HomeMy WebLinkAboutMINUTES - 04032007 - SD.11 f I
TO: BOARD OF SUPERVISORS Contra
FROM: JOHN CULLEN, Coun 'nistrator
Costa
County
DATE: MARCH 26, 2007 cSTA csvx�; `�
SD
SUBJECT: RESPONSE TO GRAND JURY REPORT NO. 0702 ENTITLED "BOARD OF
SUPERVISORS' BUDGET, COMPENSATION AND STAFFING REPORT"
II
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION-
APPROVE response to Grand Jury Report No. 0702, entitled 'BOARD OF SUPERVISORS'
BUDGET, COMPENSATION AND STAFFING REPORT", and DIRECT the Clerk of the Board to
forward the response to the Superior Court no later than April 15, 2007.
BACKGROUND:
On February 8, 2007,the 2006/2007 Grand Jury filed the above-referenced report, which was
reviewed by the Board of Supervisors and subsequently referred to the County Administrator, who
prepared the attached response that clearly specifies:
A. Whether a finding or recommendation is accepted or will be implemented;
B. If a recommendation is accepted, a statement as to who will be responsible for
implementation and by what definite target date;
C. A delineation of the constraints if a recommendation is accepted but cannot be implemented
within a six-month period; and
D. The reason for not accepting or adopting a finding or recommendation.
YES SIGNATURE:
CONTINUED ON ATTACHMENT: ' ------------------------------------------------- -- -- -- -- - ---A-
------- ----------------------------------------------------------------------------
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI OF OAR OMM E
APPROVE OTHER
SIGNATURE(S):
----------------------------------- - --------- ---------------------------------------------------- ----------------------------- ------
ACTION OF BOARD ON APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS J I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED: APRIL 3,2007
CONTACT: JULIE ENEA(925)335-1077 JOHN CULLEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: PRESIDING JUDGE OF THE GRAND JURY
GRAND JURY FOREMAN!
COUNTY ADMINISTRATOR
CAO-SENIOR DEPUTY-FINANCE(DRISCOLL)
BY O( DEPUTY
Y • ,
ADDENDUM TO SD.11
APRIL 3, 2007
On this day, the Board of Supervisors considered approving a response to Grand Jury
Report No. 0702, entitled"Board of Supervisors' Budget, Compensation and Staffing
Report,"as recommerided by the County Administrator.
County Administrator John Cullen advised the Board that his office has prepared a draft
response to each of the findings in Grand Jury Report No. 0702, and he requested the
Board provide input.
The Chair asked for public comment and the following person spoke:
Roland Katz,Public Employees Union, Local 1,presented a petition to the Board signed
by County employees protesting the Supervisors' recent salary increase.
Supervisor Piepho clarified the adjustment the Board made was not a raise but a salary
adjustment to the median level established by a regional salary survey.
By a unanimous vote.with Supervisor Uilkema absent, the Board of Supervisors took the
following action:
APPROVED the draft response to Grand Jury Report No. 0702, entitled""Board of
Supervisors' Budget,'Compensation and Staffing Report."
GRAND JURY REPORT NO. 0702:
BOARD OF SUPERVISORS' BUDGET, COMPENSATION AND STAFFING REPORT
FINDINGS
1. The five-member''elected Board of Supervisors is the governing body of Contra Costa
County, responsible for the County budget and the operations of the County government.
Response: Agree.
2. The California Constitution provides that the Board of Supervisors shall prescribe by
ordinance the compensation of its members: Article XI, Section I, Subsection(b).
Response: Agree.
3. The California Penal Code, section 927, reads as follows: "A grand jury may, and when
requested by the board of supervisors shall, investigate and report upon the needs for increase
or decrease in salaries of the county-elected officials. A copy of such a report shall be
transmitted to thel�lboard of supervisors."
Response: Agree.
4. As elected County officials, Supervisors receive a salary that is paid without regard to hours
worked. Given the commitments of the many boards, committees, and authorities, most
Supervisors work,50-70 hours per week.
Response: Agree.
5. As of December 2006, Contra Costa County Supervisors received a monthly salary of$4,993
($59,916 annually) and an auto allowance of$550 per month, plus a mileage reimbursement.
