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Home My WebLink AboutMINUTES - 04242007 - C.25 ,TO: BOARD OF SUPERVISORS 'f_., � CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICESmotW'^a;1: 0= COSTA DATE: APRIL 24, 2007 `�—� COUNTY rpA_coiii+`�,`� SUBJECT: APPROPRIATION ADJUSTMENT TO REPLACE THREE VEHICLES FOR THE OFFICE OF THE SHERIFF-CORONER S SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Appropriation Adjustment No 50't°authorizing new revenue in Fleet Operations (0063) in the amount of $13,446 from accumulated depreciation and estimated salvage and appropriating it to purchase three replacement vehicles for the Office of the Sheriff-Coroner. FINANCIAL IMPACT This action provides appropriations from depreciation and estimated salvage for the replacement of three vehicles. The estimated purchase cost of $64,847 will be funded with accumulated depreciation ($8,496), estimated salvage ($4,950), and funds from the Office of the Sheriff-Coroner budget ($51,401). BACKGROUND The Office of the Sheriff-Coroner is replacing three vehicles. The vehicles are being purchased with accumulated depreciation, estimated salvage and funds from the Office of the Sheriff-Coroner budget. All three vehicles meet replacement policy guidelines with mileage over 90,000. CONTINUED ON ATTACHMENT: YES SIGNATU RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE I—APPROVE OTHER _SIGNATURES: p ACTION OF BOARD ON r�� / Z APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS _UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J. LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DJTE SHOWN. Auditor-Controller The Office of the Sheriff-Coroner ATTESTED ��y��"'i ��o7_' JOHN CLX LEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY G:\Admin\VehicleReplacementBoardOrders\SheriffDept\BrdOrderAppropAdjust3Vehicls4-24-07.doc BE:BG Page 1 of 1 M382(10/88) _ AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ❑ BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 13,446.00 0990 6301 RESERVE FOR CONTINGENCIES 13,446.00 0990 6301 APPROPRIABLE NEW REVENUE 13,446.00 TOTALS: $13,446.00 $26,892.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER 9�s�n� To appropriate accumulated depreciation and estimated By: ✓riGww 7�ul�oda� Date: salvage from equipment# 0479, 2602, 3629 being replaced by the Office of the Sheriff-Coroner. These vehicles were COUNT ADMINISTRATOR not included in the FY2006/07 Fleet Vehicle Replacement By: '! 1. C v C=L Date: " C Plan but meet replacement policy guidelines. BOARD OF SUPERVISORS YES: - AYES: Gioia, Uilkema, Bonilla, Glover and Piepho NOES: Noise ABSENT: None ABSTAIN: None &Wwl Deputy Director General Services 4/2/2007 IGNATURE TITLE DATE By: Date: (M 8134 Rev.2/86) APPROPRIATION ADJ. JOURNAL NO. APOO V V CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 8,496.00 0005 9922 SALE OF EQUIPMENT 4,950.00 TOTALS: $13,446.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR ff-CONTROLLER ,-,,` J To appropriate accumulated depreciation & By: j44u/ , (/• �bG+�0. Date: / estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total COUNT •ADMINISTRATOR 04'79 89496 1,500 99996 By: ! ? v Date:f1! 2602 0 29400 29400 BOA OF SUPERVISORS 3629 0 1,050 1,050 D AYES: Gioia, Uilkenia, Bonilla, Total 89496 49950 139446 Glover anis Piepho NOES: None ABSENT: Noiie ABSTAIN: None HULLF � � Deputy Director General Services 4/2/2007 by I�aA14 I SIGNATUIkE TITLE DATE o REVENUE ADJ. By: Dater y��'2 � JOURNAL NO. RAOO 50q 0 (M 8134 Rev.2/86) VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the Sheriff Date: 2/8/2007 Authorized Signature Telephone: 335-1512 Printed Name: George Lawrence µ-- 1. Reason and justification for vehicle request: Vehicle being replaced was totalled in an accident. 