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Home My WebLink AboutMINUTES - 04242007 - HA.1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Rudy Tamayo, Executive Director DATE: April 24, 2007 SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2007 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5087 approving collection loss write-offs in the amount of$48,305.61 quarter ending March 31, 2007 as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter, the Housing Authority takes action to write off those accounts that have been determined to be uncollectable. For the quarter ending March 31, 2007 a collection loss write-off in the amount of $48,305.61 is recommended. III. REASONS FOR RECOMMENDATION/BACKGROUND This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of 15 accounts that are being recommended for write-off, representing an average of$3,220.37 per account. The following chart illustrates the collection lossesper quarter for the past four quarters: Conventional Program 03/07 $48,305:61 12/06 $44,705;',83 09/06 $46,796:70 06/06 $ 3,388.33 Prior to submission of an account for write-off, the staff makes every effort, including referral to a collection agency, to collect money that is owed the Housing Authority. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5087 these accounts would inflate the total accounts receivable for the Housing Authority and present a distorted financial picture. CONTINUED ON ATTACHMENT: YES SIGNATURE < Rud array xecutive Director RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S)- ACTION OF BOARD ON 2X APPROVED AS RECOMMENDED ✓ . OPER VOTE OF COMMISSIONERS �" I HEREBY CERTIFY THAT THIS IS A V/ UNANIMOUS (ABSENT / / ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED JOHN CUL EN,CL RK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY DEPUTY H:\JudyHayes\MSOFFICE\WINWORD\BOARD\Bo-clwo.DOC THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5087 RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT OF $48,305.61 FOR THE QUARTER ENDING MARCH 31. 2007 WHEREAS, certain accounts of vacated tenants have been determined to be uncollectable by management, and; WHEREAS, a majority of these tenants accounts have been, or will be turned over to a collection agency for continuing collection efforts; NOW, THEREFORE,BE IT RESOLVED, by the Board of Commissioners of the Housing Authority of the County of Contra Costa that the following amounts be written off for collection loss for the quarters ending MARCH 31, 2007: Conventional Program Dwelling Rent $40,193.08 Legal Charges $ -0- Maintenance& Other Charges $ 8,112.53 Total $48,305.61 PASSED AND ADOPTED ON �`" �� by the following vote of the Commissioners. AYES: 0�Gl-i r' r NOES: .tom, ABSENT: AMS ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED JOIA CULLEN, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY H:\JudyHayes\MSOFFICE\WINWORD\BOARD\CLWORES-I.DOC • AUTHORITY HOUSING AUTHORITY • 3 Of THE COUNTY Of CONTRA COSTA • MEMORANDUM affordable Dousing solutions TO: Rudy Tamayo, Executive Director FROM: Linda Givins, Acting Director of Managed Housing Programs SUBJECT: Vacated Collection Loss Write-Offs DATE: April 16, 2007 I have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the Housing Managers and recommend that the following amounts be written off/submitted as non- collectible: PROJECT RENT LEGAL MAINTENANCE TOTAL TENANT ACCOUNTS Alhambra Ter. Martinez CAL 11-1 $ 204.13 -0- -0- $ 204.13 1 Bridgemont,Antioch CAL 11-3 -0- -0- -0- -0- -0- Los Nogales, Brentwood CAL 11-4 -0- -0- -0- -0- -0- EI Pueblo, Pittsburg CAL 11-5 1.49 -0- 124.14 125.63 2 Las Deltas, N. Richmond CAL 11-6 9,192.40 -0- 1,037.25 10,229.65 1 Los Arboles, Oakley CAL 11-8 -0- -0- 1,002.50 1,002.50 1 Las Deltas, N. Richmond CAL 11-9A -0- -0- 10.00 10.00 1 Las Deltas, N. Richmond CAL 11-96 -0- -0- . -0- -0- -0- Bayo Vista, Rodeo CAL 11-10 25,282.40 -0- 4,779.71 30,062.11 8 Hacienda, Martinez CAL 11-11 5,512.66 -0- 1,158.93 6,671.59 1 Casa de Manana, Oakley CAL 11-12 -0- -0- -0- -0- -0- Casa de Serena Bay Point -0- -0- -0- -0- -0- CAL 11-13 Elder Winds,Antioch CAL 11-15 -0- -0- -0- -0- -0- Vista del Camino San Pablo -0- -0- -0- -0- -0- 4501 Kidd Manor, San Pablo 4502 -0- -0- -0- -0- -0- TOTALS: $40,193.08 -0-_L $8,112.53 $48,305.61 15 C:\Documents and Settings\hayes\Local Settings\Temporary Internet Files\OLKF\Write Off Chart 4 16 07.doc 3133 ESTUDILLO STREET • P.O.BOX 2759 • MARTINEZ,CALIFORNIA 94553 • PHONE(925)957-8000 • FAX(925)372-0236 www.contracostahousing.org 101 New Contra Costa Green Businesses — April 24, 2007 (More specific contact information available at www.greenbiz.ca.gov) Board Members, In order to save time, when it's your turn, could you please call to the front all of the new Green Businesses in your district. When they are all up front, then begin calling out the name of each individual businesses and their representative. We will take one. big group photo at the end of the District V presentations. Thanks! District I (Gioia) Assemblywoman Loni Hancock, EI Cerrito - Kisasi Brooks Bee Realty, Richmond - Cynthia Burke Central Foods, EI Sobrante - Rafael Mendez JP Construction, Richmond - Jean-Paul Soares Katovich Law Group, EI Cerrito - Laura Svoboda Marvin Gardens Real Estate, EI Cerrito - Todd Hodson, Marion.Henon, Ron Egherman Metro Dog, Richmond - Alison Smith & Diane Livoti Michael Kent & Associates, San Pablo - Michael Kent M5RC, Richmond - Dev Elmes & Morgan Gerk Prospect Sierra School, EI Cerrito - Steve Harrington P— Purple Door Designs, Richmond - Carole Johnson The Urban Farmer Store, Richmond - Tom Stewart Urban Transformation - Darlene Rios Drapkin Wette Music, EI Sobrante - Wendy DeWitt Unable to attend: Elbow-Grease Cleaning, Tax Buddha � S District II (Uilkema) Avalon School of Massage Therapy, Walnut Creek - Alexandra DeAvalon Brecht Construction, Lafayette - Fred Brecht Canyon Construction, Moraga - Chris Avant & Jeremy Fisher D & D Security Resources, Lafayette _ Dean Smith, Kathy Forbes & Jeff Rogers Living Health Center, Martinez - Dr. Ellen Potthoff Natural Healings Center for Holistic Arts - Joseph & Judie Palmer Stillpoint Center for Health, Lafayette - Michael Anne Conley Unable to attend: Ortogo, Lafayette Clinic of Oriental Medicine, Robert Becker, Inc. District III (Piepho) Armanino McKenna, LLP, San Ramon - Cathy Novotny Bay Commercial Bank, Walnut Creek - Karla Garcia Best Best & Krieger - Kimberly DeStefano CMG Mortgage Services, San Ramon - Paul Chevez Creekside Center for Natural Medicine, Walnut Creek - Dr. Anja Lindblad Innersense Organic Beauty, Walnut Creek - Judie Maginn & Greg Starkman Lesher Center for the Arts, Walnut Creek - Scott Denison, GM Linda Reighley Designs, Walnut Creek - Linda Reighley Marshall & Martz, DDS, Walnut Creek - Kathie Thompson, Drs. Marshall & Martz Peregrine Lending Company David Osorio & Rick Olson Oakhurst Properties, Walnut Creek - Steve Reiser Quick Rack PV, Alamo - Claudia Wentworth Timbron International, Walnut Creek - Steve Lacy & Heather Gadonniex Unable to attend: Pacific Bay Coffee, The Athenian School District IV (Bonilla) Advanced Office Systems, Concord - Edward Anelli Allied Landscape Services, Concord - Loren McIrvin Concord City Printing Services, Concord - Jeff Roubal & Peter Dragovich Contra Costa Water District, Concord - Chris Dunden & Ray Cardwell Daily Digital Imaging, Pleasant Hill - Mary or Pello (PAY lo) Walker Independent Studio—Design & Architecture, Pleasant Hill - Rob McKie Melaleuca, Pleasant Hill - Gale Clagett My LifeWorks, Walnut Creek - Jane Church NuWest Textile Group, Concord - Todd Long Shaw Environmental, Concord - Anna Wallace Unable to attend: The Center for Health Design, Sugi Health & Fitness, Eurest Dining Services (Bank of America), Veterinary Medical Specialists District V (Glover) Hospital Systems, Pittsburg - Becca Miller & Felipe Peulte (Tay OOT lay) Lawrence Technologies, Pittsburg - Timiera Bolden Pittsburg City Hall, Pittsburg - Laura Wright Unable to attend: Petsport USA, Rivertown Resources Center/Delta 2000