HomeMy WebLinkAboutMINUTES - 05082007 - C.41 t
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TO: BOARD OF SUPERVISORS
FROM: Anne Cain, County Librarian o I IU s Costa C,_
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DATE: May 8, 2007 `�V =-
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SUBJECT: APPROVE and AUTHORIZE the Contra Costa County Librarian to Apply for and
Accept Funding from the California State Library Library Services and Technology Act
Grant Program FY 07-08.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Contra Costa County Librarian to apply for and to accept $287,898 from the
California State Library Library Services and Technology Act Grant Program FY 07-08 to introduce automated
book dispensers, a new technology to provide library service and support self-directed use of the Library in
underserved areas of the County. The Book Dispenser is a freestanding machine that allows customers to
borrow books and media using a library card. A touch screen, similar to an ATM screen, allows customers to
select among the 500 titles which are delivered through an opening in the front, and the materials are returned in
a similar way.
FINANCIAL IMPACT
Each book dispenser machine costs approximately$100,000. The library would like to place 4 dispensers to be
funded as follows:
• Pittsburg/Bay Point BART station—funded by this grant request
• Unincorporated Far East County—funded by this grant
• Pleasant Hill transit village—funded by Contra Costa County Redevelopment Agency
• 4`"location to be determined—funded by a Bay Area Library and Information Service Innovations grant
and matched by the Contra Costa County Library.
One of the library's vendors, Baker and Taylor, will be donating the collection for one of the machines. The
library will be seeking other sponsors and donations for the collection for the other three machines.
BACKGROUND
Contra Costa County Library is requesting $287,898 from the California State Library LSTA's Grant Programs
FY 07-08 to introduce automated book dispensers, a new technology not previously used in the United States by
widely used by public libraries in Scandinavian countries. The technology will support self-directed use of the
library, involve collaboration with the Bay Area Rapid Transit System (BART) and allow the library to reach
beyond its walls to provide and promote its services. The project will reach underserved or disadvantaged
residents, representing diverse geographic, cultural, and socioeconomic backgrounds.
CONTI UED ON ATTACHMENT: ® YES SIGNATURE:
ECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
[44*ROVE ❑ OTHER
r
SIGNATURE(S):
ACTION OF BO D N APPROVED AS RECOMMENDEDOTHER ❑
4
VOTE OF SUPERVISORS: (n� I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
_UNANIMOUS(ABSENT �jI X ��~ M AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ATTESTED
Contact: Anne Cain,County Librarian JOHN CULLN,CLE OF THE BOARD OF
(925)646-6423 SUPERVIS S AND COUNTY ADMINISTRATOR
cc: County Library Administration
County Administrator
County Auditor By Q Deputy
O:\BOSTFY 06-07\Boud OrdersTSTA FY 07-08.doc
Contra Costa County Library
Page 2
BACKGROUND (cont.)
The Library has a new Strategic Plan that specifies that the criteria for choosing library innovations must include
leveraging and building upon the Library's existing services, attracting new audiences to library services, raising
the Library's profile in the community, and, delivering excellent, convenient, need-based service. Through the
development and exploration of new, innovative service approaches, the expectations include faster, one-stop
service; better integration of libraries into communities; more cost effective library operations; and improved
flexibility and capacity for growth.
One of the significant challenges facing the Library is to improve service to East Contra Costa County,
particularly the large unincorporated area that has experienced unprecedented growth over the last decade.
Between 1995 and 2005, the region has grown at an average annual rate of 20%, much of it in the
unincorporated areas. A County Regional Needs Assessment reports that notable inequities in County service
delivery exist in the Far East County, including library service. The unincorporated communities of Discovery
Bay, Byron, Knightsen, and Bethel Island currently have no convenient access to library service. Another
challenge is to meet the needs of commuters. A published report indicates that Contra Costa County workers
have the longest commute in the Bay Area.
O:\BOS\FY 06-07\Board Orders\LSTA FY 07-08.doe
California State Library
Library Services and Technology Act(LSTA)
Fiscal Year 2007/2008
FINAL PROPOSAL (LSTA 6)
Submit ORIGINAL (please sign in blue ink)and four(4)copies to be received by 4:00 p.m. on April 30,2007
to Attn: LSTA Grants, Library Development Services, California State Library, P.O. Box 942837,
Sacramento, CA 94237-0001, for mail. (Non-postal delivery: 900 N Street, Suite 500, Sacramento, CA
95814). FAX is not acceptable. INFORMATION: Tel. (916)653-5217.
1. Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
2. Applicant organization/jurisdiction: Contra Costa County Library
Web page URL: http://ccclib.org
Director's name: Anne Cain Phone: 925.646.6423
E-mail: acain@ccclib.org Fax: 925.646.6461
3. Address: 1750 Oak Park Boulevard, Pleasant Hill, CA 94523
4. Contact person: Cathy Sanford Phone: 925.927.3228
E-mail: csanford@ccclib.org Fax: 925.646.6461
Address (if different from #3):
5. How many people will be directly served as clients by this project? 120,000
Source of this number(e.g.,US Census,library circulation records,etc.): U.S. Census, schoolenrollment, & BART data
6. What other libraries, agencies and organizations will collaborate with you on this project? (Submit
information on the roles of each in Q15.Attach letters of agreement from each.)
Organization Name: Bay Area Rapid Transit(BART)
Contact Person: Deidre Heitman, Principal Planner, 510.287.4796, dHeita@bart.gov
Organization Name: Contra Costa County Community Development Department
Contact Person: James Kennedy, Redevelopment Director, 925.335.7225,jkenn@cd.cccounty.us
Organization Name: Baker& Taylor, Inc.
B. Scott Crawford,Director of Sales, Customized Library Services,
Contact Person: 1-800-775-7930 x.1650, Scott.Crawford@btol.com
7. What amount of LSTA funding is requested? $287,898
8. Which goal in the State Plan will this project address?(See the State Plan on the CA
State Library website.http://www.library.ca.gov) Goals 2 & 5
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa.County Library
9. Executive Summary. (Complete in space provided) This is an abstract of your entire project and
should be written after you've completed the rest of the application.It should be clear and persuasive
for all who will evaluate your application.Include answers to these questions: Whom do you propose
to serve?What needs have you identified? What are your project goals and objectives?What new
services will the library provide?
