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Home My WebLink AboutMINUTES - 05152007 - C.30 TO: BOARD OF SUPERVISORS -= CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES COSTA 40 DATE: MAY 8, 2007 c� a�o�„ COUNTY SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE TWO VEHICLES FOR THE GENERAL SERVICES DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment N&5/0/authorizing new revenue in Fleet Operations (0063) in the amount of $32,292 from accumulated depreciation and estimated salvage and appropriating it to purchase two replacement vehicles for the General Services Department. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of two vehicles. The estimated purchase cost of $32,271 will be funded with accumulated depreciation ($28,792) and estimated salvage ($3,500), no additional funds are necessary. BACKGROUND The General Services Department is replacing two vehicles for the Facilities Maintenance Division. These vehicles were included on the 2006/07 Vehicle Replacement Plan and are being purchased with accumulated depreciation and salvage. CONTINUED ON ATTACHMENT: YES SIGNAT RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE _OTHER r SIGNATURES ACTION OF BOA / /C�f/ /V� J APPROVED AS RECOMMENDED OTHER y ea, 3 -�jav VOTE OF SUPERVISORS r SJI UNANIMOUS(ABSENT 4077e�__ ) ' AYES: NOES: ' ABSENTS' ABSTAIN: MEDIA CONTACT:MICHAEL J.fI ANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller 0y 6C 4-5 General Services Department ATTESTED JOHN CULLE00LERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY G:\AdminWehicleReplacementBoardOrders\GenSvcs\BrdOrderApprop.Adj.Replace2 Vehicles5-8-07.doc BE:BG Page 1 of 1 M382(10/88)" .A • �' s AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ® BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budtet Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 32,292.00 0990 6301 RESERVE FOR CONTINGENCIES 32,292.00 0990 6301 APPROPRIABLE NEW REVENUE 329292.00 TOTALS: $329292.00 $64,584.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER APR 2 Q 1041 To appropriate accumulated depreciation and estimated By: Date: salvage from equipment#4431 & 4440 being replaced by the General Services Department . These vehicles were included COUNTY ADMINIS#ATOR / in the FY2006/07 Fleet Vehicle Replacement Plan . By: ate: AYES: Gioia, Uilkema, Bonilla, Glover and Piepho NOES: None ABSENT: None ABSTAIN: None Md118ft'dd %Prfts W_C04 Ak*ft&i Deputy Director General Services 4/23/2007 ,, y SIG ATURE TITLE DATE By: S""`s^,+>~--'— Date / (M 8134 Rev.2/88) \/ APPROPRIATION ADJ. JOURNAL NO. APOO 9jof CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 28,792.00 0005 9922 SALE OF EQUIPMENT 39500.00 TOTALS: $329292.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR.CONTROLLER APR 2 To appropriate accumulated depreciation & "� �� ;� 'u+,r By: ✓��qM i Date: estimated salvage on the following vehicles: COUNTY ADMINISTR.pTOR Eq # Ace Depr Est Salvage Total By: e J�1 4431 149419 19500 155919 BOARD OF SUPE SORS 4440 149373 29000 165373 AYES: Gioia, Uilkeu,a, Boniva, Total 2839792 39500 329292 Glover and Piepho NOES: None ABSENT: None ABSTAIN: None Deputy Director General Services 4123/200-t WUK Mo Ow Bodof SIGNATURE TITLE DATE SWff*m M1 0 ��// y REVENUE ADJ. By: Date: A / JOURNAL NO. RAOO Slbi (M 6134 Rev.2/66) r VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : GENERAL SERVI S Date: 4/5/2007 Authorized Signature: v Telephone: 3-7072 Printed Name: RICHARD E. BATTERSBY 1. Reason and justification for vehicle request: REPLACE VEHICLE IDENTIFIED ON 06/07 REPLACEMENT ROSTER 2, Funding Source: (Budget information will be used to prepare Board Order): Is an appropriation adjustment needed? ►dYes 94J) ❑No Fiscal Officer: Name: Telephone: 3-1/6 / 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 3/4 TON CARGO VAN 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑No � -^ If no, reason clean air vehicle will not work: NONE AVAILABLE IN THIS BODY STYL 5, If replacement, which vehicle or equipment is being replaced: Type: E250 3/4 TON CARGO VAN Vehicle/Equipment Number: 4431 Odometer/Hours: 10 031 6. Reason purchase cannot wait until next budget cycle: UNIT IDENTIFIED AND APPROVED FOR REPLACEMENT IN 06/07 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ Ido Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 4/5/2007 Vehicle/Equipment: Make: FORD Model: E250 Year: 1995 Condition of vehicle and/or equipment and life expectancy: POOR- 12 YEARS OLD AND 102,013 MILES Accumulated Depreciation: $14,419.00 Estimated Salvage Value: $1,500 Estimated Cost of Request: 17.40 3. Fleet Manager Signature: Date: 4/5/2007 FAForms\Vehicle-Equill menlRequesI-FiIIin.doc 12/12/01 ' VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : GENERAL R\ I E Date: 4/5/2007 Authorized Signature: Telephone: 3-7072 Printed Name: RICHARD E. BATTERSBY 1. Reason and justification for vehicle request: REPLACE VEHICLE IDENTIFIED ON 06/07 REPLACEMENT ROSTER 2. Funding Source: (Budget information will be used to prepare Board Order): - Is an appropriation adjustment needed? [�Kes ❑ No Fiscal Officer: Name: Telephone: 3 x716 if 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 1/2 TON CARGO VAN 4. Is an alternative fuel vehicle acceptable? ❑Yes ❑No If no, reason clean air vehicle will not work: NONE AVAILABLE IN THIS BODY STYLE 5. If replacement, which vehicle or equipment is being replaced: Type: E150 1/2 TON CARGO VAN Vehicle/Equipment Number: 4440 Odometer/Hours: 102379 1 d7 6. Reason purchase cannot wait until next budget cycle: UNIT IDENTIFIED AND APPROVED FOR REPLACEMENT IN 06/07 7. CAO Release to GSD Fleet Management: ❑ Yes ❑ No Date: CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes ® No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 4/5/2007 Vehicle/Equipment: Make: FORD Model: E150 Year: 1996 Condition of vehicle and/or equipment and life expectancy: POOR- 11 YEARS OLD AND 102,379 MILES Accumulated Depreciation: $14,372.81 Estimated Salvage Value: $2,000,00 Estimated Cost of Request: r, 35 . 3. Fleet Manager Signature: U - Date: 4/5/2007 I':\Forms\V chicle-Hyuipmen U<cyaesi-Iillin.doc 12/12/01