The County contributed $60 per month plus $6,000 annually, to their deferred compensation
account. Supervisors are entitled to the same benefits as all other County employees.
Response: Partially disagree. The Supervisors are not eligible to earn the paid leave credits
earned by other County employees, such as vacation, sick leave, administrative leave, and
floating holiday leave.
6. Typically, each supervisor serves on more than 25 County and regional boards, commissions
and authorities, most of which do not pay stipends (fixed sum of money paid periodically for
services). Estimated total stipends range from approximately$300 to $600 monthly per
Supervisor. Paying stipends to supervisors is a common practice in California.
Response: Agree, with the clarification that for 2007, each Supervisor serves on between 20 to
25 regional boards, commissions, and authorities.
7. The six other elected County officials' annual current salaries range from $120,519 to
$183,393. The twenty-one County executives' and department heads' salaries range from
$86,841 to $271,000.
Response to Grand Jury Report No.0702 March 26,2007
Board of Supervisors Page 2
Response: Agree, with the clarification that the high end of the department head salary range
includes special differential pay for on-call duty.
8. Twenty-four percent(24%) of all County employees (union and non-union)have higher
salaries than Supervisors.
Response: Agree.
9. The County has a,'history of maintaining competitive compensation for the workforce. This
has been demonstrated in past years by salary increases and cost-of-living adjustments
("COLA") for union and non-union employees. The Supervisors have not followed this
practice for their own positions. The Supervisors' last salary adjustments of 2.02 % ($85 per
month) and 3.55% ($152 per month) occurred in June and October 1998,respectively. Their
last COLA adjustment of 4.1% ($198 per month) occurred in October 2001.
Response: Agree.
10. To evaluate the relative compensation of the BOS, the Grand Jury selected six counties of
comparable population and budget sizes as follows:
California County Comparison (based on population and budget sizes)(October 2006)
County Monthly Monthly Auto Deferred County Budget Population
Salary* Allowance Compensation (Billions)
Alameda $10,040 $310.56 biwkly $8,000/yr $2.19 1,500,000
Ventura $8,790 $375 Up to $263/mo $1.47 742,000
Fresno $7,534 $250 $0 $1.28 824,000
San Mateo $6,981: $385 biwkly $0 $1.48 707,000
Kern $6,854 $584 $0 $1.30 703,000
Sacramento $6,593 $500 $0 $2.35 1,219,000
Contra Costa $4,993; $550+mileage $60/mo + $6,000/yr $1.45 1,000,000
Notes: * Salary formula(10/2006):Alameda sets their BOS salaries at 80%of Superior Court Judges.
**
County/regional committee stipends and county benefitpayments were also considered but excluded because it
was difficult to obtain accurate and comparable data. The fees and benefit practices were consistent among the
counties studied.
Response: Agree that compared to counties of similar population and budget as selected by the
Grand Jury, Contra Costa Board member compensation was the lowest in October 2006.
11. The County salary comparison used all income items paid to the Supervisors for which
comparable and Consistent data were available, including salary, auto allowance (excluding
mileage) and deferred compensation. The total supervisor compensation for counties
included in the survey was then adjusted for cost of living differences, compared to the
Contra Costa County base of 100.0%. Following is the summary with the compensation
dollars adjusted for cost-of-living differences:
i
Response to Grand Jury Report No.0702 March 26,2007
Board of Supervisors Page 3
County Base Salary Cost-of-Living Adjusted
Defer Comp, & Car Index by County* Compensation
Alameda $11,386 104.0% $10,948
Ventura $9,428 93.0 $10,138
Fresno $7,784 83.0 $9,378
San Mateo $7,815 114.0 $6,855
Kern $7,438 77.0 $9,660
Sacramento $7,093 84.0 $8,440
Contra Costa $6,103 100.0% $6,103
Six counties: Average = $9,237, or 51.4% above Contra Costa County's total compensation
(salary, auto allowance and deferred compensation) for Supervisors.
Note: *Cost-of-living differences in the six counties selectedfor comparisons incorporates consumer purchasing,
housing, transportation, taxes, health care, and miscellaneous items(i.e.,private schools and recreation). The
source of data is from the Economic Research Institute(ERI).