Located in the fastest growing region in the Bay Area, the Contra Costa County Library faces the
challenge of delivering service to its communities within Far East County without additional funds and
without reducing services to the other community libraries. Located within a large unincorporated area
that has experienced unprecedented growth over the last decade, the communities of Discovery Bay,
Byron, Knightsen, and Bethel Island currently have no convenient access to library service, as the closest
libraries can be as great as 20 miles away.
A County Regional Needs Assessment presented to the Board of Supervisors reports that notable
inequities in service delivery exist in the Far East County, including library service. Because of existing
geographic inequities in service, Contra Costa County currently has a generation of children growing up
without convenient access to library service. The Board voted to direct the County Librarian to
implement immediate options for improving service to the residents of these communities.
An additional challenge facing the Library is meeting the needs of countywide commuters. A published
report indicates that Contra Costa County workers have the 10th worst commute in the nation and the
longest commute time west of the Mississippi River as well as the longest in the Bay Area.
To meet both the needs of residents in Far East County and countywide commuters, the Library is
investigating an innovative technology currently in use in Scandinavian countries to support public
library service delivery. The Bokomaten is a freestanding book-dispensing machine that allows
customers to borrow and return books and media using a library card. The automated library book
dispensing system models many of the new service delivery choices that libraries are adopting, namely
self-service options, extending and deploying library service outside of fixed points, and innovative use
of technologies.
The project, "CCCL to Go," involves the installation of dispensers in the Pittsburg/Bay Point Bay Area
Rapid Transit (BART) station, the new Pleasant Hill Transit Village, and locations in Far East County
and a fourth location to be determined through a needs assessment process. The book dispenser will
transform the library service of lending books and will support the Library's goals of providing cost-
effective services to an area where no library services currently exist, addressing the needs of
commuters, and supporting objectives within the Library's new Strategic Plan that has identified county
residents as looking for a library experience that is fast, available at convenient hours, welcoming, easy
to use, and customer focused.
In addition to supporting these goals, the Library expects that the project will attract new audiences to
library services, raise the Library's profile in the community, and deliver excellent and convenient need-
based service. Through the publicity garnered by collaborating with BART, the Library is expecting that
"CCCL to Go" will generate a positive reception and wider interest that will stimulate local pride in the
library, promote further use of the library, and encourage other libraries of all types to develop their own
or similar projects to model.
Page 2 of 20
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
10. Budget Summary
LSTA Other funds In-kind Total `
(1) f (Z) (3) (4)
a. Salaries and benefits $0 $0 $96,528 $96,528
b. Library materials $0 $12,000 $22,395 $34,395
c. Operation $45,435 $0 $67,081 $112,516
d. Equipment(5k/unit) $216,290 $201,767 $0 $418,057
e. Total for objectives $261,725 $213,767 $186,004 $661,496
f. Indirect cost $26,173 $0 $0 $26,173
g. Total $287,898 $213,767 $186,004 $687,669
11. What client needs will your project address and how did you determine these needs?
Contra Costa County Library has a new, ambitious, customer-centered Strategic Plan that outlines the
continuing increases in County Library use and demand for services; the changes in the dynamic and
demographics of the county population; changes in the way that libraries do business, including new
technologies; and a strong desire to maintain quality by continuing to provide services effectively and
efficiently. Through the development and exploration of new, innovative service approaches, the
expectations include service more in line with County residents' expressed needs and preferences; faster,
one-stop service; better integration of libraries into communities; more cost effective library operations;
and improved flexibility and capacity for growth. The plan also recommends that a subgroup of city and
county staff look at long-term funding and sustainability issues related to the Library's expected growth
over the next decade.
The Strategic Plan identifies County residents as looking for a library experience that is fast, available at
convenient hours, welcoming, easy to use, and customer-focused.
Changes and trends in the county populations plus recent changes in the tools, techniques, and
technologies available to libraries have an impact on library services into the future. The criteria for
choosing library innovations to pursue must include leveraging and building upon the Library's great
existing services, attracting new audiences to library services, raising the Library's profile in the
community—and, of course, delivering excellent, convenient, need-based service.
One of the significant challenges facing the Contra Costa County Library is to improve library service to
East Contra Costa County, particularly the large unincorporated area that has experienced unprecedented
growth over the last decade (hereafter referred to as Far East County). Between 1995 and 2005, the East
County region has grown at an average annual rate of 20%, much of it in the unincorporated areas,
compared to an average rate of approximately 4% in the West and Central regions.
A study presented to the Contra Costa County Board of Supervisors on May 9, 2006 found that the
County Library is one of four (4) County departments where notable geographic inequities in service
exist. This report showed that departments use a variety of strategies to address the challenge of
providing equitable services to a large, diverse county. The report found that building additional facilities
is typically not the most responsive or cost effective way to improve the equitable distribution of some
services. Rather, the equitable allocation of these services is improved by making better use of
technology and other means to reduce the need for customers to travel to a County library. At the request
of Supervisor Mary Piepho, who represents Far East County, the Board unanimously voted on July 11,
Page 3 of 20
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
2006 directing the County Librarian to implement immediate options for improving library service to Far
East County residents. The challenge is to offer services without additional county funds and without
reducing library services to the other community libraries. As part of the Library's response, in the fall of
2006, Contra Costa County Library successfully applied to participate in the Urban Library Council's
Executive Leadership Institute (ELI), a program to "grow leaders" and activate a challenging and
pressing initiative that requires political savvy, effective project management, community relations and
organizational change. The Institute invites projects that a library has prioritized but not started, or that
are currently underway but not complete. A study of Far East County library service is the perfect project
to undertake and results of the study recommend the utilization of technological innovations.
The Library is investigating an innovative use of technology that is currently in use in Scandinavian
countries. It is a book dispensing machine created by the Swedish company Distee called the
Bokomaten. The Bokomaten is a freestanding machine that allows customers to borrow books and media
using a library card. A touch screen, similar to an ATM screen, is used to select up to 800 titles,
depending upon the size of the unit, that are delivered through an opening in the front of the unit.
Materials are returned in a similar way. A robotic arm controls the selection and data input creates
attractive screen displays with book jacket images, reviews, and tables of content and other enhanced
content information.
The first installation was a wall installation at the Lidingo Public Library in Sweden in the fall of 2004.
