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Home My WebLink AboutMINUTES - 05222007 - C.29 TO: BOARD OF SUPERVISORS FROM: DENNIS M. BARRY, AICP "s`f -;. Contra COMMUNITY DEVELOPMENT DIRECTOR a -_ Costa County DATE: May 22, 2007 `T" u ` SUBJECT: Draft FY 2007108 Budgets of the Congestion Management Agency and the Regional Transportation Planning Committees. SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS ACCEPT Report. FISCAL IMPACT None to the General Fund. The County contribution to the Congestion Management Agency (CMA)and the Regional Transportation Planning Committees is funded from the Public Works and Community Development Department budgets using gas tax and Measure C-88 Return-to- Source revenue. Those budgets have been approved separately. BACKGROUND/REASON FOR RECOMMENDATION The agreement that created the county's Congestion Management Agency requires referral of its budget to the member jurisdictions. Some Regional Transportation Planning Committees have adopted a similar practice. In past years,these budgets have been of interest to the Board of Supervisors.This report provides a comprehensive summary of the annual budgets of these entities for the Board's information. CONTINUED ON ATTACHMENT: X YES SIGNATURE —,zRECOMMENDATION OF COUNTY ADMINISTRATOR_ RECOMMENDATION OF BOARD COMMITT --L-APPROVE _ OTHER SIGNATURES : ACTION OF BO ON �<CI,T� ��, '�- APPROVED AS RECOMMENDED-.&OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE I UNANIMOUS (ABSENT_ ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE . ABSENT; ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Steven Goetz (925/335-1240) cc: Community Development Department (CDD) ATTESTED �TIz��a�' S. Kowalewski, Public Works Department JOHN CULLEN, CLERK OF THE BOARD OF SUPERVISORS \== N NTY ADMINISTRATOR GATransportation\Board Orders&Greenies\2007\cmabudget.bo-bdm.doc BY DEPUTY Draft FY 2007/08 Budgets for the CMA and the Regional Transportation Planning Committees May 22, 2007 Page 2 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) Congestion Management Agency (CMA) The County and the cities designated the Contra Costa Transportation Authority as the CMA and fund its operating costs through a joint powers agreement. The local contributions to the CMA are apportioned based on the formula used by the State for distributing Proposition 111 gas tax revenue to cities and counties. Proposition 111 was,a 1991 statewide referendum that increased the state gas tax by five cents and enabled establishment of congestion management agencies in urban counties. The proposed budget is about 20% higher than the previous year's budget. In FY 2006/07, the CMA added three new staff positions and related consultant support. For the first time,the FY 2007/08 budget reflects the cost of this additional staffing for a full 12-month period. The local contributions to the CMA budget are proposed to be reduced significantly, despite the proposed increase in the CMA budget. The reduction in local contributions is a result of the CMA receiving additional subsidies from the Metropolitan Transportation Commission. For several years, the CMAs have been negotiating with the Commission to provide additional state and federal funds to cover the activities of CMAs. For FY 2007/08, the Commission will be passing through a significantly greater amount of these funds to the CMAs for their operation. Southwest Area Transportation (SWAT) Committee The SWAT Committee budget does not follow a fiscal year schedule. The current budget began in September 2006. This budget is funded by equal contributions from the six participating jurisdictions. The budget reflects the transfer of administration service from the County, which has provided administrative support since 2001, to the Town of Danville. The current budget represented a 28% increase over the prior budget. The budget provides administrative support to the SWAT Committee, which consists of compiling and distributing agendas, staff support at the meetings, providing summaries of each meeting, and coordinating the technical advisory committee. Costs are incurred on a time and materials basis. Transpac The proposed FY 2007/08 budget amount is about the same as the current budget. For FY 2007/08, the budget includes cost-of-living and merit increases for staff and the addition of 50 hours for the 511 ContraCosta Program Manager to help handle some of the tasks anticipated for.the year. This additional cost is offset through hiring new staff at a lower salary compared to the salary funded by the current budget. Half of the cost to fund operations is apportioned equally to the six participating jurisdictions. The