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HomeMy WebLinkAboutMINUTES - 05222007 - HA.2 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 11 TO: BOARD OF COMMISSIONERS I T FROM: Rudy Tamayo, Executive Director DATE: May 22, 2007 SUBJECT: CERTIFICATION FOR THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) SECTION EIGHT MANAGEMENT ASSESSMENT PLAN (SEMAP) FOR FISCAL YEAR ENDING 3/31/2007 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE Resolution No. 5089 certifying the results for the Section 8 Management Assessment Plan (SEMAP), subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa (HACCC) for the period from April 1, 2006 to March 31, 2007. Il. FINANCIAL IMPACT: HUD provides over$77 million annually for the Section 8 Housing Choice Voucher rental assistance program serving low-income families in Contra Costa County. Approval of the SEMAP certification is a condition for continued funding. Ill. REASONS FOR RECOMMENDATION/BACKGROUND SEMAP is HUD's report card for Section 8 programs administered by housing authorities nationwide. The Housing Authority collects data on the essential operations of the Section 8 Housing Choice Voucher program. This data is reported annually to HUD and scored according to HUD regulations. There are fourteen separate indicators as outlined in Attachment 1. Favorable ratings were achieved in indicators measuring proper management of the waiting list, adequacy and timeliness of property inspections, working to expand housing opportunities, proper submission of electronic information, utilization of Housing Assistance Payments, and determination of reasonable rents for properties enrolled in the program. The Housing Authority also has substantial documentation to support the scoring for the bonus indicator, i Deconcentration of Poverty. Indicator three, Determination of Adjusted Income; received a very low score. The resultant lack of points was based upon a sample review of tenant files. This review revealed that 50% of the sample CONTINUED ON ATTACHMENT: X YES SIGNATUR Rud amayo, xecutive Director RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): s� ACTION OF BOARD ON APPROVED AS RECOMMENDED I/ O/HER VOTE OF COMMISSIONERS Please see attached ,^ddeMa. Cwt �, n , 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT /W ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED YRN CULLEN,CLERK OF TPrE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR i BYjL DEPUTY H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-SEMAP FYE 3-31-07.doc CERTIFICATION FOR SECTION EIGHT MANAGEMENT ASSESSMENT PLAN (SEMAP) FOR FISCAL YEAR ENDING 3/31/2007 May 22, 2007 files had inaccurate or incomplete documentation to support the household's income. The Housing Authority has re-trained staff on adjusted income requirements and supporting documentation necessary for tenant rent calculations. In addition staff duties have been reorganized and quality control processes initiated to correct this deficiency. Federal regulations require that any low scoring indicator will require the development and implementation of a Corrective Action Plan (CAP). This CAP has been developed and implemented for fiscal year 2007 and 2008. Quality control testing for the last two months revealed that indicator three deficiencies have been corrected for fiscal year 2007-2008. This will lead to a much higher score for this indicator and for the 2007-2008 SEMAP score. Based upon initial indications, it appears the Section 8 program will rate a "standard performer" under rules promulgated by the US Department of Housing and Urban Development (HUD). IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to approve Resolution No. 5089, the Housing Authority would be in jeopardy of losing $77 million in funding that provides rental assistance for low income families in Contra Costa County. I I s8admin ADDENDUM TO ITEM HA.2 May 22, 2007 On this day the Board of Supervisors considered approving Resolution No. 5089 certifying the results for the Section 8 Management Assessment Plan(SEMAP), subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa(HACCC) for the period from April 1, 2006 to March 31, 2007. Supervisor Glover requested this item be presented as an oral report from the Housing Authority Director to discuss the outcome of the recent Housing Authority Audit. Mr. Rudy Tamayo, Housing Authority, Executive Director, said the Housing Authority had boen given a"standard"rating by an outside consultant. Mr. Tamayo explained in detail the procedure the Housing Authority uses to screen applicants who wish to enroll in the Section 8 Housing program. Supervisor Glover noted the Board expects to receive continuous updates on Housing Authority improvements. Supervisor Glover told Mr. Tamayo in the future we must insure people who need this program are the people certified into the program and not those individuals who are being fraudulent. He asked Mr. Tamayo when the Board could expect the next update. Mr. Tamayo responded the end of June. Chair Piepho told Mr. Tamayo the upgrade to standard was an improvement; nonetheless the Board is looking for an even better rating. By a unanimous vote with none absent, the Board of Supervisors took the following action: APPROVED Resolution No. 5089 