HomeMy WebLinkAboutMINUTES - 05012007 - D.3 1
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Contra
TO: BOARD OF SUPERVISORS
_ Costa
FROM: Anne Cain County Librarian �� �--� � .;;-=�'s
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DATE: May 1, 2007 `'o-TA-cbonCounty
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SUBJECT: County Library Discussions with Public Manager's Association (PMA).
SPECIFIC REQUEST(S)OR RECOMMENDATION(S),&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Receive an update from the County Librarian on discussions with a subcommittee of the Public Manager's
Association (PMA) looking at long-term funding and sustainability issues related to the library's expected
growth over the next decade.
Authorize the County Librarian to discuss changes in responsibility for facility-related costs with the entire
PMA group.
FINANCIAL IMPACT
None.
BACKGROUND
Demand for library services continues to increase countywide. The widespread availability of the Internet has
changed the type and complexity of the inquiries that reach the library, but has not diminished the use of print
material, participation in programs and events, or the need for library services overall.
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Preparation of applications for Library Bond Act funding for a number of cities throughout the county included
extensive community data collection and needs assessments. Additional surveys, focus group discussions,
public forums, interviews with community leaders, and steering committee meetings also yielded detailed new
information about county residents' needs and pref6lrences for library service.
In order to address the continuing increases in library use and demand for services and to take advantage of the
extensive community data, the Contra Costa County Library recently completed a new, ambitious, customer-
centered Strategic Plan. The plan reflects change&&in the dynamic and demographics of the county population;
changes in the way that libraries do business, including new technologies; and a strong desire to maintain
quality by continuing to provide services effectively and efficiently.
CONTINUED ON ATTACHMENT: ® ;YES SIGNATURE:
0 RECOMMENDATION OF COUNTY,ADMINISTRATOR ❑ RECOMMENDATION OF BOARD COMMITTEE
[gIAPPROVE ❑ OTHER
SIGNATURE(S):
ACTION OF BO D N APPROVED AS RECOMMENDED Ir OTHER
l
IV TE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
_UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: ( '
ATTESTED
Contact: Anne Cain,County Librarian
(925)64&6423 JOHN CUL N,C RK OF THE OARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library Administration
County Administrator t
County Auditor By O -Deputy
O:\BOS\board order PMA recamndw.doc
Contra Costa County Library
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Through the development and exploration of new, innovative service approaches, the expectations include
service more in line with County residents' expressed needs and preferences; faster, one-stop service; better
integration of libraries into communities; more cost effective library operations; and improved flexibility and
capacity for growth.
The plan also recommended that a subgroup of city and county staff look at long-term funding and sustainability
issues related to the Library's expected,growth over the next decade. The Board of Supervisors authorized the
County Librarian to work with PMA to identify and address these issues.
The subcommittee has identified 3 specific issues:
1. The need for consistency, understanding and agreement relating to responsibilities for various facility-
related operating costs. The library currently has over 25 different operating agreements, leases, etc.
with numerous variations in facility ownership and responsibility for paying for utilities, building and
grounds maintenance, etc. In view of the new!libraries planned in the near future, it would be best if the
County and the Cities agree to roles and responsibilities in the City-County partnership to provide library
service that would ultimately be uniform throughout the county.
2. The need to develop options for funding and implementing technology.
3. Determine the County's ability to continue to provide quality service without additional funding.
The subcommittee would like to discuss recommendations relating to #1 above with the entire PMA group. It
should be noted that these recommendations are goals to work toward, rather than specific actions that have to
occur simultaneously. Each community served by the County Library has differing priorities and challenges and
it is the goal of the library to work individually with each City to achieve these goals based on a timeline that
works for each community.
POINTS OF DISCUSSION
1. Facility ownership: Library facilities in cities will be owned by the City(or school district).
2. Facility related operating costs: The Cities will be responsible for providing and paying for the following:
• Exterior building maintenance, including painting, windows, roof and gutters
• Landscaping and grounds
• Capital improvements and repairs, including cost related to the implementation of productivity
technologies such as self-service, fewer fixed service points, etc.
• Interior building maintenance and repair
• Facility systems repair and replacement (i.e..HVAC, electrical, plumbing, mechanical, etc.)
• Custodial services
• Furnishings and fixtures maintenance, including shelving, lighting, furniture, carpeting, window
treatments, plumbing, etc.
• Parking lot maintenance and repair
• Water, sewer, garbage and recycling services
• Gas and electric services
• Telephone service
• Elevator maintenance
• Fire extinguisher maintenance
• Common area maintenance
• Pest control
• Facility security and alarm systems
C:\Documents and Settings\briveira\My Documents\Data\Data\06-07 BudgetTibrarybo.doc
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