This was followed by shopping center installations in Norway and the Taby Public Library in Sweden in
the fall of 2005. The Bokomaten was introduced in Finland in the fall of 2006. Sweden now boasts a
total of eight installations with the most recent installation in January 2007 to support the service
delivery of the Stockholm Public Library in a shopping mall as well as the mall parking structure. There
are commercial book vending machines as well as print on demand services; however, the Library has
not identified a book dispensing machine that interacts with an integrated library system or is designed
specifically to deliver public library services except for the Bokomaten.
The Library, as part of this grant request, will test the concept in multiple locations and different
community environments. The LSTA funds will be used to purchase two of the book dispensers to be
located in the Bay Area Rapid Transit (BART) Pittsburg/Bay Point station and a location in Far East
County to be identified in conjunction with community stakeholders.
The Contra Costa County Community Development Agency has agreed to purchase another unit it has
designated for the Pleasant Hill BART Transit Village as part of its contribution to placemaking and
civic uses. Although Pleasant Hill is a suburban community, regional growth in the last decade has
driven a transformation toward a more urban appearance in the new downtown area with a higher
residential and commercial density. This trend is continuing around the Pleasant Hill BART station with
the creation of a transit village that will include offices, housing, shops, restaurants and cafes around a
village green.
An Innovations Program grant from the Bay Area Library and Information System (BALIS) will
contribute fifty-percent of the cost toward a fourth installation at a location to be determined by further
need assessments. The Library will match these funds.
The Library has actively and successfully implemented and marketed library services to commuters since
a 2001 article in the Contra Costa Times published a report on commute times stating that Contra Costa
County workers have the 10a' worst commute in the nation and the longest commute time west of the
Mississippi River as well as the longest in the Bay Area. These statistics are reaffirmed in a January 26,
2006 Contra Costa Times article. According to 2010 projections, produced by the Metropolitan
Page 4 of 20
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
Transportation Commission and the Association of Bay Area Government (ABAG) in 2003, 63,508
people will commute daily to San Francisco from Contra Costa County; 120,274 will commute to
Alameda County; 15,169 will commute to Santa Clara County; and 12,648 will commute to San Mateo
County. A more recent report from ABAG states that today 40% of Contra Costa County residents –
compared to 30% of all Bay Area residents - work in one of the eight other Bay Area counties or outside
the region. With a population of over one million, commuters number approximately 402,600 workers.
ABAG points to two factors that reinforce the Library's decision for placement of these dispensers. One,
commuters are traveling longer distances between home and work as new jobs and housing—particularly
affordable housing—are becoming concentrated in far corners of the region. Second, new residential
developments are being constructed far from the region's mass transit lines and this may provide the
only convenient, open library access.
As previously stated, the Chief Administrative Officer's Regional Needs Assessment reports that notable
inequities in County service delivery exist in the Far East County, including library service. This is not
surprising to a dynamic library organization such as Contra Costa County Library that has already
recognized that this is the fastest growing region in the Bay Area with an expected 40,000 households
and 63,000 jobs to be added by 2025.
The unincorporated communities of Discovery Bay, Byron, Knightsen, and Bethel Island currently have
no convenient access to library service. The closest libraries are either in Brentwood or Oakley, which
can be as great as 20 miles away for many of the residents. Discovery Bay and Byron have a population
of 10,413, with families representing 78.7% of the population while Knightsen and Bethel Island
represent a population of 861 and 2,312, with families representing 76.2% and 54.4% respectively.
Another factor in the equation is southeast Antioch, where the population growth rate over the past three
decades is higher than the rate for either Contra Costa County or the State. Over the past thirty years,
Antioch's population has increased from 28,060 to 90,532, a 223% increase. Residents in all of these
areas cite many reasons for not visiting the libraries in downtown Antioch, Oakley, and Brentwood –
distance and lack of convenient hours, of course, but also invisible barriers described as "agricultural
barriers" or "highway barriers". They perceive these libraries as not being their community library. The
result is that Contra Costa County has an entire generation of children growing up without convenient
access to library service. The Library will work with stakeholders in each of these communities to
identify an appropriate site (or sites) for the installation of the book dispenser.
To meet the needs of commuters and test a different environment, the Library approached the San
Francisco Bay Area Rapid Transit District (BART) to discuss installation at one of the Contra Costa
County stations. "Satisfied customers are a key element in BART's effort to maintain and increase
ridership" is the opening statement of the BART 2006 Customer Satisfaction Survey. The District's
strategic plan and vision statement includes to "Partner with the communities we serve to make
investment choices and policy decisions which encourage, support, and enhance transit-oriented
development and the increased use of transit".
BART, an enthusiastic partner in this project, views the project as a natural alliance that supports its
goals of customer satisfaction and recommends and endorses the Pittsburg/Bay Point BART station as a
preferred location. According to BART's fiscal year 2005 statistics, 44,174 people use BART daily to
and from Contra Costa County. Daily commuters from Pittsburg/Bay Point number 4,868 people or
1,455,532 people annually. Although the Pittsburg/Bay Point BART station is at least 21 miles or greater
from the reaches of Far East County, it is still the nearest rail transit line for both East County and Far
East County residents. Installation of a book dispenser at this BART station actually addresses the needs
Page 5 of 20
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
of commuters to and from Pittsburg and the surrounding communities and residents from Far East
County who travel great distances to use this station.
An automated library book dispensing system has not been installed within the United States.
Commercial book vending machines are in England, France, South America, Mexico, Spain, and other
countries but only Scandinavian countries are utilizing a free, library service model. Colorful user-
friendly software with images of book covers, book synopses, and other enhanced information beckons
customers. It models many of the new service delivery options that libraries are adopting, namely self-
service options, extending and deploying library service outside of fixed points, and innovative use of
technologies. Contra Costa County Library expects the project to be a resounding success, to address
inadequate library service in the Far East County, to incubate/pilot innovative techniques that can be
replicated, and to have the Contra Costa County communities and BART riders clamoring for more!
