HomeMy WebLinkAboutMINUTES - 06122007 - C.113 fTO: BOARD OF SUPERVISORS CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES 's COSTA
DATE: JUNE 12, 2007 ........ ... COUNTY
coux
SUBJECT: REQUEST TO PURCHASE ONE ADDITIONAL VEHICLE FOR
THE DEPARTMENT OF AGRICULTURE
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase one additional vehicle
for the Department of Agriculture.
FINANCIAL IMPACT
The Department of Agriculture is purchasing one additional vehicle for an estimated purchase cost of
$19,131. The purchase will be made with funds previously transferred from the Department of
Agriculture ($16,918, AP005067) plus an additional $2,213 to be transferred.
BACKGROUND
The Department of Agriculture is adding an additional vehicle to be used in the Pest Detection
Program.
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of this vehicle. Based
on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet
Manager recommends approval of this request. This request has been reviewed and approved by the
County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: ✓YES SIGNATURE: o
1,VfCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-/APPROVE OTHER
r
SIGNATURE(S): -
ACTION OF BOAROO ��. SAO 7 APPROVED AS RECOMMENDED OTHER—
VOTE OF
THERVOTEOF SUPERVISORS
,EO
UNANIMOUS(ABSENT /,
AYES: NO
ABSENTS: ABSTAIN:
MEDIA CONTACT: MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Services /
Auditor-Controller ATTESTED
Z 0640 ;X
Department of Agriculture JOHN LEN,CLERK OF THE BOARD OF SUPERVISORS
AND eOUNTYADMINISTRATOR
BY DEPUTY
G:\Admin\VehicleReplacementBoardOrders\Agriculture\2007\BO Purcht Vehicle June122007.doc BE:mak Page 1 of 1
M382(10/88)
VEHICLE AND EQUIPMENT REQUEST FORM e//3
(See Instruction Sheet)
Department : Agriculture/Weights & Measures Date: 4/18/2007
Authorized Signature: ✓' ` Telephone: 6-5250
Printed Name: Vince Guise
1. Reason and justification for vehicle request: Increase in needs for the pest detection program.
2. Funding Source: (Budget information will be used to prepare Board Order): Revenue/appropriation
approved by BOS on March 13, 2007.
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Vince Guise Telephone: 6-5250
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): Ford F-150
(Spec M-1) 1/2 Ton pick-up with behind the seat doors, 8 foot bed, V-8, Tow package.
4. Is an alternative fuel vehicle acceptable? ❑Yes ®No
If no, reason clean air vehicle will not work: The needed vehicle is not available in a hybrid; CNG is too
limited in range and availability of fueling stations.
5. If replacement, which vehicle or equipment is being replaced: Type: N/A
Vehicle/Equipment Number: N/A Odometer/Hours: N/A
6. Reason purchase cannot wait until next budget cycle: Availability of funds and program needs
7. CAO Release to GSD Fleet Management: [. Yes ❑ No Date: o 7
r
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? JOCA Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: Estimated Salvage Value:
Estimated Cost of Request: I q
3. Fleet Manager Signature: l Date:r '5,)er 950 a
HABoard kiVeffcle-EquipmentRequestCP-Fillin2.doc 12/12/01
CONTRA COSTA COUNTY
DEPARTMENT OF AGRICULTURE
2366A Stanwell Circle
Concord, California 94520
Telephone: 646-5250
Fax: 646-5732
DATE: April 18, 2007,
TO: Rich Seithel`,�LCAO Analyst
FROM: Vince Guise, Chief Deputy Agricultural Commissioner/Sealer
SUBJECT: Revision of request for a vehicle from a van to a pick-up truck.
Due to changes in the needs of the Department in the Pest Detection Program that were
mostly caused by the find and delimitation of Light Brown Apple Moth we are requesting
a pick-up truck instead of a van. The appropriation for a new vehicle was approved by
the Board of Supervisors on March 13, 2007. The money that has been appropriated is
sufficient to cover the entire cost of the pick-up truck. The estimated cost of an E-250
van was $16,918. The base cost of the requested F-150 truck is $16,127. A revised
vehicle request form is attached.
CONTRA COSTA COUNTY
RECEIVED
APR 1 y 2007
OFFICE OF
COUNTY ADMINISTRATOR