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HomeMy WebLinkAboutMINUTES - 04032007 - C.87 'TO: ' BOARD OF SUPERVISORS '' _` . CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES �p, � �o COSTA DATE: April 3, 2007 ��sra COUK��Ati COUNTY SUBJECT: APPROVE THE BID DOCUMENTS AND AUTHORIZE THE ADVERTISEMENT FOR BIDS FOR JOB ORDER CONTRACTS 010 AND 011 (WW0615 & WW0616) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION 1. APPROVE the bid documents including the contract General Conditions, Technical Specifications, and the Construction Task Catalog for Job Order Contracts ("JOC") 010 and 011. 2. AUTHORIZE the General Services Director, or designee, to advertise for bids to be received on May 15, 2007 at 2:00 p.m. and to issue bid Addenda, as needed, for clarification of the contract bid documents, provided the involved changes do not significantly increase the cost estimate for the initial construction contract. FINANCIAL IMPACT JOC work orders will only be issued when there is an approved project and funding. The contract value can range from a minimum of $50,000 to a maximum of $2 million. The maximum contract value of $2 million per contract is a limit (not actual appropriated dollars), and it is possible that the limit may not be reached. Having this limit allows for efficiency and flexibility in accomplishing work up to the limit. REASONS FOR RECOMMENDATIONS AND BACKGROUND 'The JOC program has proven to be a successful one. The General Services Department ("GSD") has utilized its JOC contracts to provide quality work, competitive costs, and improved responsiveness in completing building construction projects, while also complying with the County's Outreach Program and the Small Business Enterprise ("SBE") Program. JOC contracts are authorized under Public Contract Code Section 20128.5. Under the Code, the contract limit can be up to $3 million. GSD currently has in place three $1 million JOC contracts, and two of the contracts are reaching their contractual limits. Staff is recommending bidding out two $2 million contracts at this time. Increasing the contract limit will allow for flexibility and capacity in managing the project workload. These new JOC contracts will help to maintain GSD's ability to provide timely and effective services. CONTINUED ON ATTACHMENT: X YES SIGNATURE: e _�KECOMMENDATION OF COUNTY ADMINISTRATOR ,RECOMMENDATION COMMITTEE ✓PPROVE OTHER SIGNATURE(S ACTION OF BOOD N © APPROVED AS RECOMMENDED OTHER ACTION OF BOOD N 00!�7 VOTE OF SUPERVISORS _\ UNANIMOUS(ABSENT ) AYES: N S: ABSENTS: ABSTAIN: MEDIA CONTACT:MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE 0c: General Services Department AND CORRECT OPY OF AN Capital Projects Management Division AND ENTERED ON THE ACTION HE M NUTESOF THE BOARD Accounting OF SUPERVISOR ON THE DATE SHOWN. CPM File: 000-0603/B.4.1 •� o 000-0708/B.4.1 ATTESTED County Administrator's Office JOHN U LEN,CLERK OF THE/BOARD OF SUPPRVISORS Auditor Controller AND COUNTY ADMINISTRATOR Community Development t Hiliana Li BY--d�� f DEPUTY H:\2007\0000707\07A007002b.doc RLtb Paof 2 M382 9e 1 (10/88) C- P-� C2�) • APPROVE THE BID DOCUMENTS AND AUTHORIZE April 3, 3007 THE ADVERTISEMENT FOR BIDS FOR JOB ORDER CONTRACTS 010 AND 011 (WW0615 & WW0616) Bid documents and specifications for Job Order Contracts 010 and 011 were prepared by the General Services Department and have been filed with the Clerk of the Board by the General Services Director. The maximum contract value for each Job Order Contract is $2 million and the Board has obtained the general prevailing rates of wages, which shall be the minimum rates paid on this project. The California Environmental Quality Act (CEQA) requirements will be determined and addressed on a project-by-project basis as projects occur. Upon the Board's authorization, the Clerk of the Board will publish a Notice to Contractors in accordance with Section 22037 of the Public Contract Code, inviting bids for the work. The Director of General Services, or designee, will mail notices to the construction trade journals specified in Section 22036 of the Public Contract Code at least 30 days before the bid opening date. H:\2007\0000707\07A007002b.doc Page 2 of 2 M382(10/88)