12. What is your project goal?How does your project goal address the state plan goal identified in Q8?
"CCCL to Go" supports all four of the key initiatives identified in the Contra Costa County Library's
new strategic plan: reading, information for lifelong learning, branding and collaboration. It carries out
the strategic plan's goal to change the way the library operates, including:
o A focus outward toward target audiences
o Changes in techniques of library service delivery
o More library serviced delivered off-site
o Expansion of technology use, availability and complexity
Another Library goal is to provide cost-effective services to Far East Contra Costa County where no
library services currently exist. The project likewise presents a unique opportunity to address the needs
of commuters and work in collaboration in a highly visible partnership with BART and the acclaimed
Pleasant Hill BART Transit Village.
The project addresses two of the State Plan goals.
State Planog al 2: "Support libraries' efforts to improve their clients' understanding and use of electronic
resources and services through development of increased access to, and training about technology-based
systems and resources."
The book dispenser will transform the library service of lending books. This new technology-based
system enables the Library, in collaboration with community partners, to bring this traditional function
outside of existing library walls, to give customers more immediate access to library service, and to
reach library non-users. The expected outcome is that customers introduced to library services through
this easy-to-use, self-mediated book borrowing system will be curious and eager to explore what else
their public library has to offer.
State Planog al 5: "Encourage and support California libraries, through a variety of state and locally
developed projects, to review and revise their services so they are best able to assist Californians in
improving their skills, knowledge, status, and life condition."
As a result of this project, Contra Costa County Library will reap unprecedented public exposure. BART
commits to providing extensive public relations coverage through its various media outlets. The Pleasant
Hill BART' Station Area Specific Plan, adopted by the County in 1983, and the companion 1984
Redevelopment Plan have received numerous awards and accolades for good planning. The County
Page 6 of 20
Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
Supervisors Association of California recognized the Pleasant Hill BART Specific Plan with its
Partnership Award. The Pacific Rim Council on Urban Development and the Urban Land Institute has
recognized the Specific Plan as models of suburban transit-based development. Local, state, and national
coverage is expected with the opening of this highly anticipated mixed-use development.
It is also expected that there will be national interest in a technology and service not previously available
in the United States or even outside of the aforementioned Scandinavian countries. The positive
reception and exposure will stimulate local pride in the library, promote further use of the library, and
encourage other libraries of all types to develop their own or similar projects to model.
13. Please list the project objectives (i.e. the quantity of services, products and/or programs you
expect to provide).
By June 2008, three different geographical and community environments will have a book dispenser
installed and providing library materials. A fourth installation will be made available in early 2009. 90%
of persons using the book dispenser will report that the new library service has met or exceeded their
reading needs in the specified environment. 50% of persons using the book dispenser service will report
increased usage of all library services, including:
o Program attendance (two or more times six-month period)
o Library-based electronic services or web-based services (two or more times in a six-month
period)
o Visits to community library(four or more times in a six-month period)
14. Please list your project activities in time sequence. Activities are specific tasks that must be
accomplished to achieve your objectives.
FIRST QUARTER
Administrative/Technical Activities
1. Prepare and issue,through purchasing agent, a Request for Proposals for equipment
2. Evaluate proposals and select vendor through purchasing agent
3. Purchasing agent prepares, accepts installation,performance, service, maintenance, and warranty
agreements with vendor
4. Determine type of book(hardcover,trade paperback, mass market paperback)prior to order of
machines, as the machines are unique to what collection parameters are initially assigned
5. Order the book dispensers
6. Work with Auditor-Controller's office to establish organizational codes for book dispenser
locations
7. Allocate budgeted amounts for materials to funds
Strategic/Planning Activities
1. Apply for Right of Permit with the Bay Area Rapid Transit (BART)District. BART staff uses the
application information to prepare the appropriate permit and will assign a permit number and
add conditions specific to the permit based on plan review. This is usually a 30-day process. The
permit will detail maintenance and liability, specify hours and access to service, and designate
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Project title: Contra Costa County Library (CCCL)To Go:Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
schedules for delivery of materials as well as expectations, roles and responsibilities between the
agencies.
2. Obtain certificate of insurance as required by BART.
3. Work with Far East Contra Costa County stakeholders to identify appropriate site for second
installation of book dispenser.
SECOND QUARTER
Administrative/Technical Activities
1. BART or designated staff complete work related to right of permit:
a. Relocate information kiosks, pay telephones, signs in preparation for the installation, as
appropriate
b. Install power,conduit, wiring
2. Create collection development plan:
a. Identify standing order(SO)plans that include popular adult and young adult fiction and
nonfiction books
b. Identify binding and size of book that will fit into plastic cases based on SO plans
c. Determine if vendor is able to order based on size dimensions provided
d. Offer publicity to vendor for marketing materials with new product
e. Select book vendor based on available plans and cost comparisons
f. Include SO plans into CCCL collections in addition to Bokomaten stations
g. Determine number of copies per title based on inventory, sales, initial print runs
h. Determine a refreshment and replacement plan for titles
i. Monitor Administrative Management Software for replacement copies
j. Order replacements based on usage and availability
k. Evaluate collection with available statistics, customer satisfaction feedback
3. Create materials processing plan
a. Work with selected vendor for shelf-ready processing
b. Determine if vendor is able to incorporate plastic cases into processing
c. Determine if paperback books will need Kapco covers
d. Order stamps and property labels unique to Bokomaten locations
e. Create information label to instruct customers where to return if found
4. Create acquisitions plan:
a. Identify fund codes needed for project
b. Identify separate accounts needed with vendor
c. Determine funding for ongoing collection costs
d. Determine best method to track collection and processing expenditures
5. Create Deselection plan:
a. Base Deselection on established guidelines for discarding and reassignment
b. Reassign material to other locations
c. Change material to appropriate media type
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Project title: Contra Costa County Library (CCCL)To Go:Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
6. Identify and resolve circulation questions
a. Determine procedures for lost materials
b. Identify statistical measurements and how to incorporate into existing statistical analysis
c. Determine circulation policies, such as loan periods
d. Determine overdue fees and collection practices, if appropriate
7. Identify and resolve staffing issues
a. Integrate delivery of materials into delivery schedule
b. Identify storage location for restocking of materials
Strategic/Planning Activities
1. Create publicity campaign
a. Develop a marketing slogan or tagline to use with publicity campaign
b. Prepare publicity pieces for print, web, and media release
2. Create and sign an operating agreement between Contra Costa County and Far East County
partner that outlines maintenance and liability, specifies hours and access to service, and
designates schedules for delivery of materials as well as expectations,roles and responsibilities.
