HomeMy WebLinkAboutMINUTES - 03132007 - C.82 s � L
TO: BOARD OF SUPERVISORS �� �� Contra
FROM: Anne Cain, County Librarian o 1;,, t. "; Costa
DATE: March 13, 2007 ,;�"�~~k
A�ou-= County
SUBJECT: APPROVE contract amendment with Advanced Information Management,
Inc., to increase payment limit to $26,316 with no change in the term of
June 19, 2006 thru March 31, 2007.
SPECIFIC REQUEST (S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract amendment with
Advanced Information Management Inc., effective January 1, 2007, to increase the payment limit by$1,316 to a
new limit of$26,316 with no change in the term of June 19, 2006 thru March 31, 2007.
FINANCIAL IMPACT
$1,316. The total payment will not exceed $26,316, and is included in the Library's 2006/07 budget.
$24,290.63 has been paid, to date.
BACKGROUND
Advanced Information Management, Inc., provides trained, temporary staff to supplement the Library's
Technical Services staff to catalog library materials (print and media) for distribution to the 25 county libraries
for their respective collections. The services include:
a. Online Computer Library Center ("OCLC") and Connexion Client orientation and training; search,
retrieve, and modify appropriate OCLC records for Library materials;
b. Catalog print and media using current Machine Readable Cataloguing ("MARC") tagging and Anglo-
American Cataloguing Rules, 2nd Edition("AACR2")rules for description; and
c. Catalog using Contra Costa County Library cataloging specifications.
CONTINUED ON ATTACHMENT: El YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR❑RECOMMENDATION OF BOARD COMMITTEE
['PROVE ITHER
r
SIGNATURE(S): J
ACTION OF BOONt�yo!l
APPROVED ASic�( [-]NDED OTHER
VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND
v CORRECT COPY OF AN ACTION TAKEN AND
J1UNANIMOUS(ABSENT ENTERED ON THE MINUTES OF THE BOARD OF
AYES: NOES: SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN: ATTESTED ( 3 ;LvQ -7
Contact: Anne Cain,925-646-6423 JOHN CULLEN CLERK OF THE BOARID OF
SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library Administration
County Administrator
General Services(Purchasing) By �"eputy
Auditor-Controller
OA\BOS\TEMPLATE\REGULAR\AIM-increase payment amount for short form contract-2006.doc
C. 4 3 ( 1310
Contra Costa County CONTRACT AMENDMENT AGREEMENT Number 49366
Standard Form L-7 (Purchase of Services -Long Form) Fund/Org# 03718
'Revised 2002• Account# 02310
Other#
1. Identification of Contract to be Amended.
Number: 49366 (as amended on November 6, 2006)
Department: Library
Subject: Temporary Employee (Contract Cataloger) through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Amendment Date. The effective date of this Contract Amendment Agreement is January 1, 2007.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment
Specifications" attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SU V RS ATTEST: Clerk of the Board of Supervisors
By - By
duirm D ignee Deputy
CONTRACTOR
Name of business entirv�ATM STAFFINCT INC' Name of business entity ATM STAFFING INC.
By 'rel , By.
(Signature of individual or officer) (Signature of individual or officer)
Linda McKell, President Linda McKell, Secretary
(Print name and title A, if applicable) (Print name and title A, if applicable)
Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2.
L-7 (Page 1 of 1)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services -Long Form)
Revised 2002.
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: By:
4�—
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
C6 ) ss-
COUNTY
ss.COUNTY OFA )
'On zkD `07 , before me, K. C- �svlx - ks-)�Zc' l )t-
insert name and title of the officer), personally appeared L;n A 7-0 m q
personally known tom (or proved to me on the basis
of satisfactory evidence)to be the person(s}whose name(sj is/afsubscribed to the within instrument and
acknowledged to me that he�she/tlwy.executed the same in his/her/their authorized capacity(4es},and that by
his�her/thetrsignature(s}on the instrument the person(-s�,or the entity upon behalf of which the person(s�Lacted,
�eeeeeeeeeeeeeeeaeeeeeoeeeeeeeoeeoeeeeeee�
executed the instrument. K. C. OLSON
N0. 1595405 nn
WITNESS MY HAND AND OFFICIAL SEAL. s COMM."`� �.� NOTARY PUBLIC-CALIFORNIA S
COUNTY OF SANTA BARBARA I
�teeeeee0aoee®eoCOMM.
eeoEXPIRES
e woG.e o e,oiiei®
(Seal)
> afore 4.
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
L-2 (Page 1 of 1)
Amendment Specifications
A. Paragraph 5 of the Standard Contract and Paragraph 4 of each of the two Contract Extension
Agreements are amended to increase the payment limit to reflect amount owed plus the
original contract amount as follows:
The total contract amount is $26,315.63.
Initials:
Contractor Contractor County Dept.
Page 1
O:\Contracts\Fiscal Year 2 006-2 007\Advanced Information Management-tempory employee\Amendmer:t Specifications-AIM.doc
Contra Costa County CONTRACT EXTENSION AGREEMENT Number
Standard Form S-5 (Purchase of Services - Short Form) Fund/Org#
Revised 2002 Account#
Other#
1. Identification of Contract to be Extended.
Number:
Effective Date: June 19, 2006
Department: Library
Subject: Temporary Employee(Contract Cataloger)through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING,INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended
from November 30, 2006 to March 31, 2007, unless sooner terminated as provided in said contract.
4. Payment Limit. Including the extended term of the contract, the maximum amount payable by the County
under this Contract shall not exceed$25,000.00.
5. Signatures. These signatures attest the parties' agreement hereto: `1
Approved: OARDA OF SUPERVIS &miL, uyer ft Approved: County Administrator
GeneralSer rtrs`Gepar tm nt
By: - n. By:
Purchasingent,Designee Cortnty of Contra Cost. ( AO, Designee
CONTRACTOR . Recommende by Department
By: V C k,�� By:
Linda McKell, President Department,Designee
(Print name and title) Anne Cain, County Librarian
AIM STAFFING, INC. (Print name)
Name of business entity, if applicable)
CONTRACTOR
By:
By: Cl.�� er�
FORM APPROVED
Linda McKell, President SILVANO B.MA HESI,County Counsel
(Print name and title) By Deputy
AIM STAFFING, INC.
Name of business entity, if applicable)
C_S fPaoP 1 of 1)
Contra Costa County CONTRACT EXTENSION AGREEMENT Number
Standard Form S-5 (Purchase of Services - Short Form) Fund/Org#
Revised 2002 Account#
Other#
1. Identification of Contract to be Extended.
Number:
Effective Date: June 19, 2006
Department: Library
Subject: Temporary Employee (Contract Cataloger)through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street,Mountain View, CA 94041
3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extende(
from October 13, 2006 to November 30, 2006, unless sooner terminated as provided in said contract.
4. Payment Limit. Including the extended term of the contract, the maximum amount payable by the Count:
under this Contract shall not exceed$25,000.00.
5. Signatures. These signatures attest the parties' agreement hereto:
Appr ved: AOARD OF SUPERVI§bkSite,Buyer If Approved: County Administ for
G esFzrat_Seruues Department
`Pr.achasir�Di�.Ji,sicn
t--
-s. y:
PurchVsing.Agent,Designee CAO, Designee
CONT TO Recommended by apartment
By: By:
Department,Designee
L �J -�- -J M c
(Print name and title) Anne Cain, County Librarian
AIM STAFFING, INC. (Print name)
Name of business entity, if applicable)
CONTRACTOR ,.
By: FORM APPROVED
SILVANO B.MA CHESI County Counsel
(_i t� — f VL C I�,�C�1 8y Deputy
(Print name and title)
AIM STAFFING, INC.
Name of business entity, if applicable)
Contra Costa County STANDARD CONTRACT Number
Standard Foran S-1 (Purchase of Services -Short Form) Fund/Org#
Revised 2002 Account#
Other#
1. Contract Identification.
Department: County Library
Subject: Temporary Employee(Contract Cataloger)through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows.
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street,Mountain View, CA 94041
3. Term. The effective date of this Contract is June 19,2006 and it terminates October 13, 2006 unless sooner
terminated as provided herein.
4. Termination.- This Contract may be terminated by the County, at its sole discretion,upon five-day advance
written notice thereof to the Contractor, or cancelled immediately by written mutual consent.
5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed$25,000.00.
6. County's Obligations. In consideration of Contractor's provision of services as described below,and subject
to the payment limit expressed herein,County shall pay Contractor,upon Contractor's submission of a properly
documented demand for payment(County Demand Fonn D-15)which shall be submitted not later than 30 days
from the end of the month in which the contract services were rendered,and upon approval of such demand by
the head of the County Department for which this Contract is made or his designee, as follows:
[Check one alternative only]
. . ❑hour; or
❑ a. FEE RATE: $ per service unit: ❑session, as defined below; or
❑calendar day(day, week or month)
NOT TO EXCEED a total of service unit(s).
Session is defined as:
❑b.Payment in full after approval by the Department.
® c. As set forth in the Payment Provisions paragraph of the attached Additional Provisions.
❑ d. As set forth in the Payment Provisions, attached.
7. Contractor's Obligations. Contractor shall provide the following described services:
❑ a.
®b. As set forth in Section A. (Contractor's Obligations)of the attached Additional Provisions which are
incorporated herein by reference.
8. Compliance with Law. Contractor shall be subject to and comply with all federal,state and local laws and
regulations applicable with respect to its performance under this Contract, including but not limited to,
licensing,employment and purchasing practices;and wages,hours and conditions of employment,including
nondiscrimination.
9. Administrative Amendments. Subject to the Payment Limit,the Payment Provisions and the Additional
Provisions may be amended by a written administrative amendment executed by the Contractor (or
designee) and the County Administrator (or designee), subject to any required state or federal approval,
provided that such administrative amendment may not materially change the Payment Provisions or the
Foran S-1 (Page 1 of 3)
Contra Costa County STANDARD CONTRACT Number
Standard Form S-1 (Purchase of Services - Short Form)
Revised 2002
Additional Provisions.
10. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be
available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic
background, disability,or sexual orientation, and that none shall be used,in whole or in part,for religious
worship or instruction.
11. Independent Contractor Status. This Contract is by and between two independent contractors and is not
intended to and shall not be construed to create the relationship between the parties of agent, servant,
employee,partnership,joint venture, or association.
12. Disputes. Disagreements between the County and Contractor concerning the meaning,requirements, or
performance of this Contract shall be subject to final determination in writing by the head of the County
Department for which this Contract is made or his designee or in accordance with the applicable procedures
(if any) required by the State or Federal Government.
13. Access to Books and Records of Contractor,Subcontractor. Pursuant to Section 1861(v)(1)of the Social
Security Act,and any regulations promulgated thereunder,Contractor shall,upon written request and until
the expiration of four years after the furnishing of services pursuant to this Contract,make available to the
Secretary of Health and Human Services, the Comptroller General,* the County, or any of their duly
authorized representatives,this Contract and books,documents,and records of Contractor that are necessary
to certify the nature and extent of all costs and charges hereunder. Further,if Contractor carries out any of
the duties of this Contract through a subcontract, with a value or cost of$10,000 or more over a twelve-
month period, such subcontract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,the subcontractor shall
make available, to the Secretary, the Comptroller General, the County, or any of their duly authorized
representatives,the subcontract and books,documents,and records of the subcontractor that are necessary to
verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any
and all other terms regarding the maintenance or retention of records under this Contract and is binding on
the heirs, successors, assigns and representatives of Contractor:
14. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include in all
documents or written reports completed and submitted to County in accordance with this Contract, a
separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the
preparation of each such document or written report. This, section shall apply only if the payment limit
under this Contract exceeds $5,000.
15. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the County and its
officers and employees from any and all claims, costs and liability for any damages, sickness, death, or
injury to person(s) or property, including without limitation all consequential damages, from any cause
whatsoever arising directly or indirectly from or connected with the operations or services of the Contractor
or its agents, servants,employees or subcontractors hereunder, save and except claims or litigation arising
through the sole negligence or sole willful misconduct of the County or its officers or employees.
Contractor will reimburse the County for any expenditures,including reasonable attorneys'fees,the County
may make.by reason of the matters that are the subject of this indemnification, and if requested by the
County will defend any claims or litigation to which this indemnification provision applies at the sole cost
and expense of the Contractor.
16. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by County
under a new contract following expiration or termination of this Contract,and waives all rights or claims to
Form S-1 (Page 2 of 3)
Contra Costa County STANDARD CONTRACT Number
Standard Form S-1 (Purchase of Services - Short Form)
Revised 2002
notice or hearing respecting any failure to continue purchasing all or any such services from Contractor.
17. Legal Authority. This Contract is entered into under and subject to the following legal authorities
Government Code § 31000.
18. Signatures. These signatures attest the parties' agreement hereto:
Approved: BOARD OF SUPER SORS Approved: County Administrator
John BuckhaCt,Senior Buyer
Generafservices Department
BY: Zg.06
Purcfiiasi Division O
Aur°csQng gent ,Design e By.
CAO, designee
,CONTRACTOR Recommended b- Dep ent
By.
Department,Designee
L (N ax s
(Print name and title) ?2�5 I bei T- Susan Caldwell,Administrative Services
Officer
AIM STAFFING,INC. (Print name)
(Name of business entity,if applicable)
CONTRACTOR: AIM STAFFING, INC.
By: CSC
( 1i . �'k CALL FORM APPROVED
(Print name)!3r-C SILVANO B.M RC SI Co ntpCouns"
By Deputy 3
(Print title)
Form S-1 (Page 3 of 3)
0ACA0-contracts\2006\Advanced Information Management-tempory employee\S-I Short Form Contract.doc
Contra Costa County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts -Long and Short Form)
Revised 2002 '
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Paymenl
Provisions, County will pay Contractor the following fee as full compensation for all services, work,
expenses or costs provided or incurred by Contractor.
.[Check one alternative only.]
❑ a. $ monthly, or
❑ b. $ per unit, as defined in the Service Plan, or
❑ c. $ after completion of all obligations and conditions herein.
® d. Other: See Additional Provisions (Form S-2).
2. Payment Demands.Contractor shall submit written demands for payment on County Demand Form D-15
in the manner and form prescribed by County. Contractor shall submit said demands for payment no later
than 30 days from the end of the month in which the contract services upon which such demand is based
were actually rendered. Upon approval of payment demands by the head of the County Department for
which this Contract is made, or his designee, County will make payments as specified in Paragraph 1.
(Payment Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a
result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2.
(Payment Demands) above, County shall not pay Contractor for such services to the extent County's
recovery of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County
expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been
carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish
information or to cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s)for payment.
S. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to, and/or complying
with any audit exceptions by appropriate county, state or federal audit agencies resulting from its
performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of
County's obligation,if any,to the state and/or federal government resulting from any audit exceptions,to the
extent such are attributable to Contractor's failure to perform properly any of its obligations under this
Contract.
Initials:
_AA
Contractor County Dept.
Form P-1 (Page 1 of 1)
Contra Costa County ADDITIONAL PROVISIONS Number
Standard Form S-2 (Purchase of Services -Short Form)
Revised 2002
A. Contractor's Obligations. During the term of this Contract, Contractor shall provide the following
services:
1. Work with the Contra Costa County Library Technical Services staff on cataloging the Hercules
collection and will report to the Collection Development/Technical Services Manager.
2. Work with Contra Costa County Library staff regarding.-
a.
egarding:a. Online Computer Library Center ("OCLC") and Connexion Client orientation and
training; search,retrieve, and modify appropriate OCLC records for materials selected
for the new Hercules Library;
b. Catalog print and media using current Machine.Readable Cataloguing ("MARC")
tagging and Anglo-American Cataloguing Rules, 2nd Edition ("AACR2") rules for
description;
C. Catalog using Contra Costa County Library cataloging specifications; and
d. Usage of County equipment for business purposes only.
3. Other assignments as agreed to.
4. Contractor shall provide services through the temporary placement of one of its employees. In
accordance with Paragraph 11 ("Independent Contractor Status"),Contractor is responsible for
paying the following for its own employees:
a. The employee's wages;
b. All federal, state, and local payroll taxes;
C. Unemployment insurance;
d. Workers' compensation insurance; and
e. All other applicable deductions required by law.
B. Payment Terms.
County will pay Contractor a rate of$37.50 per hour for work performed under this agreement. Each
week (AIM defines a workweek as beginning on Saturday and ends on Friday), the Contractor's
employee will complete an AIM time sheet, submit it to Julie Italiano, or her designee, for signature,
and fax or mail the time sheet to AIM on the last day worked during the work week or on Friday.
Contra Costa County's representative's signature on the time sheet indicates acknowledgment of the
hours worked by the Contractor's Employee and agreement to pay for them.'
Overtime must be pre-authorized by both Cathy Sanford, Deputy County Librarian, and Contractor.
Overtime is defined as:
• Any time worked beyond eight (8)hours in a workday;
Initials:
Contractor County Dept.
Form S-2 (Page 1 of 2)
0ACA0-contracts120061Advanced Information Management-tempory employeels-2 Additional Provisions.doc
Contra Costa County ADDITIONAL PROVISIONS Number
Standard Form S-2 (Purchase of Services - Short Form)
Revised 2002
• Any time worked beyond forty (40)hours in a normal seven (7) day workweek.
Each time Contractor's Employee shows up for work,County will pay Contractor a minimum of two
(2)hours of pay regardless of the amount of time actually worked.
Paragraph 2 of PAYMENT PROVISIONS (Form P-1) is deleted and the following new
Paragraph 2 is inserted:
Weekly,AIM will send an invoice(due upon receipt) and a corresponding copy of the time sheet to:
Contra Costa County Library Administration
Attention: Julie Italiano
750 Oak Park Blvd.
Pleasant Hill, CA 94523
C. Workplace Safety.
County is responsible for orientating and discussing any special safety rules and regulations pertaining
to the Contractor's Employee's assignment.
If the Contractor's Employee is injured while working on site, County will provide prompt medical
treatment and contact AIM as soon as possible.
Contractor's Employee will not be authorized to operate a motor vehicle for work purposes without
advanced written permission from AIM.
D. Other.
Paragraph 12(Disputes)of the Standard Contract is hereby deleted. The Paragraphs following
deleted Paragraph 12 will keep their respective Paragraph number and will not be renumbered.
Contractor will be contacted immediately if Contractor's Employee's performance is not satisfactory.
Contractor will try to correct the problem or,at County's request,replace the Contractor's Employee as
soon as possible.
County will contact AIM of any change in job task as set out in Section A.(Contractor's Obligations)
of this document. A rate increase and a special safety evaluation may apply.
All expenses incurred by the Contractor's Employee while on assignment must be pre-approved by both
County and Contractor. Unless otherwise agreed upon, expenses incurred by the Contractor's
Employee on Contra Costa County Library's behalf will be billed di ctly to Contra Costa County
Library.
Initials: ,
Contractor Co my Dept.
Form S-2 (Page 2 of 2)
0:\CAO-contracts\2006\Advanced Information Management-tempory employee\S-2 Additional Provisions.doc
Contra. Costa County STANDARD CONTRACT Number
Standard.Form L-1 5o (Purchase of Services - Long Form) Fund/Org# 3718
Revised 20020'%O Account #
�h 101 � 2310
Other#
1. Contract Identification.
Department: Library
Subject: Temporary Employee through Advanced Information Management, Inc.
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the
following named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street,Mountain View, CA 94041
3. Term. The effective date of this Contract is March 1, 2007. It terminates on August 31, 2007 unless
sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed
$ 30,000.00.
5. County's Obligations. County shall make to the Contractor those payments described in the Payment
Provisions attachedhereto which are incorporated herein by reference, subject to all the terms and
conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in
the Service Plan attached hereto which is incorporated-herein by reference, subject to all the terms and
conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and Special
Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Project. This Contract implements in whole or in part the following described Project, the application
and approval documents of which are incorporated herein by reference:
Not Applicable.
L-1 (Page I of 2)
Contra Costa.County STANDARD CONTRACT Number
Standard Form L-1 (Purchase of Services - Long Form)
Revised 2002
9. Legal Authority. This Contract is entered into under and subject to the following legal authorities:
Government Code §31000.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS ATTEST: Clerk of the Board of Supervisors
B( By
Chairman/Designee Deputy
CONTRACTOR
Name of business entity AIM STAFFING, _INC. Name of business entity AIM STAFFING, INC.
By � � c
(Signature of individual or officer) By
(Signature of individual or officer)
Linda McKell, President
(Print name and title A, if applicable) Linda Mc Kell, Secretary
(Print name and title B, if applicable)
Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of
the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2.
L-1 (Page 2 of 2)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services -Long Form)
Revised 2002
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: Cbz[ � � By: ---=
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
ss.
COUNTY OFC )
On -14:� 3-a'-7,before me,
insert name and title of the oecer)p sonally appeared 1. 1t,4A
personally known to me(or proved to me on the basis
of satisfactory evidence)to be the person(s�-whose namoEj(�1�.sa�ubscribed to the within instrument and
acknowledged to me that hg/sh�e/tl� xecuted the same in eJtheir-authorized capacity 'e),,and that by
hisLher/their--signature&n tie instrument the person((, or the entity upon behalf of which the personFs) acted,
executed the instrument.
SHARON J.CNa
WITNESS MY HAND AND OFFICIAL SEAL. reiWon 0 16M16
Notary Pubtic—Catibornia
Santa Clara County
@.y Comm Emma Jan),2010
(Seal)
\ SHARON J.CN01
C
Siature t mamiaafon/161N78
p-- t Notry UAW—:t:ti tia
Sam.Clua cotwl,`
61ily Comm.Expires JM 3.1010
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
L-2 (Page 1 of 1)
Contra.Costa County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts -Long and Short Form)
Revised 2002
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment
Provisions, County will pay Contractor the following fee as full compensation for all services, work,
expenses or costs provided or incurred by Contractor:
[Check one alternative only.]
❑ a. $ monthly, or
❑ b. $ per unit, as defined in the Service Plan, or
❑ c. $ after completion of all obligations and conditions herein.
® d. Other: See Service Plan Outline (Form L-3).
2. Payment Demands.Contractor shall submit written demands for payment on County Demand Form D-15 in
the manner and form prescribed by County. Contractor shall submit said demands for payment no later than
30 days from the end of the month in which the contract services upon which such demand is based were
actually rendered. Upon approval of payment demands by the head of the County Department for which this
Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment
Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a
result of Contractor's.failure to submit to County a timely demand for payment as specified in Paragraph 2.
(Payment Demands)above,County shall not pay Contractor for such services to the extent County's recovery
of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right tomithhold payment to Contractor when,in the opinion of County
expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been
carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish
information or to cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to, and/or complying
with any audit exceptions by appropriate county, state or federal audit agencies resulting from its
performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of
County's obligation,if any,to the state and/or federal government resulting from any audit exceptions,to the
extent such are attributable to Contractor's failure to perform properly any of its obligations under this
Contract.
Initials: L /
Contractor County Dept.
Form P-1 (Page 1 of 1)
Contra Costa-County SERVICE PLAN OUTLINE Number
Standard Form L-3 (Purchase of Services - Long Form) Fund/Org# 3718
Revised 2002 Account # 2310
Vendor #
SERVICE PLAN
A. Contractor's Obligations. During the term of this Contract, Contractor shall provide the following
services:
1. Work with the Contra Costa County Library Technical Services staff on cataloging library materials
and gifts and will report to the Collection Development/Technical Services Manager.
2. Work with Contra Costa County Library staff regarding:
a. Online Computer Library Center("OCLC")and Connexion Client orientation and training;
search, retrieve, and modify appropriate OCLC records for Library materials;
b. Catalog print and media using current Machine Readable Cataloguing ("MARC")tagging
and Anglo-American Cataloguing Rules, 2nd Edition("AACR2") rules for description;
C. Catalog using Contra Costa County Library cataloging specifications; and
d. Usage of County equipment for business purposes only.
3. Other assignments.as agreed to.
4. Contractor shall provide services through the temporary placement of one of its employees. In
accordance with Paragraph 11 ("Independent Contractor Status"), Contractor is responsible for
paying the following for its own employees:
a. The employee's wages;
b. All federal, state, and local payroll taxes;
C. Unemployment insurance;
d. Workers' compensation insurance; and
e. All other applicable deductions required by law.
B. Payment Terms.
County will pay Contractor a rate of$37.50 per hour for work performed under this agreement. Each week
(AIM defines a workweek as beginning on Saturday and ends on Friday), the Contractor's employee will
complete an AIM time sheet, submit it to Julie Italiano, or her designee, for signature, and fax or mail the
time sheet to AIM on the last day worked during the work week or on Friday. Contra Costa County's
representative's signature on the time sheet indicates acknowledgment of the hours worked by the
Contractor's Employee and agreement to pay for them.
Overtime must be pre-authorized by both Cathy Sanford, Deputy County Librarian, and Contractor.
Overtime is defined as:
• Any time worked beyond eight (8) hours in a workday;
GK
Initials:
Contractor Coun . Dept.
L-3 (Page 1 of 2)
0AContracts\2007\Advanced Information Management\.-3 service Plan Outline.doc
Contra Costa County SERVICE PLAN OUTLINE Number
Standard Form L-3 (Purchase of Services - Long Form) Fund/Org# 3718
Revised 2002 Account # 2310
Vendor#
• . Any time worked beyond forty (40) hours in a normal seven(7) day workweek.
Each time Contractor's Employee shows up for work, County will pay Contractor a minimum of two (2)
hours of pay regardless of the amount of time actually worked.
Paragraph 2 of PAYMENT PROVISIONS(Form P-1)is deleted and the following new Paragraph 2 is
inserted:
Weekly, AIM will send an invoice (due upon receipt) and a corresponding copy of the time sheet to:
Contra Costa County Library Administration
Attention: Julie Italiano
750 Oak Park Blvd.
Pleasant Hill, CA 94523
C. Workplace Safety.
County is responsible for orientating and discussing any special safety rules and regulations pertaining to the
Contractor's Employee's assignment.
If the Contractor's Employee is injured while working on site, County will provide prompt medical
treatment and contact AIM as soon as possible.
Contractor's Employee will not be authorized to operate a motor vehicle for work purposes without
advanced written permission from AIM.
c�c
Initials:
Contractor Count Dept.
L-3 (Page 2 of 2)
0:\Contracts\2007\Advanced Information Management\L-3 Service Plait Outline.doc
Contra Costa Gounty GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services-Long Form)
Revised 2003
1. Compliance with Law. Contractor shall be subject to and comply with all applicable federal,state and local laws
and regulations with respect to its performance under this Contract, including but not limited to,licensing,employment
and purchasing practices; and wages, hours and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to
monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the
United States Government.
3. Records. Contractor shall keepand make available for inspection and copying by authorized representatives of the
County, the State of California, and the United States Government, the Contractor's regular business records and such
additional records pertaining to this Contract as may be required by the County.
a. Retention of Records. Contractor shall retain all documents pertaining to this Contract for five years from the
date of submission of Contractor's final payment demand or final Cost Report;for any further period that is required
by law; and until all-federal/state audits are complete and exceptions resolved for this contract's funding period.
Upon request,Contractor shall make these records available to authorized representatives of the County,the State of
California, and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1)of the Social
Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the
expiration of four years after the furnishing of services pursuant to this Contract,make available to the County,the
Secretary of Health and Human Services,or the Comptroller General,or any of their duly authorized representatives,
this Contract and books,documents, and records of Contractor necessary to certify the nature and extent of all costs
and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of
$10,000 or more over a twelve-month period,such subcontract shall contain a clause to the effect that upon written
request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the
subcontractor shall make available to the County, the Secretary, the Comptroller General, or any of their duly
authorized representatives, the subcontract and books, documents, and records of the subcontractor necessary to
verify the nature and extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of records
under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550,Contractor shall include in all documents or
written reports completed and submitted to County in accordance with this Contract,a separate section listing the numbers
and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report.
This section shall apply only if the payment limit under this Contract exceeds$5,000.
GK
Initials:
Contractor Count} Dept.
L-5 (Page 1 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\.-5 Genera:Conditions.doc
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2003
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party,in its sole discretion,upon thirty-day advance
written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this Contract
should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination,County
may proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractor's
performance shall be deducted from any sum due Contractor under this Contract,without prejudice to County's rights
to recover damages.
c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that federal, state, or other non-
County funding for this Contract ceases,this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as
expressly provided herein,no other understanding,oral or otherwise,regarding the subject matter of this Contract shall be
deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets
required by this Contract,including but not limited to,monitoring,evaluating,auditing,billing,or regulatory changes,may
be developed and set forth in a written Informal Agreement between Contractor and County. Informal Agreements shall
be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify
that which is already required hereunder. Informal Agreements may not enlarge in any manner the scope of this Contract,
including any sums of money to be paid Contractor as provided herein. Informal Agreements may be approved and signed
by the head of the countydepartment for which this Contract is made or its designee.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document executed by
Contractor and the Contra Costa County Board of Supervisors or, after Board approval,by its designee, subject to
any required state or federal approval.
b. Administrative Amendments. Subject to the Payment Limit,the Payment Provisions and the Service Plan may
be amended by a written administrative amendment executed by Contractor and the County Administrator (or
designee), subject to any required state or federal approval,provided that such administrative amendment may not .
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between County and Contractor concerning the meaning,requirements,or performance of
this Contract shall be subject to final written determination by the head of the county department for which this Contract is
made, or his designee, or in accordance with the applicable procedures (if any) required by the state or federal
government.
C�
Initials:
Contractor C011Dept.
L-5 (Page 2 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 General Conditions.doe
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2003
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws
of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County,State
of California.
11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws touching
upon the subject of this Contract be adopted or revised during the term hereof,this Contract shall be deemed amended to
assure conformance with such federal or state requirements.
12. No Waiver by County. Subject to Paragraph 9.(Disputes)of these General Conditions,inspections or approvals,or
statements by any officer,agent or employee of County indicating Contractor's performance or any part thereof complies
with the requirements of this Contract,Ior acceptance of the whole or any part of said performance,or payments therefor,
or any combination of these acts,shall not relieve Contractor's obligation to fulfill this Contract as prescribed;nor shall the
County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with
any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs,successors,assigns and representatives of Contractor.
Prior written consent of the County Administrator or his designee, subject to any required state or federal approval, is
required before the Contractor may enter into subcontracts for any work contemplated under this Contract, or before the
Contractor may assign this Contract or monies due or to become due,by operation of law or otherwise.
14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended
to and shall not be construed to create the relationship between the parties of agent, servant,employee,partnership,joint
venture or association.
15. Conflicts of Interest. Contractor,its officers,partners,associates,agents,and employees,shall not make,participate
in making, or in any way attempt to use the position afforded them by this Contract to influence any governmental
decision in which they know or have reason to know they have a financial interest under California Government Code
Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers,partners,associates,agents and employees
to comply with all applicable state or federal statutes or regulations respecting confidentiality,including but not limited to,
the identity of persons served under this Contract,their records, or services provided them, and assures that:
a. All applications and records concerning any individual made or kept by Contractor or any public officer or
agency in connection with the administration of or relating to services provided under this Contract will be
confidential,and will not be open to examination for any purpose not directly connected with the administration of
such service.
L-5 (Page 3 of 6)
0AContractsTiscal Year 2006-200'AAdvanced Information Management-tempory employee\L-5 General Lti.noc AL-
Contractor
Initials: County Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2003
b. No person will publish or disclose or permit or cause to be published or disclosed,any list of persons receiving
services,except as may be required in the administration of such service. Contractor agrees to inform all employees,
agents and partners of the above provisions,-and that any person knowingly and intentionally disclosing such
information other than as authorized by law may be guilty of a misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to
all qualified persons regardless of age,sex,race, religion,color,national origin,ethnic background,disability,or sexual
orientation, and that none shall be used, in whole or in part, for religious worship or instruction.
18. Indemnification. _Contractor shall defend,indemnify,save,and hold harmless County and its officers and employees
from any and all claims,costs and liability for any damages,sickness,death,or injury to person(s)or property,including
without limitation all consequential damages,from any cause whatsoever arising directly or indirectly from or connected
with the operations or services of Contractor or its agents, servants, employees or subcontractors hereunder, save and
except claims or litigation arising through the sole negligence or sole willful misconduct.of County or its officers or
employees. Contractor will reimburse County for any expenditures, including reasonable attorneys' fees, County may
make by reason of the matters that are the subject of this indemnification, and, if requested by County, will defend any,
claims or litigation to which this indemnification provision applies at the sole cost and expense of Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof,Contractor shall keep
in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Liability Insurance. For all contracts where the total payment limit of the contract is $500,000 or less,
Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned
automobiles,with a minimum combined single limit coverage of$500,000 for all damages,including consequential
damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property,
including the loss of use thereof,arising from each occurrence. Such insurance shall be endorsed to include County
and its officers and employees as additional insureds as to all services performed by Contractor under this agreement.
Said policies shall constitute primary insurance as to County,the state and federal governments, and their officers,
agents,and employees,so that other insurance policies held by them or their self-insurance program(s)shall not be
required to contribute to any loss covered under Contractor's insurance policy or policies. For all contracts where the
total payment limit is above $500,000,the aforementioned insurance coverage to be provided by Contractor shall
have a minimum combined single limit coverage of$1,000,000,and Contractor shall be required to provide County
with a copy of the endorsement making the County an additional insured on all general liability, worker's
compensation, and, if applicable, all professional liability insurance policies as required herein no later than the
effective date of this Contract.
b. Workers' Compensation. Contractor shall provide workers' compensation insurance coverage for its
employees.
c. Certificate of Insurance. The Contractor shall provide the County with (a) certificate(s) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the effective date of this
L-5 (Page 4 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 Generalon itions.doc CKInitials:
ontractor Coun�y Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2003
Contract. If the Contractor should renew the insurance policy(ies)or acquire either a new insurance policy(ies)or
amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract,then
Contractor shall provide(a) current certificate(s) of insurance.
d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a provision for
thirty (30) days written notice to County before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United
States mail,postage prepaid. Notices to County shall be addressed to the head of the county department for which this
Contract is made. Notices to Contractor shall be addressed to the Contractor's address designated herein. The effective
date of notice shall be the date of deposit in the mails or of other delivery, except that the effective date of notice to
County shall be the date of receipt by the head of the county department for which this Contract is made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions,the
Special Conditions (if any) and Service Plan do not limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation,implication,or understanding that
the services provided by Contractor under this Contract will be purchased by County under a new contract following
expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to
continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of,claim or right to the possession of
land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract
results in the placement-of taxable improvements on tax exempt land (Revenue & Taxation Code Section 107), such
interest or improvements may represent a possessory interest subject to property tax,and Contractor may be subject to the
payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue&Taxation Code Section 107.6,and waives all rights to'further notice or to damages under that
or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide
some aid or assistance to members of the County's population, it is not the intention of either County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this
Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced or resulting from
activities supported by this agreement without the express written consent of the County Administrator. If any material is
subject to copyright,County reserves the right to copyright,and Contractor agrees not to copyright, such material. If the
material is copyrighted, County reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,'publish,and
use such materials, in whole or in part, and to authorize others to do so.
L-5 (Page 5 of 6)
0AContractsWiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 General ditions.doc
Initials: �—
ontractor County Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services - Long Form)
Revised 2003
26. Endorsements. Contractor shall not in its capacity as a contractor with Contra Costa County publicly endorse or
oppose the use of any particular brand name or commercial product without the prior approval of the Board of
Supervisors. In its County contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a
particular brand name or commercial product in the absence of a well-established and widely accepted scientific basis for
such claims or without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor shall
not participate or appear in any commercially produced advertisements designed to promote a particular brand name or
commercial product, even if Contractor is not publicly endorsing a product,as long as the Contractor's presence in the
advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County.
Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Board of
Supervisors, County officers, or others who may be authorized.by the Board of Supervisors or by law to receive such
views.
27. Required Audit. (A) If Contractor is funded by$500,000 or more in federal grant funds in any fiscal year
ending after December 31, 2003 from any source, Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of Office of Management and Budget Circular A-
133. (B)If Contractor is funded by less than$500,000 in federal grant funds in any fiscal year ending after December
31, 2003 from any source, but such grant imposes specific audit requirements; Contractor shall provide to County an
audit conforming to those requirements. (C)If Contractor is funded by less than $500,000 in federal grant funds in
any fiscal year ending after December 31, 2003 from any source, Contractor is exempt from federal audit
requirements for that year, however, Contractor's records must be available for and an audit may be required by,
appropriate officials of the federal awarding agency,the General Accounting Office (GAO),the pass-through entity
and/or the County. If any such audit is required, Contractor shall provide County with such audit. With respect to the
audits specified in(A), (B) and (C) above, Contractor is solely responsible for arranging for the conduct of the audit,
and for its cost. County may withhold the estimated cost of the audit or 10 percent of the contract amount,whichever
is larger, or the final payment, from Contractor until County receives the audit from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor, represents and
warrants that it has full power and authority to enter into this Contract and perform the obligations herein.
L-5 (Page 6 of 6)
0AContractsTiscal Year 2006-200744dvanced Information Management-tempory employee\L-5 General o itions.doc �
Initials:.. _
Contractor County Dept.
Contfa Costa County STANDARD CONTRACT Number
Standard Form L-1 (Purchase of Services - Long Form) Fund/Org# 3718
Revised 2002 Account #
2310
Other#
I. Contract Identification.
Department: Library
Subject: Temporary Employee through Advanced Information Management, Inc.
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the
following named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Term. The effective date of this Contract is March 1, 2007. It terminates on August 31, 2007 unless
sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed
$ 30,000.00.
5. County's Obligations. County shall make to the Contractor those payments described in the Payment
Provisions attached hereto which are incorporated herein by reference, subject to all the terms and
conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in
the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and
conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and Special
Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Project. This Contract implements in whole or in part the following described Project,the application
and approval documents of which are incorporated herein by reference:
Not Applicable.
L-1 (Page 1 of 2)
Contra Costa County STANDARD CONTRACT Number
Standard Form L-1 (Purchase of Services - Long Form)
Revised 2002
9. Legal Authority. This Contract is entered into under and subject to the following legal authorities:
Government Code §31000.
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SU RVISORS ATTEST: Clerk of the Board of Supervisors
� G
By By
Chairman/Designee Deputy
CONTRACTOR
Name of business entity AIM STAFFING, INC. Name of business entity AIM STAFFING, INC.
By
By
(Signature of individual or office (Signature
(Signature of individual or officer)
Linda McKell, President
(Print name and title A, if applicable) Linda Mc Kell, Secretary
(Print name and title B, if applicable)
Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of
the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Section 1190 and
Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L-2.
L-1 (Page 2 of 2)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services - Long Form)
Revised 2002
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: (224, - By:
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
ACKNOWLEDGMENT
STATE OF CALIFORNIA )
s-A n 1 Gem ) ss.
COUNTY OFC )
On -ecru oc � ' a°z'7, before me,
insert name and title of the o-----cer),personally appeared Lm'(OL J A"g-e1/
personally known to me (or proved to me on the basis
of satisfactory evidence)to be he person(i+whose name(-a-}C&*&subscribed to the within instrument and
acknowledged to me that he/(he the same in e�thgiauthorized capacity(Dand that by
er their-signatur (s on the instrument the person(4 or the entity upon behalf of which the personos acted,
executed the instrument.
SHARON J.CHOI
Ca--luion/10"18
WITNESS MY HAND AND OFFICIAL SEAL. "ffy puma-cifibrms
B�to Clea Cauity'
iie Can-.E*I"J0 7,2010
t
(Seal)
Signature
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
L-2 (Page 1 of 1)
Contra Costa County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts-Long and Short Form)
Revised 2002
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment
Provisions, County will pay Contractor the following fee as full compensation for all services, work,
expenses or costs provided or incurred by Contractor:
[Check one alternative only.]
❑ a. $ monthly, or
❑ b. $ per unit, as defined in the Service Plan, or
❑ c. $ after completion of all obligations and conditions herein.
® d. Other: See Service Plan Outline (Form L-3).
2. Payment Demands.Contractor shall submit written demands for payment on County Demand Form D-15 in
the manner and form prescribed by County. Contractor shall submit said demands for payment no later than
30 days from the end of the month in which the contract services upon which such demand is based were
actually rendered. Upon approval of payment demands by the head of the County Department for which this
Contract is made, or his designee, County will make payments as specified in Paragraph 1. (Payment
Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a
result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2.
(Payment Demands)above,County shall not pay Contractor for such services to the extent County's recovery
of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County
expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been
carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish
information or to cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to, and/or complying
with any audit exceptions by appropriate county, state or federal audit agencies resulting from its
performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of
County's obligation,if any,to the state and/or federal government resulting from any audit exceptions,to the
extent such are attributable to Contractor's failure to perform properly any of its obligations under this
Contract.
Initials:
Contractor County l5ept.
Form P-1 (Page 1 of 1)
Contra Costa County SERVICE PLAN OUTLINE Number
Standard Form L-3 (Purchase of Services - Long Form) Fund/Org# 3718
Revised 2002 Account# 2310
Vendor#
SERVICE PLAN
A. Contractor's Obligations. During the term of this Contract, Contractor shall provide the following
services:
1. Work with the Contra Costa County Library Technical Services staff on cataloging library materials
and gifts and will report to the Collection Development/Technical Services Manager.
2. Work with Contra Costa County Library staff regarding:
a. Online Computer Library Center("OCLC")and.Connexion Client orientation and training;
search, retrieve, and modify appropriate OCLC records for Library materials;
b. Catalog print and media using current Machine Readable Cataloguing ("MARC") tagging
and Anglo-American Cataloguing Rules, 2nd Edition ("AACR2")rules for description;
C. Catalog using Contra Costa County Library cataloging specifications; and
d. Usage of County equipment for business purposes only.
3. Other assignments as agreed to.
4. Contractor shall provide services through the temporary placement of one of its employees. In
accordance with Paragraph 11 ("Independent Contractor Status"), Contractor is responsible for
paying the following for its own employees:
a. The employee's wages;
b. All federal, state, and local payroll taxes;
C. Unemployment insurance;
d. Workers' compensation insurance; and
e. All other applicable deductions required by law.
B. Payment Terms.
County will pay Contractor a rate of$37.50 per hour for work performed under this agreement. Each week
(AIM defines a workweek as beginning on Saturday and ends on Friday),the Contractor's employee will
complete an AIM time sheet, submit it to Julie Italiano, or her designee, for signature, and fax or mail the
time sheet to AIM on the last day worked during the work week or on Friday. Contra Costa County's
representative's signature on the time sheet indicates acknowledgment of the hours worked by the
Contractor's Employee and agreement to pay for them.
Overtime must be pre-authorized by both Cathy Sanford, Deputy County Librarian, and Contractor.
Overtime is defined as:
• Any time worked beyond eight(8) hours in a workday;
Initials: C
Contractor County bept.
L-3 (Page 1 of 2)
0:\Contracts\2007\Advanced Information Management\L-3 Service Plan Outline.doc
Contra Costa County SERVICE PLAN OUTLINE Number
Standard Form L-3 (Purchase of Services - Long Form) Fund/Org# 3718
Revised 2002 Account # 2310
Vendor #
• Any time worked beyond forty(40)hours in a normal seven(7) day workweek.
Each time Contractor's Employee shows up for work, County will pay Contractor a minimum of two (2)
hours of pay regardless of the amount of time actually worked.
Paragraph 2 of PAYMENT PROVISIONS(Form P-1)is deleted and the following new Paragraph 2 is
inserted:
Weekly,AIM will send an invoice (due upon receipt) and a corresponding copy of the time sheet to:
Contra Costa County Library Administration
Attention: Julie Italiano
750 Oak Park Blvd.
Pleasant Hill, CA 94523
C. Workplace Safety.
County is responsible for orientating and discussing any special safety rules and regulations pertaining to the
Contractor's Employee's assignment.
If the Contractor's Employee is injured while working on site, County will provide prompt medical
treatment and contact AIM as soon as possible.
Contractor's Employee will not be authorized to operate a motor vehicle for work purposes without
advanced written permission from AIM.
CfK
Initials:
Contractor Coun Dept.
L-3 (Page 2 of 2)
0:\Contracts\2007\Advanced Information ManagemenAL-3 Service Plan Outline.doc
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services-Long Form)
Revised 2003
1. Compliance with Law. Contractor shall be subject to and comply with all applicable federal,state and local laws
and regulations with respect to its performance under this Contract, including but not limited to,licensing,employment
and purchasing practices; and wages, hours and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to
monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the
United States Government.
3. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the
County, the State of California, and the United States Government,the Contractor's regular business records and such
additional records pertaining to this Contract as may be required by the County.
a. Retention of Records. Contractor shall retain all documents pertaining to this Contract for five years from the
date of submission of Contractor's final payment demand or final Cost Report;for any further period that is required
by law; and until all federal/state audits are complete and exceptions resolved for this contract's funding period.
Upon request,Contractor shall make these records available to authorized representatives of the County,the State of
California., and the United States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant to Section 1861(v)(1)of the Social
Security Act, and any regulations promulgated thereunder, Contractor shall, upon written request and until the
expiration of four years after the furnishing of services pursuant to this Contract,make available to the County,the
Secretary of Health and Human Services,or the Comptroller General,or any of their duly authorized representatives,
this Contract and books,documents,and records of Contractor necessary to certify the nature and extent of all costs
and charges hereunder.
Further, if Contractor carries out any of the duties of this Contract through a subcontract with a value or cost of
$10,000 or more over a twelve-month period,such subcontract shall contain a clause to the effect that upon written
request and until the expiration of four years after the furnishing of services pursuant to such subcontract, the
subcontractor shall make available to the County, the Secretary, the Comptroller General, or any of their duly
authorized representatives, the subcontract and books, documents, and records of the subcontractor necessary to
verify the nature and extent of all costs and charges thereunder.
This special condition is in addition to any and all other terms regarding the maintenance or retention of records
under this Contract and is binding on the heirs, successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code Section 7550,Contractor shall include in all documents or
written reports completed and submitted to County in accordance with this Contract,a separate section listing the numbers
and dollar amounts of all contracts and subcontracts relating to the preparation of each such document or written report.
This section shall apply only if the payment limit under this Contract exceeds $5,000.
Initials:
Contractor Coun Dept.
L-5 (Page 1 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 Genera Conditions.doc
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2003
5. Termination and Cancellation.
a. Written Notice. This Contract may be terminated by either party,in its sole discretion,upon thirty-day advance
written notice thereof to the other, and may be cancelled immediately by written mutual consent.
b. Failure to Perform. County, upon written notice to Contractor, may immediately terminate this Contract
should Contractor fail to perform properly any of its obligations hereunder. In the event of such termination,County
may proceed with the work in any reasonable manner it chooses. The cost to County of completing Contractor's
performance shall be deducted from any sum due Contractor under this Contract,without prejudice to County's rights
to recover damages.
c. Cessation of Fundin;?. Notwithstanding Paragraph 5.a. above, in the event that federal, state, or other non-
County funding for this Contract ceases, this Contract is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as
expressly provided herein,no other understanding,oral or otherwise,regarding the subject matter of this Contract shall be
deemed to exist or to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets
required by this Contract,including but not limited to,monitoring,evaluating,auditing,billing,or regulatory changes,may
be developed and set forth in a written Informal Agreement between Contractor and County. Informal Agreements shall
be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify
that which is already required hereunder. Informal Agreements may not enlarge in any manner the scope of this Contract,
including any sums of money to be paid Contractor as provided herein. Informal Agreements may be approved and signed
by the head of the county department for which this Contract is made or its designee.
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified or amended by a written document executed by
Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to
any required state or federal approval.
b. Administrative Amendments. Subject to the Payment Limit,the Payment Provisions and the Service Plan may
be amended by a written administrative amendment executed by Contractor and the County Administrator (or
designee), subject to any required state or federal approval,provided that such administrative amendment may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between County and Contractor concerning the meaning,requirements,or performance of
this Contract shall be subject to final written determination by the head of the county department for which this Contract is
made, or his designee, or in accordance with the applicable procedures (if any) required by the state or federal
government.
/ c�c
Initials: (�
Contractor County bept.
L-5 (Page 2 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 General Conditions.doc
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services-Long Form)
Revised 2003
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws
of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County,State
of California.
11. Conformance with Federal and State Regulations and Laws. Should federal or state regulations or laws touching
upon the subject of this Contract be adopted or revised during the term hereof,this Contract shall be deemed amended to
assure conformance with such federal or state requirements.
12. No Waiver by County. Subject to Paragraph 9.(Disputes)of these General Conditions,inspections or approvals,or
statements by any officer,agent or employee of County indicating Contractor's performance or any part thereof complies
with the requirements of this Contract,or acceptance of the whole or any part of said performance,or payments therefor,
or any combination of these acts,shall not relieve Contractor's obligation to fulfill this Contract as prescribed;nor shall the
County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with
any of the terms and conditions of this Contract.
13. Subcontract and Assignment. This Contract binds the heirs,successors,assigns and representatives of Contractor.
Prior written consent of the County Administrator or his designee, subject to any required state or federal approval, is
required before the Contractor may enter into subcontracts for any work contemplated under this Contract,or before the
Contractor may assign this Contract or monies due or to become due, by operation of law or otherwise.
14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended
to and shall not be construed to create the relationship between the parties of agent,servant,employee,partnership,joint
venture or association.
15. Conflicts of Interest. Contractor,its officers,partners,associates,agents,and employees,shall not make,participate
in making, or in any way attempt to use the position afforded them by this Contract to influence any governmental
decision in which they know or have reason to know they have a financial interest under California Government Code
Sections 87100, et seq., or otherwise.
16. Confidentiality. Contractor agrees to comply and to require its officers,partners,associates,agents and employees
to comply with all applicable state or federal statutes or regulations respecting confidentiality,including but not limited to,
the identity of persons served under this Contract, their records, or services provided them, and assures that:
a. All applications and records concerning any individual made or kept by Contractor or any public officer or
agency in connection with the administration of or relating to services provided under this Contract will be
confidential,and will not be open to examination for any purpose not directly connected with the administration of
such service.
L-5 (Page 3 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 General C tions.docC K
Initials:
Contractor County'Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services-Long Form)
Revised 2003
b. No person will publish or disclose or permit or cause to be published or disclosed,any list of persons receiving
services,except as may be required in the administration of such service. Contractor agrees to inform all employees,
agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such
information other than as authorized by law may be guilty of a misdemeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to
all qualified persons regardless of age, sex,race,religion,color,national origin,ethnic background,disability,or sexual
orientation, and that none shall be used, in whole or in part, for religious worship or instruction.
18. Indemnification. Contractor shall defend,indemnify,save,and hold harmless County and its officers and employees
from any and all claims,costs and liability for any damages,sickness,death,or injury to person(s)or property,including
without limitation all consequential damages,from any cause whatsoever arising directly or indirectly from or connected
with the operations or services of Contractor or its agents, servants, employees or subcontractors hereunder, save and
except claims or litigation arising through the sole negligence or sole willful misconduct of County or its officers or
employees. Contractor will reimburse County for any expenditures, including reasonable attorneys' fees, County may
make by reason of the matters that are the subject of this indemnification, and, if requested by County,will defend any
claims or litigation to which this indemnification provision applies at the sole cost and expense of Contractor.
19. Insurance. During the entire term of this Contract and any extension or modification thereof,Contractor shall keep
in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special
Conditions:
a. Liability Insurance. For all contracts where the total payment limit of the contract is $500,000 or less,
Contractor shall provide comprehensive liability insurance, including coverage for owned and non-owned
automobiles,with a minimum combined single limit coverage of$500,000 for all damages,including consequential
damages, due to bodily injury, sickness or disease, or death to any person or damage to or destruction of property,
including the loss of use thereof,arising from each occurrence. Such insurance shall be endorsed to include County
and its officers and employees as additional insureds as to all services performed by.Contractor under this agreement.
Said policies shall constitute primary insurance as to County,the state and federal governments,and their officers,
agents,and employees, so that other insurance policies held by them or their self-insurance program(s)shall not be
required to contribute to any loss covered under Contractor's insurance policy or policies. For all contracts where the
total payment limit is above $500,000, the aforementioned insurance coverage to be provided by Contractor shall
have a minimum combined single limit coverage of$1,000,000,and Contractor shall be required to provide County
with a copy of the endorsement making the County an additional insured on all general liability, worker's
compensation, and, if applicable, all professional liability insurance policies as required herein no later than the
effective date of this Contract.
b. Workers' Compensation. Contractor shall provide workers' compensation insurance coverage for its
employees.
C. Certificate of Insurance. The Contractor shall provide the County with (a) certificate(s) of insurance
evidencing liability and worker's compensation insurance as required herein no later than the effective date of this
L-5 (Page 4 of 6)
0AContractsTiscal Year 2006-2007Vldvanced Information Management-tempory employee\.-5 Genc C
Initials:
Contractor Coun Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services -Long Form)
Revised 2003
Contract. If the Contractor should renew the insurance policy(ies)or acquire either a new insurance policy(ies)or
amend the coverage afforded through an endorsement to the policy at any time during the term of this Contract,then
Contractor shall provide(a)current certificate(s) of insurance.
d. Additional Insurance Provisions. The insurance policies provided by Contractor shall include a provision for
thirty (30) days written notice to County before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United
States mail,postage prepaid. Notices to County shall be addressed to the head of the county department for which this
Contract is made. Notices to Contractor shall be addressed to the Contractor's address designated herein. The effective
date of notice shall be the date of deposit in the mails or of other delivery, except that the effective date of notice to
County shall be the date of receipt by the head of the county department for which this Contract is made.
21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions,the
Special Conditions (if any)and Service Plan do not limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no representation, implication,or understanding that
the services provided by Contractor under this Contract will be purchased by County under a new contract following
expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to
continue purchasing all or any such services from Contractor.
23. Possessory Interest. If this Contract results in Contractor having possession of,claim or right to the possession of
land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract
results in the placement of taxable improvements on tax exempt land (Revenue & Taxation Code Section 107), such
interest or improvements may represent a possessory interest subject to property tax,and Contractor may be subject to the
payment of property taxes levied on such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue&Taxation Code Section 107.6,and waives all rights to further notice or to damages under that
or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that services under this Contract may provide
some aid or assistance to members of the County's population, it is not the intention of either County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the obligations assumed by either party to this
Contract.
25. Copyrights and Rights in Data. Contractor shall not publish or transfer any materials produced or resulting from
activities supported by this agreement without the express written consent of the County Administrator. If any material is
subject to copyright, County reserves the right to copyright,and Contractor agrees not to copyright,such material. If the
material is copyrighted,County reserves a royalty-free,nonexclusive,and irrevocable license to reproduce,publish,and
use such materials, in whole or in part, and to authorize others to do so.
L-5 (Page 5 of 6)
0AContractsTiscal Year 2006-2007Wdvanced Information Management-tempory employee\L-5 Generalo ditions.doc �� C
Initials: _
ontractor County Dept.
Contra Costa County GENERAL CONDITIONS
Standard Form L-5 (Purchase of Services-Long Form)
Revised 2003
26. Endorsements. Contractor shall not in its capacity as a contractor with Contra Costa County publicly endorse or
oppose the use of any particular brand name or commercial product without the prior approval of the Board of
Supervisors. In its County contractor capacity, Contractor shall not publicly attribute qualities or lack of qualities to a
particular brand name or commercial product in the absence of a well-established and widely accepted scientific basis for
such claims or without the prior approval of the Board of Supervisors. In its County contractor capacity,Contractor shall
not participate or appear in any commercially produced advertisements designed to promote a particular brand name or
commercial product, even if Contractor is not publicly endorsing a product, as long as the Contractor's presence in the
advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County.
Notwithstanding the foregoing, Contractor may express its views on products to other contractors, the Board of
Supervisors, County officers, or others who may be authorized by the Board of Supervisors or by law to receive such
views.
27. Required Audit. (A) If Contractor is funded by$500,000 or more in federal grant funds in any fiscal year
ending after December 31, 2003 from any source, Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of Office of Management and Budget Circular A-
133. (B) If Contractor is funded by less than $500,000 in federal grant funds in any fiscal year ending after December
31, 2003 from any source,but such grant imposes specific audit requirements; Contractor shall provide to County an
audit conforming to those requirements. (C) If Contractor is funded by less than $500,000 in federal grant funds in
any fiscal year ending after December 31, 2003 from any source, Contractor is exempt from federal audit
requirements for that year,however, Contractor's records must be available for and an audit may be required by,
appropriate officials of the federal awarding agency, the General Accounting Office (GAO),the pass-through entity
and/or the County. If any such audit is required, Contractor shall provide County with such audit. With respect to the
audits specified in (A), (B) and (C) above, Contractor is solely responsible for arranging for the conduct of the audit,
and for its cost. County may withhold the estimated cost of the audit or 10 percent of the contract amount, whichever
is larger, or the final payment, from Contractor until County receives the audit from Contractor.
28. Authorization. Contractor, or the representative(s) signing this Contract on behalf of Contractor, represents and
warrants that it has full power and authority to enter into this Contract and perform the obligations herein.
L-5 (Page 6 of 6)
0AContractsTiscal Year 2006-2007\Advanced Information Management-tempory employee\L-5 Gen*ontractor
c �K
Initials: _
County ept.
Contra Costa County CONTRACT AMENDMENT AGREEMENT Number 49366
Standard Form L-7 (Purchase of Services - Long Form) Fund/Org# 03718
Revised 2602 Account# 02310
Other#
1. Identification of Contract to be Amended.
Number: 49366 (as amended on November 6, 2006)
Department: Library
Subject: Temporary Employee (Contract Cataloger) through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Amendment Date. The effective date of this Contract Amendment Agreement is January 1, 2007.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the"Amendment
Specifications" attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SU EV RS ATTEST: Clerk of the Board of Supervisors
By _ By <
D ignee Deputy
CONTRACTOR
Name of business entity_ ATM ST A FFTNG,, IN(-_ Name of business entity, ATM STAFF TNC,
By 2��c�-� By.
(Signature of individual or officer) (Signature of individual or officer)
Linda McKell, President Linda McKell, Secretary
(Print name and title A, if applicable) (Print name and title A, if applicable)
Note to Contractor:For Corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on Form L•2.
L-7 (Page 1 of 1)
Contra Costa County APPROVALS/ACKNOWLEDGMENT Number
Standard Form L-2 (Purchase of Services -Long Form)
Revised 2002
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: C�ii�.� ��. C, „c. By:
Designee Deputy
APPROVED: COUNTY ADMINISTRATOR
By:
Designee
'ACKNOWLEDGMENT
STATE OF CALIFORNIA )
n C�a c ) ss.
COUNTY OF )
On Z/ZD /0.7 , before me,
insert name and title of the officer), personally appeared Tomz mceed
personally known tom (or proved to me on the basis
of satisfactory evidence)to be the person(-s}whose names}is/afe subscribed to the within instrument and
acknowledged to me that he/she/th4& c executed the same in his/her/t4wir authorized capacity(4es),—and that by
his�her/thetrsignature(s�on the instrument the person(s) or the entity upon behalf of which the person(s�acted,
executed the instrument. K. C. OLSON
R ~`� COMM. NO. 1595405 M
WITNESS MY HAND AND OFFICIAL SEAL. ; �'°� - �� NOTARYPUBLIC-CALIFORNIA g
„ COUNTY OF SANTA BARBARA I
Ea4�aereagooeo®oanoeeoo1e1eeaBoaeino e,,IIen®
gre
(Seal)
1
ACKNOWLEDGMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
L-2 (Page 1 of 1)
Amendment Specifications
A. Paragraph 5 of the Standard Contract and Paragraph 4 of each of the two Contract Extension
Agreements are amended to.increase the payment limit to reflect amount owed plus the
original contract amount as follows:
The total contract amount is $26,315.63.
Initials:
Contractor Contractor County Dept.
Page 1
0:\Contracts\Fiscal Year 2 006-2007\Advanced Information Management-tempory employee\Amend mer::Specifications-AIM.doc
Contra Costa County CONTRACT EXTENSION AGREEMENT Number
Standard Form S-5 (Purchase of Services - Short Form) Fund/Org#
Revised 2002 Account#
Other_#
1. Identification of Contract to be Extended.
Number:
Effective Date: June 19, 2006
Department: Library
Subject: Temporary Employee (Contract Cataloger) through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING; INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extended
from November 30, 2006 to March 31, 2007, unless sooner terminated as provided in said contract.
4. Payment Limit. Including the extended term of the contract, the maximum amount payable by the County
under this Contract shall not exceed $25,000.00.
5. Signatures. These signatures attest the parties' agreement hereto:
Approved: OA OF SUPERVIS . S Approved: County Administrator
_.. 7�us9amr(�,�suyer1,
C3enera�Ser?r`cFs�'epa,�tm .nt
By: r ,,. By.
Purchasingent,Designee Cm
of Contra Cost. ( AO,Designee
CONTRACTOR . Recommend e by Department
B y: G! Gtr-l% By:
Linda McKell, President Department, Designee
(Print name and title) Anne Cain, County Librarian
AIM STAFFING,INC. (Print name)
Name of business entity, if applicable)
( CONTRACTOR
FORM APPROVED
Linda McKell, President SILVANO B.MA HEST,County Counsel
(Print name and title) By Deputy
AIM STAFFING, INC.
Name of business entity, if applicable)
F.-..-,r, Q_S (pans. 1 of 1)
Contra Costa County CONTRACT EXTENSION AGREEMENT Number
Standard Form S-5 (Purchase of Services - Short Form) Fund/Org#
Revised 2002 Account#
Other#
1. Identification of Contract to be Extended.
Number.
Effective Date: June 19, 2006
Department: Library
Subject: Temporary Employee(Contract Cataloger) through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above, and the followinj
named Contractor mutually agree and promise as follows:
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street, Mountain View, CA 94041
3. Extension of Term. The term of the above described Contract between the parties hereto is hereby extender
from October 13, 2006 to November 30, 2006,unless sooner terminated as provided in said contract.
4. Payment Limit. Including the extended term of the contract, the maximum amount payable by the Count,.
under this Contract shall not exceed$25,000.00.
5. Signatures. These signatures attest the parties' agreement hereto:
Approved: OARD OF SUPERVV190 tgife,Duzyer II Approved: County Administ for
yenzr&Services Department
-chasirg Divisicn
B1-:.w, .N , L- y.
Purch sin Agent, Designee CAO,Designee
—CO TO • Recommended by epartment
By: � ,' By: 4Ct,,i
Department,Designee
(Print name and title) Anne Cain, County Librarian
AIM STAFFING, INC. (Print name)
Name of business entity, if applicable)
ZON7TRACTOR ..
By; FORM APPROVED
SILVANO B.MA CHESI County Counsel
C,(� c�� By Deputy
(Print name and title)
AIM STAFFING,INC.
Name of business entity, if applicable)
Contra Costa County STANDARD CONTRACT Number
Standard Form S-1 (Purchase of Services - Short Form) Fund/Org#
Revised 2002 Account#
Other#
1. Contract Identification.
Department: County Library
Subject: Temporary Employee (Contract Cataloger) through Advanced Information Management
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following
named Contractor mutually agree and promise as follows.
Contractor: AIM STAFFING, INC.
Capacity: Corporation
Address: 843 Castro Street,Mountain View, CA 94041
3. Term. The effective date of this Contract is June 19, 2006 and it terminates October 13, 2006 unless sooner
terminated as provided herein.
4. Termination." This Contract may be terminated by the County, at its sole discretion, upon five-day advance
written notice thereof to the Contractor, or cancelled immediately by written mutual consent.
5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed$25,000.00.
6. County's Obligations. In consideration of Contractor's provision of services as described below,and subject
to the payment limit expressed herein,County shall pay Contractor,upon Contractor's submission of a properly
documented demand for payment(County Demand Form D-15)which shall be submitted not later than 30 days
from the end of the month in which the contract services were rendered,and upon approval of such demand by
the head of the County Department for which this Contract is made or his designee, as follows:
[Check one alternative only]
❑hour, or
❑ a. FEE RATE: $ per service unit: ❑session, as defined below; or
❑calendar day(day, week or month)
NOT TO EXCEED a total of service unit(s).
Session is defined as:
❑b.Payment in full after approval by the Department.
® c. As set forth in the Payment Provisions paragraph of the attached Additional Provisions.
❑ d. As set forth in the Payment Provisions, attached.
7. Contractor's Obligations. Contractor shall provide the following described services:
❑ a.
®b. As set forth in Section A.(Contractor's Obligations)of the attached Additional Provisions which are
incorporated herein by reference.
8. Compliance with Law. Contractor shall be subject to and comply with all federal,state and local laws and
regulations applicable with respect to its performance under this Contract, including but not limited to,
licensing,employment and purchasing practices;and wages,hours and conditions of employment,including
nondiscrimination.
9. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Additional
Provisions may be amended by a written administrative amendment executed by the Contractor (or
designee) and the County Administrator (or designee), subject to any required state or federal approval,
provided that such administrative amendment may not materially change the Payment Provisions or the
Form S-1 (Page 1 of 3)
Contra Costa County STANDARD CONTRACT Number
Standard Form S-1 (Purchase of Services - Short Form)_
Revised 2002
Additional Provisions.
10. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be
available to all qualified persons regardless of age, sex, race, religion, color, national origin, ethnic
background, disability,or sexual orientation, and that none shall be used,in whole or in part,for religious
worship or instruction.
11. Independent Contractor Status. This Contract is by and between two independent contractors and is not
intended to and shall not be construed to create the relationship between the parties of agent, servant,
employee,partnership,joint venture, or association.
12. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or
performance of this Contract shall be subject to final determination in writing by the head of the County
Department for which this Contract is made or his designee or in accordance with the applicable procedures
(if any) required by the State or Federal Government.
13. Access to Books and Records of Contractor,Subcontractor. Pursuant to Section 1861(v)(1)of the Social
Security Act,and any regulations promulgated thereunder, Contractor shall,upon written request and until
the expiration of four years after the furnishing of services pursuant to this Contract,make available to the
Secretary of Health and Human Services, the Comptroller General,the County, or any of their duly
authorized representatives,this Contract and books,documents,and records of Contractor that are necessary
to certify the nature and extent of all costs,and charges hereunder. Further,if Contractor carries out any of
the duties of this Contract through a subcontract, with a value or cost of$10,000 or more over a twelve-
month period, such subcontract shall contain a clause to the effect that upon written request and until the
expiration of four years after the furnishing of services pursuant to such subcontract,the subcontractor shall
make available, to the Secretary, the Comptroller General, the County, or any of their duly authorized
representatives,the subcontract and books,documents,and records of the subcontractor that are necessary to
verify the nature and extent of all costs and charges hereunder. This special condition is in addition to any
and all other terms regarding the maintenance or retention of records under this Contract and is binding on
the heirs, successors, assigns and representatives of Contractor.
14. Reporting Requirements. Pursuant to Government Code Section 7550, Contractor shall include in all
documents or written reports completed and submitted to County in accordance with this Contract, a
separate section listing the numbers and dollar amounts of all contracts and subcontracts relating to the
preparation of each such document or written report. This section shall apply only if the payment limit
under this Contract exceeds $5,000.
15. Indemnification. The Contractor shall defend, indemnify, save, and hold harmless the County and its
officers and employees from any and all claims, costs and liability for any damages, sickness, death, or
injury to person(s) or property, including without limitation all consequential damages, from any cause
whatsoever arising directly or indirectly from or connected with the operations or services of the Contractor
or its agents, servants,employees or subcontractors hereunder, save and except claims or litigation arising
through the sole negligence or sole willful misconduct of the County or its officers or employees.
Contractor will reimburse the County for any expenditures,including reasonable attorneys'fees,the County
may make.by reason of the matters that are the subject of this indemnification, and if requested by the.
County will defend any claims or litigation to which this indemnification provision applies at the sole cost
and expense of the Contractor.
16. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or
understanding that the services provided by Contractor under this Contract will be purchased by County
under a new contract following expiration or termination of this Contract,and waives all rights or claims to
Form S-1 (Page 2 of 3)
Contra Costa County STANDARD CONTRACT Number
Standard Form S-1 (Purchase of Services - Short Form)
Revised 2002
notice or hearing respecting any failure to continue purchasing all or any such services from Contractor.
17. Legal Authority. This Contract is entered into under and subject to the following legal authorities
Government Code § 31000.
18. Signatures. These signatures attest the parties' agreement hereto:
Approved: BOARD OF SUPER SORS Approved: County Administrator
John Buckhaa,senirBuyer
Gmeralservkes Deyftmemt Zg.06
Purchasi DivWm C
By: Purcb"'�isQng agent,Design a By:—
CAO, designee
CONTRACTOR Recommended b Deg ent
. BY: ����v �� By:
Department,Designee
L i N QA- J - Cb[r-,%�-
(Print name and title) pkes I ue-4J T' Susan Caldwell,Administrative Services
Officer
AIM STAFFING,INC. (Print name)
(Name of business entity,if applicable)
CONTRACTOR: AIM STAFFING, INC.
By:
L( ii LZJ7. to CS L FORM APPROVED
(Print name)sEC� SILVANO B. M RC SI Co nt�C,Couns�
�j'rii�L1V}�
By Deputy
(Print title)
Form S-1 (Page 3 of 3)
0ACA0-contracts\20061Advanced Information Management-tempory employec\S-1 Short Form Contract.doe
Contra Costa County PAYMENT PROVISIONS Number
Standard Form P-1 (Fee Basis Contracts - Long and Short Form)
Revised 2002
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the following Payment
Provisions, County will pay Contractor the following fee as full compensation for all services, work;
expenses or costs provided or incurred by Contractor.
.[Check one alternative only.]
❑ a. $ monthly, or
❑b. $ per unit, as defined in the Service Plan, or
❑ c. $ after completion of all obligations and conditions herein.
® d. Other: See Additional Provisions (Form S-2).
2. Payment Demands.Contractor shall submit written demands for payment on County Demand Form D-15
in the manner and form prescribed by County. Contractor shall submit said demands for payment no later
than 30 days from the end of the month in which the contract services upon which such demand is based
were actually rendered. •Upon approval of payment demands by the head of the County Department for
which this Contract is made, or his designee, County will matte payments as specified in Paragraph 1.
(Payment Amounts) above.
3. Penalty for Late Submission. If County is unable to obtain reimbursement from the State of California as a
result of Contractor's failure to submit to County a timely demand for payment as specified in Paragraph 2.
(Payment Demands) above, County shall not pay Contractor for such services to the extent County's
recovery of funding is prejudiced by the delay even though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to Contractor when,in the opinion of County
expressed in writing to Contractor, (a) Contractor's performance, in whole or in part, either has not been
carried out or is insufficiently documented, (b) Contractor has neglected, failed or refused to furnish
information or to cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s)for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,replying to,and/or complying
with any audit exceptions by appropriate county, state or federal audit agencies resulting from its
performance of this Contract. Within 30 days of demand, Contractor shall pay County the full amount of
County's obligation,if any, to the state and/or federal government resulting from any audit exceptions,to the
extent such are attributable to Contractor's failure to perform properly any of its obligations under this
Contract.
Initials:
Contractor County Dept.
Form P-1 (Page 1 of 1)
Contra Costa County ADDITIONAL PROVISIONS Number
Standard Form S-2 (Purchase of Services -Short Form)
Revised 2002
A. Contractor's Obligations. During the term of this Contract, Contractor shall provide the following
services:
1. Work with the Contra Costa County Library Technical Services staff on cataloging the Hercules
collection and will report to the Collection Development/Technical Services Manager.
2. Work with Contra Costa County Library staff regarding:
a. Online Computer Library Center ("OCLC") and Connexion Client orientation and
training; search,retrieve, and modify appropriate OCLC records for materials selected
for the new Hercules Library;
b. Catalog print and media using current Machine.Readable Cataloguing ("MARC")
tagging and Anglo-American Cataloguing Rules, 2nd Edition ("AACR2") rules for
description;
C. Catalog using Contra Costa County Library cataloging specifications; and
d. Usage of County equipment for business purposes only.
3. Other assignments as agreed to.
4. Contractor shall provide services through the temporary placement of one of its employees. In
accordance with Paragraph 11 ("Independent Contractor Status"),Contractor is responsible for
paying the following for its own employees:
a. The employee's wages;
b. All federal, state, and local payroll taxes;
C. Unemployment insurance;
d. Workers' compensation insurance; and
e. All other applicable deductions required by law.
B. Payment Terms.
County will pay Contractor a rate of$37.50 per hour for work performed under this agreement. Each
week (AIM defines a workweek as beginning on Saturday and ends on Friday), the Contractor's
employee will complete an AIM time sheet, submit it to Julie Italiano, or her designee, for signature,
and fax or mail the time sheet to AIM on the last day worked during the work week or on Friday.
Contra Costa County's representative's signature on the time sheet indicates acknowledgment.of the
hours worked by the Contractor's Employee and agreement to pay for them.
Overtime must be pre-authorized by both Cathy Sanford, Deputy County Librarian, and Contractor.
Overtime is defined as:
• Any time worked beyond eight (8)hours in a workday; (/w
Initials:
Contractor County Dept.
Form S-2 (Page 1 of 2)
0ACA0-contracts\20WAdvanced Information Management-tcmpory employee\S-2 Additional Provisions.doc
P
Contra Costa County ADDITIONAL PROVISIONS Number
Standard Foran S-2 (Purchase of Services - Short Form)
Revised 2002
• Any time worked beyond forty (40) hours in a normal seven (7) day workweek.
Each time Contractor's Employee shows up for work, County will pay Contractor a minimum of two
(2)hours of pay regardless of the amount of time actually worked.
Paragraph 2 of PAYMENT PROVISIONS (Form P-1) is deleted and the following new
Paragraph 2 is inserted:
Weekly,AIM will send an invoice (due upon receipt) and a corresponding copy of the time sheet to:
Contra Costa County Library Administration
Attention: Julie Italiano
750 Oak Park Blvd.
Pleasant Hill, CA 94523
C. Workplace Safety.
County is responsible for orientating and discussing any special safety rules and regulations pertaining
to the Contractor's Employee's assignment.
If the Contractor's Employee is injured while working on site, County will provide prompt medical
treatment and contact AIM as soon as possible.
Contractor's,Employee will not be authorized to operate a motor vehicle for work purposes without
advanced written permission from AIM.
D. Other.
Paragraph 12(Disputes)of the Standard Contract is hereby deleted. The Paragraphs following
deleted Paragraph 12 will keep their respective Paragraph number and will not be renumbered.
Contractor will be contacted immediately if Contractor's Employee's performance is not satisfactory.
Contractor will try to correct the problem or,at County's request,replace the Contractor's Employee as
soon as possible.
County will contact AIM of any change in job task as set out in Section A.(Contractor's Obligations)
of this document. A rate increase and a special safety evaluation may apply.
All expenses incurred by the Contractor's Employee while on assignment must be pre-approved by both
County and Contractor. Unless otherwise agreed upon, expenses incurred by the Contractor's
Employee on Contra Costa County Library's behalf will be billed di ctly to Contra Costa County
Library.
Initials:
-
Contractor Co my Dept.
Form S-2 (Page 2 of 2)
0:%CAO-contracts\20D6\Advanced Information Management-tempory employec\S-2 Additional Provisions.doc