HomeMy WebLinkAboutMINUTES - 03062007 - C.83 5 -..`
TO: BOARD OF SUPERVISORS Contra
�' -�.� `��_�`���'
M.
I .. -_-
•� �-- ``°Q Costa
FROM: John Cullen, County Administrator o
DATE: March 6, 2007 S' -Ce-K
'k County
SUBJECT: Community Services Monthly Report for January C ,
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT monthly update on the operations of the Community Services Bureau of the Employment
and Human Services Department.
FISCAL IMPACT:
No impact from this update.
BACKGROUND:
To enhance oversight of the Community Services Bureau of the Employment and Human Services
Department the County Administrator is conducting monthly meetings with the Department Head to
receive updates on program issues and to plan and/or authorize actions that may be needed. To
ensure they remain updated regarding the status of the program, the Board of Supervisors directed
the County Administrator, or his designee, to provide them with a monthly status report.
Attached is the regular monthly report on the operations of Community Services. This report includes
updates on the activities of the Policy Council, personnel issues, fiscal and audit reports, and other
programmatic issues.
CONTINUED ON ATTACHMENT: NO YES X SIGN TURF: �--
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
f-,
:
SIGNATURES ��
ACTION OF B A ON g APPROVED AS RECOMMENDED OTHER
VOT .OF SUPERVISORS
UNANIMOUS(ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT
AYES: NOES: COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF
ABSENT: ABSTAIN: THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
Contact: Dorothy ity soeSer ices B 9)
cc: Community Services Bureau ATTESTED
County Administration
JOHN CULLEN,CLERK OF THE BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
BY: 1V ( DEPUTY
o 1 7
COMMUNITY SERVICES
BUREAU
To: John Cullen, County Administrato'
Pat Stroh, Ph.D. From: Joe Valentine, EHSD Director
Director Pat Stroh, CSD Director
Subject: Monthly Report
Date: February 16, 2007
I am submitting the following report to ensure ongoing communication with the
County Administrator regarding all issues pertaining to the Head Start program and
the Community Services Bureau(CSB).
A. Policy Council
• The Policy Council will hold their regular meeting on 2/21/07 and will hear a
presentation on DRDP-R results and receive a training on Head Start
Performance Standards. They will also approve a report on our annual Self-
Assessment and the Corrective Action Plan. Additionally,the PC will
consider the approval of our updated selection criteria and hear an update on
the CHSA Annual Parent Conference.
• The Policy Council has been selected by the PTA to receive an Honorary
Service Award at this year's Founder's Day Celebration for their work
advocating for children and families. The award will be accepted by Latrina
Johnson, PC Chairperson.
B. Personnel Report
• With the support of Lynn Yaney, the Bureau is in the process of developing
recruitment marketing brochures.
• We participated in several recruitment fairs during this past month including
Stockton and Berkeley. Additionally, we presented at a Career Fair at the
San Pablo One Stop on February 13.
• The Site Supervisor's Leadership training held on February 13 focused on
Team Building presented by Dawn Perry from the California Director's
Association was very well received.
• Worker's Comp injuries are down, currently there are no staff assigned to
Bridge assignments.
• FMLA claims are up, we have 23 teaching staff out for various medical
reasons and are back filling the positions with substitute teachers, ATs and so
on.
�r
2425 Bisso Lane Drive, Suite
260
Concord, California 94520
Tel 925 646 5540
Fax 925 646 5904
John Cullen
+ Page 2
February 16,2007
C. Fiscal and Audit Reports
• The California Department of Community Services and Development
conducted an on-site monitoring visit of the Department of Energy (DOE)
and Petroleum Violation Escrow Account(PVEA) Programs on December
13-14, 2006. The review focused on the administrative and programmatic
activities and procedures of the 2005-06 Petroleum Violation Escrow
Account(PVEA) and 2006-07 Department of Energy (DOE) programs. No
findings and recommendations were noted in the State's Monitoring Report
dated February 1, 2007.
• In compliance with Federal regulations, the Department submitted to the
Administration of Children and Families (ACF) the Financial Status Report
for period July 1, 2006 through December 31, 2006.