3. Identify, in conjunction with the Contra Costa County Community Development, the best
location for a book dispenser within the Pleasant Hill Transit Village.
THIRD QUARTER
Administrative/Technical Activities
1. Order installation of DSL line with dedicated IP address from the telecommunications carrier.
The line should be in place 3 weeks prior to installation.
2. Complete work related to right of way permit at BART station.
3. Complete work related to installation of a book dispenser in Far East County.
a. Obtain specifications for communication protocols between the Library integrated library
system vendor, TLC-CARL and book dispensing vendor. Verify that Standard Interface
Protocol, version 2 (SIP2) can be supported for real time circulation transactions.
b. Provide IP and communication information to vendor staff.
c. Establish SIP2 communication on the TLC-CARL mainframe
d. Set up firewall to open a port to the DSL line
e. Test connections between DSL line and the mainframe
4. Install book dispensers at the Pittsburg BART station and the Far East County location
5. Train staff as appropriate and needed
Strategic/Planning Activities
1. Create and sign an operating agreement between Contra Costa County and Contra Costa County
Community Development Department(or designee)that outlines maintenance and liability,
specifies hours and access to service, and designates schedules for delivery of materials as well as
expectations, roles and responsibilities
2. Develop need assessment plan and strategy that addresses the installation of a fourth book
dispenser in Contra Costa County
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Project title: Contra Costa County Library (CCCL)To Go:Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
3. Distribute flyers and bookmarks at the BART station and Far East County location
4. Conduct 30-day pre-release soft launch of service
5. Issue press releases to local and national media
6. Publicize the new service on the Library website
7. Publicize the new service to library card holders in East County through library e-newsletter
8. Publicize new service through BART's public information systems
9. Arrange for press conferences with County Librarian and stakeholders/partners to announce the
new service
10. Invite media and dignitaries to the openings of the new service
11. Launch official opening of service
12. Conduct"library card sign-up"campaign at the Far East County location and Pleasant Hill
Transit Village to issue library cards, assist customers, and answer questions.
13. Consider"library card sign-up" campaign at the Pittsburg/Bay Point BART station, in careful
deliberation with the Bay Area Rapid Transit District,to issue library cards, assist customers, and
answer questions.
FOURTH QUARTER
Administrative/Technical Activities
1. Create implementation plan for placement of book dispenser at Pleasant Hill Transit Village
2. Continue to test installations
3. Install book dispenser at Pleasant Hill Transit Village and repeat strategic/planning activities
outlined in Third Quarter but targeted to Pleasant Hill and surrounding cities and communities
Strategic/Planning Activities
1. Prepare and conduct a survey of customers who utilize the service at the BART station and
customers in Far East County
2. Collect circulation statistics
3. Collect and evaluate positive and negative comments received
4. Log problems with the machine and frequency of service
5. Submit an article for publication to a professional journal
6. Submit a program to CLA, PLA, or ALA for conference participation
7. Develop expansion plan, if appropriate
15. Please describe the role(s) of the collaborating agencies listed in Q6 (i.e.,what will they do?
contribute? receive?). For each agency, please attach a letter of agreement describing its role and
signed by its administrator or other official.
San Francisco Bay Area Rapid Transit District(BART)
Contact: Deidre Heitma, Principal Planner
The Bay Area Rapid Transit District will provide free "real estate" by agreeing to an installation at the
Pittsburg/Bay Point BART station. The machine will be prominently located on the concourse, mid-way
at the back, within line-of-sight of the station agent and adjacent to an unmarked BART police
substation. BART engineers will supply specifications for the data cabling, the conduit, and the wiring
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
for a Digital Subscriber Line as well as a plan for reconfiguring and preparing the concourse for the
installation. BART has also agreed to provide two hours per week of cleaning services, incorporated into
its weekly maintenance schedule, at a nominal cost to the Library. The District also agrees to pay for the
monthly electrical costs. As a final measure, the District has agreed to participate in an extensive public
relations and marketing campaign, which could include the following:
o Co-host a press conference/ribbon-cutting ceremony
o Write a story for BARTtimes, a newsletter
o Add an informational message on the Pittsburg/Bay Point destination signs
o Prepare an informational video story for BART TV, a new venture that provides downloadable
videos from the BART website.
This project will support multiple goals and objectives of the BART Strategic Plan, notably:
o Work together with other stakeholders to promote effective transit policies, initiatives, and
service delivery across the region;
o Partner with the communities to make investment choices and policy decisions which encourage,
support, and enhance transit-oriented development and the increased use of transit;
o Be a professional, caring organization dedicated to meeting the needs of customers and
employees;
o Stakeholders will view BART, as a credible,trustworthy steward of the system it manages and
operates, focused on improving its value to the riders and the communities it serves.
o Satisfied customers are a key element in BART's efforts to maintain and increase ridership.
Ridership on public transportation systems was up 3.2% in the first six months of 2006, according to the
American Public Transportation Association. BART expects customer satisfaction to increase with the
installation of the Bokomaten and hopes that ridership will increase as well. The BART District expects
to receive positive publicity and media coverage that will improve its overall image to the communities.
Convenient access to popular reading materials will enhance customer satisfaction.
Contra Costa County Development Department
Contact: James Kennedy, Deputy Director, Redevelopment
The Contra Costa County Redevelopment Department has committed to providing civic space in the
Pleasant Hill BART transit village and funding to secure the purchase of a book dispensing machine.
This high-density development project features mixed-use of residential, employment and retail, all in
short walking distance to the adjacent public transportation. Convenient, easily accessible library service
promotes a sense of community and identity needed to make a transit-oriented development successful
and attract residents needed for the success of the retail components. An innovative library service will
enhance an already well-recognized reputation for smart growth and urban redevelopment.
Baker and Taylor, Inc.
Contact: B. Scott Crawford, Director of Sales, Customized Library Services,
1- 800-775-7930 x.1650, Scott.Crawford@btol.com
Baker and Taylor, Inc., a leading provider of books, music, and media products to public libraries
worldwide and Contra Costa County Library's primary materials vendor, actively pursues strong
working partnerships with its customers. The company will provide five hundred (500) books (selected
by the Library) for one of the installations as well as any preprocessing costs associated with the 500
items. Baker and Taylor, Inc. will be recognized for its contribution and partnership at ribbon-cutting
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
activities and in any local or national media coverage, which will strengthen Baker and Taylor's
reputation within the library world, provide positive publicity, and validate its role as a library partner.
