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TO: BOARD OF SUPERVISORS a� 8 L CONTRA
FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES 's COSTA
DATE: APRIL 3, 2007 `�STA �' COUNTY
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SUBJECT: ACCEPT BLANKET PURCHASE ORDER REPORT FOR THE
PERIOD JULY 1, 2006 THROUGH DECEMBER 31, 2006 C_ , a
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SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ACCEPT the attached report detailing blanket purchase order activity by County departments for the
period July 1, 2006 through December 31, 2006.
FINANCIAL IMPACT
There is no financial impact associated with acceptance of the report.
BACKGROUND
In October 2006, the Board of Supervisors accepted a report from the Finance Committee of the
Board on the current practices and procedures for processing blanket purchase orders and directed
the Purchasing Agent/Director of General Services to provide semi-annual reports to the Board of
Supervisors detailing all blanket purchase order activity by department by expenditure.
A blanket purchase order is a contractual agreement, issued on an annual or multi-year basis, which
provides for procurement of goods, services, maintenance services, or equipment rentals on an as-
needed basis with a stipulated maximum amount for a fixed period of time. Blanket purchase orders
are used when there will be on-going activity with a vendor to enable departments to order goods and
services as needed throughout the fiscal year without having to request a new purchase order in
each instance.
The attached Blanket Purchase Order Activity Report is provided to comply with the Board's semi-
annual reporting direction and summarizes the blanket purchase order activity for County
departments for the period July 1, 2006 through December 31, 2006. There were 673 blanket
purchase orders issued during the reporting period totaling $26,620,581.
CONTINUED ON ATTACHMENT:AYES SIGNATUR .
L-trCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
--KP-PROVE _OTHER
q, �.�-
SIGNATURES
ACTION OF BO D N C /! � .I a,02 APPROVED AS RECOMMENDED R
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:MICHAEL J.LANGO(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MIND ESATE OF THE BOARD
Accounting OF SUPERVISORS ON TH SH WN.
County Administrator's Office
County Counsel ATTESTED _-;?_ �d
Auditor-Controller(via GSD) JOHN CULL CLERK OF THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
BY _ DEPUTY
F:\GSDBoard Orders\BO AcceptSemiAnnualReport reBlanketPOsApr32007.doc ML:MAK Page 1 of 1
M382(10188)
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Blanket Purchase Order Activity Report
July 1, 2006 to December 31, 2006
Department Number of PO's Maximum Allowable Expenditure
ADMINISTRATOR'S OFFICE 50 $1,662,751
AGRICULTURE 4 $33,199
ANIMAL SERVICES 15 $97,573
ASSESSOR 6 $24,846
AUDITOR-CONTROLLER 1 $1,056
BUILDING INSPECTION 16 $114,077
COMMUNITY DEVELOPMENT 11 $85,708
COMMUNITY SERVICES 6 $44,478
CONTRA COSTA HEALTH PLAN(CCHP) 2 $53,000
COUNTY CLERK-RECORDER 15 $206,833
COUNTY COUNSEL 6 $27,308
DEPT OF CHILD SUPPORT SVCS 14 $85,064
DISTRICT ATTORNEY 7 $50,520
EMPLOYMENT&HUMAN SERVICES 38 $927,221
GENERAL SERVICES 99 $2,367,538
HEALTH SERVICES 160 $11,505,784
HUMAN RESOURCES 5 $89,147
LIBRARY 35 $562,531
PROBATION 20 $188,567
PUBLIC DEFENDER 6 $66,052
PUBLIC HEALTH 33 $976,074
PUBLIC WORKS 51 $6,098,451
SHERIFF-CORONER 69 $1,341,503
TREASURER-TAX COLLECTOR 3 $10,600
VETERANS'SERVICES 1 $700
Over$100,000 37 $18,716,627
Between$25,000 and$100,000 94 $4,111,297
Under$25,000 542 $3,792,657
Total: 673 $26,620,581