HomeMy WebLinkAboutMINUTES - 04032007 - C.68 TO: BOARD OF SUPERVISORS
CONTRA
FROM: Lori Gentles, Assistant County Administrator—
Director of Human Resources - :I COSTA
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DATE: COUNTY
April 3, 2007 'rA `°°"
SUBJECT: Position Adjustment Resolution # 20285
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Adopt Position Adjustment Resolution Number 20285 to ADD two (2) Clerical Supervisor (JWHF)
positions (represented); CANCEL two (2) Clerk-Specialist level (JWXD) position #'s 2504 and 2510
FISCAL IMPACT:
The total annual cost associated with this action is $ 20,436 and 100% funded from General Fund
monies.
BACKGROUND:
The Office of the Sheriff is requesting the addition of two (2) Clerical Supervisor positions be added
to the Records Unit. The Unit is a 24-hour, 7-day a week operation. Currently, the Unit has one (1)
Clerical Supervisor who works days and is responsible for the evaluation and supervision of three (3)
Clerk-Specialists and (21) Clerks. Currently, there is no supervision on the swing and grave shifts.
Policies and procedures are not being followed and the Unit has been experiencing a volume of
personnel issues.
The department has assessed the recent operational personnel issues and determined that the span
of control is inadequate and that supervision is needed on all three (3) shifts in order to ensure an
effective and efficient 24-hr operation.
CONSEQUENCES OF NEGATIVE ACTION:
Insufficient clerical supervision to the Records Unit would impact the safety and welfare of the Office
of the Sheriff.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ONPM1 3 / APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
UNANIMOUS(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE
ABSENT: , ABSTAIN: SHOWN.
Orig.Dept: Human Resources ATTESTED 7
County Administrator JOHN CULLEN,CLERK OF THE BOARD OF
Sheriff's Office Administration SUPERVISORS AND COUNTY ADMINISTRATOR
r�p
BY DEPUTY
M382(10/88)
. �MAR Q 2 Z007
POSITION ADJUSTMENT REQUEST i q NO.
DATE 2/20/2007
Department No. ----------'
Department Office of-the Sheriff Budget Unit No. 0255 OrgNn. 245 Agency No. 25
Action Requested .Cancel/Clerk- Specialist Level (JWXD) (Position #2510) and Add X Clerical Supervisor
Proposed Effective Date-M 4@;2t07 VD_,,J
Classification Questionnaire attached: Yes F1 No Z Cost is within Department's budget: Yes 1XI No n
Total One-Time Costs(non-salary)associated with request: $ 0
Estimated total cost adjustment(salary/benefits/one time):
Total this FY $ 2555.00 N.C.C.this FY $ 2555
SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost will be from
� .
Department must initiate necessary adjustment and submit to CAO. 1pe 15
Use additional sheet for further explanations or comments. t A*,
(fo6 Department Head
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT
Deputy County Administrator Dfate
HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE March 20, 2007
ADD two /2\ Clerical Supervisor (JWHF) pOsiti -ns (represented) ;
CANCEL two (2) Clerk-Specialist Level (JWXD) pOsi �iOn#'3 2504 and 25I0 (r2pr8sent~g) . -�
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Amend Resolution 71 resolutions allocating classes»othe Basic/Exempt salary schedule. C�o �
Effective: [UX Day following Action.
(for) Director of Human Resoy!"�2s
COVINITY ADMINISTRATOR RECOMMENDATION Date
rApprove
'aappmveRanommemoom of Director of Human Resources
(ror) County Administrator
BOARD OF SUPERVISORS ACTION: JoW Iful Ten,,AA of the Board of Supervisors
`01 BY
DATE
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AMENDMENT
`
POSITION ADJUSTMENT ACTION TO BE COMPLETED, BY HUMAN RESOURCEsbEPARTMENT FOLLOWING BOARD ACTION
Adjust daos(oo)/pooition(s) oafollows:
501
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