Baker and Taylor, Inc. will also gain experience and expertise working with a new library service
delivery model.
16. Please describe the roles your current staff will play in this project. Also list any additional staff
that you will hire or contract with for this project and the roles they will have. Note whose work
will be paid for by the grant.
o Cathy Sanford, Deputy County Librarian for Support Services - Project Director that will lead a team
to develop and implement this new service within Contra Costa County.
o Lorrie Butler, Information Systems Project Manager - coordinates the development of library
practices and circulation policies, as well as customer and staff training; and oversees the
implementation of the grant timeline. As the sponsor for the Urban Libraries Council Executive
Leadership Institute project, Lorrie will continue to work with a team to deliver library service in Far
East County.
o Laura McKeegan, Information Systems Analyst/Programmer III - coordinates the communications
between the book dispenser machine and the ILS software, and oversees the information technology
installation timeline, and research statistical gathering.
o Robert Clima, Information Systems Specialist III - coordinates the site preparation and installation
with the technical staff at the Pittsburg/Bay Point BART station, the East County site, and the
vendor. Rob will act as the Operations Manager.
o Julie Italiano, Technical Services/Collection Development Manager - responsible for the
development, selection, and processing of books.
o The Contra Costa County Library Shipping/Delivery Department- delivers and restocks materials.
o The Contra Costa County Library Community Relations Manager, assisted by the Contra Costa
County Chief Public Communications Officer - responsible for public relations, marketing, and
graphics.
o Carolyn King, Library Budget Analyst-oversee the grant budget.
o Greta Galindo, Antioch Senior Branch Librarian and Urban Libraries Council Executive Leadership
Institute Fellow - team member responsible for implementing Far East County library service. She
will work with the municipal districts to develop a needs assessment and service plan incorporating
the book-dispensing machine. She will have an ongoing role in the continuation of service.
o Pittsburg Branch Librarian, Marian Partridge - work with the City of Pittsburg and the Pittsburg
community in promoting the new service and providing continuation in ongoing development of the
service after the grant is completed.
o Debbie Tyler, Senior Branch Librarian for Pleasant Hill Library — work with the Contra Costa
County Redevelopment Agency to promote the installation at the Pleasant Hill BART transit village
and provide ongoing oversight of the service delivery in support of the Pleasant Hill community.
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
17. Will you need to do staff training before implementing this project?During the project? If you
answered `yes' to either question, please describe your staff-training plan here.
Minimal staff training is anticipated for the implementation of this project. Distec, the Bokomaten
vendor, estimates an hour of training is required for operations management through an administrative
client. It is desirable to have one operations manager responsible for routine oversight and maintenance;
but also possible to have the administrative client installed in many locations, most likely the community
library closest to the installation. Designated staff will require this same operations management review.
Other basic training will include the functionality of the book vending machine — locking, unlocking,
stocking, and minor troubleshooting.
In addition to the administrative client software training, the Library will educate the staff countywide by
producing documents that include frequently asked questions and talking points so that staff will
understand the service and its basic mechanics, its policies and procedures, as well as its role in fulfilling
the goals and objectives of the Strategic Plan.
18. How will you ensure that the people whom this project intends to serve are aware of the program?
Describe how you will publicize the program to potential users.
Because of the innovative nature of the proposed project, an extensive marketing campaign will be
developed to reach the target audiences. Contra Costa County has a new Public Information Officer
charged to advise and assist County departments in public information activities as well as graphic
design services through its Print and Mail Services. A list of public information activities include:
o Develop a marketing slogan or tagline to use with publicity campaign
o Create a distribution list for bookmarks and flyers, including the Pittsburg and Pleasant Hill
libraries; businesses; community organizations
o Prepare press releases to local media
o Publicize the service on the Library web site
o Notify customers through targeted email distribution
o Arrange for press conferences and ribbon-cutting ceremonies with media and dignitaries
o Create a five-minute segment with cable service Comcast's "Local Edition"
o Produce and air a program to be featured on Contra Costa County's Television Service as well as
on CountyNet Interactive,the County's Electronic Information Resource Guide
o Maintain staff on-site to issue library cards, respond to questions and survey customers for the
first two months or as needed
In addition, the BART District has agreed to provide public relations and marketing support, which could
include the following:
o Co-host a press conference/ribbon-cutting ceremony
o Write a story for BARTtimes, a newsletter
o Add an informational message on the Pittsburg/Bay Point destination signs
o Prepare an informational video story for BARTty, a new venture that provides downloadable
videos from the BART website.
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
19. How will you ensure that the greater community is aware of what the library is doing?Describe how
you will publicize the project to stakeholders and others.
The Library expects the greater community to be intrigued and interested in a library service that is
currently not available anywhere in the United States. Stakeholders and others will be informed through:
o Presentations to the Library Commission, Board of Supervisors, city councils or municipal
advisory committee meetings as well as civic and community-based organizations
o Production of a video-on-demand program as part of Recorded Books' MyLibraryDV where any
participating library may download or share the video
o Submitting an article for publication to professional journals and newsletters
o Participation in professional conference programs, such as the Public Library Association,
California Library Association, or American Library Association
o Presentation at the TLC/CARL Annual Users Group Conference, September 2007
o Publicity campaigns aimed at national media coverage
o Continued participation in the Urban Libraries Council's Executive Leadership Institute
20. How will you evaluate this project?
Evaluation Plan
Every aspect of the project will need ongoing evaluation during the formative stages, including the
processes associated with the installation and operation of the book vending machines; selection and
processing of materials; creation of staff procedures; and marketing of the service. This evaluation will
give the project team important feedback for identifying appropriate modifications and refining each
activity as needed to ensure successful implementation. Primary sources of feedback during the initial
phases will be library staff, community partners, vendors and potential customers for each installation
site. Exchanges of information between library staff, partners and vendors will take place through a
continuous mechanism of meetings, teleconferencing and email exchanges. However, input from
potential customers will be gathered through a more formal process.
