HomeMy WebLinkAboutMINUTES - 06122007 - C.112 Tis: BOARD OF SUPERVISORS
CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA
DATE: June 12, 2007 C�StA'c6iiiT�v, COUNTY
SUBJECT: REQUEST TO PURCHASE TWO ADDITIONAL VEHICLES FOR
THE OFFICE OF THE SHERIFF-CORONER
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase two additional vehicles
for the Office of the Sheriff-Coroner.
FINANCIAL IMPACT
The Office of the Sheriff-Coroner is purchasing two additional vehicles for an estimated purchase cost
of $86,825. The purchase will be financed by funds from the Off Highway Vehicle Grant from the
State of California.
BACKGROUND
The Office of the Sheriff-Coroner is using Grant Funds from the State of California to purchase two
additional vehicles to support the Off Highway Vehicle Program in moving trailers and equipment.
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of these vehicles.
Based on a review of the need for the new vehicles and consideration of alternative fueled vehicles,
the Fleet Manager recommends approval of this request. This request has been reviewed and
approved by the County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: ✓ YES SIGNATU
__,,f�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
i/APPROVE OTHER
SIGNATURE(S):a:;M� 00,&;e
ACTION OF BOA N � / — APPROVED AS RECOMMENDED OTHER
67
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department
cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ZD SHOWN.
Fleet Services �� 9 ff�
Auditor-Controller ATTESTED "'v
Office of the Sheriff-Coroner JOHN CU N,CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY DEPUTY
G:\AdminWehicleReplacementBoardOrders\SheriffDept\2007\BO Purch 2 Vehicles State Grant June122007.doc BE:mak Page 1 of 1
M382(10/88)
VEHICLE QUIPMENT REQUEST FORM C//Z
(Se Instruction Sheet)
Department : Office of the Sheriff Date: 4/30/200T
Authorized Signature: Telephone: 335-1512
Printed Name: George Lawrence
1. Reason and justification for vehicle request: Support of OHV Program. Vehicle to be used to move
OHV Program trailers and equipment.
2. Funding Source: (Budget information will be used to prepare Board Order): Org. 3621 Dedicated OHV
Grant Funds From State of California.
3.
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Frank Scudero Telephone: 335-1529
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford
Super Duty F-350 DRW 2WD Regular Cab
4. Is an alternative fuel vehicle acceptable? ❑Yes ®No
If no, reason clean air vehicle will not work: Limited fueling options and range.
5. If replacement, which vehicle or equipment is being replaced: Type:
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: Grant Funds from California OHV Program.
7. CAO Release to GSD Fleet Management: es ❑ No Date:
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? ® Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation: -T Estimated Salvage Value:
Estimated Cost of Reques
3. Fleet Manager Signature: G- gd Date:�'���7
'50 i-T
CADocuments and Settings\fjone\My Documents\Vehicle Equipment and Request Form 12/12/01
VEHICLE AND EQUIPMENT REQUEST FORM G/lZ
(See truction Sheet)
Department : Office of the She i Date: 4/30/2007
Authorized Signature: Telephone: 335-1512
Printed Name: George Lawrence
1. Reason and justification for vehicle request: Support of OHV Program. Vehicle to be used to move
OHV Program trailers and equipment.
2. Funding Source: (Budget information will be used to prepare Board Order): Org. 3621 Dedicated OHV
Grant Funds From State of California.
3.
Is an appropriation adjustment needed? ®Yes ❑No
Fiscal Officer: Name: Frank Scudero Telephone: 335-1529
3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2008 Ford F-
550
4. Is an alternative fuel vehicle acceptable? ❑Yes ®No
If no, reason clean air vehicle will not work: Limited fueling options and range.
5. If replacement, which vehicle or equipment is being replaced: Type:
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: Grant Funds from California OHV Program.
7. CAO Release to GSD Fleet Management: -W6" ❑ No Date:
r
CAO Signature:
FOR GSD FLEET MANAGEMENT'S USE
1. Is vehicle/equipment an addition to the fleet? VN Yes ❑ No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected:
Vehicle/Equipment: Make: Model: Year:
Condition of vehicle and/or equipment and life expectancy:
Accumulated Depreciation,:,�j�� Estimated Salvage Value:
Estimated Cost of Request�w ��J (Z �ZS �Y� - �
3. Fleet Manager Signature: Date: (5 -7
CADocuments and Settings\fjone\My Documents\Vehicle Equipment and Request Form 12/12/01