other half is apportioned to these jurisdictions based on their share of population and road mileage in the Transpac area. The budget includes Transpac operations only, which consist of a Program Manager provided through a part-time consultant contract, 0.5 FTE of an administrative assistant and related overhead. The budget does not include 511 Contra Costa (expect for as described above), which is housed in the Transpac office. The proposed budget also does not include the cost of the 1-680 HOV/Express Bus Study, which will be funded independently using Regional Measure 2 revenue (bridge tolls). Draft FY 2007/08 Budgets for the CMA and the Regional Transportation Planning Committees May 22, 2007 Page 3 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) Transplan Committee The proposed FY 2007/08 budget is 7%higher than the current budget. In FY 2007/08, the budget funds a Senior Transportation Planner at 30 hours per month, compared to the current budget at 25 hours per month. This increase is dictated by the workload generated by the Contra Costa Transportation Authority. The cost for this increase in hours, however, is largely offset by hiring new staff at a lower salary than the salary funded by the current budget. The budget is funded by equal contributions from the five participating jurisdictions. The budget provides administrative support to the Transplan Committee and its technical advisory committee, staff support to represent the Committee before other entities and to carryout decisions of the Committee. The Department provides this staff support to the Transplan Committee pursuant to a joint powers agreement for time and materials. Tri Valley Transportation Council (TVTC) The TVTC has not had a budget since it was formed. Responsibility for administrative support is rotated annually among the participating jurisdictions. The County was assigned this responsibility in 2005. In 2007, the responsibility of staff support transferred to the City of Pleasanton. Most TVTC activity is devoted to a nexus study for revising its regional transportation fee program. The cost of that study is funded separately, through the Tri Valley Fee Strategic Expenditure Plan, using revenue from the fee program. West Contra Costa Transportation Advisory Committee (WCCTAC) The proposed FY 2007/08 budget represents an 89% increase above the current budget.This increase will fund additional staff and higher salaries. A new position of Senior Project Administrator will be established with an annual salary range of $86,000 to $110,000. The current position of Management Assistant will be upgraded to Program Manager. Salaries of existing positions will be increased to be "industry-competitive." On April 27, WCCTAC approved the budget for circulation to member agencies. WCCTAC staff was directed to provide budget report at mid-year. The budget funds WCCTAC operations only, which consist of portions of the salary/benefits of a Managing Director, the new Senior Project Administrator, a Program Manager, a Transportation Project Specialist, an Administrative Analyst, and a part time clerk. WCCTAC support for 511 Contra Costa is not included in this budget and is funded by other sources. WCCTAC support for the Smart Corridor Project along San Pablo Avenue is provided by a separate budget and will be funded through subregional traffic impact fees: There are ten voting members on WCCTAC. The County has one vote and pays 9.1% of WCCTAC's costs that are not covered by other funding sources. The WCCTAC budget increase of 89% was not anticipated by County staff at the time departmental budgets for FY 2007/08 were submitted to the County Administrator's Office. Fortunately, the proposed budget increase will be more than offset by funding the San Pablo Avenue SMART Corridor Project through fee revenue and the significant reduction in the County's contribution to the CMA budget for FY 2007108. Draft FY 2007/08 Budgets for the CMA and the Regional Transportation Planning Committees May 22, 2007 Page 4 BACKGROUND/REASONS FOR RECOMMENDATIONS (continued) COMPARISON OF COUNTY CONTRIBUTIONS TO TRANSPORTATION PLANNING COMMITTEES FOR FISCAL YEARS 2006/07 and 2007/08 County Bud et Contribution A enc /Committee FY 06/07 FY 07108 FY 06/07 FY 07108 Contra Costa Congestion Management Agency 2,632,192 3,130,222 130,262 43,795 Southwest Area Transportation Committee 25,960 33,125 4,326 5,521 Trans ac Committee 178,601 180,120 27,725 28,069 Trans Ian Committee 52,927 56,874 10,585 11,375 Tri Valley Transportation Council - - West Contra Costa Transportation Advisory Committee 254,123 480,020 22,670 42,722 Grand Total 3,143,803 31880,361 1959568 131,482