• We received word from Antioch Kid's Club, the CBO operating our
Fairgrounds site, that they will relinquish the contract to operate the facility
effective May 1, 2007. We are in the process of identifying an interim
contractor to continue to provide the services to the 120 children and families
served at the Antioch facility. Those interested include the County Office of
Education and the Delegate Agency, First Baptist Church.
D. Special Projects/Activities:
• We are now into the third week of a 10 week training program facilitated by
Women's Initiative for self employment. Classes are being held at our
George Miller III Children's Center in Richmond. There are 19 participants
(13 in Spanish and 6 in English) recruited from both the Work Force Services
and Community Services Bureaus children's centers.
• The Head Start Program conducted its annual self-assessment the week of
February 5. The areas reviewed were Program Design and Management and
Safe Environments. There were four areas of non-compliance relating to
monitoring and health and safety (see attached report and Corrective Action
Plan.)
• We received word that our Tri-Annual Federal Review will be March 11-16.
Our Federal Team Leader is from Seattle and will lead a team to review the
Head Start and Early Head Start Programs.
• On February 2, 2007 our program launched a huge dental event in West
County called Give Kids A Smile. The goal of this program is to help children
get dental care and to raise awareness in our communities that our children
deserve a better health care system that addresses their dental health needs.
Thanks to this effort, 58 children received dental exams at Brookside by Dr.
Stokes who volunteered his time. In addition, another 20 children received
treatment at Dr. Sabbadini's clinic. The latest report from the Give Kids A
Smile Planning Committee says that 549 children have received dental
services across the county through this campaign at CSB.
John Cullen
' Page 3
February 16,2007
• Monitoring: We have concluded the analysis for our quarterly monitoring
ending December, 2006. Areas monitored included children's files, COPA
database monitoring and classroom observations.
• Number of sites monitored: 24
• Number of files reviewed: 120
• Areas of Noted Strength:
• Excellent documentation of on-site Parent Meetings
• Case Management of Children with Disabilities
• Follow up on Medical Treatment
• The following areas require improvement and will be monitored in the
next quarter as follow-up:
• Number of completed dental exams
• Number of parent/teacher conferences completed
• Number of up-to-date notice of actions.
• The California Department of Education, Child Development Division
has scheduled a Contract Monitoring Review(CMR) of our child
development program for May 21, 2007 at 10:30 a.m. at 847 Brookside
Drive in Richmond.
• The Senior Management Team, Joe Valentine, and staff met with the new
Federal Head Start Specialist for Contra Costa County Community
Services Bureau, Ms. Shirley Karrer and Training and Technical
Assistance Specialist, Kristin Smith. Ms. Karrer apprised staff of new
issues for Head Start as well as reviewed the Contra Costa County
Community Services Bureau Program Information Report.
• Joe Valentine and Pat Stroh met with Supervisor Susan Bonilla(District
4) Supervisor Bonilla asked to have an EOC meeting scheduled for her
office so she can meet them. She also asked to go to one of the Head Start
sites as soon as possible to tour and read a story to the children.