certifying the results for the Section 8 Management Assessment Plan(SEMAP); subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa(HACCC) for the period from April 1, 2006 to March 31, 2007. I THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5089 RESOLUTION APPROVING THE SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION FOR THE HOUSING CHOICE VOUCHER PROGRAM AND AUTHORIZING SUBMISSION OF RELATED DOCUMENTATION WHEREAS, it is the desire of the Board of Commissioners of the Housing Authority of the County of Contra Costa to continue to provide housing assistance payments for qualified low-income tenants; and WHEREAS, the Housing Authority of the County of Contra Costa desires to ensure that its Housing Choice Voucher program functions within the standards of the U.S. Department of Housing and Urban Development (HUD) Section 8 Management Assessment Program; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AUTHORITY, as follows: 1. The SEMAP certification for the Housing Authority of the County of Contra Costa for the period ending March 31, 2007, is hereby approved subject to any subsequent HUD confirmatory reviews; and, 2. The Executive Director of the Housing Authority of the County of Contra Costa is authorized to submit this certification and any related documentation to the U.S. Department of Housing and Urban Development. This Resolution shall be effective immediately. PASSED AND ADOPTED ON as 2-CO7 by the following vote of the C ' sionels. AYES: GIOIA,UILKEMA,BONILLA,GLOVER,&PIEPHO rQ►�QCj NOES: NONE ABSENT: NONE ABSTAIN: NONE, I I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED JOHN CULLEN, CLERK OF THE BOARD OF COMMISSIONERS AND /Iq COUNTY ADMINISTRATOR % By , ,�/. ( 2 H:\JudyHayes\MSOFFICE\WINWORD\BOARD\BO-SEMAP Resolution.doc Attachment 1 • HACCC SEMAP awarded points based on PHA certification and PIC/MTCS reports Possible Possible Cause for no HACCC Indicator Description SEMAP SEMAP points Certified Points a Points b Points 1. Selection From the 15 n/a Less than 15 Waiting List based on two 98% separate sam les 2. Reasonable Rent: scored 20 15 Less than 15 based on PHA Certification For at least 80% - 97% 80% 98% 3. Determination of 20 15 Less than 0 Adjusted Income: scored For at least 80% - 89% 80% based on PHA Certification 90% 4. Utility Allowance 5 n/a If PHA did 5 Schedule: Reviewed If Yes for not meet annually/if 10% change in meeting requirement rate—new UA adopted requirement 5. HQS Quality Control 5 n/a If PHA did 5 Inspections: scored based on If PHA not perform PHA Certification perforins QC required QC 6. HQS Enforcement: 10 n/a If certification 10 deficiencies were corrected 100% life does not timely or PHA took action threatening support to enforce the HAPC or fails and at requirement Family Obligations least 98% of PHA Certification Inon life threatening 7. Expanding Housing 5 n/a If any of the 6 5 Opportunities: scored based Yes statements are on PHA Certification answered No 8. Payment Standards: 5 n/a If PS are 5 scored based on PIC report, If all PS are outside of the within 90% - basic range 110% of FMR 90% - 110% 9. Annual Reexaminations: 10 5 If more than 5 scored based on PIC report If fewer than If 5% - 10% 10% are late 5% are late are late 10. Correct Tenant Rent 5 n/a If more than 5 Calculations: scored based If 2% or 2% are on PIC report fewer are incorrect incorrect 11. Pre contract HQS 5 n/a Fewer than 5 Inspections: scored based on 98% - 100% 98%pass PIC report ! of new units inspection pass insp. prior to lease prior to eff. & HAPC eff. date L& C date t Possible Possible Cause for no HACCC Indicator Description SEMAP SEMAP points Certified Points a Points b Points 12. Annual HQS 10 5 More than 5 Inspections: scored based on Fewer than 5% - 10% are 10% are late PIC report 5% are late late 13. Lease-Up: scored based 20 15 Less than 15 on HUD accounting system- During the 95% - 97% of 95% /VMS ( Higher of budget last FY units the units were authority expended or leased was leased allocated units leased) 98% or more 14. FSS: two components 10 8 The PHA will 5 a) FSS enrollment 80% or more 60% - 79% receive 0 b) Positive escrow balances of mandatory slots filled& points if fewer slots filled& 30% or more than 60% of Scored based on PIC report 30% or more families have its mandatory families have escrow bal. slots have escrow 5 been filled balances 80% or more and less than slots filled, 30% of FSS but fewer than families have 30% of escrow families have account escrow bal. balances 5 30% or more families have escrow bal., but fewer than 60% of FSS slots are filled 3 60% - 79% of slots filled, but fewer than 30% of families have escrow bal. Deconcentration Bonus is an 5 n/a Data 5 optional indicator for this Data submitted by agency: scored based on submitted by the PHA does PHA Certification PHA met the not show requirements PHA met re uirements Totals 145 105 i Overall SEMAP Rating and Profile High Performer Rating: SEMAP score of at least 90% Standard Performer Rating: SEMAP score of 60%to 89% Troubled Performer Rating: SEMAP score is less than 60% Based on the indicators the Housing Authority of the County of Contra Costa has earned 105 points. Possible points: 145 105/145 =72.41 72% 14ACCC certifies that it is a Standard Performer.