2. Funding Source: (Budget information will be used to prepare Board Order): Org. 4953-2512 Is an appropriation adjustment needed? ®Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 :3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2007 Ford Crown Victoria patrol vehicle •4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which vehicle or equipment is being replaced: Type: Ford Crown Victoria Vehicle/Equipment Number: 2602 Odometer/Hours: 19.439 6. Reason purchase cannot wait until.next budget cycle: Vehicle needed for patrol duties 7. CAO Release to GSD Fleet Management: ❑mss ❑ No Date: CAO Signature: 2l� FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected:X77"Z2-o7 Vehicle/Equipment: MakeR kQ Model:C Uk: Year: 006 lCondition of vehicle and/or equipment and life expectancy: —//kccUds OSs Accumulated Depreciation: l Estimated Salvage Value.�PZ�� Estimated Cost of Reques . D7 3. Fleet Manager Signature: Date: ZZ• / CADocuments and SettingsTjjone`,My Documents\Vehicle Equipment and Request Form 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM (See Instruction Sheet) Department : Office of the Sh iff Date: 1/10/2007 Authorized Signature: Telephone: 335-1512 Printed Name: George Lawrence 1. Reason and justification for vehicle request: Vehicle #0479 exceeds mileage criteria for replacement. �'.. Funding Source: (Budget information will be used to prepare Board Order): Salvage/Depreciation/Org. 2549-2479/Org. 2549-2479 Is an appropriation adjustment needed? ®Yes ❑No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 3. Description of vehicle or equipment requested (If applicable, complete an accessories form): 2007 Ford 500 4. Is an alternative fuel vehicle acceptable? ❑Yes ®No If no, reason clean air vehicle will not work: Limited fueling options and range. 5. If replacement, which.vehicle or equipment is being replaced: Type: Ford Taurus Vehicle/Equipment Number: 0479 Odometer/Hours: 92,797 6. Reason purchase cannot wait until next budget cycle: Vehicle currently meets replacement criteria. 7. CAO Release to GSD Fleet Management: 0 Yes ❑ No Date: 06-1✓? CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes . No 2. If vehicle/equipment is for replaFIment, an inspection/evaluation to be completed by Fleet Manager: Date Inspected: 07' t It re" I GL`/ Vehicle/Equipment: Make: ��1 Mode 171b(VI Y-Year: ;Z-00 l Condition of vehicle and/2r equipment and life expectancy:4"r- �51� m 1 te-s (qS, gV 'I Accumulated Depreciation��S Estimated Salvage Value# 8`7 Estimated Cost of Reque t. 3. Fleet Manager Signature: Date: '�'� CADocuments and Settings\fjone\My Documents\Vehicle Equipment and Request Foran 12/12/01 VEHICLE AND EQUIPMENT REQUEST FORM V (See struction Sheet) Department : Office of the S iff Date: 9/15/2006 Authorized Signature: Gam. Telephone: 335-1512 Printed Name: 1. Reason and justification for vehicle request: vehicle mileage exceeds criteria for replacement 2. Funding Source: (Budget information will be used to prepare Board Order): Salvage Credit and Org. 2512-4953 Is an appropriation adjustment needed? N Yes ❑ No Fiscal Officer: Name: Frank Scudero Telephone: 335-1529 Description of vehicle or equipment requested (If applicable, complete an accessories form): 2007 Ford Explorer 4. Is an alternative fuel vehicle acceptable? ❑Yes ® No If no, reason clean air vehicle will not work: Limited fueling options and range. `i. If replacement, which vehicle or equipment is being replaced: Type: 1998 Ford Explorer Vehicle/Equipment Number: 3629 Odometer/Hours: 91,404 6. Reason purchase cannot wait until next budget cycle: Vehicle has exceeded replacement criteria 7. CAO Release to GSD Fleet Management: 'Yes ❑ No Date: -316le 7 r rte_ CAO Signature: FOR GSD FLEET MANAGEMENT'S USE 1. Is vehicle/equipment an addition to the fleet? ❑ Yes No 2. If vehicle/equipment is for re la ement, an inspection/evaluation to be completed by Fleet Manager: Date Inspected:��"(57 V Vey tcv%,l Vehicle/Equipment: Make: 6rf Model: Gleear: NIC11 44 Condition of vehicle and/or equi ment and life expectancy: ( � �`��-�s — �► r b `ve, Accumulated Depreciation: Estimated Salvage Value:koso Estimated Cost of Reque :,27 ' 3. Fleet Manager Signature: - f Date: -07 CADocuments and Settings\(jone\My Documents\Vehicle Equipment and Request Form 12/12/01