HomeMy WebLinkAboutMINUTES - 05152007 - C.63 TO: BOARD OF SUPERVISORS rw'6 L"°� Contra
FROM: Silvano B. Marchesi, County Counsel Costa
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DATE: May 8 2007 °
(psr'4 COt1K� � County
SUBJECT: Destruction of Records of the County
Counsel's Office
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE the destruction of County records maintained by the County Counsel's Office
that are over five (5) years old and are no longer necessary or required for County purposes
pursuant to Government Code section 26202.
FISCAL IMPACT:
None.
BACKGROUND:
In order to efficiently manage the volume of records continuously generated and received,
the County Counsel's Office must dispose of unnecessary records and documents that have
no apparent historical significance or further administrative or litigation value, are more than
five years old, are not required to be maintained by state statute, and are no longer
necessary or required for County purposes pursuant to Government Code section 26202.
Government Code section 26202 provides that any record more than two years old may be
destroyed without being photographed, microfilmed or otherwise reproduced if:
1. It is not required by state statute or county charter to be prepared or received; or
2. It is prepared or received pursuant to state statute or county charter, but it is not
expressly required by law to be filed or preserved.
Passage of this order requires a four-fifth (4/5) vote of the Board as it relates to documents
expressly required by state statute or county charter to be prepared or received.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE'- fl 1/[1. �.
�I�ECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE _OTHER
SIGNATURE(S): r
-----------------------------
ACTION OF BOA N O o APPROVE AS RECOMMENDED�_ OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED
CONTACT: Esther Milbury 335-1892 JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: County Administrator
County Counsel `
B DEPUTY
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