Response: Agree that in October 2006, Contra Costa Board member compensation was the
lowest when adjusted by the cost-of-living index.
12. Based primarily on the geographic size of the districts, Supervisors for Districts I, II and IV
are entitled to four and one-half(4 1/2) Full=Time Equivalent(FTE) staff members. The
Supervisor for District III is entitled to six (6) FTE staff members. The Supervisor for District
V is entitled to five (5) FTE staff members. Supervisors may split FTE positions into several
part-time positions in order to extend office coverage.
Following is a list of positions and monthly salaries for the Supervisors' FTE staff members:
BOS Chief of Staff $5,329.30
BOS Specialist $4,602.87-4,833.02
BOS General Secretarial $3,507.83-4,385.34
BOS General Office $2,440.01-3,433.35
Staff members are,hired by the elected Supervisors and are employed as "at will" employees
as a condition of their employment. These four positions are in unique County classifications
not used by other„County departments. As such, they are not regularly market-surveyed in
regard to compensation. The last salary adjustment, (other than COLA), was given in 1998
when the positions were re-titled and the salaries were increased by 5.02%. All positions are
eligible for COLA increases approved by the County for non-union employees. In 2004, all
non-union County employees were granted an increase of 3.0%.
Response: Agree.
13. The Supervisors' staff positions are not comparable to other County job classifications. The
salary ranges for the Supervisors' staff are established relative to the Chief of Staff position.
Using the same methodology as for Supervisors, following is a summary of the survey
information and adjusted compensation based on the cost-of-living index.
Response to Grand Jury Report No.0702 March 26,2007
Board of Supervisors Page 4
County BOS Chief of Staff Cost-of-Diving Adjusted
Monthly Salary Index by County Compensation
Alameda $8,411 104.0% $8,088
Ventura $6,257 93.0 $6,728
Fresno $4,563 83.0 $5,498
San Mateo $5,751 114.0 $5,045
Kern $4,334 77.0 $5,629
Sacramento $4,892 84.0 $5,824
Contra Costa $5,329 100.0% $5,329
Six counties: Average= $6,135, or 15.1% above Contra Costa County's salary for BOS
Chief of Staff
Response: Agree that Contra Costa County Supervisors'staff positions have the lowest
salaries among similar counties as selected by the Grand Jury.
14. Each County Supervisor's budget is prepared in cooperation with the County Administrator
and subsequentlyadopted by the BOS. While Supervisors may request special consideration
for budget adjustments, including staff salary increases, they have not done so.
I�4
Response: Agree. Supervisors staffing and salary levels have been maintained at consistent
service levels since 2001. Budget allocations have been increased commensurate with cost-of-
living and employee'beneits increases.
RECOMMENDATIONS
The 2006-2007 Contra Costa County Grand Jury recommends that:
1. Supervisors' compensation(salary, auto allowance and deferred compensation) as of
December 2006 should be increased by 51%, to take effect following the next Supervisorial
election in November 2008.
Response: Has been implemented. On January 20, 2007, Ordinance No. 2006-70 was
enacted, which increased the County Supervisors'salaries by 60% effective February 17, 2007
and will increase the;salaries by an additional 2% effective July 1, 2007.
2. Supervisors' salaries should be adjusted consistent with countywide COLA adjustments,
effective January 2007.
Response: Will not be implemented because it is not warranted. See County's response to
Recommendation No. 1.
3. Supervisors' staff salary ranges should be increased by 15%, effective January 2007.
Response to Grand Jury Report No. 0702 March 26,2007
Board of Supervisors Page 5
Response: Requires further analysis. The County will undertake a compensation study in
comparable counties;lto determine the appropriate salary level for the Supervisors'staffs. This
analysis will be completed within three months.
4. Supervisors' staff salary ranges should be adjusted consistent with countywide COLA
adjustments for non-union staff.
Response: Has been,implemented. As exempt management employees, Supervisors'staff
members receive the same cost-of-living adjustments as non-union and other management
employees.
5. Supervisors should establish a practice of annually reviewing their staff salaries to ensure they
are equitable and commensurate with their responsibilities.
