HomeMy WebLinkAboutMINUTES - 04142007 - C.76 SK__Z Contra
TO: BOARD OF SUPERVISORS ��`�-`"�--==��°'`'
FROM: Stephen L. Weir, County Clerk-Recorder o. - _`•s Costa
°�r �~`
DATE: August 14, 2007 �-a �o�h� County
SUBJECT: APPROVE AND AUTHORIZE A CONTRACT WITH SOE SOFTWARE �-
CORPORATION76
RECOMMENDATION(S)AND BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE AND AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with SOE Software
Corporation not to exceed $363,197 to create and provide a custom Elections and Clerk-Recorder web
information management system and real-time election results reporting system to enable staff to manage the
presentation of information to the public; and hosting of those web services, as specified in the service plan
and attachments for the period starting August 21, 2007 and-ending August 21, 2012..
FINANCIAL IMPACT:
The software license, implementation and on-line hosting are $13,938 for Clarity Connect for Recorder;
$98,750 for Clarity Connect for Elections; and $67,069 for Clarity Election Night Reporting (ENR) for Elections.
The annual software assurance and maintenance which covers the system through August 21, 2012 is $9,390
for Recorder; $84,550 for Clarity Connect for Elections; and $87,750 for Clarity ENR for Elections.
Contra Costa is eligible for grant funding through the Federal Help America Vote Act (HAVA) for voter
education. After the 2007-08 state budget is adopted Contra Costa's unspent allocation of HAVA funds will be
reallocated through June 30, 2008, at which time any remaining funds will revert back to the Secretary of State.
A portion of the cost of this contract will be recovered through HAVA. Recorder dedicated Modernization
funds are available for the Recorder's portion of the cost.
REASONS FOR RECOMMENDATION/BACKGROUND:
Clarity Connect is an information management system which allows non-technical staff to manage the
presentation of information to the public, so that educational and instructional materials, calendars, press
releases, links, maps, and other media can be quickly and timely disseminated. The package includes the set-
up of searchable data bases of information updated nightly and provided in a secure look-up environment.
Multi-lingual presentation of information is supported. Additionally the web format meets the web accessible
interface standard, is compliant with federal accessibility guidelines and with the World Wide Web Consortia
recommendations. This company was the sole source responding to the request for proposal (RFP).
CONTINUED ON ATTACHMENT: ❑ Yes SIGNATURE:
Candy Lopssis nt Re is ar
/ECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION O BOAR COM TEE
(/APPROVE _OTHER
SIGNATURE(S):
ACTION ON BOA N 9 APPROVED AS RECOMMENDED "OTHER
VOTE OF SUPERVISORS:
UNANIMOUS (ABSENT: I HEREBY CERTIFY THAT THIS IS A TRUE AND
CORRECT COPY OF AN ACTION TAKEN AND
AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN.
ATTESTED: ��
JOHN PPLLEN,CLERK F THE BOA D
OF SOPERVISORS AND COUNTY
AD ISTRATOR
BY: (1'�
cc: Elections Office DEPUTY
CADOCUME-1\solvera\L0CALS-1\Temp\notesE1 EF34\-5596340.doc