While locations for two book vending machines have been identified, the remaining two locations in
unincorporated Far East County will be determined through input gathered at community meetings and
through the distribution of surveys. This activity will be coordinated through local government advisory
committees, community service districts, school districts, and other community groups. Contact will be
made with the following organizations:
o Bay Point Municipal Advisory Committee
o Bethel Island Municipal Advisory Committee
o Byron Municipal Advisory Committee
o Knightsen Town Advisory Committee
o Town of Discovery Bay Community Services District
o Byron Union School District
o Liberty Union High School District
o Knightsen School District
o Bethel Island Chamber of Commerce
o Byron Chamber of Commerce
o Discovery Bay Chamber of Commerce
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
In addition to discussion about potential locations, the community meetings and surveys will also address
the age groups to be served by the book vending machines and the preferred collections to be included in
the machines. To set a benchmark for surveys to be conducted during the summative evaluation process,
these early surveys will also gather information about current library use. Data gathered will identify the
percentage of those surveyed that are regular library users and their pattern of use, including frequency
of visits,number of items borrowed per visit, and which community libraries are used. The percentage of
non-library users and the reasons for lack of use will also be identified.
Once the installation of a book vending machine is completed and the service is launched,the summative
evaluation activities will take place. In order to determine the overall effectiveness of the new service,
this evaluation will address both the efficacy of the book vending equipment and related processes, and
customer satisfaction with the service. Evaluation activities will be conducted two months after initiation
of services and again four months later.
Data Collection and Analysis
Library staff and representatives from the project's community partners, including BART and the Contra
Costa County Community Development Agency, will work together to gather and analyze the following
quantitative and qualitative information specific to the book vending machines:
o Did the book vending machines operate as expected? If not, what did not meet expectations and
what exceeded expectations?
o Was the location selected for each machine appropriate? If not, what were the issues and if so,
what were the benefits?
o How reliable were the machines? What was the frequency and duration of equipment failure?
o What was the degree of difficulty associated with maintenance of the equipment?
o How many staff hours were required to maintain and stock the machines each day/week/month?
o What is the rate of circulation compared to staff hours required for service?
o What were the positive and negative impacts of installing the equipment at each site?
Library staff will also collect circulation statistics for each location. These reports will include data on
the number and types of items borrowed,turnover rates for each collection area, the percentage borrowed
of total items available, number of users by zip code, and ages of users by zip code. This information
will be analyzed in conjunction with a second customer survey to be conducted in each location. The
survey will measure the following service indicators:
o Number of those surveyed that are regular library users and their pattern of use (frequency of
visits, number of items borrowed per visit, community libraries used, use of electronic resources,
attendance at library programs)
o Number of those surveyed that indicate awareness of the new service
o Number of those surveyed currently using the new service
o Number of those surveyed that only use the new service or use both the new service and their
local library
o Of those using the service, the number of times used per month and the number of items
borrowed during each use
o Of those using the service,the number indicating that the collection meets their reading interests
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
o Of those using the service,the number rating the service as satisfactory to excellent
o Of those using the service, the number rating the services as less than satisfactory and the reasons
for dissatisfaction.
o Of those not using the service, the reasons for lack of use
Reporting
Once the evaluation process for each installation is conducted, the information gathered and analyzed
will benefit subsequent installations and the final evaluation will provide a comprehensive analysis of all
stages involved in the implementation of a new technology and the community impact of a new library
service.. A draft final report of the project will be prepared by library staff and circulated to all
stakeholders for final review. After the review process, all partners will present the final report to their
governing boards. To address the expected interest from the library community, information packets will
be prepared for distribution upon request, and articles for library publications will be drafted.
21. Will this project be continued beyond this grant year? If so,how will it be funded and/or staffed?
"CCCL to go" will continue after the grant year. The ongoing expenses of the project — collections,
delivery, staff time, and maintenance costs — will be incorporated into the Library's operating budget.
With hardware funding provided by LSTA monies, other grants, and in-kind contributions, the ability to
handle ongoing costs at the local level becomes more manageable. It is anticipated that a well-designed
program that expands library borders will attract alternative funding streams; and the Library will
certainly look for sustainable funding through other grants and corporate partnerships.
22. How and when are you planning to share the results of this project beyond your local jurisdiction?
Is the project a model for replication?
A bold, innovative program such as "CCCL to go" is likely to quickly garner media attention. Contra Costa
County Library is extremely fortunate to receive positive and frequent media coverage through the Contra Costa
Times and its MediaNews Group subsidiaries plus local neighborhood editions. The Library is frequently featured
on Comcast Local Edition, a 5-minute, studio-based informational program, airing at 24- and 54-minutes after the
hour, every hour on CNN Headline News in Bay Area communities. The primary mission of Comcast Local
Edition is to provide elected officials, community, non-profit and educational leaders the opportunity to
communicate to their key constituents. These two avenues present opportunities for immediate media coverage
that extends beyond Contra Costa County. A presentation in September 2007 to the TLC/CARL Users' Group
will reach thirty-two(32)customer sites,both in the United States and worldwide.
On April 13, 2007, the Bay Area Library Information System (BALIS) library directors awarded a $50,000
Innovation Grant to the Library to purchase a fourth book dispensing machine. The BALIS service area covers
three counties: Alameda, Contra Costa and San Francisco, with a combined population of approximately three
million. The BALIS directors were unanimous in their enthusiastic support of this project and are already
discussing implementations for their own libraries.Plans to replicate this service are already underway!
Nationwide, California libraries are recognized for establishing creative and innovative partnerships to
provide diverse programming and quality services. LSTA grants are designed to address customer or
community needs with new library services and applications that reflect creative and imaginative
approaches and methods. Contra Costa County Library's "CCCL to go" will carry forward these
principles and represent the California library community at its best with workshop and conference
presentations and articles or publications submitted to professional journals.