cc: Policy Council
Family & Human Services Committee
Shirley Karrer, ACF
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
2006 EARLY HEAD START PROGRAM
December 2006 YTD Expenditures
1 2 3 4 5 6 7 8 9 10 11
Jan-06 Apr-06 Jul-06
Description thru thru thru Actual Actual Actual YTD Total %
Mar-06 Jun-06 Sep-06 Oct-06 Nov-06 Dec-06 Actual Budget Remaining YTD
a. Salaries&Wages(Object Class 6a)
a.PERSONNEL (Object Class 6a) $ 57,954 $ 49,428 $ 46,872 $ 16,804 $ 19,366 $ 10,854 $ 201,278 $ 238,373 $ 37,095 84%
b. FRINGE BENEFITS (Object Class 6b)
b.FRINGE BENEFITS (Object Class 6b) $ 34,282 $ 26,921 $ 31,743 $ 10,493 $ 11,816 $ 7,540 $ 122,796 $ 145,675 $ 22,879 84%
c.Travel(Object Class 6c)
c.TRAVEL (Object Class 6c) $ 183 $ 1,672 $ 122 $ - $ 382 $ 22 $ 2,381 $ 2,885 $ 504 83%
d.EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - $ - 0%
e. SUPPLIES(Object Class 6e)
1.Office Supplies $ 343 $ 92 $ 1,447 $ 364 $ 310 $ $ 2,556 $ 1,900 $ (656) 135%
2.Home Base Supplies for EHS 244 4,457 252 293 100 45 5,390 6,500 1,110 83%
3.Food/Nutrition Services Supplies - - 5 - - 5 150 145 3%
61 2,25
4.Other Supplies 610 3,44 309 959 136 7,729 9,240 1,511 84%
e.TOTAL SUPPLIES(Object Class 6e) $ 1,197 $ 8,010 S 3,956 $ 966 $ 1,369 $ 181 $ 15,680 $ 17,790 $ 2,110 88%
f. CONTRACTUAL (Object Class 6f)
1.Adm Svcs(e.g.,Legal,Acct.,Temp Contracts) S 680 $ 73 $ 292 $ 2,021 $ - $ 4,345 $ 7,412 $ 1,750 $ (5,662) 424%
2.Health/Disabilities Services 7,764 5,142 8,735 6,305 4,745 4,341 37,032 59,824 22,792 62%
3.Food Services 206 106 78 86 - 70 546 400 (146) 136%
5.Training&Technical Assistance 6,513 4,137 1,386 358 1,507 6,345 20,245 16,500 (3,745) 123%
8.Other Contracts 236,292 498,503 102,930 93,900 125,991 164,229 1,221,845 1,344,286 122,441 91%
TOTAL CONTRACTUAL(6f) $ 251,455 $ 507,961 $ 113,420 $ 102,670 $ 132,243 $ 179,330 $ 1,287,079 $ 1,422,760 $ 135,681 90%
g. CONSTRUCTION (Object Class 6g)
TOTAL CONSTRUCTION(6g) $ - $ - $ - $ - S - $ - $ - $ - $ - 0%
h. OTHER(Object Class 6h)
2.Bldg Occupancy/Rents&Leases $ 57 $ 143 $ 30 $ 32 $ 12 $ 30 $ 305 $ 3,500 $ 3,195 9%
4. Utilities,Telephone 52 623 67 137 68 70 1,017 2,200 1,183 46%
5. Building and Child Liability Insurance 1,144 - - 1,144 1,650 506 69%
6.Building Maint/Repair and Other Occupancy 17 1,517 - - 41 - 1,575 1,700 125 93%
8.Local Travel 541 683 223 77 180 72 1,776 1,600 (176) 111%
9.Nutrition Services
Child Nutrition Costs - 14,346 3,630 2,241 2,535 2,738 25,490 28,182 2,692 90%
(CCFP&USDA Relmb.) - (8,923) (2,703) (2,900) (100) - (14,626) (23,771) (9,145) 62%
13.Parent Services 408 1,294 1,102 663 - 60 3,527 8,507 4,980 41%
14.Accounting&Legal Services 53 6 3 2 84 2 149 450 301 33%
15.Publications/Advertising/Printing - 502 - - - 502 1,700 1,198 30%
16.Training or Staff Development 1,170 6,594 2,043 566 4,894 55 15,323 30,659 15,336 50%