Response: Will not be implemented because it is not warranted. The County's Human
Resources Department is charged with monitoring the labor market to establish and maintain
job parity for all County job classifications. Absent significant changes in the job duties,pay
parity studies are only necessary every three to five years, or as needed to address specific
recruitment and retention issues.
REQUEST TO-SPEAK FORM (3 Minute Limit) I wish to s eak.on Agenda Item #:
Complete this form and place it in the upright box near the Date: L /
speaker's podium, and wait to be called by the Chair.
�Personal information is optional. This speaker's card will be My comments will be: General
incorporated into the public record of this meeting. ❑ For
El Against
Name: 1`U l 1�`-e- G(, ,
v
El wish to speak on the subject of:
Address: �� � �� /
City: 1, �[Z L
Phone: 7 Z
I am speaking for: ❑ Myself
❑ Organization: ❑ I do not want to speak but would like to
leave comments for the Board to consider
(use the back of this form)
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WE, TtflE UNDERSIGNED CONTRA COSTA COUNTY EMPLOYEES ARE OUTRAGED
THAT MEMBERS OF THE, BOARD OF SUPERVISORS HAVE RAISED THEIR
i SALARIES BY APPROXItiLATELY 60%. THIS IS A SLAP IN THE FACE TO COUNTY
EMPLOYEES PARTICULARLY N LIGHT OF THE BOARD'S POSITION THROUGHOUT
OUR CONTRACT NEGOTIATIONS THAT THE COUNTY COULD NOT AFFORD
REASONABLE PAY INCREASES FOR RANK AND FILE `YORKERS. WE CALL UPON
THE BOARD TO RESCIND ITS ACTION AND TO PHASE IN A PAY RAISE OVER
SEVERAL YEARS.
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WE, THE UNDERSIGNED CONTRA COSTA COUNTY EMPLOYEES ARE OUTRAGED
THAT MEMBERS OF THE BOARD OF SUPERVISORS HAVE RAISED THEIR
SALARIES BY APPROXIMATELY 60%. THIS IS A SLAP IN THE FACE TO COUNTY ti
EMPLOYEES PARTICULARLY IN LIGHT OF THE BOARD'S POSITION THROUGHOUT
OUR CONTRACT NEGOTIATIONS THAT THE COUNTY COULD NOT AFFORD
REASONABLE PAY INCREASES FOR RANK AND FILE WORKERS. WE CALL UPON
THE BOARD TO RESCINDITS ACTION AND TO PHASE IN A PAY RAISE OVER
SEVERAL YEARS.
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WE, THE UNDERSIGNED CONTRA COSTA COUNTY EMPLOYEES ARE OUTRAGED
THAT MEMBERS OF THE BOARD OF SUPERVISORS HAVE RAISED THEIR
SALARIES BY APPROXIMATELY 60%. THIS IS A SLAP IN THE FACE TO COUNTY
EMPLOYEES PARTICULARLY IN LIGHT OF THE BOARD'S POSITION THROUGHOUT
OUR CONTRACT NEGOTIATIONS THAT THE COUNTY COULD NOT AFFORD
REASONABLE PAY INCREASES FOR RANK AND FILE WORKERS. WE CALL UPON
THE BOARD TO RESCIND'ITS ACTION AND TO PHASE IN A PAY RAISE OVER
SEVERAL YEARS.
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WE, THE UNDERSIGNED CONTRA COSTA.COUNTY EMPLOYEES ARE OUTRAGED
THAT MEMBERS OF THE BOARD OF SUPERVISORS HAVE RAISED THEIR
SALARIES BY APPROXIMATELY 60%. THIS IS A SLAP IN THE FACE TO COUNTY
EMPLOYEES PARTICULARLY IN LIGHT OF THE BOARD'S POSITION THROUGHOUT
OUR CONTRACT NEGOTIATIONS THAT THE COUNTY COULD NOT AFFORD
REASONABLE PAY INCREASES FOR RANK AND FILE WORKERS. WE CALL UPON
THE BOARD TO RESCIND ITS ACTION AND TO PHASE IN A PAY RAISE OVER
SEVERAL YEARS.
NAME SIGNATURE TITLE / JOB DEPT.
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