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HomeMy WebLinkAboutMINUTES - 06122007 - C.31 To: BOARD OF SUPERVISORS - CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES ,!s COSTA DATE: JUNE 12, 2007 °........... J� COUNTY sr�coiii+`� SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR THE HEALTH SERVICES DEPARTMENT C 1 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No.5133 authorizing new revenue in Fleet Operations (0063) in the amount of $34,731 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the Health Services Department Mental Health Division. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of two vehicles. The estimated purchase cost of $36,654 will be funded with accumulated depreciation ($32,131), estimated salvage ($2,600) and funds ($1,923) from the Health Services Department FY2006/07 Budget. BACKGROUND The Health Services Mental Health Division is replacing two vehicles, which meet replacement policy guidelines. CONTINUED ON ATTACHMENT: — YES SIGNATU _RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE ✓APPROVE OTHER r SIGNATURE(S). ACTION OF BO DON Ia �" APPROVED AS RECOMMENDED Ve" OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISOR HE DATE SHOWN. Fleet Services / Qp Auditor-Controller ATTESTED Health Services Department JOHN C10CEN,CLERK OF THE BOARD OF SUPERVISORS AND COLINTYADMINISTRATOR BY DEPUTY G:\Admin\VehicleReplacementBoardOrders\HealthSvcs\2007\BO Purch 2 Vehicles June122007.doc BE:mak Page 1 of 1 M382(10/88) _ AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ® BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 34,731.00 0990 6301 RESERVE FOR CONTINGENCIES 34,731.00 0990 6301 APPROPRIABLE NEW REVENUE 34,731.00 TOTALS: $34,731.00 $69,462.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER 573%7 To appropriate accumulated depreciation and estimated By: Date: salvage from equipment# 582 & 5882 being replaced by Health Services Department Mental Health Division. These co ADMINISTRATO vehicles were not included in the FY2006/07 Fleet Vehicle f By: ✓ Date: 3. Replacement Plan but meet replacement policy guidelines. B OF SUPERVISORS AYES: SUPERVISORS GIOIA, BONILLA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKEMA ABSTAIN:NONE J"Wda CM of IN BOW Of . . 01811114 Caulk Altr>llor Deputy Director General Services 5/25/2007 SIGNAT RE TITLE DATE By: Dat (M 6134 Rev.2166) APPROPRIATION ADJ. JOURNAL NO. APOO S 133 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 32,131.00 0005 9922 SALE OF EQUIPMENT 2,600.00 TOTALS: $34,731.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation & By: - 004 Date: ���7 estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total CO DMINISTRATOR 5852 13,213 19000 149213 By: Date: j 5882 189918 19600 209518 BO D F SUPERVISORS Total 329131 29600 34,731 AYES: SUPERVISORS G101A, BONILLA,GLOVER,PIEPHO NO: NONE ABSENT: SUPERVISOR UILKEMA ABSTAIN:NONE JOFNV aJIIEN,C1�Ic dile Board Of /� Deputy Director + General Services 512512007 Car�yAcd nftr SIGNAT RE TITLE DATE REVENUE ADJ. By: Date'j% O JOURNAL NO. "00 513 (M 8134 Rev.2/86) JAN 1 1 2007 6m'4-t .� �. ....__. VEHICLE AND EQUIPMENT REQUEST FORM r OF . (See Instruction Sheet) h10 Department : / �U -C�_- Date: Authorized Signature: Telephone: l�� Printed Name. JA ° - d - Lr'�Lj 1. Reason and justification for vehicle request: 2. ;FU ding Souice: (Budg, t 'n ormati n will be use to r are Board Order): f e �Ci . � ► Q�IDU(1� Is an appropriation adjustment needed? ET Yes ❑ No Fiscal Officer: Name: Telephone:. X57 5� 3. Description of vehicle or equipment requested (If applicable, complete an.accessories form): 4. Is an alternative fuel vehicle acceptable? IJ Yes ❑ No If no, reason clean air vehicle will not work: 4� C - 4tA,f� l eyf Vii:'\ i 5. If replacement, which vehicle or equipment is being replaced.- Type.-V > Vehicle/Equipment Number: Odometer/Hours: /Z0-,3 3 3 6. Reason purchase cannot wait until next budget cycle: 7. CAO Release to GSD t Management: es ❑ No Date: IJ,3107 CAO Signatur . FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes X No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: &j, (?,V ixw 2-,cf--07 Vehicle/Equipment: Make: G 0C Model: b4� k-°k- Year: C q L�� Condition of vehicle and/or equipment and life expectancy: ©off Accumulated Depreciatio 2 v� ,� Estimated Salvage Val'4 1006 Estimated Cost of Request: 3. Fleet Manager Signature: Date: 2-��'0 C:\Documents and SettingsVlnorgan\Local Settings\Temporary Internet Files\OLKI 1\ADMIN BULL 508 FLEET ACQUISITION FORM.doc 12/12/01