17.Other 5,140 3,106 1,269 5,879 457 6,765 22,616 61,255 38,639 37%
TOTAL OTHER(6h) $ 8,582 $ 19,890 $ 5,666 $ 6,696 $ 8,171 $ 9,792 $ 58,796 $ 117,632 $ 58,836 50%
I. TOTAL DIRECT CHARGES
Sum of Line 6a-6h $ 353,653 $ 613,882 $ 201,779 $ 137,629 $ 173,347 $ 207,720 $ 1,688,011 $ 1,945,115 $ 257,104 87%
j. INDIRECT COSTS
Enter Costs Not Reflected in I above - 41,072 - 18,417 3,832 6,312 69,633 85,123 15,490 82%
k.TOTAL-ALL BUDGET CATEGORIES $ 353,653 $ 654,955 $ 201,779 $ 156,046 $ 177,179 $ 214,033 S 1,757,643 $ 2,030,238 $ 272,595 87%
In-Kind(Non-Federal Share) $ 163,501 $ 170,402 $ 152,382 $ - $ - $ 152,822 $ 639,107 $ 507,560 $ (131,548) 126%
CONDADO DE CONTRA COSTA
DEPARTAMENTO DE SERVICIOS COMUNITARIOS
2006 PROGRAMA DE HEAD START TEMPRANO
didembre 2006 YTD Gastos
1 2 3 4 5 6 7 8 9 10 11
enero-06 abril-06 julio-06
Descripcc(6n hasta hasta hasta Actual Actual Actual YTD Presupuesto Cuenta %
marzo-06 junio-06 sept-06 oct-06 nov-06 dic-06 Actual Total Restante YTD
i. PERSONAL (Clasificaci6n de objeto 6a) $ 57,954 $ 49,428 $ 46,872 $ 16,804 $ 19,366 $ 10,854 $ 201,278 $ 238,373 $ 37,095 84%
b. BENEFICIOS SUPLEMENTARIOS(Clasificaci6n de objeto 6b) $ 34,282 $ 26,921 $ 31,743 $ 10,493 $ 11,816 $ 7,540 $ 122,796 $ 145,675 $ 22,879 84%
:.VIAJES (Clasificaci6n de objeto 6c) $ 183 $ 1,672 $ 122 $ $ 382 $ 22 $ 2,381 $ 2,885 $ 504 .83%
J. EQUIPO $ - $ - $ - $ - $ - $ - $ - $ - $ - 0%
e.ARTICULOS (Clasificaci6n de objeto 6e)
1.Arliculos de Oficina $ 343 $ 92 $ 1,447 $ 364 $ 310 $ - $ 2,556 S 1,900 $ (656) 135%
2.Aniculos de Home Base para EHS 244 4,457 252 293 100 45 5,390 6,500 1,110 83%
3.Articulos para Servicios de Comida - - 5 - - - 5 150 145 3%
A.Aniculos Miscelaneos 610 3,461 2,254 309 959 136 7,729 9,240 1,511 84%
TOTAL DE ARTICULOS(Clasificaci6n de objeto 6e) $ 1,197 $ 8,010 $ 3,956 $ 966 $ 1,369 $ 181 $ 15,680 $ 17,790 $ 2,110 88%
F.CONTRATOS(Clasificaci6n de objeto 6f)
1.Serviclos Administrativos(e.j.,Legal,Contabilidad,Contratos To $ 680 $ 73 $ 292 $ 2,021 $ - $ 4,345 $ 7,412 $ 1,750 S (5,662) 424%
2.Servicios de Salud/Inhabilidad 7,764 5,142 8,735 6,305 4,745 4,341 37,032 59,824 22,792 62%
3.Servicios de Comida 206 106 78 86 - 70 546 400 (146) 136%
S.Entrenamiento yAsistencia T6cnica 6,513 4,137 1,386 358 1,507 6,345 20,245 16,500 (3,745) 123%
3.Otros Contratos 236,292 498,503 102,930 93,900 125,991 164,229 1,221,845 1,344,286 122,441 91%
TOTAL DE CONTRATOS(6f) $ 251,455 $ 507,961 $ 113,420 $ 102,670 $ 132,243 $ 179,330 $ 1,287,079 S 1,422.760 $ 135,681 90%
3.TOTAL DE CONSTRUCCION(6g) $ - $ - $ - $ - $ - S - $ - $ - $ - 0%
h.MISCELANEO(Clasificaci6n de objeto 6h)
2.Costo de Ocupacldn del Edificio/Renta $ 57 $ 143 $ 30 $ 32 $ 12 $ 30 $ 305 $ 3,500 $ 3,195 9%
4.Utilidades,Tel6fono 52 623 67 137 68 70 1,017 2,200 1,183 46%
5.Segura de Edificlos y Responsibilidad Civil de Ninos 1,144 - - - - - 1,144 1,650 506 69%
