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Home My WebLink AboutMINUTES - 05082007 - C.54 TO:,. BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES1 COSTA DATE: APRIL 17, 2007 == y COUNTY cou SUBJECT: REQUEST TO PURCHASE ONE ADDITIONAL VEHICLE FOR THE OFFICE OF SHERIFF-CORONER C , SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE and AUTHORIZE the Purchasing Agent, or designee, to purchase one additional new vehicle for the Office of the Sheriff-Coroner. FINANCIAL IMPACT The Office of the Sheriff-Coroner is lease purchasing one additional vehicle for an estimated purchase cost of $52,877, including the estimated cost of lease financing. The vehicle is being leased purchased to take advantage of an annual $8,000 grant offered by the State Department of Boating and Waterways for vehicle lease payments. The remaining annual payment will come_from . the Office of the Sheriff-Coroner budget. BACKGROUND The Office of the Sheriff-Coroner is lease purchasing one additional vehicle for the recently added Marine Services Unit Commander position. This position manages both the Marine Services Unit and the Air Support Unit. In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT:_11-AftS SIGN o COMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOAR MMITTEE ROVE -OTHER SIGNATURE(S): ACTION OF BOAR 0 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS fl\UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Services Auditor-Controller ATTESTED Office of Sheriff-Coroner JOHN CULLIZO CLER OF THE BOARD OF SUPERVISORS TY ADMINISTRATOR ZZI BY ( ,DEPUTY G:Vldmin\VehicleReplacementBoardOrders\SheriffDept\BrdOrderPurch1additionalVehicle4-17-07.doe BE:bg Page 1 of 1 M382(10/88) VEHICLE AND EQUIPMENT REQUEST FORM (Se Instruction Sheet) Department : Office of the Sheriff Date: 1/4/2007 Authorized Signature: Telephone: 335-1512 Printed Name: George Lawrence 1. Reason and justification for vehicle request: Increased staffing in Marine Services Unit requires 2. an additional vehicle. 3. Funding Source: (Budget information will be used to prepare Board Orde : Org. 2507 F nds will be reimbursed by,Department of:Boating and Waterways Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2007 Chevrolet Tahoe PPV 4. Is an alternative fuel vehicle acceptable? ❑Yes ® No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Vehicle/Equipment Number: Odometer/Hours: 6. Reason purchase cannot wait until next budget cycle: 7. CAO Release to GSD Fleet Management: �es ❑ No Date: f CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ® Yes ❑ No 2. If vehicle/equipment is for replacement, an inspe/ction/evaluation to be completed by Fleet Manager: Date Inspected: Vehicle/Equipment: Make: Model: Year: Condition of vehicle and/or equipment and life expectancy: Accumulated Depreciation: Estimated Salvage Value: Estimated Cost of Request: 3. Fleet Manager Signature. _ r Date: r 7 CADocuments and Settings\fjoneWy Documents\Vehicle Equipment and Request Form 12/12/01 717 Office of The Sheriff Fleet Equipment Acquisition / Replacement Request VEHICLES-BOATS-OTHER 1. DIVISION: Patrol BY: Mark Williams TITLE: Lieutenant A. Request: Lease 2007 Chevrolet Tahoe PPV outfitted with emergency equipment. B. Justification: Increased staffing in Marine Services Unit requires additional vehicle. �zyk�.itt—f Funds will be reimbursed by Department of Boating and Waterways C. Source and Amount of Funds Available: Org. 2507 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $46,194.45 2007 Chevrolet PPV with emergency equip (2)Radio $0.00 included in vehicle cost (3)Laptop/Modem $0.00 N/A (4)Emergency Equipment $0.00 included in vehicle cost (s)other $6,682.26 Five year lease financing Sub-Total $52,876.71 (6)Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage $0.00 Total Funding Needed $52,876.71 Org. 2507 Recommendation: Approval By: Fred Jones Titl, Fleet Coordinator Date: January 4, 2007 Reviewed and Initialed - Commandel�� Captain 3. ADMINISTRATION-FISCAL OFFICER X Recommended Not Recommended Comments: r�� V ^�cL GJ•(� W`Qe,� tea.-�� jf� a� By: Li .__ Title: �a s cQ ccs Date: B m 4. UNDERSHE F Approved Disapproved Signature: ' ``..►� Date: Todd f�fi.z✓awn RE Vehicle Lease Page 1 From: "Corrina Dugger"<CDUGGER@dbw.ca.gov> To; "Mark Williams"<MWi112@so.co.contra-costa.ca.us> Date: 11/7/06 12:52PM Subject: RE:Vehicle Lease Mark, you have been officially approved. What I will need from you is, once you get a vehicle I will need a copy of the lease agreement and a photo of the truck..that's it! I told you I was easy. Have a great day! -----Original Message----- From: Mark Williams[mailto:MWi112@so.co.contra-costa.ca.usj Sent: Tuesday, November 07, 2006 12:14 PM To: Corrina Dugger Subject:Vehicle Lease Corrina, Thanks for your assistance in regard to providing direction with this vehicle lease. On page 13 of the Boating Safety and Enforcement Financial Aid Program Manual, it states that"written justification and prior Department approval are necessary". The justification for the vehicle is based on the simple fact that my positon is a totally new position therfore requiring the need for an additional vehicle.This vehicle will be used soley for Marine Patrol purposes and include the necessary equipment such as a tow package and the like in order to furhter benefit the needs of this unit. My question to you is how do I obtain "prior Department approval"?Can this be done by you simply giving me the approval through this e-mail or do I need to fill out a form or do it under some other format? Mark Mark Williams Lieutenant Marine Services&Air Support Contra Costa County Office of the Sheriff 70 Lauritzen Lane Oakley, CA. 94561 mwi112@so.cccounty.us Office: (925)427-8507 Fax: (925)427-8512 OFFICE OF THE SHERIFF WARREN E. RUPF Contra Costa County fes, ...... Sheriff-Coroner Marine Services Unit 70 Lauritzen Lane c ° , Oakley,CA.94561 ��; 7kQBlE D.ANDERSON (925)427-8507 T'. o�', Undersheriff To: Lieutenant Elise Warren Date: September 98, 2006 From: Lieutenant Mark Williams Subject:'New Vehicle Requisition I have been recently assigned as the Marine Services Unit Commander which is a newly formed managerial position within the Office of the Sheriff. In addition for being responsible for managing the Marine Services Unit, I will also be responsible for managing the Air Support Unit. This newly formed position will be modeled after the Station House Commander function. Therefore, a vehicle will be required. Based on the unique function of this assignment, an unconventional type vehicle will be required. The following specifications are as follows: Vehicle ❖ All white, full-size, 4 door, 4-wheel drive, sports utility vehicle with the "police package" and tow package (towing large vessels). This vehicle will not be a marked unit; ❖ In the event the "police package" does not have driver side and passenger side spotlights, add this as well; ❖ Power seats, windows, and locks; ❖ Air conditioning; ❖ AM/FM radio; ❖ Vehicle number clearly displayed on roof of vehicle. Emergency Equipment ❖ Solid red, front windshield light. The same light that is currently used in the patrol sergeants "slick top" and the unmarked vehicles that the current Station House managers have; ❖ Some type of rear window blue and ambers lights (preferably the kind that the other Station House manager's cars are outfitted with); ❖ Headlight "wig-wags"; ❖ Strobe lights mounted in the rear taillights, when emergency equipment is activated; ❖ Strobe lights mounted on the driver side and passenger side door rear view mirrors; and ❖ Any other emergency equipment that the Station House vehicles have that I did not list. Equipment— Other HONOR COURAGE COMMITMENT LEADERSHIP TEAMWORK