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
23. Program budget: LSTA funds requested. (Larger budget tables available upon request)
Objective 1 Objective 2 Objective 3
LSTA Funds Requested E . Total �.:
a.Salaries(including benefits,if applicable)
1) $0 $0 $0 $0-
2) $0 $0 $0 $0
3) $0 $0 $0 $0
4) $0 $0 $0 $0-
5) $0 $0 $0 $0-
6) $0 $0 $0 $0
Subtotal for objective(s) $0 $0 $0 $0
IM,
�r
b.Library Materials $0 $0 $0 $0
c.Operation
Contracts(specify):
1)Licensing fees(1st machine) $5,292 $0 $0 $5,292
2)Licensing fees(2 Id machine) $3,257 $0 $0 $3,257
3)Right of Way Permit(BART) $30,000 $0 $0 $30,000
Equipment(under$5,000 per unit) $0 $0 $0 $0
Computer software $0 $0 $0 $0
Database subscriptions $0 $0 $0 $0
Postage $0 $0 $0 $0
Printing $0 $0 $0 $0
Supplies $4,478 $0 $0 $4,478
Telecommunications $0 $0 $0 $0
Training $0 $0 $0 $0
Travel $2,408 $0 $0 $2,408
Other(specify):
1)ADA compliance 10,856 $0 $0 $10,856
2)Color Selections $1,900 $0 $0 $1,900
Subtotal for objective(s) $58,191 $0 $0 $58,191
d.Equipment(over$5,000 per unit)
1)Bokomaten Book Dispensing $101,767 $0 $0 $101,767
2)Bokomaten Book Dispensing $101,767 $0 $0 $101,767
Subtotal for objective(s) $203,534 $0 $0 $203,534
E.
t. F
e.Total for objective(s) $261,725 $0 $0 $261,725
E Indirect cost,maximum 10%of line a total $26,173
Total LSTA funds requested $287,898
g.
h.Other funds $0
i. In-kind $0
j.Total project $287,898
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Project title: Contra Costa County Library (CCCL)To Go:Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
24. Narrative support for budget. Please provide additional information about staffing,salaries
(including benefits percentages),library materials,and operation.Please be sure to justify all
equipment,both large and small,specifying what type will be purchased and how it will be used.Also
identify what other funds,and their source,will be available for the project and the nature of the in-
kind support that will be provided. Itemize all contracts.Itemize all staff positions.
LSTA Funds Requested
Operation
The Bay Area Rapid Transit District or designated staff will complete work related to the right of
way permit that includes: relocating information kiosks, newspaper stands, pay telephones, and
signs in preparation of the installation; and installing power,.conduit, and wiring. $30,000
Licensing Fee— 1 st unit $5,292
Licensing Fee—2nd unit $3,257
Starter Kit(Cases, RFID tags,training, documentation) $4,478
Installation charges for Book Vending Machines $2,408
(Installation costs, travel, lodging for 2 days)
Equipment
Purchase of two freestanding Book Vending Machines $203,534
Costs for ADA compliance $10,856
Color Selection for Book Vending Machines $1,900
Subtotal $261,725
Indirect cost at 10% $26,173
Total LSTA $287,898
Other Contributed Funds to be used for Project(Non-LSTA)
The Contra Costa County Redevelopment Agency $101,767
BALIS Innovations Grant $50,000
Contra Costa County Library $50,000
Baker and Taylor, Inc. $12,000
Total Non-LSTA $213,767
In-kind Contributions to Project: Contra Costa County Library
Salaries & Benefits:
Cathy Sanford, Deputy County Librarian, 208 hours $17,696
Lorrie Butler, ISPM, 208 hours $16,060
Laura McKeegan, ISPA III, 96 hours $6,235
Rob Clima, ISSI III, 208 hours $11,394
Julie Italiano, Library Collections Manager, 104 hours $7,078
Community Relations Manager, 60 hours $3,685
County Chief Communications Officer, 25 hours $1,411
Carolyn King, Budget Analyst, 12 hours $717
Greta Galindo, Senior Branch Librarian, 208 hours $13,811
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
Marian Partridge, Branch Librarian, 52 hours $3,280
Debbie Tyler, Senior Branch Librarian, 12 hours $777
Total Salaries & Benefits $89,028
Library Materials
Contra Costa County Library will purchase standing order plans for shelf-ready materials. The
book dispensing units store from 288 to 500 titles, depending upon the size of the materials
selected, which must fit the plastic cases provided by the vendor and facilitate the circulation
functions of the Bokomaten. The Library plans to purchase four of the book dispensing machines
but it is likely that only three will be installed during the grant period.
1 hardcover plan of 500 titles $7,000
1 trade paperback plan of 500 titles $4,800
1 mass-market paperback plan of 500 titles $2,100
Kapco book covers for 500 paperbacks $995
Shelf ready costs (preprocessing of materials) $7,500
Total Library materials $22,395
Operation
Syndetic Solutions Subscription(enhanced data) $17,000
SIP2 License $1,000
Installation of DSL lines @$250/each $1,000
Annual DSL telecommunications costs $2,400
License fee for 3rd and 4th units $6,514
ADA compliance for 3rd and 4th units $10,496
Supplies,postage,printing, graphics $15,000
Installation charges for Book Vending Machines $2,408
(Installation costs,travel, lodging for 2 days)
Color Scheme for 3rd and 4th units $1,900
Annual cleaning costs $2,663
Total Library Operation $58,481
Total Contra Costa County Library Contributions: $169,904
In-kind Contributions to Project: San Francisco Bay Area Rapid Transit District
Salaries and Benefits
Planning/engineering staff $7,500
Operation
Media and marketing $5,000
Real estate (includes costs for power) $3,600
Total BART Contributions $16,100
Total In-kind Contributions to Project: $186,004
TOTAL PROJECT COST $687,669
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Project title: Contra Costa County Library (CCCL)To Go: Using Technology to Pioneer Self-Serve Outlets
Applicant/Jurisdiction: Contra Costa County Library
25. Certification.
a. I affirm that the jurisdiction or agency named below is the legally designated fiscal agent for this
program and is authorized to receive and expend funds for the conduct of this program.
b. I affirm that any or all other agencies participating in the program have agreed to the terms of the
application/grant award,and have entered into an agreement(s)concerning the final disposition of
equipment,facilities,and materials purchased for this program from the funds awarded for the
activities and services described in the attached,as approved and/or as amended, application.
c. Children's Internet Protection Act(CIPA). Public libraries,public school libraries,and library
consortia must complete,sign,and attach appropriate original CIPA form(available on State
Library website,http://www.library.ca.gov/html/grants.cfm).
Name and title: Anne Cain, County Librarian
Organization: Contra Costa County Library
Street/mailing address: 1750 Oak Park Boulevard
City: Pleasant Hill County: Contra Costa Zip+4: 94523
Telephone: 925.646.6423 Fax: 925.646.6461
E-mail: acain@ccclib.org
Authorized representative: Date:
(Signature)
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