6.Conservacl6n/Reparacl6n Requeridos de Ediflclos 17 1,517 - - 41 - 1,575 1,700 125 93%
8.Viajes Locales 541 683 223 77 180 72 1,776 1,600 (176) 111%
9.Servicios Nutritivos
Costo Nutritivo Para Nirlos - 14,346 3,630 2,241 2,535 2,738 25,490 28,182 2,692 90%
(Reembolso de CCFP&USDA) - (8,923) (2,703) (2,900) (100) - (14,626) (23,771) (9,145) 62%
13.Servicios de Padres 408 1,294 1,102 663 - 60 3,527 8,507 4,980 41%
14.Servicios de Contabilidad y Legal 53 6 3 2 84 2 149 450 301 33%
15.Publicaciones/Anuncios/Imprenti - 502 - - - - 502 1,700 1,198 30%
16.Entrenamiento y Desarrollo de Empleados 1,170 6,594 2,043 566 4,894 55 15,323 30,659 15,336 50%
17.Miscel6neo 5,140 3,106 1,269 5,879 457 6,765 22,616 61,255 38,639 37%
TOTAL DE MISCELANEO(6h) $ 8,582 $ 19,890 S 5,666 S 6,696 $ 8,171 $ 9,792 $ 58,796 $ 117,632 $ 58,836 50%
I. TOTAL DE CARGOS DIRECTOS
Suma de Llneas 6a-6h $ 353,653 $ 613,882 $ 201,779 $ 137,629 $ 173,347 $ 207,720 $ 1,688,011 $ 1,945,115 $ 257,104 87%
j. CARGOS INDIRECTOS
Insertar Cargos no Reflejados en I(arriba) - 41,072 18,417 3,832 6,312 69,633 85,123 15,490 82%
k.TOTAL-CATEGORIAS DEL PRESUPUESTO $ 353,653 $ 654,955 $ 201,779 $ 156,046 $ 177,179 $ 214,033 $ 1,757.643 $ 2.030,238 $ 272,595 87%
Donacidn de mercancias y servicios(In-Kind) $ 163,501 $ 170,402 $ 152,362 $ - $ - S 152,822 $ 639,107 $ 507,560 $ (131,548) 126%
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
2006 EARLY HEAD START PROGRAM
December 2006 YTD Expenditures
DESCRIPTION Total %
YTD Actual Budget Remaining YTD
a. PERSONNEL $ 201,278 $ 238,373 $ 37,095 84%
b. FRINGE BENEFITS 122,796 145,675 22,879 84%
c. TRAVEL 2,381 2,885 504 83%
d. EQUIPMENT - - - 0%
e. SUPPLIES 15,680 17,790 2,110 88%
f. CONTRACTUAL 1,287,079 1,422,760 135,681 90%
g. CONSTRUCTION - - - 0%
h. OTHER 58,796 117,632 58,836 50%
I. TOTAL DIRECT CHARGES $ 1,688,011 $ 1,945,115 $ 257,104 87%
j. INDIRECT COSTS 69,633 85,123 15,490 82%
k. TOTAL -ALL BUDGET CATEGORIES $ 1,757,643 $ 2,030,238 $ 272,595 87%
In-Kind (Non-Federal Share) $ 639,107 $ 507,560 $ (131,548) 126%
CONDADO DE CONTRA COSTA
DEPARTAMENTO DE SERVICIOS COMUNITARIOS
2006 PROGRAMA DE HEAD START TEMPRANO
diciembre 2006 YTD Gastos
DESCRIPCCION Presupuesto Cuenta %
YTD Actual Total Restante YTD
a. PERSONAL $ 201,278 $ 238,373 $ 37,095 84%
b. BENEFICIOS SUPLEMENTARIOS 122,796 145,675 22,879 84%
c. VIAJES 2,381 2,885 504 83%
d. EQUIPO - - - 0%
e. ARTICULOS DE OFICINA 15,680 17,790 2,110 88%
f. CONTRATOS 1,287,079 1,422,760 135,681 90%
g. CONSTRUCCION - - - 0%
h. MISCELANEO 58,796 117,632 58,836 50%
I. TOTAL DE CARGOS DIRECTOS $ 1,688,011 $ 1,945,115 $ 257,104 87%
j. CARGOS INDIRECTOS 69,633 85,123 15,490 82%
k. TOTAL - CATEGORIAS DEL PRESUPUESTC $ 1,757,643 $ 2,030,238 $ 272,595 87%
Donaci6n de mercancias y servicios (In- Kind) $ 639,107 $ 507,560 $ (131,548) 126%