 0990 6301 APPROPRIABLE NEW REVENUE 11,496.00 TOTALS: $11,496.00 $22,992.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER G �11004 �vy To appropriate accumulated depreciation and estimated By; Date: salvage from equipment#2312 being replaced by the Office of the Sheriff-Coroner. This vehicle was not included in the cADMINISTRATOR FY20006/07 Fleet Vehicle Replacement Plan but meets By: Date: replacement policy guidelines. BO OF SUPERVISORS AYES: SUPERVISORS GIOIA, BONILLA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKEMA ABSTAIN:NONE ON Cuua CIA 8 811 O,t 010 BQBId Of Deputy Director General Services 5/25/2007 n � SIGN URE TITLE DATE By: Date: � (M 8134 Rev.2/86) APPROPRIATION ADJ. JOURNAL NO. APOO 513 4 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budp-et Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 10,296.00 0005 9922 SALE OF EQUIPMENT 1,200.00 TOTALS: $11,496.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: jf"4i CA0110dA Date: &/3v/0i7 estimated salvage on vehicle #2312. CO D INISTRATOR r By: ate: BO F SUPERVISORS AYES: SUPERVISORS GIOIA, BONIL:LA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKEMA ABSTAIN: NONE A NdC12K CM d Is Board of Deputy Director 6 9W &r General Services 5/25/2007 ��"� SIGNkTURE TITLE DATE REVENUE ADJ. By: Date: QL�e JOURNAL NO. RA00 5 t 34 (M 8134 Rev.2186) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) nepartment : Office of thdSheriff Date: 7/12/2006 0. Authorized Signature Telephone: 335-1512 Printed Name: Obie D. Anderson 1. Reason and justification for vehicle request: See attached memo. 2. Funding Source: (Budget information will be used to prepare Board Order): Depreciation/Salvage Is an appropriation adjustment needed? ❑Yes ®No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): New Ford Ranger Pick Up 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no; reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2312 Odometer/Hours: 5 q� -*3 Reason purchase cannot wait until next budget cyc : Vehicle needed for parking enforcement. 7. CAO Release to GSD ReZger nt. Yes ❑ No Date: CAO Signature: GJ Ar-4 FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes � No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: S- o13 % 0`\b Vehicle/Equipment: Make: ord Model:CrowJvrl oar: a oo3 Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation:/0r'29�' Estimated Salvage Value: ZVU Estimated Cost of Request:/-6 3. Fleet Manager Signature: l&ts .,,., Date: dA�ut A:\Vehicle Equipment and Request Form 12/12/01 OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST VEHICLES-BOATS-OTHER , -� 1. DIVISION: A/C Transit BY Mark Hale TITLE: Lieutenant A.Request: Purchase Ford Ranger PIU to replace patrol veh. 2312 B.Justification: See attached memo Depreciation and Salvage funds exceed cost of new vehicle.. C. Source and Amount of Funds Available: Depreciation/Salvage 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $15,590.00 New Ford Ranger Super Cab (2)Radio $0.00 (3)Laptop/Modem $0.00 (4)Emergency.Equip. $0.00 (5)Other $0.00 Sub-Total $15,590.00 — (6)Insurance Recovery $0.00 (7) Credit Depreciation ($20,611.0 (8) Credit-Salvage ($1,200.00 Total Funding Needed ($6,221.00 excess funds Recommendation: Approval By: Elise Warren Title: Liel Date: July 12, 2006 Reviewed and Initialed- Commander aptain 3. ADMINISTRATION-FISCAL OFFICEl Recommended Not Recommended Comments: By: Title: Date: 4. UNDER ERI Approved Disapproved Signature: � I e: